4640 Barger Drive Eugene, OR 97402 Phone: (541) 689-3280 Fax: (541) 689-0719 www.bethel.k12.or.us Revised 6.9.2014 BETHEL SCHOOL BOARD MEETING District Office – 4640 Barger Drive Monday, June 9, 2014 7:00 p.m. AGENDA 1. Call to Order 2. Pledge of Allegiance Greg Nelson, Chair Paul Jorgensen, Vice Chair 3. Approval of Minutes 4. Superintendent’s Report A. Student Presentation, Irving Elementary B. Spring Sports Review, Barry Bokn C. 2nd Reading, Adoption of Math Curriculum D. Bond Project Update E. Superintendent Evaluation: Form Distribution F. Set July Board Meeting Date: a. 7:00 p.m., Monday, July 7 G. Policy Update – 1st Reading JHC: Student Health Services – Updated to reflect new language; H. 5. Delegations and Visitors 6. Consent Agenda A. Personnel Action 7. Action Items A. Adopt Policies JOA and JOB B. Approve Math Curriculum Adoption C. 8. Information and Discussion A. WHS Graduation Review 9. Board Activity Update A. Kalapuya High School Graduation – Thursday, June 12 at 7:00 p.m. Resolution No. 70 Resolution No. 71 Resolution No. 72 BETHEL SCHOOL DISTRICT #52 BOARD OF DIRECTORS June 9, 2014, Page 2 of 2 B. BEF Bethel Fit 5K, Wolverine Stadium – Saturday, June 14, Check in: 8a.m.; Start: 10a.m. C. 10. Review of Next Meeting: Monday, June 23, 2014 A. Public Hearing/Adoption of 2014-2015 Budget B. Bond Project Update C. Board Policies for Periodic Review D. May Financial Statement, William Lewis E. Superintendent Evaluation: Turn-in Individual Forms F. 2nd Reading, 2014-2015 Calendar G. 11. The Board will meet in Executive Session per ORS 192.660 (2)(d) to discuss labor negotiations 12. Return to Regular Session 13. Adjournment MINUTES BETHEL SCHOOL DISTRICT #52 BOARD OF DIRECTORS May 27, 2014 ATTENDANCE Board Members: Rich Cunningham, Paul Jorgensen, Debi Farr, Alan Laisure, Dawnja Johnson and Chair, Greg Nelson. Absent: Ginger Poage District staff, students, and community members identified: Superintendent Gill, Chris Parra, Brian Flick, John Luhman, William Lewis, Robin Hanson, Curt Nordling, Donna Butera, and Keli Kephart. CALL TO ORDER Chair Nelson called the May 27, 2014 meeting of the Board of Directors to order at 7:02p.m. PLEDGE OF ALLEGIANCE Vice Chair Jorgensen led the Pledge of Allegiance. ACTION ON MINUTES Chair Nelson presented the Minutes from the May 12, 2014 Regular Board Meeting and asked for additions or corrections. Hearing none, the Board approved the Minutes as submitted. SUPERINTENDENT’S REPORT KHS Student Representative, Genesis Ortega Genesis reported three KHS students received scholarships from the Airport Rotary Club. KHS students and staff continue to prepare for graduation on Thursday, June 12. WHS Student Representative, Ivan Garcia Ivan reported WHS students are participating in the second “Spirit Week” of the year. WHS students and staff continue to prepare for graduation on Friday, June 6. Student Presentation, Clear Lake Elementary Clear Lake Principal John Luhman introduced teacher Meegan Cotter. Ms. Cotter’s 4th grade students recently created cards for military veterans participating in the South Willamette Valley Honor Flight to Washington D.C. 4th grade student, Anthony Middleton read his card to the Board. Student Presentation, Prairie Mountain School EWEB Grant Coordinator Cathy Bechen, 8th grade teacher Kelly Leguizamon and John Femal with EWEB spoke about the wind turbine student project. 8th grade students, Nathan Edwards and Cheyenne Cole shared highlights from their trip to Washington D.C. on April 24 to participate in the National Kidwind Challenge. April Financial Statement, William Lewis Business Services Director William Lewis reviewed the April financial statement showing an estimated Ending Fund Balance of: $8,194,393.00. Page 1 of 3 MINUTES BETHEL SCHOOL DISTRICT #52 BOARD OF DIRECTORS May 27, 2014 Alternative Education, Chris Parra, Brian Flick, and Monique Siemerink Teaching and Learning Director Brian Flick, Special Services Director Monique Siemerink, and Assistant Superintendent Chris Parra explained the process used to determine alternative placements for students. Bond Project Update Superintendent Gill stated a pre-construction meeting at Malabon occurred earlier today. The preconstruction meeting for Fairfield is Thursday. Excavation continues at WHS and concrete footings will be constructed