JTF Board August 12, 2014 Minutes STATEWIDE LAW ENFORCEMENT RADIO SYSTEM (SLERS) JOINT TASK FORCE (JTF) BOARD MEETING Meeting Date: August 12, 2014 JTF Board Meeting Betty Easley Conference Center, Room 152 Tallahassee, Florida JTF Board Members Participating in Board Meeting: LTC Greg Gibson, Chairman, Florida Fish and Wildlife Conservation Commission (FWC) SAC Mark Perez, Vice-Chair, Florida Department of Law Enforcement (FDLE) Col. David Brierton, Department of Highway Safety and Motor Vehicles (DHSMV) Col. Jerry Bryan, Department of Agriculture and Consumer Services (DACS) Maj. Mark Trammell, Department of Financial Services (DFS) John Woodard, Florida Department of Corrections (FDOC) Staff and Others in Attendance: Stacy Arias, Deputy Secretary, DMS* Cpt. Burt Himmer, DFS Cpt. Chris Sella, FWC Lt. Russ Bass, FHP** Maj. Ryan Burchnell, FHP Vic Thomas, FHP Cindy Peavy, FWC Bill Skukowski, FWC Michelle Dean, FWC Nicholas Simoncini, FDLE Ed Peters, DMS Leigh Anne Payne, DMS John Ford, DMS Charles Hadley, DMS Greg Prescott, DMS Robert Downie, DMS Doug Whitfield, DMS * Department of Management Services ** Florida Highway Patrol ***Communications International Nigel Shepherd, DMS Kurt Eckel, DMS Debi Smith, DMS Curt Jones, Harris Henry Erfurt, Harris Foster Harbin, Harris Adam Black, Harris Suzy Chen, Harris Tal Whiddon, Williams Hilarie Williams-Geraldi, Williams Brian Whaley, Motorola Jay Malpass, Motorola Bill Tinsley, Datapath Nick D’Amico, Datapath Jon Bayless, Datapath Rick Rewiski, CI*** Allison Defoor, CI Call to Order & Welcome .......................................................Chairman Gibson The meeting was called to order by Chairman Gibson, at the Betty Easley Conference Center, Room 152, at 9:30 a.m. The Chair extended a welcome to all attendees and recognized the newest JTF Board Member, Col. Jerry Bryan who will be representing DACS and Mr. John Woodard, proxy for Mr. Wes Kirkland of FDOC. The Chair then recognized and welcomed Deputy Secretary Stacy Arias from DMS. Page |2 Approval of the Minutes.........................................................Chairman Gibson Motion was made by SAC Perez and seconded by Col. Brierton to accept the minutes of the May 29, 2014, Board meeting. Motion carried. Partner Applications ..............................................................Doug Whitfield Collier County Sheriff’s Office is currently approved for 33 radios and is requesting approval for 24 more; four portables will be used as interoperability talkgroup with FWC and 20 portables for cache. Load study indicated no issues with adding the radios except for Labelle and Immokalee. Labelle shows that there is a theoretical excess of users but there is very low queuing. Immokalee shows a theoretical excess of users and moderate queuing. However, these radios will be used only in Inter-Agency talk groups, and there is a plan to add a channel to this site that will reduce the queuing. DMS recommends approval, and the JTF Technical Committee also recommends approval. Motion was made by Col. Brierton and seconded by Col. Bryan to accept this application. Motion carried. Division of Emergency Management (DEM) is currently a State Government User. They are requesting two Project 25 (P25) consoles for use at the State Watch Office in Tallahassee. The Department of Management Services does not foresee an issue with adding these consoles and recommends approval and the JTF Technical Committee also recommends approval. Motion was made by SAC Perez and seconded by Maj. Trammell to accept this application. Motion carried. CSX Railroad is currently approved for 19 radios and is requesting approval for 21 more radios (11 mobiles and 10 portables). Load study indicated no issues with adding the radios except for Milton and Jessamine. Milton shows a theoretical excess of users and has light queuing. However, with only one radio being added in this region, DMS does not foresee this significantly increasing the queuing at this site. Jessamine shows a theoretical excess of users and has light queuing. However, this is in the outer ring of the requested zone and users have a small probability of being on this simulcast. The Department of Management Services recommends approval and the JTF Technical Committee also recommends approval, but the JTF Technical Committee would like to have the talk group monitored and if necessary, broken down into regional groups. Motion was made by Col. Brierton and seconded by John Woodard to accept this application with the additional monitoring of the talk groups. Motion carried. Enhancement Sites Update ............................................................... John Ford The JTF Board members’ laptops have loaded drive tests of both Lower Suwannee and South Liberty. We are pleased to report that the drive tests show much improved radio coverage in these areas. Tomorrow, the Suwannee River boat test will be conducted with FWC, and we appreciate their support in providing the transportation. The Department of Management Services made a commitment that we were not going to just put the sites up, but would go back and conduct testing to confirm the coverage. The results will be archived and should we have any reports of degradation in an area, we will be able