Tender for supply of Poplar ETP.

PROJECT COORDINATION UNIT, UPDASP (U.P)
4th Floor, B1-B2 Block, PICUP Bhawan, VibhutiKhand, Gomti Nagar, Lucknow
Ph. No.-(0522) 2720718 & Fax No. 2720837 Toll Free No. 1800 1800 118
Email: [email protected], Website: www.updasp.in
TENDER NOTICE
T.E.: 61/DASP/Poplar ETP/2014
Dated: 14-11-2014
Project Coordination Unit, UPD
DASP (U.P) invites tender from eligible bidders for supply of
Poplar ETP. Interested firms can visit UP DASP (U.P) website www.updasp.in for details
and documents. The last date for submission of tender is 15-12-2014 till 3:00 PM.
Project Coordinator
PROJECT COORDINATION UNIT, UPDASP (U.P)
4th Floor, B1-B2 Block, PICUP Bhawan, VibhutiKhand, Gomti Nagar, Lucknow
Ph. No.-(0522) 2720718 & Fax No. 2720837 Toll Free No. 1800 1800 118
Email: [email protected], Website: www.updasp.in
TENDER NOTICE
T.E. No: 61
DASP/Poplar ETP/2014 Dated: 14-11-2014
1. The Project Coordinator, Project Coordination Unit UPDASP (U.P) invites sealed bids in
two parts i.e (a) Technical Bid (b) Financial Bid from eligible bidders tosupplypoplar
ETP in 17 districts of Crop Diversification Project in Western Uttar Pradesh as per details
given hereunder:Item
Date for sale Tender
Earnest
Last Date & Date & Time Date & Time
Description
of Tender
Fee
Money
Time for
for Opening
for Opening
Documents
(Rs.)
(Rs.)
Submission
Technical
Financial
of Tender
Bid
Bid
15-11-2014
15:00 hrs.
15-12-2014
17-12-2014 at
Poplar ETP (One
To
200.00 1,00,000/15-12-2014
At
12:00 noon
year Entire
1
4
1
2
2
0
1
4
1
6
:
0
0
h
r
s
.
Transplant)
Note:Tender received after due date will not be entertained and PCU, UPDASP,
Lucknow will not be responsible for postal delay.
2. The firm must be registered. If it is partnership firm, it must be registered with Registrar
chits &firmssocieties & Trade tax department. If it is a proprietary firm, it must be
registered with trade tax department.
3. The Tender Document may be purchased by submitting a request letter, from the office
of Dy Manager (Procurement), Project Coordination Unit, UPDASP within time and date
mentioned above on payment of a non-refundable tender fee as indicated above, in the
form of Cash/Demand Draft/Bankers' Cheque of any nationalized bank payable at
Lucknow in favour of Project Coordinator, DASP. The tender document may also be
downloaded from DASP website www.updasp.in and payment of Rs. 200/- will have to
be made at the time of submission of tender document. Interested bidders may obtain
further information at the same address.
4. The tender must be submitted in two parts e.g. (1) Technical bid (2) Financial bid. Both
the covers containing Technical & Financial Bid are to be duly sealed and sent in one
cover super scribing the tender no. and due date to Dy. Manager (Procurement).
5. Initially the technical bid will be scrutinized and those who qualify in the technical bid
satisfying all the qualifying norms of the tender conditions will only be considered for
opening of financial bid.
6. Please note that the technical points covered in the Technical bid are the qualifying
factors for the Tender. Tenderers who do not comply with the conditions with
documentary proof (wherever required) will not be qualified for consideration of opening
of the financial bid.
7. The tender must be accompanied by the earnest money specified as above, in favour of
the Project Coordinator, DASP, in the form of Demand Draft/Banker's Cheque/FDR on
any nationalized Bank payable at Lucknow, failing which the tenders shall be rejected as
non-responsive.
8. The sealed tender willdropped in tender box which will be in custody Dy. Manager
(Procurement), Project Coordination Unit UPDASP (U.P) at the above address on or
before the time and date mentioned above and will be opened as indicated above in the
presence of the bidders who wish to attend.
9. The successful tenderers shall furnish the Name of their authorised representative or
agents proposed to be engaged for the work/supply to concerned district PMG official and
PCU, UPDASP, Lucknow before commencement of the work.
10. Before submitting the tender, the tenderer should study the proposal carefully and should
be able to deliver the ETP as per schedule.
11. The tenderer should quote the rate considering all the aspects. No enhancement in rate
due to any reason whatsoever will be entertained thereafter.