later this week. Policy Update – First Reading Superintendent Gill reported on the following Board Policies: DFEA: Admission to District Events – No Changes; JGA: Corporal Punishment – No Changes; JGDA: Discipline of Students with Disabilities – No Changes; JHC: Student Health Services – No Changes; JOA: Directory Information – New Policy; JOB: Personally Identifiable Information – New Policy. DELEGATIONS AND VISITORS None. CONSENT AGENDA Resolution No. 67 – Personnel Action # 1. Name Harrison, Terry 2. Tuski, Amy 3. Young, Alyson Type Resignation/Retirement .5 Leave of Absence Infant Care Leave Description Accept resignation at end of 2013-2014 school year to enter retirement; Position Held: Vocational Technology Teacher @ WHS; 18+ years at Bethel. Approve .5 LOA for school year 2014-15; Position: 1.0 FTE Counselor @ WHS. Approve 1.0 FTE Infant Care Leave from 8/25/20141/2/15 and .5 FTE Infant Care Leave/Job Share from 1/5/15 through the end of the 2014-2015 school year; Position: 1.0 FTE Grade 4/5 Teacher at Fairfield. Motion: Rich Cunningham moved, Alan Laisure seconded, to approve the Consent Agenda as specified above: Motion passed, 6-0. Director Poage absent. ACTION ITEMS Resolution No. 68 – Adopt Policies DFEA, JGA, JGDA and JHC Motion: Dawnja Johnson moved, Debi Farr seconded, to approve adoption of the above policies. Motion passed, 6-0. Director Poage absent. INFORMATION AND DISCUSSION A. OSBA Annual Convention – November 13-16, 2014 BOARD ACTIVITY UPDATE A. Willamette High School Graduation, Friday, June 6, at 6:30 p.m. Page 2 of 3 MINUTES BETHEL SCHOOL DISTRICT #52 BOARD OF DIRECTORS May 27, 2014 B. Kalapuya High School Graduation, Thursday, June 12 at 7:00 p.m. C. Bethel Be Fit 5K (Benefiting BEF) at Wolverine Stadium, Saturday, June 14 Review of Upcoming Meetings: Monday, June 2, 2014 at 12:00 p.m. A. Special Board Meeting with Executive Session per ORS 192.660(2)(b) B. Monday, June 9, 2014 A. Student Presentation, Irving Elementary B. Bethel Health Center, Pat McGillivray, Monique Siemerink and Annemarie Hirsch C. Spring Sports Review, Barry Bokn D. Bond Project Update E. Board Policies for Periodic Review F. 2nd Reading, Adoption of Math Curriculum G. 2014-2015 Calendar Adoption H. Superintendent Evaluation: Form Distribution I. Set July Board Meeting Date EXECUTIVE SESSION per ORS 192.660(2)(d) After a five minute break, Chair Nelson moved the Board into Executive Session at 8:16 p.m. to discuss labor negotiations. RETURN TO REGULAR SESSION Chair Nelson returned the Board to regular session at 9:03p.m. ADJOURNMENT There being no further business to bring before the Board, Chair Nelson adjourned the meeting at 9:04p.m. Clerk – Colt Gill Page 3 of 3 Chair – Greg Nelson SPECIAL BOARD MEETING MINUTES BETHEL SCHOOL DISTRICT #52 BOARD OF DIRECTORS June 2, 2014 ATTENDANCE Board Members: Alan Laisure, Rich Cunningham, Paul Jorgensen, Debi Farr, Ginger Poage, Dawnja Johnson and Chair, Greg Nelson. Absent: None. District staff, students, and community members identified: Superintendent Gill, Chris Parra, Pat McGillivray, Tim Keeley, Labor Relations Consultant for the District and Keli Kephart. CALL TO ORDER Chair Nelson called the June 2, 2014 Special meeting of the Board of Directors to order at 12:06p.m. PLEDGE OF ALLEGIANCE Vice Chair Jorgensen led the Pledge of Allegiance. EXECUTIVE SESSION per ORS 192.660(2)(b) Chair Nelson moved the Board into Executive Session at 12:07p.m. to discuss personnel issues. RETURN TO REGULAR SESSION Chair Nelson returned the Board to regular session at 12:20p.m. CONSENT AGENDA Resolution No. 69 – Motion to approve the Superintendent’s recommendation to dismiss an employee. Motion: Debi Farr moved, Alan Laisure seconded, to approve the Superintendent’s recommendation to dismiss Jody Allard effective June 2, 2014. Motion passed, 7-0. ADJOURNMENT There being no further business to bring before the Board, Chair Nelson adjourned the meeting at 12:21p.m. Clerk – Colt Gill kmk Page 1 of 1 Chair – Greg Nelson 1st Reading: 6/9/2014 BETHEL SCHOOL DISTRICT #52 BOARD OF EDUCATION POLICY STATEMENT Subject: Student Health Services Policy Number: JHC Effective Date: 6/14 Date of Original Policy and Revisions: 7/96, 4/00, 2/06, 4/10, 4/14 Cancels Policy No.: Dated: Date of Next Review: 6/17 The Board directs its district health services