PEM 7th AGM JMB notice and Proxy forms

Perdana Emerald JMB
www.perdanaemerald.org
Lot 6, Perdana Emerald Condominium,
Management office, Block 3, Level UG, Jalan PJU 8/3A, Damansara Perdana, 47820 Petaling Jaya
Tel: 03 – 7661 0276 Fax : 03 -7661 0277
In accordance to the Building And Common Property – (Maintenance And Management) Act 2007
Laws of Malaysia, Act 663
To : All Parcel owners
Notice of Annual General Meeting
for Perdana Emerald Joint Management Body
Notice is hereby given that the Annual General Meeting of Perdana Emerald Joint Management Body will
be held at the Multi-Purpose Hall Block 3, Perdana Emerald Service Apartment, Jalan PJU 8/3A, Bandar
Damansara Perdana, 47820 Petaling Jaya, Selangor Darul Ehsan on Saturday, 20th September 2014 at
9.00am – 1pm, for the purpose of considering the following agenda items, if thought fit, passing the
following resolutions with or without any modification :-
AGENDA
1.
2.
3.
4.
Opening Address from the Chairman of the JMB;
Adoption of Minutes of 6th Annual General Meeting 2013
Property Management Report 2014
Presentation of Audited Financial Statements and resolutions to approve and adopt the
audited accounts.
5. Resolution to re-appoint auditors
6. Presentation of proposed budget 2014
7. Resolution to charge service charge RM120 per year for each accessorized and right of use
parking as per the deed of mutual agreement.
8. Resolution to increase service charge and approve the budget for 2014
9. Recommendation for usage of sinking funds and resolution to approve the usage
10. To elect / re-elect Joint Management Committee members
11.Other matters
1pm
Lunch / refreshments will be provided
Dated : 5th August 2014
……………………………..
Chairman / Secretary
Please take note of the following:1.
Only joint or co-owners are allowed to appoint proxy who shall consist of one of the co-owners. Joint or
co-owners can only vote through their jointly appointed proxy.
2.
An instrument appointing a proxy in the prescribed form under the hand of the person making the
appointment can be downloaded at www.perdanaemerald.org for its use, if applicable.
3.
Owner or joint-owners shall be entitled to only one vote by a show of hand.
4.
Save for any unanimous decision, an owner shall not be entitled to vote and to be elected in a general
meeting unless all invoices and outstanding contributions(including water bills) to the management fund
as at 30 August 2014 in regards to his parcel have been duly paid before 5.00pm. For sub-sales units, the
new purchaser is to ensure that the ownership details on the Statement have been changed, failing which,
you are not entitled to vote.
APPOINTMENT OF PROXY
To be use for joint or co-owner
To
Perdana Emerald JMB
Management Office
Level UG, Perdana Emerald Service Apartment
Jalan PJU 8/3A, Bandar Damansara Perdana
47820 Petaling Jaya
Selangor Darul Ehsan
Re : Perdana Emerald JMB 7th Annual General Meeting on 20th Sept
2014
We*1_________________________________________________________
purchasers of parcel No*2 _________________________________ bearing
the assessment address*3__________________________________________
HEREBY APPOINT
NAME
NRIC
*4
(whose signature appears below) to be *my / our proxy at the Seventh
Perdana Emerald JMB AGM to be held at the place, date and time as
mentioned in the Notice of Meeting.
Dated this date:
___________________________
(Specimen Signature of Proxy)
*
*
*
*
1.
2.
3.
4.
Fill
Fill
Fill
Fill
in
in
in
in
the
the
the
the
_____________________________
Signature(s) of Purchaser(s)
name of the parcel/unit owner
parcel No.
assessment address
name of proxy (one of joint owner name in S&P) and NRIC
NOTICE INVITING NOMINATION
To
:
Parcel Purchaser(s)
Re
:
Perdana Emerald Joint Management Body (JMB)
Nominations are invited as candidates to be elected as Joint Management
Committee of the above named Joint Management Body under Section 11 of
the Building and Common Property (Maintenance and Management) Act 2007.
For your convenience, a nomination form is attached with this circular.
Completed nomination forms must be submitted to the registration counter
before the commencement of the meeting.
NOMINATION FORM FOR JOINT MANAGEMENT COMMITTEE
Date : ________________
To,
Perdana Emerald JMB c/o The Management Office
Re: Assessment Address *1_________________________________________
I/We *2________________________________________________________
the purchaser(s) of Parcel No*1_____________________________________
bearing the above assessment address being entitled to nominate candidate(s)
as Committee Member(s) to the above named Joint Management Body.
HEREBY NOMINATE:NAME
*3
PARCEL NO.
*3
Who is / are eligible to be elected as a candidate(s) in the coming election.
I accept the above nomination, _____________________________________
________________________
Signature of Nominator(s)
(Parcel/unit owner)
____________________
Signature of Nominee
(Nominated owner)
*1. Fill in the strata title No & assessment address *2. Fill in the name of the parcel owner
*3. Fill in the name of the person that you would like to nominate and his/her parcel No.
LETTER OF AUTHORITY
(For a company to appoint a representative)
To,
Perdana Emerald JMB
Management Office
Level UG, Perdana Emerald Service Apartment
Jalan PJU 8/3A, Bandar Damansara Perdana
47820 Petaling Jaya
Selangor Darul Ehsan
Ref :
Perdana Emerald JMB 7th AGM Meeting
We, the undersigned Purchaser of parcel as described below, bearing the
assessment address as described below HEREBY APPOINT our representative as
described below:
COMPANY NAME OF PARCEL OWNER
*1
DESCRIPTION OF PARCEL
*2
NAME OF REPRESENTATIVE
*4
NRIC OF REPRESENTATIVE
*4
(whose signature appears below) to be our representative at the Seventh Annual
General Meeting of Perdana Emerald Joint Management Body to be held at the place,
date and time as stated in the Notice of Meeting.
If the Purchaser is a Company and the Director is attending on behalf of the Company, kindly
bring along Form 49 for verification purposes. On the other hand, you can also authorize a
Manager to represent the Company, provided that a letter of authorization is given to the
Manager.
Date : ______________
_______________________________
Signature of Director(s) of the company
_____________________________
With Company Chop
_____________________________
Specimen signature of representative

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