Procurement Opportunities Associated with the Prince George 2015 Canada Winter Games Host Society Following is only a partial listing of many of the items to be procured for the 2015 Games. Please do not hesitate to contact Helene Rohn, Manager, Purchasing & Planning for more information via email: [email protected] or by phone to 250-596-2015 (222) or cell (250) 614-6544. All RFPs, ITQs, Tenders, will be posted on our CWG website as well as on BC Bid. We look forward to doing business with you. WHAT DESCRIPTION CWG Functional Area Construction Carpentry Minor construction Repairs on facilities Wax tables/frames – xcountry skiing Venue overlays March 2014 – February 2015 Venue overlays Warehouse January 2015 Scaffolding TIMELINE for RFPs, ITQs etc. Temporary Fencing Modu loc type – to provide privacy/security around trailers, facilities, temporary structures etc. Venue Overlays April/May 2014 Scrim (material) two types of material: a lightweight, translucent fabric or a coarse, heavy material Venue Overlays May/June 2014 Temporary Structures Tents Rental Tents, all sizes 10’ x 10’, 10’ x 20’, 20’ x 20’, 10’ x 40’ Closed, open, with windows, without windows, zippered etc. Ventilated Heated, non-heated Pop up Venue Overlay April 2014 Propane Heaters outside venues Venue overlay Sept 2014 Signage Sept. 2014 Wayfinding/directional Signage Flag islands Venue overlays Temporary carpeting and flooring Venue overlays Games Village June 2014 Illumination – special hanging lights Figure skating - 1000 lux Badminton - 1000 lux 1500 for broadcast 1000 for non-broadcast Venue overlays June 2014 Security Security for Canada Games Plaza, Artisan Tent, Vendors Arts & Cultural Festival February on through Games Time. tba Sanding & Salting Services Venues, Games & Athletes Villages Essential Services Sept/Oct 2014 Snow Blower Clean, No Dirt or Salt, able to move large amounts of snow and throw it very high Arts & Cultural Festival January up to End of Games Time. March/April 2014 Snow Sculpting Tools Various, Chain Saws, Blow Torches, Picks, shovels, chisels January up to End of Games Time Summer 2014 Fake Snow Venue overlays Bleachers for spectators various venues as required. April/May 2014 Faux Fur Faux Fur for sitting on the snow with. 60 - 70 people. Arts & Cultural Festival January up to End of Games Time Tree Lights Lighting for Trees along corridor of Quebec Street and throughout Downtown Arts & Cultural Festival January up to End of Games Time Sept 2014 Pipe & Drape Exhibit requirements Pipe and drape at all venues Exhibit pipe and drape for artists pavillion, sponsors tents Venue Overlay March/April 2014 Staging - all sizes, all heights Judge stand 8 x 8 raised (Archery) Venue overlays, Games Village, Festivals March/April 2014 Rental facilities for Receptions Protocol April/May 2014 social events Dinners Food Services Caterers & Catering Services Receptions Protocol, Special Events April/May 2014 Dinnerware & Cutlery China type Sustainable biodegradable Food Services Receptions April/May 2014 Chairs Folding Chairs Cushion type chairs Venue overlay Sports Lounges Receptions/Dinners April/May 2014 Furniture & Fixtures rentals Over 19 lounges requiring club chairs, sofas, loveseats, coffee tables, end tables, lamps, loungers Venue Overlay VIP lounges & other April/May 2014 Décor & Party Services services decorative plants Venue Overlays, Receptions, dinners, etc. Wait Staff & Bartenders various receptions Protocol, Special Events, Lounges First Aid Personnel venues Spectator Services Yurts Feb/March/April 2014 March 2014 Games village cultural Festivals etc. Feb/March/April 2014 Prizes - athletes I pods I pads Street Food Vendors Beverage Vendors Concession Vending Food vendors Beverage vendors Food trucks Games village June/July 2014 Snacks/Beverages Athletes snacks, volunteers Can be soft drinks, bottled water, milk, juices, sport drinks, ice cream and frozen treats, Fruit, Cheese Power bars, oranges Food Services April/May 2014 Athletes’ Services Towels – face, hand, bath Laundry services Dry Cleaning Services Rubbermaid Boxes - large with lid to accommodate coat check at Civic Centre - possibly 700 kids at a time Shelving for boxes above Bath towels (520) hockey Athletes Services Feb/March/April 2014 Athletes’ Entertainment X-Box PS3 Athletes’ Village Feb/March/April 2014 Wii Playstations Ping Pong Tables Pool tables Board Games LA Promotions type entertainment Athletes lounges - 10 gaming stations gaming chairs gaming stands gaming couches Boxed Lunches Athletes’ Village Feb/March/April 2014 tba which venues 18 days March/April 2014 Lounge and grazing station foods beverages, snacks all venues Feb/March/April 2014 Food coolers beverages snacks etc all venues Sept 2014 Thermos bottles athletes & volunteers - 5000/8000 Athlete Services Volunteers Sept 2014 Water bottles athletes - 3500 volunteers - 4500 Athlete Services Volunteers ongoing DJ Services athletes