Tender No – One /e-Books/01-03/2014

Sardar Vallabh Bhai Polytechnic College Bhopal, Madhya Pradesh
Tender No – One /e-Books/01-03/2014
TENDER NOTICE
Sealed tender are invited for purchase of e-Books
/On-Line Books on perpetual access basis by the
institute Details of tender and tender form can be
down loaded from website www.svp.nic. in
DD of amount Rs.1000/- payable in favor of
“Principal, Sardar Vallabh Bhai Polytechnic
College, Bhopal” is to be submitted along with
tender document, failing which tender will not be
acceptable.
Tender submission by Date/Time 24-03-2014/ 02:00 PM
Tender opening Date/Time 24-03-2014 / 3:00PM
Principal
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Civil Engineering / Mechanical Engineering,/ Electrical Engineering /
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Construction Technology & Management / Computer Science /
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Management / Pharmacy / Architectural Assistantship.
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Sardar Vallabh Bhai Polytechnic College,Shyamala Hills,
Bhopal, Madhya Pradesh
PhoneNo.: 0755-………
Fax No. : 0755 -……….
Portal: www.svp.nic.in
Tender for One Time Purchase for Perpetual Access of e-books/On-Line Books
Tender No. – One / e-Books/-----/2014
Tender form Cost :- Rs.1000/-
Last date for tender down loaded : 24./03/2014
Last date for tender submission: 24/3/2014
Tender Opening Date: 24.03.2014
Time: Up to 01. PM
Time: Up to 2.00 PM
Time: 3.00.PM
Total No. of pages in the Tender: 11
Place: …………….
Date: ……………..
Signature and Seal of Tenderer
3
Sardar Vallabh Bhai Polytechnic College,Shyamala Hills, Bhopal,
Madhya Pradesh
PhoneNo.: 0755-………
Fax No. : 0755 -……….
Portal: www.svp.nic.in
To,
PRINCIPAL
S.V.Polytechnic College,
Bhopal M.P.
Sub:- Tender for the supply of one time purchase for perpetual
access of
e- Books /On-Line Books for Engg./Polytechnic Colleges, Bhopal. M.P.
Dear Sir,
Having Studied the bidding documents including the Annexure, the
receipt of which is hereby duly acknowledged, we the undersigned, offer to
arrange to supply e-books/Online books with perpetual access ordered by
Sardar Vallabh Bhai Polytechnic College, Shyamala Hills ,Bhopal,(MP)in
conformity with the said documents We enclose herewith the Tender
Documents for supply of e-books/Online books on perpetual access basis
against one time purchase.
We undertake, if our bids offer is accepted, to supply/arrange for supply of ebooks / Online books with one time purchase for perpetual access, ordered by
you with us, we will fulfill the order in accordance with the terms and
condition specified in the document.
We undertake that in competing for (and if the award is made to us, in
executing) the above contract /supply order, we will strictly obey the laws
against fraud and corruption in force in India.
We understand that you are not bound to accept the lowest or any bid you may
receive.
Duly authorized to sign the bid for and on behalf of
Place: …………….
Date: ……………..
Signature and Seal of Tenderer
4
Sardar Vallabh Bhai Polytechnic College,Shyamala Hills,
Bhopal, Madhya Pradesh
Terms and condition for supply of e-Books/ on-line books on perpetual
access basis required for Engg./Polytechnic Colleges in Madhya
Pradesh are:
1. Sealed tender is invited by hand or by post on or before 24.03 2014
latest by 2:00 PM.
2. Tender will be opened on 24.3.14..at .3.00 PM in the council Hall in
Principal Sardar Vallabh Bhai Polytechnic College, Shyamala Hills,
Bhopal, Madhya Pradesh in presence of tenderers or their
representatives who Shall be eligible to remain present.
3. Tenders received after the due date and time shall not be accepted
4. Tenderer can download the tender and list of online books/e-book from
the S.V. Polytechnic web site www.svp.nic.in. Tender fee in the form of
DD of rupees 1,000/- (Rupees one thousand only) is to be submitted in
favor of Principal Sardar Vallabh Bhai Polytechnic College, Shyamala
Hills, Bhopal, Madhya Pradesh along with the tender.
