CONTROLLER OF DEFENCE ACCOUNTS, RIDGE

CONTROLLER OF DEFENCE ACCOUNTS, RIDGE
ROAD, JABALPUR (M.P)-482001
SUPPLY OF LUMP SUM SERVICE FOR ENVIRONMENTAL CONTROL, HYGIENE &
MAINTENANCE/ESSENTIAL SUPPORT SERVICES AT PAO (ORs) GRC,JABALPUR,
PAO (ORs) JAK RIFILES, JABALPUR, PAO (ORs) CORPS OF SINGNALS,JABALPUR
AND OUT STATION PAO (ORs) MRC, SAUGOR AND PAO (ORs) AEC, PACHMARHI.
Tender Notice No. AN/III/1711/CONT/CONS /2014-15
Dated: 10/07/2014
Sealed tenders are invited under Two Bid System i.e. Technical Bid and Commercial Bid in
separate covers from reputed , experienced and financially sound Jabalpur based registered
Labour Contractor Agencies for:SUPPLY OF LUMP SUM SERVICE FOR ENVIRONMENTAL CONTROL, HYGIENE
& MAINTENANCE/ESSENTIAL SUPPORT SERVICES AT PAO (ORs)
GRC,JABALPUR, PAO (ORs) JAK RIFILES, JABALPUR, PAO (ORs) CORPS OF
SINGNALS, JABALPUR AND OUT STATION PAO (ORs) MRC, SAUGOR AND
PAO (ORs) AEC, PACHMARHI.
Tender documents may be obtained on request in writing from Assistant Controller of Defence
Accounts (AN), Office of the Controller of Defence Accounts, Ridge Road, Jabalpur (M.P)
-482001 or can be downloaded from the web site:www.cdajabalpur.nic.in
Interested Agencies may drop the sealed bid covers, complete in all respects along with
Earnest Money Deposit (EMD) and other requisite documents, in the Tender Box kept in the
office of the Controller of Defence Accounts, Ridge Road, Jabalpur (M.P) on or before 3.00
P.M. ON 24/07/2014 as indicated in tender documents.
BY ORDER
Asstt. Controller (AN)
REGD
NO.AN/III/1711/CONTRACT/CONS.
OFFICE OF THE CDA
RIDGE ROAD,
JABALPUR
Date: ----/-----/ 2014
To,
M/S
( IN CASEOF INABILITY TO QUOTE THE TENDER, YOU ARE REQUESTED TO RETURN THE
TENDER DOCUMENTS TO THE UNDERSIGNED, YOUR COORPERATION IN THIS REGARD
WILL BE APPRECIATED)
Subject:- Tender Enquiry for Supply of Lump Sum Services for Environmental Control, Hygiene &
Maintenance/Essential Support Services at PAO (ORs) GRC,JABALPUR, PAO (ORs) JAK
RIFILES, JABALPUR, PAO (ORs) CORPS OF SINGNALS, JABALPUR AND OUT STATION PAO
(ORs) MRC, SAUGOR AND PAO (ORs) AEC, PACHMARHI.
*********
Sir,
The Controller of Defence Accounts, Jabalpur is interested to invite offer for Supply of Lump
Sum Services for Environmental Control, Hygiene & Maintenance/Essential Support
Services at PAO (ORs) GRC,JABALPUR, PAO (ORs) JAK RIFILES, JABALPUR, PAO (ORs)
CORPS OF SINGNALS, JABALPUR AND OUT STATION PAO (ORs) MRC, SAUGOR AND PAO
(ORs) AEC, PACHMARHI.Please give your final offer in Tender Form enclosed (Annexure-I).
Submission of Tender Documents:1.
The following points will be strictly adhered to while filling up the Tender Form (enclosed) :
(a) Only the enclosed tender Form will be used. Tenderer will affix their stamp in space
provided at the bottom of each sheet and authorized signatory must sign on each page.
Additional sheets, duly authenticated may be attached to elucidate specifications or to
clarify a point.