dances - 2 dances Holding area party - Ritchie Bros. T-shirt screening March/April 2014 Marketing & Comm June 2014 Temporary Waste management & Recycling Services Waste Recycling Venue waste/recycling composting Logistics ongoing General & Industrial Supplies Garbage cans Recycling containers shovels snow shovels Garant digging shovel-excavator Garant/large snow shovel-Yukon 18” snow scoops Yukon 24” Square deal shovel - grizzly Work gloves Hand sanitizer High visibility vests Coolers Clothes hampers applicable to all venues, logistics, overlays, warehouse, etc. May 2014 - games Push Brooms Corn Brooms Snow blower Motor Oil Ice Melt Grip Granite tools - hammer, screwdrivers etc. Extension cords- 50/100 ft multi end Electric extension cords - multi sizes Service carts (wheeled) Power bars Rubbermaid Totes Cordless drill 18 v, all chuck sizes Drill bits - #2 robertson, 2” wide Magnifying glass with light Master clocks Slave clocks rope ⅜” x 100 ft. (Archery) poly rope ⅜” x 300 me, ¼ x 300 Hook tape 1” x 75’ roll Loop tape 1” x 75 ‘ roll Rut buster rake - 24” head Pro lite lift rake 30” head Camera tripods for Timing clocks double sided tape Humidifier (badminton) stopwatches Electric chainsaw Paint & supplies Spray paint - red Spray paint - blue Stand up mirrors - (skating) Kleenex Rubber gloves, gloves, ladies (skating) Skate floors Tarps - 30’ x 50’ Tarps 20’ x 20’ Tarps 30’ x 50’ Extension ladders - 24’ extension Coolers for pucks buckets for game pucks buckets for practice pucks small deep freezer locks and keys long shank padlocks fitness/yoga mats mop/buckets paper towels pails Latex gloves disinfectant spray bottles measuring tape (seamstress type) hacksaws drying fans whistles Fertilizer - 40-0-0 Urea Solo Battery powered backpack sprayer Sole 4 gal backpack sprayer Ice trowels metal scrapers Squeegees 36” wide, industrial CO2 Fire extinguishers Electronic guns starters’ pistols Router with bits Liquid tempera for ice - 5 colors Large court mop 30cm battery clocks & batteries Glass cleaner/cloths Digital calculators Vernier calipers Vacuum cleaners, Shop Vacs Generators Electricity Venue overlays May 2014 Hot Shots Hand & Toe Warmers Need for Feb.9 - Mar 6 2015 Volunteers June 2014 Ice Grippers Slip on Ice grippers for shoes & boots Need for Feb.9 - Mar 6 2015 Volunteers June 2014 Mobile Hot Beverage Dispensers Mobile Hot Beverage Dispensers Need for Feb.9 - Mar 6 2015 Volunteers Miscellaneous Coat Racks Boot/shoe cleaners - rugs Receptions, VIP Lounges, April 2014June 2014 Hangers For Coat Racks/1000’s Across all venues Games Time Snow Clearing Services Venue snow clearing Sidewalk clearing Logistics Sept 2014 Logistics Security Services Porta potties Hand wash stations Traffic barriers/barricades Traffic Cones Essential Services ongoing TVs (24”)used in lounges, for results 50” Smart TV 42” screens TV laptops - 11 PA systems Sound systems Concert sound and lights LED event screens 2-way radios 50 Ft. VGA connection cables HDMI cables VGA signal splitters Power bars video camera-digital, high resolution(Judo) camera tripods (4) Judo 46” TV for scoreboards (Judo) with TV stands - cabling Venue Overlay Results Centre April-Sept 2014 Fuel For trucks, rentals, etc. Transportation ongoing Portable gas containers 5 gal plastic containers Transportation, venues - wherever we have generators, snow blowers etc. April/May Trucks, Vans Cube vans for transportation Transportation ongoing Rental vehicles RV’s Games family groups Mission Staff Media Transportation ongoing Technical, Audio, video miscellaneous Sandbags Bus services Taxi Services Sept 2014 Snowmobiles & All Terrain vehicles, Quads etc. Summer 2014 Reefer Trucks Food Services, Civic Centre Boxed Lunches June 2014 Licensed Private Security Guards Security ongoing Cash Management Services – Armoured Cars Finance Summer 2014 Marketing, Communication, ongoing Printing Services Cold storage for food supplies Publication (18-20) jobs Publications, etc. Fireworks 18 Nights. RFP will go out Office Supplies – Games Time Flipcharts/paper Clipboard – legal, letter size Pens Pencils Scotch tape Rulers Staplers/staples Scissors Felt pens Paper clips Copy paper (8.5” x 11”, 8.5” x 14” and 11” x 17”) Duct tape Zapties(different sizes black & clear) Masking tape Post it notes Cash box (if needed at venue) Tools - screwdriver, hammer, pliers, etc. S hooks - 1000 (archery) bolt cutters 50m Tape Measure and other sizes Highlighters markers band aids safety pins Push pins Calculator elastic bands erasers ink pads Make venue kits Use Rubbermaid boxes for each venue labeled and inventory list Arts & Cultural Festival Sept 2014 Sept/Oct 2014 Plastic bags SeaCan Sports Equipment Timing equipment Sports Specific equipment mics Sports ongoing Hockey pucks Basketballs Squash balls Tennis balls Ski racks Snowboard racks Referee uniform Styrofoam Peanuts(non biodegradable)
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