staff to coordinate with health personnel from other public agencies in matters pertaining to health instruction or the general health of students and employees. In addition, health services staff participate and collaborate with district level committees as appropriate. A. The district shall maintain a prevention oriented health services program which provides: • • • • • • • • • • Emergency nursing for all students presenting with acute/urgent illness, injury, abuse, or mental/emotional health issues, including space separated from other students adequately equipped for providing first aid; including standing orders for emergency use of certain medication as per the Medical Director; Development of emergency protocols for all students with identified serious health problems; Maintenance of pertinent health information on the students, as required by Oregon statutes and rules; Development of nursing care plans for students with special or chronic health needs; Availability of health counseling, resources, and instruction to student and staff individually or in a classroom presentation; Training of school personnel in administration of medications and responding to emergencies; Communicable disease control including referral for diagnosis and treatment; Assessment of student immunization and monitoring status for compliance; Referral for diagnosis, treatment and evaluation of health concerns; and, Health appraisals through vision screening and other screenings such as scoliosis and dental screening as resources permit. B. Recognizing the prevalence of severe life threatening allergies among school populations and that the risk of accidental exposure to allergens can be reduced in the school setting. The district will work in cooperation with parents, guardians, students, district staff and medical professionals to minimize risks and provide a safer educational environment for all students. “Severe Allergy” is defined as a lifethreatening immune response to a specific substance (e.g., food, bee stings, pollen, latex). A Severe Allergy Handbook will be developed to serve as a guide; it is to be updated every two years by the District Wellness Committee. BC. Communication and Informed Parent/Guardian Consent The district recognizes its responsibility to notify parents/guardians in advance of any non-emergency, invasive physical examination or screening that is required as a condition of attendance; administered and scheduled by the school in advance; and not necessary to protect the immediate health and safety of the students, or of other students. Notification will be provided at least annually at the beginning of the school year or periodically throughout the year in the school calendar, newsletters or letters and will include specific or approximate dates during the school year when such activities are scheduled or expected to be scheduled. Student Health Services – JHC Page 1 of 2 BETHEL SCHOOL DISTRICT #52 BOARD OF EDUCATION POLICY STATEMENT 1st Reading: 6/9/2014 Parents/guardians shall have the opportunity to request their students be exempt from participation in any screening conducted by the school. In order to foster communication of the student’s health care needs, parents/guardians are requested to complete and sign a health assessment form at the beginning of each school year. Every effort will be made to communicate with the parent/guardian regarding their student presenting a serious health care concern to health services. REPORTS Annual reports to the School Board ATTACHMENTS None. END OF POLICY REFERENCES / COMMENTS OAR 581-022-0705 OAR 581-022-1420 OAR 581-022-1440 Protection of Pupil Rights, 20 U.S.C. § 1232h (2006); Student Rights in Research, Experimental Programs and Testing, 34 C.F.R. Part 98 (2006). The term “invasive physical examination” as defined by law, means any medical examination that involves the exposure of private body parts, or any act during such examination that includes incision, insertion, or injection into the body, but does not include a hearing, vision or scoliosis screening. The term does not include any physical examination or screening that is permitted or required by state law, including physical examinations or screenings that are permitted without parental notification. Student Health Services – JHC Page 2 of 2 