(b) Minimum wages as notified by the Office of Commissioner of Labour (Central) should be
paid and tender quotation should confirm to the minimum wages as envisaged by
Commissioner of Labour (Central). Hence the tender should take this fact into account
while quoting for various works. If the rate quoted is not meeting the minimum
requirement it will be summarily rejected.
(c) Rates quoted per month in column should include all charges, levies, taxes etc.
(d) The total amount must be quoted both in figures and words and amount thus quoted in
words will be taken as final in case of difference in the amount quoted in figures and
words.
(e) Tender Form (Annexure-I) is to be filled up after carefully reading the terms and
conditions, scope of work as per Annexure –VI & VII.
(f) The tenderer should be registered under relevant State Government Shop &
Establishment Act. An attested copy of the same shall invariably be enclosed, in the
absence of which the bid shall be liable to be rejected.
2.
Separate Tender Document is to be prepared for Technical and Financial bids as per the
details explained below :(a) The Technical Bid should contain all the sheets of Tender documents and certificates as
per Annexure-II.
(b) The Financial Bid (Annexure- III) in the separate wax sealed envelope should contain
complete information in Tender form.
The above said two covers(Technical and Financial Bid) should be kept in a common cover
duly wax sealed.
3. Sealed quotations (Technical Bid) will be opened by Board Of Officers on due date. The date
of opening of Commercial (Financial) Bid will be intimated after acceptance of Technical Bids.
4. In case your firm is not willing to quote due to any reasons, your regret should be sent well
before the due date, failing which your firm can be de-listed from the contractor list.
5. Commercial (Financial) offers will be opened only of those firms, whose technical offers have
been found suitable after technical evaluation.
6. L-1 firm will decoded on sum total of services (including all taxes) with material and without
materials.
Earnest Money Deposit : Rs. 15,000/-(Rs. Fifteen thousand only) will be deposited along with your
offer for Supply of Lump Sum Services for Environmental Control, Hygiene &
Maintenance/Essential Support Services at PAO (ORs) GRC,JABALPUR, PAO (ORs) JAK
RIFILES, JABALPUR, PAO (ORs) CORPS OF SINGNALS, JABALPUR AND OUT STATION PAO
(ORs) MRC, SAUGOR AND PAO (ORs) AEC, PACHMARHI. in the form of Bank Draft payable
to CDA, Jabalpur. The EMD will be refundable to unsuccessful bidders.
7.
Security Deposit :
The successful tenderers shall furnish a Security Deposit equal to one month payment in the
form of Bank Guarantee in favour of CDA, Jabalpur valid for a period of 18 months from any
nationalized bank as per specimen provided by this office. In case of termination of the
services, the amount due to the Government will be deducted from this amount of Security
Deposit.
8. The tenderer is requested to indicate his ability to supply the same based on the scope and
work and terms and conditions.
10. Duration of Contract :
The services shall remain in force for a period of 12 months from the date of signing of
agreement by both the parties or from the specific date mentioned therein and CDA Jabalpur
reserves the right to terminate the services, if not provided satisfactory services during the
currency of this period. The period of services may be extended for a period of six months, if
required at the discretion of the Competent Authority in user organization with the same rate,
term sand conditions.
11. Submission of Offers :Tenderer are requested to put their offers in envelope i.e. “ Offer for
Supply of Lump Sum Services
for
Environmental Control, Hygiene &
Maintenance/Essential Support Services at PAO (ORs) GRC,JABALPUR, PAO (ORs) JAK
RIFILES, JABALPUR, PAO (ORs) CORPS OF SINGNALS, JABALPUR AND OUT STATION PAO
(ORs) MRC, SAUGOR AND PAO (ORs) AEC, PACHMARHI.
The sealed envelope will be addressed to with :
Label : (To be opened by addressee only)
Shri D. L. Meena, IDAS
Asstt. C.D.A. (AN-III)
Office of The Controller of Defence Accounts,
Ridge Road, Jabalpur.
