MEETING NOTES - Toledo-Lucas County Port Authority

MEETING NOTES
Copies To:
Participants
Date / Time:
March 17, 2014
Prepared By:
Aaron Aljets, PE, RS&H
Subject:
Construct Taxiway A Phase II and
Navigational Aid Improvements
Pre-Bid Meeting
A/E Project No.:
Meeting Place:
TDZ – Crow Aviation Lobby
Meeting Date:
Participants:
Steve Arnold – TLCPA
Dan Spaugy – TLCPA
Cindy Yingling – TLCPA
Gilda Mitchell – RS&H
Aaron Aljets – RS&H
Matt Schnelle – RS&H
Jared Post – RS&H
Craig Twibell – RS&H
Morgan Montgomery – Vernon Nagel
Fritz Tresso – FET Construction
Larry Schoen – Schoen
Doug Stanton – Kwest Group
Tony Holland – Miller Cable Co.
Mike Pfeiffer – E.S. Wagner
Eric Barnum - Crow
Jason Sherman – Miller Bros.
Chip Nowakowski – HPH Mechanical
Ryne Gibson – Miller Bros.
John Heisinger – TEK Engineering
Scott Rogers – Ryan Inc.
Trent Nissen – Kokosing
Andrew LaBall-Weber
Kirk Bostelman – Shelly
Joe Johnson – Helms and Sons
Roman Dowhanick – Brint
Fred Sander – Geo Gradel
218.0818.020
March 11, 2014 – 11:00 AM
**** The following are the minutes from the Construct Taxiway A Phase II and Navaid Improvements Pre-Bid
Meeting, please return any comments or questions to these minutes within two business days ****
I.
Introductions
II.
Major Elements of Work
A. Base Bid – Taxiway A Phase II
1. Demolition
a. Demolition of Turnaround
b. Drainage
2. Pavement Construction
a. Earthwork and Drainage Improvements
b. Geotextile Separation Fabric
c. Recycled Concrete Sub-Base
d. P-209 Crushed Aggregate Base
e. P-401 Bituminous Asphalt
i.
35’ width
ii.
4” of bituminous asphalt
iii.
PG 64-22 surface course
f. Pavement Marking
3. Electrical Improvements
a. Airfield Lighting
b. Guidance Signage
Page 1 of 4
Pre-Bid Meeting Minutes | TDZ Taxiway A and Navaid Imp
i.
Both lighting and reflective signs
Vault Modifications
i.
Base Bid – No Modification
B. Deductive Alternate No. 1 – Taxiway A4
1. Alternate to provide for removal of Taxiway A4 Connector pavement and lighting
C. Additive Alternate No. 1 – Runway 32 PAPI
1. Alternate to provide for installation of Runway 32 lighting aid.
2. Airfield Vault Modifications - Modifications are minimized to affect only Runway 32 PAPI
installation including ALCMS update
3. Cable and Conduit Installation
4. Ductbanks – Directional Boring
5. Runway 32 PAPI System
6. Flight Checks
7. Commissioning
D. Additive Alternate No. 2 – Runway 4-22 Navaid Improvements
1. Alternate to provide for relocating power and control feed from remote sites to vault
2. Airfield Vault Modifications – New Contactor and Control Configuration
3. Utility Company primary transformer replacement
4. New Power Feeds to:
a. Runway 4 REIL
b. Runway 4 PAPI
c. Runway 22 REIL
d. Runway 22 PAPI
5. ALCMS Update
6. Cable and Conduit Installation
7. Restoration
c.
III.
Site Access / Staging Areas
A. Existing Gates to Be Utilized For Site Access
1. Base Bid
a. Droulliard Road
i.
Existing Gate
ii.
New Gate Near Ayers Road
iii.
Gate Guard At All Public Gates
iv.
Contractor responsible for all permits related to driveway and gate
access
2. Bid Alternates
a. Gates Near Maintenance Buildings
i.
Gate Guard At All Public Gates
B. Staging Areas Located Inside Secure Airport Perimeter Fence
C. No Badging Requirements
D. Protect All Existing Pavements
E. Closures Coordinated With RSH/Port/Crow
IV.
Construction Duration / Phasing
A. 100 Calendar Day Total Contract Duration
1. Phase 1
a. 100 Calendar Days
b. All Base Bid Construction outside Runway Safety Areas
c. All Additive Alternate Construction outside Runway Safety Areas
d. Includes Excavation, Drainage Improvements, Pavement Construction, All
Electrical Improvements Within Phase Limits
Page 2 of 4
Pre-Bid Meeting Minutes | TDZ Taxiway A and Navaid Imp
2.
3.
e.
f.
Phase 2
a.
b.
c.
d.
e.
f.
Phase 3
a.
b.
c.
d.
e.
f.
All Existing lighting / navigational aids to remain in service at all times
Both Runway 4-22 and 14-32 to remain open during this phase
15 Calendar Days
All Base Bid Construction inside Runway 14-32 Safety Areas
All Additive Alternate Construction inside Runway 14-32 Safety Areas
Includes Excavation, Drainage Improvements, Pavement Construction, All
Electrical Improvements Within Phase Limits
Minimize any outages to RW 14-32 systems to this window.
Runway 4-22 to remain open during this phase
15 Calendar Days
All Base Bid Construction inside Runway 4-22 Safety Areas
All Additive Alternate Construction inside Runway 4-22 Safety Areas
Includes Excavation, Drainage Improvements, Pavement Construction, All
Electrical Improvements Within Phase Limits
Minimize any outages to RW 4-22 systems to this window.