4640 Barger Drive Eugene, OR 97402 Phone: (541) 689-3280 Fax: (541) 689-0719 www.bethel.k12.or.us Revised 6.9.2014 June 9, 2014 RESOLUTION NO. 13-14: 70 RESOLUTION: CONSENT AGENDA/PERSONNEL ACTION The Board of Directors, School District No. 52, Lane County, approves personnel action involving licensed employees and extra duty contracts at each regularly scheduled School Board meeting. If the Board of Directors would like to discuss any of these recommendations in executive session, the employee should be identified by the number preceding the name and it will be withdrawn pending further instruction from the Board. Chris Parra is available for questions. RECOMMENDATION: It is recommended that the School Board approve the Consent Agenda as reflected in this resolution and any addendum presented along with this resolution. # 1. Name Bolliger, Adriane Type Hire for 2014-2015 2. deGlee, Danea Hire for 2014-2015 3. Delay, Brittany Hire for 2014-2015 4. Doyle, Kate Additional Hours for 2014-2015 6. Harrison, Terry Hire for 2014-2015 5. 7. Greenamyer, Sonja Mart, Chad Additional Hours for 2014-2015 Hire for 2014-2015 Description Offer Extra Duty Contract for Color Guard Instructor @ WHS; Education: BA/U of O; Experience: Color Guard Instructor, 3 years, Color Guard Captain/Choreographer, 2 years. Offer 1st Year Probationary Contract for 1.0 FTE School Psychologist, District-Wide; License: School Psychologist; Education: BA/Willamette University, EdS School Psychology, Lewis and Clark College; Start Date: 8/25/2014. Offer 2nd Year Probationary Contract for .8 FTE Grade 6 LA/SS and Grade 7 PE/Health Teacher @ Prairie Mountain; License: Initial I; Education: BA/U of O, MAT/Pacific University; Start Date: 8/25/2014. Offer Contract for additional .5 FTE Art/Elective Teacher @ WHS, Total: 1.0 FTE; Start Date: 8/25/2014. Offer Contract for additional .5 FTE, Total: 1.0 FTE Grade 4/5 Teacher @ Danebo; Replaces: Courtney List; Start Date: 8/25/2014. Offer 1st Year Probationary Contract for .5 FTE Certified Industrial Arts/Woods Teacher @ WHS; Start Date: 8/25/2014. Offer 1st Year Probationary Contract for 1.0 FTE Grade 5 Teacher @ Prairie Mountain; License: Initial I; Education: BA/Northwest Christian University, MAT/Pacific University; Start Date: 8/25/2014. 8. Molnar, Molly Resignation 9. Pecorilla, Carol Hire for 2014-2015 10. Stiffler, Mona Resignation 11. Walker, Tana Infant Care Leave 12. Young, Briana Hire for 2014-2015 Accept resignation at end of 2013-2014 school year; Position Held: Special Education Teacher @ WHS; 9 years at Bethel. Offer 1st Year Probationary Contract for 1.0 FTE Grade 2 Teacher @ Malabon; Replaces: Debbi Holte; License: Initial I; Education: BA/U of O, MA/U of O; Start Date: 8/25/2014. Accept resignation effective immediately; Educator denied recall into 1.0 FTE Business Teaching position @ WHS. Approve .5 FTE Infant Care Leave for the 2014-2015 school year; Position: 1.0 FTE English/Drama Teacher @ WHS. Offer 2nd Year Probationary Contract for 1.0 FTE Grade 1 Teacher @ Irving; Replaces: Kim Saisslin; License: Initial II; Education: BS/U of O, MAT/Pacific University; Start Date: 8/25/2014. Recommended by: Chris Parra, Assistant Superintendent ATTEST _______________________________ Clerk MOVED BY _________________________________ _ SECONDED BY ______________________________ DATE _____________________________________ RESOLUTION: Passed / Failed ________________________________________ Chair _ __ BOARD MEMBERS Rich Cunningham Debi Farr Dawnja Johnson Paul Jorgensen Alan Laisure Greg Nelson Ginger Poage AYE NAY ABSTAIN ABSENT BETHEL SCHOOL DISTRICT #52 BOARD OF EDUCATION POLICY STATEMENT 1st Reading: 5/27/2014 2nd Reading: 6/9/2014 Subject: Directory Information Policy Number: JOA Effective Date: 6/14 Date of Original Policy and Revisions: Cancels Policy: Date of Next Review: New Policy Dated: 6/17 Directory information means those items of personally identifiable information contained in a student education record which is not generally considered harmful or an invasion of privacy if released. The following categories are designed as directory information. The following directory information may be released to the public through appropriate procedures: 1. Student’s name; 2. Student’s address; 3. Student’s telephone listing; 4. Student’s electronic