5.The tenderer will be required to deposit Earnest Money of 3% of total
ordered amount in the form of Bank Draft of a Nationalized Bank in
the name of ordering authority.
6. Request for relaxing the condition of payment of Earnest Money will
not be entertained in any case. No interest will be paid on the Earnest
Money.
7.Tender form is non transferable.
8.The Earnest Money of the tenderer will be returned to the firm to Whom
order shall be given after successful installation, running & Access.
9. The Earnest Money of the successful bidder can be turned in to
security deposit on his written request.
Place: …………….
Date: ……………..
Signature and Seal of Tenderer
5
10.The entire amount of Earnest Money is liable to be forfeited in
following cases:
(A) When Tenderer expresses his inability to accept the order
(B) In case at least 90% of ordered supply is not made
(C) If the acceptance is conditional
11 Sealed tender is invited in two envelopes.
a) Sealed envelope no. 1 should contain on the top “Tender for Library
e-Books/ On-Line Books: Technical Bid", Tender No.……… and due
date ……………… and it should be addressed to:- Principal Sardar
Vallabh Bhai Polytechnic College,Shyamala Hills,Bhopal, 462002 (MP)
On the left bottom corner of the envelope, the tenderer should place his
name and full address. The envelop must contain ;
1.Application form for tender
2.Technical bid of tender
3. Tender fees and Bank Draft for earnest money
4. Required essential documents for the tender
5. Terms and conditions of tender, where in each page is signed by
tenderer with stamp
b) Sealed envelope no. 2 should contain on the top “Tender for Library
e-Books/ On-Line Books: Commercial Bid", Tender No.……… and due
date ……………… and it should be addressed to:- Principal Sardar
Vallabh Bhai Polytechnic College,Shyamala Hills,Bhopal, 462002 (MP)
On the left bottom corner of the envelope, the tenderer should place his
name and full address. It should contain commercial bid of tender
12 It should be clearly noted that the Tenderer will have to make the
delivery of the e- Books/ On-Line Books on perpetual access basis in
the related college IP address of the college within 30days of issue of
order.
13 (a) Tender shall’s be valid for one year from opening the date of
Tender. During this period the discount offered shall remain same /
unchanged.
(b)Tenderer shall have to supply only the latest and most economical
E book Cetificate to this effect stating that "The e-books/ on-line books
supplied are the latest edition and no further edition/reprint is brought
out by the publishers" shall have to essentially be given by the supplier.
Place: …………….
Date: ……………..
Signature and Seal of Tenderer
6
c) The price printed on the e-Books/ on-line Books shall only be
chargeable and discount offered shall be computed on this price.
In case the e-Books/ on-line Books does not bear printed price then
complete catalogues containing price of e-Books/ On-Line shall
have to be made available to Principal Sardar Vallabh Bhai
Polytechnic College,Shyamala Hills,Bhopal, 462002 (MP)
(d) Conversion of foreign currencies to Indian Rupees shall be at the
actual GOC rates as prescribed by Goods Offices Committee (GOC)
prevalent on the date of invoice. Proof of rate applicable shall have to
be provided by tenderer to Principal Sardar Vallabh Bhai Polytechnic
College,Shyamala Hills,Bhopal, 462002 (MP).
14. In case of foreign e-Books/ On-Line Books of cheaper rate available
then only the cheapest edition should be quoted.
15. In case of availability of Asian edition at lower rate then Asian edition
has to be quoted.
16.Tenderer should certify that foreign e-Books/ On-Line Books supplied
are not available in Indian print/ reprint.
17. Remainder titles & pirated e-Books/ On-Line Books are not to be
supplied.
18. Discrepancies if any, in the ordered online Books/e-book list is found
by tenderer the same should specifically be brought to the notice of
purchaser in writing within 15 days from the date order.
19. In computerized list of e-book, order may inadvertently contain same
Author/Title in more than one place. That may be treated written once
only.