Runway 14-32 to remain open during this phase
V.
Safety
A. Runway Closure Markers to be Provided by TLCPA
1. To Be Placed, Maintained, Moved by Contractor – Sand Bags
B. Contractor to Provide Low-Profile Barricades
1. All Barricades to Be Placed, Maintained, Moved by Contractor – lights, water, etc.
VI.
Other Information
A. Materials Acceptance By Owner/ Materials Quality Control by Contractor
B. Deadline for Bidding Questions is Monday March 17 at 5:00 pm EST
1. Questions Must Be in writing
2. Send questions to [email protected]
C. Addendum
1. Will include pre-bid meeting minutes
2. ITB - Time
VII.
Project Funding / Contract Details
A. FAA Grant Dependent
B. Engineers Estimate:
1. Base Bid $1,395,547.00
2. Deductive Alternate
$183,375.11
3. Additive Alternate No. 1 $79,785.00
4. Additive Alternate No. 2 $142,630.00
C. Bid Opening will be March 24, 2014
1. 11:00am – TLCPA Downtown Office Conference Room
2. UPDATE – DUE TO CHANGES TO BID SCHEDULES THE BID WILL BE REVISED TO APRIL 9,
2014 @ 11:00 am.
D. Contractor Shall Hold Bid For 180 days
1. Escalation Clauses Not Applicable on FAA Grants
E. Prevailing Wages Shall Apply – Certified Payrolls
F. DBE goal 14%, Good Faith Efforts
G. Contractor’s Checklist CC-1
VIII.
Closing Comments / Questions / Field Tour
Page 3 of 4
Pre-Bid Meeting Minutes | TDZ Taxiway A and Navaid Imp
A. Contractor questions
1. Will the Port Authority consider substitutions?
a. Yes the Port Authority will consider substitutions. The contractors may submit on
the applicable forms in the plans or may submit the proposal in writing prior to bid
for approval.
2. Will PCC pavement be considered as a substitute?
a. The contractor may submit the proposal in writing for approval.
3. The earthwork summary table is somewhat unclear. Will future addenda address and clarify
the earthwork quantities?
a. Yes, a future addendum will address and clarify the earthwork quantities.
4. Is the existing crushed concrete stockpile sufficient to construct the project as bid?
a. Yes, it is anticipated based on in-place stockpiles that the existing stockpiles are
sufficient.
RS&H, Inc.
1745 Indian Wood Circle, Suite 265
Maumee, Ohio 43537
PH 419-893-3210 Fax 419-893-3235
Page 4 of 4
Pre-Bid Meeting Minutes | TDZ Taxiway A and Navaid Imp
APEX Micrographics, Inc. VETERAN * MBE * EDGE
Toledo Lucas County Port Authority
Email: [email protected]
One Maritime Plaza, 7th Floor * Toledo, OH 43604-1866
419.243.8251, ofc. * 419.243.1835, fax
BID AND SPECS – Toledo Executive Airport - Constr
34 X 22, dwgs (57) - Spec Book 417/pgs or 208 double sided - $72.00
Miller Bros
Construction
1613 S
Defiance St.
PO Box 30
Archbold, OH
43502
419.445.1015
[email protected]
Shelly Company
Kim Stevens
Kevin Hollar
P.O. Box 3100
1700 Fostoria
Ave. Ste 200
Findlay, OH
45840
419.891.3000
[email protected]
[email protected]
Picked up
419.644.2111
Ext. 339
[email protected]
FedEx
419.592.3861
[email protected]
FedEx
Anderzak Pitzen
Construction
Mary Nicholas
424 E Main
Vernon Nagel,Inc.
0154 County
Road 11c
Metamora,
OH
43540
Napoleon, OH
43545
Picked up
Kwest Group
Belia DeLeon
8305 Fremont Perrrysburg,
Pike
O - 43551
Gerken Paving
Jim Gerken
HELMS & SONS
EXCAVATING, INC.
RYAN
INCORPORATED
CENTRAL
Schoen Homes, Inc
Laibe
Electric/Technology
E.S. Wagoner
419.874.4284
419.261.4804
1753 Lima Ave,
Findlay, OH
45840
419. 422.7738
[email protected]
UPS
[email protected]
TO BE
PICKED UP FRI/MON.
REGENT
ELECTRIC
HPH
MECHANICALS
GEORGE GRADEL
LUMA CURVE
AIRFIELD
AIRPORT SALES
5-D ENTERPRISE,
INC
EATON CROUSEHINDS AIRPORT
LIGHTING
ADB AIRFIELD
SOLUTION
642 Forest
Ave.,
Evanston, IL
60602
712 W
Maxwell St.,
Lexington, KY
40508
Kirk Klimkow
1200
Kennedy Rd.,
Windsor
977 Ghanna
Pkwy,
Columbus,
OH 43230
Updated
3.14.14
Five D Enterprises,
Inc.
MILLER BROS
CONSTRUCTION
SHELLY
COMPANY
ANDERZAK PITZEN
CONSTRUCTION
VERNON NAGEL,
INC.
KWEST
GERKEN PAVING
RYAN INC
CENTRAL
HELMS & SON
SCHOEN HOMES
LAIBE ELECTRIC
E S WAGONER
JESS HOWARD
ELECTRIC
MULTI ELECTRIC
MFG