12. Other details can be seen in the tender documents.
Project Coordinator
Project Coordination Unit,
UP DASP
TENDER FORM
TENDER NO. 61
/DASP/LS/POPLAR ETP/2014 DATED14-11-2014
INVITATION FOR TENDERS FOR SUPPLY OF POPLAR ETP (ENTIRE TRANSPLANT)
To,
__________________________________
___________________________________
____________________________________
Dear Sir,
Sub: Invitation of Tenders ForSupply of Poplar ETP
1 The Project Coordinator, PCU UPDASP(U.P) invites sealed bids in two parts i.e (a)
Technical Bid (b) Financial Bid from eligible bidders for Supply of Poplar ETPin
17district of Crop Diversification Project inwestern U.P. as per details given
hereunder:Description
Terms of supply
Delivery Place
Supply of
As per Annexure-A Supply to be given in thedevelopment block
Poplar ETP as
Head Quarter of the district for which rates
per annexure-A
have been quoted as mentioned in annexureB
2 You are invited to submit your most competitive rates for supply of poplar ETP.
3 Eligibility
 The tenderer must be a registered society/firm/company having valid registration
with relevant revenue authorities viz:(Valid PAN & Trade tax department).It
should have the capability to supply the required no. of ETP in the development
blocks of the district as mentioned in annexure-A. Proof must be attached.
 The tenderer should have a minimum of 3 years experience in poplar
plantation/ETP work.
4 Bid Price
a. The contract shall be for the work as described above. Corrections, if any, shall be
made by crossing out, initialling, dating and rewriting.
b. All duties, taxes and other levies payable by the contractor under the contract shall
be included in the total price.
c. The rate quoted by the bidder shall be fixed for the duration of the contract.
5 Each tenderer shall submit only one tender containing the Technical and Financial
proposal. The tender form is not transferable.
6 Validity of tender
The rate quoted against the tender should be valid for the period of 90 days from the
date of opening of bid during the validity period of the offer, the bidder is not
permitted to make any upward revision in the rate or withdraw his offer. In case of
withdrawal of offer or upward revision of rate as stated above, order will be cancelled
and EMD amount forfeited.
7 Evaluation of tender
The Tender must be in two Parts e.g. Technical bid &Financial bid in separate sealed
envelopes with one main cover.
1. Technical Bid
The Technical bid must contain:
A. Essential documents1) Copy of relevant documents viz: registration papers stating registration with
with relevant authorities.
2) Earnest money of Rs. 1,00,000/- in the form of Demand Draft/Banker's
Cheque/FDRin favour of Project Coordinator, DASP Lucknow, payable at
Lucknow.
3) PAN/TIN No. of firm.
4) Khasra/Khatauni mentioning poplar ETP plantation duly verified from
revenue deptt. official.
5) The annual turnover of the firm must not be less than Rs. 20 Lacs per
annum for the last three financial years. Audited Balance Sheet for the last
three financial years must be attached.
6) Copy of the Income tax return for the last three years.
B. Desirable documents1) Relevant document related to purchase of mother material for nursery
raising.
2) Purchase orders/invoice copies of poplar ETP of last 3 years.
Note: The financial bid of short-listed firms will be opened only when firm
qualifies in the Technical bid.
2. Financial Bid
The evaluation committee shall evaluate the financial bid block wise on the basis
of most competitive rates. Further the Committee will evaluate and compare the
tenders with respect to that they are substantially responsive i.e.
(a) Lowest
(b) Are properly signed; and
(c) Confirm to the terms and conditions.
(d) The tenderers are advised to offer their best possible lowest rate.
8 Award of Contract
The purchaser will award the contract to the tenderer whose tender has been
determined to be substantially responsive and has offered the lowest evaluated tender
price. The successful tenderer will have to sign a contract within 07 days of issuance
of notification of award of contract for supply of poplar ETP at the quoted price. No
upward revision in prices shall be allowed during the period of contract.
8.1 Notwithstanding the above, the Purchaser reserves the right to accept or reject any
tenders and to cancel the tendering process and reject all tenders at any time prior to
the award of contract.
8.2 The bidder whose tender is accepted will be notified of the award of contract by the
Purchaser prior to expiration of the tender validity period.
8.3The supply of the poplar ETP must be completed in all respect as per supply schedule
and time designated by PMG of the concerned district from the date of signing of the
contract.
9 Rate



The tenderer should quote their rate for supply of healthy hardened poplar
ETP.
The rate quoted is for supply of healthy hardened ETP only. The rate and risk
in transportation, such as occurrence of pest and disease, natural calamities
etc., is entirely to the tenderers responsibility.
The rate quoted should be FOR and include all service charges, taxes and
loading/ unloading charges at delivery point if any.
10 Payment
 90% payment will be made only to the actual number of hardened ETP supplied to
PMG district (to be billed in two copies, duly certified by concerned officials) after
15 days of supply and submission of bills along with delivery note/challan duly
acknowledge by PMG/designated official of the district.
 Balance 10% payment will beretained by PMG and the same will be released after
overall satisfactory completion of the work which includes no disease occurrence
and mortalitywithin 45 days of supplied ETP etc. If so the amount will be forfeited
on pro-rata basis or the tenderer have to replace the such plants within the given
period.