to do a new study and compare to the old model. Lake County Simulcast expansion is on target to be completed in October 2014. Page |3 Florahome is expected to be completed in October 2014. Zephyrhills had been targeted to be completed in July 2014; however, due to microwave challenges between Zephyrhills and Plant City, we anticipate completion in September 2014. Levy is expected to be completed in October 2014. Boca/Delray is expected to be completed in September 2014. The antenna and combiner have been received, and all work to be done by Harris has been completed. We are waiting on the Municipal Public Safety Communications Consortium (MPSCC) to complete the antenna system. Sanderson and Corbett have purchase orders being completed by DMS. Completion dates to be determined. While we are showing $124,000 still to spend, DMS would suggest the first area for consideration would be any cost that we incur for the Mobile Radio System (MRS). Mobile Radio System (MRS) Deployments .............................Doug Whitfield Florida Army National Guard – The MRS was deployed on July 9, and on July 10 we had a tower failure. There was no injury or property damage except to the tower itself. The failure occurred during heavy rain and medium winds. Reported wind gusts did not exceed 45 miles per hour and the tower was rated to withstand winds up to 75 miles per hour. On July 16 the portion of the failed tower was delivered to the manufacturer. Harris and DMS are working with the manufacturer to determine the cause of the failure. We have State insurance and maintenance on the MRS; however, we will need funds to have the trailers/towers upgraded to a more robust standard with additional features, such as a wind gauge, etc. Florida Highway Patrol – Has requested the use of the MRS during the Disney Tower of Terror Marathon during Oct. 2 through Oct. 6. If enough 800 MHz frequencies are available, the cache of radios will not be needed; otherwise 44 radios will be needed. Queuing Reduction Plan .................................................................... John Ford A plan has been developed to reduce some of the system queuing by adding blue channels. The sites include: Lake County Simulcast, Immokalee, Laurel Hill, Dundee, Niceville, Fort Drum, Brighton, Millers Ferry, Bronson, and Kenansville. A “Blue Channel” is defined as a frequency/channel that we currently have at those sites, but are not using. These frequencies/channels are already programmed in the personalities of the radios and ready to be turned on. Standard Operating Procedures (SOP) Update ................................ Charles Hadley Mr. Charles Hadley deferred to Mr. John Ford who stated that previously all the SOPs have been approved by the JTF Board, except for SOP 1 and SOP 5 which are going through our vetting process now. This is simply to notify the JTF Board that the JTF Technical Committee has now approved the latest version of SOP 1 and SOP 5. These will be distributed to the JTF Board members for your review. Then they will be brought to a vote in the next JTF Board meeting. On the agenda, you will see SOP 18 is listed. This SOP has already been approved by the JTF Board; however, the JTF Technical Committee Page |4 asked to add a communications plan requirement. We have added a statement at the end of the form requesting this information. SAC Perez requested that the SOP be modified to include the requirements that a Communication Plan includes ICS-205, Incident Radio Communication Plan protocol. Motion was made by Maj. Trammell and seconded by SAC Perez to accept the changes to SOP 18, with the recommended modifications. Motion carried. BeOn Update ..........................................................................Curt Jones All the equipment is in place, and FHP has four radios they have loaded for testing. The Android phones are fully operational, and the Apple iPhones are expected to be working in September. A demonstration will be conducted during our November Board meeting. Security Update .....................................................................Major Burchnell With Col. Brierton’s approval, the Chairman appointed Maj. Ryan Burchnell as the new Security Manager when Maj. Williams officially retires. This will allow for a seamless transition. Motion was made by Maj. Trammell and seconded by SAC Perez to appoint Maj. Burchnell as the new Security Manager upon Maj. Williams’ retirement. Motion carried. Since the last report, we have had 58 approvals, 13 denials, 21 pending background investigations, 27 placed in inactive status, and five pending Security Manager review. There have been no reported radios lost or stolen, and other than the MRS trailer tower, there has been no infrastructure reported down. Requested Agenda Items for Next Meeting BeOn Demonstration Legislative Budget Requests (LBRs) and End-of-Life Radios Next Meeting Regular JTF Board Meeting Wednesday, November 5, 2014 at 9:30 a.m. Location: Betty Easley Conference Center, Room 152 Adjourn Motion to adjourn was made by Maj. Trammell and seconded by Col. Brierton. Motion carried. The meeting was adjourned. Respectfully Submitted By: Debi Smith, Department of Management Services
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