20. You are required to mention your PAN/TIN No. on each invoice.
21 . Principal Sardar Vallabh Bhai Polytechnic College, Shyamala Hills ,
Bhopal, 462002 (MP)) does not bind himself to accept the highest rate
discount or any tender and reserves, the right of rejecting all or any of
the tender without assigning any reason for the same and split up the
tender as he may deem fit.
Place: …………….
Date: ……………..
Signature and Seal of Tenderer
7
22. No request for supply of any details in respect of tenders or
comparative chart or any other enquiry in respect of tenders already
received in the office will be entertained in any case.
23.Every page of tender should be numbered, in continuation and signed
by the tenderer on the bottom. Number of Total pages should be
entered on the right side corner of first sheet.
24. Tenderer must submit attested photocopy of latest Income Tax
Clearance Certificate (ITCC) of the firm failing which tender will be
rejected. However if this has not been issued by the ITO, a certificate
from the ITO stating that the return submitted is under consideration
must be furnished. In addition to this, the ITCC for the previous
financial year must also be submitted.
25. If the supplier fails to deliver the goods within the period fixed for
such delivery in the contract/order or as extended or at any time
repudiates the contract/order before the expiry of such period, the
purchaser may without prejudice to his other rights will recover from
the Tenderer as agreed liquidated damages and not by way of penalty, a
sum equivalent to 2 percent of the price of any goods (including
elements of taxes, duties etc.) which the Tenderer has failed to deliver
within the period fixed for delivery in the contract or as extended for
each month or part of a month during which the delivery of such goods
may be in arrears whose delivery thereof is accepted after expiry of the
aforesaid period.
26. If the approved firm on highest discount rates basis is not able to
comply the supply order within the time, the university/ institution shall
be free to order the online books/e-book to next highest discount bidder
H2 or H3 Tenderers on approved highest discount rates if agreed upon
by them.
27. No advance payment will be made to any Tenderer in any case nor
any discount offered for making advance payment will not be
considered. Please note that terms of payment are not negotiable.
28.The Tenderer shall be responsible for any losses what so ever it may be
due to unscrupulous means, say of not supplying e-Books/ On-Line
Books of:- (i) Original Publisher (ii) Latest Edition or any correct prices
or due to any reason.
Place: …………….
Date: ……………..
Signature and Seal of Tenderer
8
29.Publisher/Vendors must have a minimum of 3 years of business history,
and shall produce evidence of workforce stability with experience of
providing and after servicing of online books/e-books in libraries.
30.Rates should include “free after sale services” for minimum three years
period.
31.As per payment terms, only 80% payment will be released at the time
of installation/access and balance 20% only after six months of
successful running and access of online books/e-books.
32. A security deposit in the form of bank guarantee for 10% PO value
for a period of 03(Three) years will be required after installation,
running and access.
33.The publisher/vender will provide any upgraded versions of ebooks/online books free of charge for the contract period of three years.
34.All disputes with regard to the contracts for purchase of online books/ebook will be subject to the jurisdiction at Bhopal only.
Place: …………….
Date: ……………..
Signature and Seal of Tenderer
9
Sardar Vallabh Bhai Polytechnic College,Shyamala Hills,
Bhopal, Madhya Pradesh
Technical Bid
Proforma to be used for supply of one time purchase of ONLINE BOOKS/EBOOKS on perpetual access basis
S.N0
01
Items
Detail
(i).Name of the firm with Complete
Address/Tel & Fax No./ E mail /
URL/PAN N0.
(ii)Do you have your office in India ,If
so, give Name and Address of
correspondence
Name:-------------------------------------------------Address:----------------------------------------------Mobile No.------------------- Fax No.--------------- E mail:------------------------ URL--------------PAN---------------------------------------------------Name:-------------------------------------------------Address:-----------------------------------------------
02
03
04
05
The Firm required to furnish in DD of
tender form Deposit of Rs. 1000/- (Rs.
One Thousand only) from nationalized
bank in the form of DD in favor of “
Principal
Sardar
Vallabh
Bhai
Polytechnic College, Shyamala Hills,
Bhopal, Madhya Pradesh
Draft Amount of Rs.:-------------------------------DD No.