11Cost of tendering
The tenderer shall bear all costs associated with the preparation and submission of its
tender, and the Project Coordinator, PCU, UPDASP hereinafter referred to as "the
Purchaser", will in no case be responsible or liable for these costs, regardless of the
conduct or outcome of the tendering process.
12Earnest Money
12.1 The tenderers shall have to furnish as part of his tender, an earnest money in
amount of Rs. 1,00,000/- as specified in tender notice. The tender without
earnest money will be rejected as non responsive.
12.2 The earnest money may be forfeited :
(a) If a tenderer withdraws its tender during the period of tender validity
specified by the purchaser on the tender form; or
(b) In case of a successful tenderer, if the tenderer fails:
(i) to sign the contract within 07 days of issuance of notification of award.
(ii) to furnish performance security within 07 days in accordance with
notification of award valid for 15 months.
12.3 Unsuccessful tenderer's earnest money will be discharged/returned as promptly
as possible after issuance of notification of award to the substantially responsive
and lowest evaluated firm.
12.4 The successful tenderer's earnest money will be discharged upon signing the
contract, and the tenderer would be required to furnish performance security as
indicated below
13 Performance security
13.1 Within 07 days of the receipt of notification of award from the Purchaser, the
successful tenderer shall furnish the performance security @ 5% of total
costvalid for 15 months, favouring Project Coordinator, DASP payable at
Lucknow in the form of Demand Draft/Banker's Cheque/FDR.
13.2 Failure of the successful tenderer to satisfactorily provide the services shall
constitute sufficient ground for the cancellation of contract and forfeiture of the
performance security/10% balance payment.
13.3 In case of cash deposit of performance securities, no interest shall be paid by the
purchaser and the same will be returned to the tenderer on satisfactory
completion of the contract/work.
13.4 If any amount is due from the tenderer or his agents to the PMG/PCU, UPDASP
due to any commission or omission on the part of the tenderer in relation to this
contract, the PCU, UPDASP shall recover such amount from the unpaid bills&
if not sufficient from the security deposits.
14. Arbitration
In case of any dispute arising out of this contract, the matter will first be resolved
through mutual dialogue and reconciliation, failing which the dispute will be settled
through the provisions of the Arbitration and Reconciliation Act, 1996 by referring
the matter to the Sole Arbitrator of the Project Coordinator, Project Coordination
Unit, UPDASP, Lucknow who may act as sole arbitrator or may nominate any person
on his behalf to arbitrate and the award given by the arbitrator shall be final and
binding upon both the parties.
15 The agreement will be for a period till the continuance of Crop Diversification Project
in Western U.P. i.e 31-03-2015.
16 The Purchaser reserves the right to terminate the contract at any time without
assigning any reasons and the service provider cannot claim any compensation in this
respect.
17 We look forward to receive your tender and thank you for your interest in this project.
18 You are requested to provide your offer latest by 15-12-2014 hours on15:00
Project Coordinator,
Project Coordination Unit
UPDASP,
B1-B2, Blocks, 4th Floor,
PICUP Bhawan, VibhutiKhand,
Gomti Nagar, Lucknow- 226 010
Encl:
1.
2.
3.
TENDER FORM
TENDER REQUEST LETTER
TENDER NOTICE
TENDER REQUEST LETTER
Project Coordinator,
Project Coordination Unit
UPDASP, B1-B2, Blocks, 4rth Floor,
PICUP Bhawan, VibhutiKhand, Gomti Nagar, Lucknow- 226 010
Dear Sir:
Having examined the Tender Documents for supply of poplar ETP of the receipt of
which is hereby duly acknowledged, we, the undersigned, offer to supply of poplar ETP in
conformity with the said tender document attached herewith and made part of this tender.
We undertake to supply the poplar ETP as per specification immediately as per condition of
contract, if our tender is accepted,
If our tender is accepted, we will submit the performance security of @ 5% of total cost
valid for 15 months for the due performance of the Contract.
We agree to abide by this tender for a period of Ninety (90) days after the date fixed for
tender opening and it shall remain binding upon us and may be accepted at any time before
the expiration of that period.
Until a formal contract is prepared and executed, this tender, together with your written
acceptance thereof and your notification of award, shall constitute a binding Contract
between us.
We understand that you are not bound to accept the lowest or any tender you may receive.
Dated this 15th day of December, 2014
Tender form is enclosed along with necessary documents.
__________________________
(signature)
(in the capacity of)
Duly authorized to sign tender for and on behalf of
_______________________________________
Tender Form
1
a
b
c
d
Name and address of the Tenderer
Phone No./Mobile No.
E-mail ID:
Contact Person
IT PAN Card No. (Copy of PAN Card should be
enclosed)
In case the tenderer has downloaded the tender
documents from UPDASP website, a DD for Rs.