12. Tender Form received incomplete or ambiguous is likely to be rejected at the discretion of
Controller of Defence Accounts, Jabalpur without recourse to further clarifications. The
Controller of Defence Accounts, Jabalpur also reserve the right to seek clarifications with one or
more vendors if considered necessary and also not to accept any offer at all in case they are not
reasonably priced.
13. The Controller of Defence Accounts, Jabalpur does not bind himself to accept the lowest tender
and reserves the right to accept or reject any tender without assigning any reason thereof. The
decisions of Controller of Defence Accounts, Jabalpur will be final and binding on all concerned
in this regard.
14. Laws Governing the Services:
a. This services shall be governed by the laws of India for time being in force.
b. Jurisdiction of Court: The court of the place from where the acceptance of tender has
been issued ,shall alone have jurisdiction to decide any dispute arising out of or in respect
of the contract i.e. Jabalpur.
c. Penalty Clause: Controller of Defence Accounts, Jabalpur reserves the right to terminate
the services by giving One Months Notice if the vendor is not providing satisfactory
services during the currency of the services and in such case the vendor is liable for
penalty and decision of Controller of Defence Accounts, Jabalpur is final.
15. The tenderer should give a certificate that none of his/her near relative is working
in the CDA organization at Jabalpur as defined below:
The near relatives for this purpose are defined as :
(a) Members of Hindu Undivided Family.
(b) They are husband and wife.
(c) The one is related to other in manner as father,mother,son(s) & son’s wife(Daughter-inlaw), daughter(s) & daughter’s husband,(son-in-law), brother(s) & brother’s wife/sister-inlaw, sister(s) & sister’s husband (brother-in-law).
16. The vendor should strictly abide by the provisions of various Acts of the State in force in
connection with the employment of Contract Labour viz- Contract Labour R & A Act 1970,
Workmen’s Compensation Act and EFP Act, Service Tax, Employees State Insurance, etc.
applicable. It is the responsibility of the vendor to ensure minimum wages, as per Minimum
Wages Act and notify the by the Commissioner of Labour (Central). The vendor may attach
under taking accordingly.
17. EMD amount of successful tenderer will be forfeited to the Office of The Controller of Defence
Accounts, Jabalpur on the following grounds:
a. If the successful tenderer fails to carry out the job after acceptance of Tender in
accordance with the Terms and Conditions of the tender as mentioned in schedule of
works.
b. If the tenderer withdraws from the work during the currency of tender period.
c. Any damages caused to any of the property of the Office of Controller of Defence
Accounts, Jabalpur and delay in carrying out the work as per Tender Terms.
d. If the tenderer fails to remit Security Deposit within the due date from the date of
intimation.
This may further warrant imposition of liquidate damages and /or terminating of the
contract.
18.
Vendor shall maintain complete personal data of the persons employed by him such as
Name, father’s Name, Date of Birth, Permanent Address, Village,Taluka, District, Police
Station Concerned, Signature and Finger prints etc. The incumbent should have undergone
character and antecedents verification through the Police.
19.
The vendor should be responsible for Welfare of his persons as per various State and central
20.
21.
22.
23.
24.
25.
26.
27.
Government Acts and Regulations such as Minimum Wages Act, Employees State Insurance
and may other regulations covering Labour Contract.
No Child Labour will be permitted. The vendor should employ the persons of age group
between 21 and 50 years.
The Vendor will be solely responsible for the payment of salaries, allowances and other
benefits of his employees. The payment of salaries must be done on or before 5 th Day of the
following month and the department shall in no way be responsible for the same. The vendor
should not wait for the Controller of Defence Accounts, Jabalpur’s payment to pay to his
employees.
In case of additional requirement of Environmental Control, Hygiene &
Maintenance/Essential Support Services at above said offices, agency should be in a position
to supply them at same rates only without delay.