:-------------------------------Date
:-------------------------------Name of Bank
:--------------------------------
Latest
Income
Tax
Clearance
Certificate For assessment year
………………….
( Attested copy to be attached)
(i) Status of tender (Whether Firm or
Company).Please enclose Registration
Certificate.
(ii)List of institutions where you are
providing e-Books /Online Books and
above
Rs------------.Kindly
attach
Documentary proof
(ii)Provide Performance certificate
from two institutes.
Annual turnover of the Company
.Minimum turnover of 1 Carore per
year is required. Account for last two
year (Include audited Balance Sheet by
CA for two year )
Place: …………….
Date: ……………..
Signature and Seal of Tenderer
10
Sardar Vallabh Bhai Polytechnic College,Shyamala Hills,
Bhopal, Madhya Pradesh
Commercial Bid
Flat discount of e- books/online books should be quoted in percentage in the
following Table
No.01:- (The tenderer must be quoted the flat discount only)
S
No
Name
of
Publishers
of
Online Books/eBooks
1.
Elsevier
2.
McGraw-Hills
3.
4.
Pearson
education
IEEE/IEE
5.
Prentice Hall
6.
Wiley
7.
TMH
8.
9.
NewAge
International
Myilibrary.com
10.
Others
Pick
&
Choo
se
Flat
Discount
in
Fig.
Flat
Discou
nt in
words
Package
based/e
ntire
collectio
n
Flat
Disco
unt in
Fig.
Flat
Disco
unt in
words
Remark
(If
any)
I/we have read all the terms & conditions of the tender and shall abide by them.
The e-books/Online books shall be supplied strictly as per order and in the given
time period.
Place: …………….
Date: ……………..
Signature and Seal of Tenderer
11
Sardar Vallabh Bhai Polytechnic College,Shyamala Hills,
Bhopal, Madhya Pradesh
Specifications and Technical terms and Conditions for one time purchase for
perpetual access of Online books/e-Books for Technical Education, Bhopal,
Madhya Pradesh will be as mentioned in the tender notice including the
following:
1. Supplier must provide search option by key word/term across the chapters in an instant to
find any content.
2. Supplier must provide full text continuous (24X7) perpetual access of Online Books/eBooks on the College IP addresses.
3. Supplier must provide full text viewing in HTML/PDF./e-book reader format.
4. The Supplier must ensure that downloading facility of complete e-book chapter wise with
sequential download is provided.
5. The e-books shall be available for offline downloading and reading.
6. The Supplier must also integrate the open access e-books available through various sources
available in a considerable number for enriching the library collection.
7. Supplier must provide multiple accesses/multi-user access facility on the College network
for view, search, download and print of Online Books/e-Books.
8. Supplier must provide access to the publisher website for access, search, download and
print.
9. Supplier must not take any extra charge for access, download, print, search and
maintenance of Online Books/e-Books facility through publisher end.
10. Supplier must provide the after sales support to manage & use the online books/e-Books
facility.
11. The Supplier must not charge for any special hardware, software and accessories that may
be required for access of Online Books/e-Books.
12. The Information Technology act of Government of India with all the amendments made
from time to time should be followed in all respects.
13. Any problems during contract period of three years have to be responded to within 48
hours and the fault rectified within 48 hours. Any delay will cause extension of contract
period corresponding to the period of delay.
14. The online access of Online Books/e-Books should be restricted to related College,
Campus only and prevent the unauthorized access by any other person.
15. The publisher/vender will provide any upgraded versions of e-books/online books free of
charge for the contract period of three years.
16. The e-books /online books should be offered for the following disciplinesCivil/Mechanical/Production/Electrical/Electronics&Telecommunications/Computer
Engg./Information Technology/Architecture/Construction Technology & management/
Mathematics/Physics/Chemistry/Communication Skill/General Awareness, etc.
17. Venders must provide license agreement of respective publisher consisting perpetual access, list of
e-books Pricing.
18. Venders must provide MARC records of all the subscribe of respective publisher.
PRINCIPAL
S.V.Polytechnic College,Bhopal
12

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