200/- is to be enclosed.
2
DD enclosed/ Not applicable
DD No.
Date
Bank
Whether the tenderer has enclosed EMD amount of
YES/No
Rs. 1,00,000/- Please indicate the DD No., Date
DD No.
and Bank Name. (Offers received without EMD are Date
liable for rejection)
Amount
Bank
Whether the tenderer has minimum 3 years
Yes/No
experience in poplar ETP.
Whether the tenderer has financial strength to
Yes/No
manage the expenditure on/for production of poplar
sapling/ETP.
The Tenderer should enclosed audited balance
sheet for a minimum turnover of Rs. 20 lac p.a. for
the past three financial years.
Declaration: The tenderer should enclose a
Enclosed/Not Enclosed
declaration stating that the partners/Directors of the
company are not related to the employees of PCU,
UPDASP.
3
4
5
6






I/we hereby declare that the information's furnished above are true and correct to the
best of my/our knowledge.
I/we hereby declare that all the terms and conditions of the Tender No. .......... have
been read and understood by me/us.
I/we accept the entire terms and conditions contained in the tender No. .......... and
agree to abide by all of them.
If the statement of information furnished above found incorrect/false, I/we agree that
PCU, UPDASP reserves the right to reject the tender based on its evaluation.
I/we enclose herewith DD No. ................ dt. ...................... for Rs. 1,00,000/- towards
EMD as per tender conditions.
I/we enclose herewith DD No. ................. dt. ...................... for Rs. 200/- towards
tender fee as per tender conditions.
Date:
Signature with official stamp
Annexure-A
Terms of Supply
1.
Supply of Poplar ETP for planting in approximate20000 hectare of land @500 ETP
per hectare. Total quantity of poplar ETP required is 100lacs approx. (nos. may
increase or decrease)
2.
The tender is intended to fix the rate of ETP development block wise. The supply
orders will be placed by the related PMG (Project Management Group) at district
level.
3.
At the time of delivery the Poplar (Populusdeltoides) ETP must be one year old and
should have the minimum shoot length of 3 meters single stem, having healthy nodes
and free from pest and diseases. The plant should have well established root system
with consolidated root ball.
4.
The firm/nursery should be duly registered with Registrar Chits &firms societies&
Trade Tax department or similar Govt. agency of the state.
5.
The firm will have to supply the ETP to all the development blocks of the districts, as
per the orders placed by PMGs of the district, for which rates have been quoted.
6.
District wise and block wise requirement is as annexure-C
7.
The prices should be F.O.R. destination at each development block headquarter or any
fixed delivery point at the block headquarter, including all taxes and other levies.
8.
The schedule period to supply the poplar ETP in the development block of the
districts is 15-30 January, 2015.
9.
The firm must have the potential to meet the ETP demand of the districts for which
the firm is quoting rates. Necessary supportive document has to be attached.
10. If there is any delay or slackness in execution of supply, the tender will be terminated
within 15 days and PCU, UPDASP shall make alternate arrangements to carry out the
supply without interruption at the risk and cost of the tender and in such case, the
performance security deposit will be forfeited.
11. In case the supply is abandoned mid way, the tenderer will be impounded and
performance security will be forfeited. The PCU, UPDASP, Lucknow will make
necessary arrangement to carry out balance work/supply at the risk and the cost of the
tenderer.
12. PMG of concerned district will deduct the amount if any, on the bill as per the taxation
laws
13. The firm will have to quote the ETP rate development block wise in which the firm
desires to supply on the format mentioned in Annexure-B.
14. Conditional tenders will not be accepted.
15. The firm will have to sign an agreement on non judicial stamp paper of Rs. 100/-, after
acceptance of the Tender.
16. The tenderer will obtain and enclose a character certificate from the District
Magistrate or designated authority by him. Likewise a certificate from police
department is also required regarding non involvement in any criminal case.
17. The poplar ETP should be as per the standard, otherwise it will not be accepted.
Annexure-B
To,
Dy. Manager (Procurement)
Project Coordination Unit, UPDASP, U.P
4th floor, B1-B2 Block, PICUP Bhawan
VibhutiKhand, Gomti Nagar, Lucknow.
Sub: Offer for supply of poplar ETP.
Dear Sir,
I/We hereby submit our offer for the following.
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Offer Rate per
healthy
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Rate: F.O.R. destination including taxes and other levies
(Total Rupees, in Words ………………………………………………………..)
We agree to supply of Poplar ETP in accordance with the requirement as above.
Signature of tenderer with stamp
Date:
Address:
Annexxure-C
Districtwise and Development BlockwiseTentaive Demand
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80
80
0
180
0
230
230
120
120
120
50
40
20
20
10
0
10
20
30
30
10
10
20000

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