address; 5. Student’s photograph; 6. Date and place of birth; 7. Major field of study; 8. Participation in officially recognized sports and activities; 9. Weight and height of athletic team members; 10. Dates of attendance; 11. Degrees or awards received; 12. Most recent previous school or program attended. Public Notice The district will give annual public notice to parents of students in attendance and students 18 years of age or emancipated. The notice shall identify the types of information considered to be directory information, the district’s option to release such information and the requirement that the district must, by law, release secondary students’ names, addresses and telephone numbers to military recruiters and/or institutions of higher education, unless parents or eligible students request the district withhold this information. Such notice will be given prior to release of directory information. Exclusions Exclusions from any or all directory categories named as directory information or release of information to military recruiters and/or institutions of higher education must be submitted in writing to the principal by the parent, student 18 years of age or emancipated student within 15 days of annual public notice. A parent or student 18 years of age or an emancipated student, may not opt out of directory information to prevent the district from disclosing or requiring a student to disclose their name, identifier, institutional Directory Information – JOA Page 1 of 2 BETHEL SCHOOL DISTRICT #52 BOARD OF EDUCATION POLICY STATEMENT 1st Reading: 5/27/2014 2nd Reading: 6/9/2014 email address in a class in which the student is enrolled or from requiring a student ID card or badge that exhibits information that has been properly designated directory information by the district in this policy. Directory information shall be released only with administrative direction. Directory information considered by the district to be detrimental will not be released. Information will not be given over the telephone except in health and safety emergencies. At no point will a student’s Social Security Number or student identification number be considered directory information. REPORTS None. ATTACHMENTS None. END OF POLICY Legal Reference(s): ORS 30.864 ORS 107.154 ORS 326.565 ORS 326.575 ORS 336.187 OAR 581-021-0220 to 0430 OAR 581-022-1660 Individuals with Disabilities Education Act (IDEA), 20 U.S.C. §§ 1400 – 1427 (2006). Family Educational Rights and Privacy Act of 1974, 20 U.S.C. § 1232g (2011); Family Educational Rights and Privacy, 34 C.F.R. Part 99 (2011). No Child Left Behind Act of 2001, 20 U.S.C. § 7908 (2006). Directory Information – JOA Page 2 of 2 BETHEL SCHOOL DISTRICT #52 BOARD OF EDUCATION POLICY STATEMENT 1st Reading: 5/27/2014 2nd Reading: 6/9/2014 Subject: Personally Identifiable Information Policy Number: JOB Effective Date: 6/14 Date of Original Policy and Revisions: Cancels Policy: Date of Next Review: New Policy Dated: 6/17 Personally identifiable information includes, but is not limited to: 1. Student’s name, if excluded from directory information, as requested by the student/parent in writing; 2. Name of the student’s parent(s) or other family member; 3. Address of the student or student’s family, if excluded from directory information, as requested by the student/parent in writing; 4. Personal identifier such as the student’s social security number or student ID number or biometric record; 5. A list of personal characteristics that would make the student’s identity easily traceable such as student’s date of birth, place of birth and mother’s maiden name; 6. Other information alone or in combination that would make the student’s identity easily traceable; 7. Other information requested by a person who the district reasonably believes knows the identity of the student to whom the educational record relates. Prior Consent to Release Personally identifiable information will not be released without prior signed and dated consent of the parent, student 18 years of age or older or emancipated. Notice of and/or request for release of personally identifiable information shall specify the records to be disclosed, the purpose of disclosure and the identification of person(s) to whom the disclosure is to be made. Upon request of the parent or eligible