In case it is found that any property or materials of the Offices as mentioned at subject, is
lost or put to loss/damage due to the negligence of the agency, the agency will held fully
responsible and should reimburse the cost of loss/damage so incurred. The decision of
Controller of Defence Accounts, Jabalpur will be final.
In case any workman of the agency suffers injury/damage or meets with an accident during
the discharge of duty, the entire cost of compensation should be borne by the agency and
CDA, Jabalpur will stand indemnified against any claims/damage/compensation.
The payment will be made by the o/o CDA Jabalpur at the accepted rates to the vendor on
completion of a month’s work.
The successful tenderer will required to execute an agreement on a stamped paper of Rs.100/to abide by the Terms and Conditions stipulated in tender form before any other order
placed.
The last date of submission of Tender Documents is ---/---/ 2014 by 15.00 hrs. Tenders will
be opened by B.O.Os. at 16.00 hrs on ---/---/ 2014 in the chamber of Shri D. L. Meena,
IDAS, ACDA (AN-III) , Office of The CDA , Ridge Road, Jabalpur in the presence of such
tenderer or their authorized agents who may be present at that time. The authorized
representative should bring a letter of authority from the tenderer.
Encl: Annexure I to X
Yours truly,
(D. L. Meena)
ACDA (AN-III)
ANNEXURE-I
TENDER FORM
1. Name of the Contract
: Supply of Lump Sum Services for Environmental Control,
Hygiene & Maintenance/Essential Support
Services at PAO (ORs) GRC,JABALPUR, PAO (ORs) JAK
RIFILES, JABALPUR, PAO (ORs) CORPS OF SINGNALS,
JABALPUR AND OUT STATION PAO (ORs) MRC, SAUGOR
AND PAO (ORs) AEC, PACHMARHI.
2. Name & Address of Tenderer
3. Scope of Work
:
: As per Annexure – VI attached
Amount (Rs.)
4. (a) Amount per month
(with out material) for services to be
Rendered by the Labour as mentioned
below :
Unskilled :
Skilled
:
(b) Amount per month
(with material) for services to be
Rendered by the Labour as mentioned
below :
Unskilled :
Skilled
:
(c) Margin money per month
:
5. Labour Office License No.(Central)
:
Registration No./ Date
6. EPF Registration no.
:
7. E.S.I. Registration
:
8. Bank Name & Account No.
:
9. Registration no. of Service Tax
:
10. Copy of Registration for establishment
Of firm Under State/Municipal Corporation :
11. Details of agencies to which the similar
services are being provided by the
contractor (Annexure-IV)
:
Certify that I have fully understood the terms and conditions of the Contract.
Signature of the Vendor with
date and seal.
Annexure-II
TECHNICAL BID
Attested copy of:
1. Valid Registration Certificate under relevant State Government/Municipal Corporation Shop &
Establishment Act/ Labour Commissioner (Central).
2. License for providing such services from the Licensing Authority i. e. Labour Commissioner..
3. Experience Certificate in concerned field for last two years.
4. DD for EMD i.e. Rs.15,000/5. Income tax Return of the firm for last 3 years.
6. Service Tax Registration Certificate and ST Code No., if applicable
7. Copy of Registration with Employees State Insurance Corporation.
8. Copy of Registration with Employees Provident Fund Commissioner.
9. Undertaking to the effect that no criminal case (s ) is /are against the Tenderer.
10. Average turnover of last three years should be minimum 25% of the estimated value. The
relevant documents for confirming the turnover should be submitted.
11. The contractor should submit copy of balance sheet of last three years along with the quotation.
The contractor should submit document towards proof of working capital of 25% of the
contract value in the form of FDR/OD limit/Credit limit/Solvency certificate issued by bank.
12. The bidder/Company/Firm/Agency should have minimum Twenty-Five Lakhs financial
turnover for at least three years in the last five years.
Signature of the Tenderer with seal
Annexure –III
FINANCIAL BID
All wages will be mandatory subject to compliance with the Minimum Wages Act and will be
calculated in compliance of the same as laid down by the Commissioner of Labour (Central).
