CPA Forum Minutes: Hosted at: KVC Behavioral Healthcare, Inc

CPA Forum
Minutes:
Hosted at: KVC Behavioral Healthcare, Inc., Topeka, KS
Date: August 13, 2014
Time: 1 PM-3 PM
In attendance: Daric Smith, KDHE, Chad Anderson, KVC, Stacy Manbeck, KVC, Amanda
Peters, SFCS, Kevin Carrico, SFCS, Audrey Schoenberger, High Plains, Tracey Noel, TFI,
Misty Kifer, TFI, Teri Augustus, Youthville, Lucy Monares, SFCS, Joyce DeBolt, The Shelter,
Niomi Burget, DCF, Carrie Engel, TFI, Lisa Long, KDHE, Carrie Freeman, KVC, Kelly
Roepka, KVC, Jessica Emig, KVC, Dorothy Tenney, KDHE, Gaven Ludlow, TFI, Sharri Black,
DCF, Cindy Beeson, Transitions, Michelle Ayers, CALM, Niki Oxford, Transitions, Denise
Stevens, KDHE, LaDeen Allen, CALM, Patrice Claasson, SFCS, Janna Gunckle, KDHE,
Patricia Long, DCF, Mary Cole, DCF, Teresa Johnston-Arndt, DCCCA, Jeanette Owens,
DCCCA,Anne Reicheneker, TFI,Joy McKee, TFI, Lori Angelo, Rainbows ,Beverly Corkhill,
TFI, Mashell Cramer, TFI, Brendon Long, TFI, Saundra Hiller, KFAPA, Mary Murphy, KDHE,
Jean Martin, KDHE
Chad Anderson welcomed the group and introduced Daric Smith. Daric made introductions of
specific individuals within DCF, KDHE and KFAPA. Individuals then introduced themselves
with the various partners seated at their tables.
Daric provided an explanation for the Forum along with background and history of policies he
implemented upon his employment with KDHE. Handouts of the policies: Licensee Education
and Compliance Enrichment and Quality Assurance Program Improvement were provided and
reviewed with the attendees.
Daric then transitioned to the new policies KVC and SFCS developed in partnership with
KDHE’s support, feedback and approval. The policies were specifically developed as KDHE
surveyors noticed a trend of environmental regulation violations when visiting homes for
complaints. Surveyors reported often times the original complaint had no basis/findings,
however they would observe other regulatory issues needing corrected. As a result of these
findings, Daric explained he met with representatives of KVC and SFCS to discuss how this
could be addressed. KVC and SFCS worked in partnership to develop policies and then
presented them to KDHE.
Daric explained these policies and procedures shared five common positive outcomes, including:
1. A definite expectation of and process to be followed by workers assigned to sponsored family
foster homes at monthly visits; 2. An ongoing continuing education process for foster parents
regarding the requirements of the regulations which, because it concerns their own homes, is
practical and easily understandable; 3. Because the regulations are discussed on a monthly basis,
foster parents become more familiar with and less intimidated by the regulations themselves; 4.
An independent record of the condition of a family foster home which is available to the home,
the CPA, DCF and KDHE; and, 5. A clear expectation for ongoing regulatory compliance by the
family foster home.
Amanda Peters, SFCS and Stacy Manbeck, KVC provided and reviewed handouts of their
agencies respective policies. They also discussed the survey that went out to families regarding
their feelings about the new policy/procedure as well as some results of the survey, which were
primarily favorable.
Daric then requested feedback from the group and asked each table to discuss two things they
would recommend changing or adding to the policies.
The following items were identified with the large group and ranked in the following categories
(the number of votes is noted in parentheses):
1. Definition (8)
Policy pertains
specifically to
safety/environmental
issues only
Clarify what 3 strikes
means
What is the
title/qualification of
the worker performing
the walk-through
2. Process (7)
After 2nd or 3rd noted
regulatory violation,
CPA should
implement a PDP or
CAP
Frequency of walkthrough
Detail of walkthrough
Sharing results with
permanency, foster
home and sponsor
Home worker to
report all findings to
supervisor
Note “no violations”
in NOSF
3. Tools (5)
Use of a uniform
compliance survey
instrument
4. Perception (0)
Foster Parent’s
signature on NOSF
Gotcha’s
Note “no violations”
in NOSF
Comments from the large group included:
1. How does KDHE view it if CPA staff misses a month? Would CPA’s be cited?
2. How can we make it more useable with triplet copies (specific attention to rural areas)
3. Some like the KDHE form (less “gotcha” perception)
4. Duplicate copy to foster parent at time of visit with signature
5. Is the person licensed?
6. Cost of duplicates?
7. Could be used as a communication tool between CPA’s with transfer families
8. Perception of workers is sometimes different (ex) what is clutter
9. How did we /do we educate families of new policy
10. Where does the NOSF go?
11. Can it be used for foster parent training hours?
In closing, Daric asked for a commitment from the group to follow up with their administration
as to whether their CPA would implement a similar policy/procedure and if their agency
representative would commit to continued attendance at the CPA Forums. No one in the group
indicated an unwillingness to follow up with implementation of a similar written policy and
procedure for their own CPA. The group agreed late October would be a good time to reconvene
and discuss next steps. Daric will notify agencies of next date, time and location.
Meeting adjourned.

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