student, the district will provide a copy of the disclosed record. Exceptions to Prior Consent The district may disclose personally identifiable information without prior consent under the following conditions: 1. To personnel within the district who have legitimate educational interests; 2. To personnel of an education service district or state regional program where the student is enrolled or is receiving services; 3. To personnel of another school, another district, state regional program or institution of postsecondary education where the student seeks or intends to enroll; Personally Identifiable Information – JOB Page 1 of 3 1st Reading: 5/27/2014 2nd Reading: 6/9/2014 BETHEL SCHOOL DISTRICT #52 BOARD OF EDUCATION POLICY STATEMENT 4. To authorized representatives of the U.S. Comptroller General, U.S. Attorney General, U.S. Secretary of Education or state and local education authorities or the Oregon Secretary of State Audits Division in connection with an audit or evaluation of federal or state-supported education programs or the enforcement of, or compliance with federal or state supported education programs or the enforcement of or compliance with federal or state regulations; 5. To personnel determining a financial aid request for the student; 6. To personnel conducting studies for or on behalf of the district; 7. To personnel in accrediting organizations fulfilling accrediting functions; 8. To comply with a judicial order or lawfully issued subpoena; 9. For health or safety emergency; 10. By request of a parent of a student who is not 18 years of age; 11. By request of a student who is 18 years of age or older or emancipated; 12. Because information has been identified as “directory information;” 13. To the courts when legal action is initiated; 14. To a court and state and local juvenile justice agencies; 15. A judicial order or lawfully issued subpoena when the parent is a party to a court proceeding involving child abuse and neglect or dependency matters; 16. To a caseworker or other representative of a state or local child welfare agency or tribal organization that are legally responsible for the care and protection of the student including educational stability of children in foster care. REPORTS None. ATTACHMENTS None. END OF POLICY Legal Reference(s): ORS 30.864 ORS 107.154 ORS 326.565 ORS 326.575 ORS 336.187 OAR 581-015-2000 OAR 581-021-0220 to 0430 OAR 581-022-1660 Individuals with Disabilities Education Act (IDEA), 20 U.S.C. §§ 1400 – 1427 (2006). Personally Identifiable Information – JOB Page 2 of 3 BETHEL SCHOOL DISTRICT #52 BOARD OF EDUCATION POLICY STATEMENT 1st Reading: 5/27/2014 2nd Reading: 6/9/2014 Family Educational Rights and Privacy Act of 1974, 20 U.S.C. § 1232g (2011); Family Educational Rights and Privacy, 34 C.F.R. Part 99 (2011). No Child Left Behind Act of 2001, 20 U.S.C. § 7908 (2006). Personally Identifiable Information – JOB Page 3 of 3 4640 Barger Drive Eugene, OR 97402 Phone: (541) 689-3280 Fax: (541) 689-0719 www.bethel.k12.or.us June 9, 2014 RESOLUTION NO. 13-14: 71 BE IT RESOLVED, That the Board of Directors, School District No. 52, Lane County, hereby adopts the following Board Policies: ATTEST JOA: Directory Information JOB: Personally Identifiable Information Clerk MOVED BY ________________________________________ SECONDED BY _____________________________________ DATE ______________________________________________ RESOLUTION: Passed / Failed Chair BOARD MEMBERS Debi Farr Dawnja Johnson Paul Jorgensen Alan Laisure Greg Nelson Ginger Poage Rich Cunningham AYE NAY ABSTAIN ABSENT 4640 Barger Drive Eugene, OR 97402 Phone: (541) 689-3280 Fax: (541) 689-0719 www.bethel.k12.or.us June 9, 2014 RESOLUTION NO. 13-14: 72 BE IT RESOLVED, That the Board of Directors, Bethel School District No. 52, Lane County, hereby APPROVES the implementation of Common Core Mathematics curriculum in grades K-8 and Explorations In Core Math curriculum in grades 9-12. ATTEST Clerk MOVED BY ________________________________________ SECONDED BY _____________________________________ DATE ______________________________________________ RESOLUTION: Passed / Failed Chair BOARD MEMBERS Debi Farr Dawnja Johnson Paul Jorgensen Alan Laisure Greg Nelson Ginger Poage Rich Cunningham AYE NAY ABSTAIN ABSENT
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