Sl.No. Particulars
01
Un-skilled Labour
(Full- Time)
02
Skilled Labour
(Full Time)
03
Cost of Material
04
Profit Margin
Rate
per EPF
day(Rounded
to
nearest
rupee)
ESI
Total
month
Cost
per Total Cost
per Annum
Total
Grand Total Rs…………………. Per Month and Rs. ---------------------- Per Annum.
(Rs…………………………………………………………………………………………….. Per Month)
(Rs.----------------------------------------------------------------------------------------------------------- Per Annum)
I hereby declare that I have read the tender terms and conditions and agree to the terms
and conditions and accordingly quoted the rate above.
Date :
Place :
Signature of the tenderer with seal
Annexure – IV
List of Organizations where such services are being provided
S.No.
Name of Organization
Details of Contract
Contact person of
the organization with
Telephone Number
for confirmation
Signature of the tenderer with Seal
Annexure- V
(A)
CATEGORY OF MANPOWER
Sl.No.
Category of Manpower
01
02
03
Skilled
Semi Skilled
Un-skilled
Qty.
Rate/Day
(in Rs.)
Amount
per
month(in Rs.)
Signature of the Tenderer with Seal
Annexure- VI
AREA COVERED FOR provision of Supply of Lump Sum Services for Environmental Control,
Hygiene & Maintenance/Essential Support Services at PAO (ORs) GRC,JABALPUR, PAO (ORs) JAK
RIFILES, JABALPUR, PAO (ORs) CORPS OF SINGNALS, JABALPUR AND OUT STATION PAO (ORs)
MRC, SAUGOR AND PAO (ORs) AEC, PACHMARHI.
(A) ALL PAO’S:
Cleaning of all the open area inside and out side the building including all the toilets by
9 AM and all toilets should be cleaned at least twice a day with phenyl and other cleaning
materials. .
It may be ensured that all above campuses are cleaned and hygiene at all times.
Annexure- VII
GENERAL TERMS AND CONDITIONS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
The Vendor shall not be entitled for any additional payment during the tenure of this
Services.
Income Tax , Education Cess, Surcharge and postage charges will be recoverable from the
vendor’s monthly bill as per rules.
Personal bag and baggage of the vendor’s personnel this services shall be liable for physical
check both at the time of entry into the campus and passing out at security gate.
In case of any theft or breakage of the Office Property by the vendor’s personnel, the cost
will be borne by the vendor. Any breakage found prior to the date of such work shall be
brought to the notice of Service Monitoring Officer or his representative.
Payment through cheque will be made in arrears on monthly basis on submission of the bill
duly-receipted and stamped by the vendor in prescribed form after satisfactory completion
of work.
The vendor shall make his own arrangement for transport of the garbage at nearest place
earmarked by coordinator/representative of the service Monitoring Officer.
The Controller of Defence Accounts or his sub offices shall not be responsible for any injury
or loss of life which may take place while on said job. Any compensation or expenditure
towards treatment for such injury or loss of life shall be the sole responsibility of the
Vendor.
The waste paper shall not be transported outside the office campus where services are
render and will be burnt in the incinerator existing in the campus.
The garbage etc. shall not be loaded in the vehicle except in the presence of representative of
Service Monitoring Officer.
The Vendor shall not allow or permit his workers to participate in any Trade Union
Activities or agitation in the premises of the respective offices.
The services shall remain valid for a period of twelve months from the date of agreement.
The agreement shall be liable for termination on giving one month’s notice by either side.
During the period of notice both parties shall continue to discharge their duties and
obligations.
The vendor on receiving any complaints shall attend to do it and complete the job
immediately.
In case of exigencies of services, the vendor’s personnel may be required at times even on a
holiday and Saturday/Sunday at no extra cost, for which advance notice of 24 hrs will be
given to vendor.
The vendor shall provide a Bank Guarantee of one-month payment in favour of Controller
of Defence Accounts, Jabalpur from any nationalized bank towards security deposit valid
for 18 months agreement.
All the laborers should be in proper uniform.
The vendor shall obtain a valid license under Contract Labour (R & A) Act.1970 and Rules
framed there under, if applicable, before the commencement of the work and continue to
hold it till completion of the contract.
The vendor shall ensure the provision of Contract Labour (Regulation & Abolition)
Act.1970 and the rules framed under Section 10 of the Act are not to be violated.Sl.No
The contractor’s personnel shall be neat and have proper identification badge which will be
provided by Contractor itself.
If the attendance falls short of the services, number of persons, the amount to have been
paid to the person (to be calculated based on Minimum Wages Act and paid to the person as
per prevailing Govt. Rate.) for the duration shall be deducted from his bill along with an
additional penalty of 10 % of the amount so deducted.
21. In case any necessity arises the vendor will provide extra Labour with same rate and
terms/conditions. Similarly, in case any change occurs in scope of work the Labour may be
decreased accordingly at same rate and terms/conditions.
22. No criminal case is registered or under investigation against the Contractor.
23. Skilled labour also required for electrical, plumbing and carpentry works.
Signature of Tenderer with Seal
Annexure- VIII
Material supplied by Service Provider (Every Month)
Sl. No.
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
Item
Phenyl
(Doctor Brand)
Odonil
Naphthalene Ball
Harpic (Liquid)
Lizol
Vim Powder
Colin
Bleaching powder
Broom Stick
Commode Brush
Sweeping brush
Phool Jadhu
Duster Cloth
Mop
Wiper
Quantity
Annexure-IX
CERTIFICATE
1. Certified that the Services
for
Environmental Control, Hygiene &
Maintenance/Essential Support Services at PAO (ORs) GRC,JABALPUR, PAO (ORs) JAK
RIFILES, JABALPUR, PAO (ORs) CORPS OF SIGNALS, JABALPUR AND OUT STATION
PAO (ORs) MRC, SAUGOR AND PAO (ORs) AEC, PACHMARHI have been completed
per during the period mentioned below as per terms and conditions of the
Agreement.
Reference No.:
Description: Services of Environmental Control, Hygiene & maintenance/Essential
Services at PAO (ORs) GRC,JABALPUR, PAO (ORs) JAK RIFILES, JABALPUR, PAO (ORs)
CORPS OF SIGNALS, JABALPUR AND OUT STATION PAO (ORs) MRC, SAUGOR AND PAO
(ORs) AEC, PACHMARHI
Duration/ Period:
Reference to Firm’s Bill No.
ACDA/ AO I/C
OFFICE OF THE CDA, RIDGE ROAD, JABALPUR (M.P)
LUMP SUM SERVICE CONTRACT FOR PROVIDING OF ENVIRONMENTAL CONTROL,
HYGIENE & MAINTENANCE/ESSENTIAL SUPPORT SERVICES AT CONTROL, HYGIENE &
MAINTENANCE/ESSENTIAL SUPPORT SERVICES AT PAO(ORs) GRC, JABALPUR, PAO(ORs) JAK
RIFLES, JABALPUR, PAO(ORs) CORPS OF SIGNALS, JABALPUR & OUTSTATION PAO(ORs) MRC,
SAUGOR AND PAO(ORs) AEC, PACHMARHI.
Proposed dates for acceptance of the Competent Authority for the following events in
the Tender Process:-
Sl.
Events
No.
1.
Publication of Tender Notice
2.
Issue of Tender Papers to the
interested Firms/agencies
3.
4.
Closing date for receipt of filled
tender form
Opening of Technical Bids
5.
Opening of Financial Bids
Proposed
Dates
10/07/2014
10/07/2014
To
24/07/2014
(1.00 PM)
24/07/2014
(3.00 PM)
24/07/2014
(4.00 PM)
To be
intimated later

Download Report