MINNETONKA INDEPENDENT SCHOOL DISTRICT #276 Service Center 5621 County Road 101 Minnetonka, Minnesota Minutes of February 6, 2014 School Board Meeting The School Board of Minnetonka Independent School District #276 met in regular session at 7:00 p.m. on Thursday, February 6, 2014, in the Community Room at the District Service Center, 5621 County Road 101, Minnetonka, Minnesota. Chairperson Lisa Wagner presided. Other Board members present were: Heidi Garcia, John Holcomb, Charlie Kanan, Pam Langseth, Lisa Sumner, and Superintendent Dennis Peterson, ex officio. Absent: Karen Walkowski. Prior to the meeting, Board members recognized young artists from Groveland and Clear Springs Elementary whose work was displayed in the DSC; the MME Honor Jazz Band; the MHS Honor Jazz Bands; and Bob Quam, who was completing his service as the Minnetonka representative to the District 287 Board. Chairperson Wagner then called the meeting to order and asked that everyone stand and recite the Pledge of Allegiance to the Flag. 1. AGENDA Langseth moved, Sumner seconded, that the School Board approve the agenda, as presented. Upon vote being taken thereon, the motion carried unanimously. 2. SCHOOL REPORT FROM MMW MMW Interim Principal Dr. Bill Sommers, along with students Morgan Fischer, Kylie Landa, Mitch Quirk, and Strat Vandlik, updated the Board on the work taking place at MMW in the area of student government. They discussed the Leadership Retreat for both MMW and MME students, led by Ted Weiss, that took place at the Chanhassen Rec Center last year. The purpose of the retreat was for students to learn how to apply their leadership skills in the greater community. Costs for the retreat were covered by a grant from the Minnetonka Foundation. Students also talked about the “Miracles of Mitch” fundraiser. Before nine-year-old Mitch Chepokos died from cancer, his dad made a promise to him to continue to help children with cancer and their families by providing immediate-needs support and unique family programs. Each year, MMW students raise money for the Miracles of Mitch Foundation. In the past year, they raised over $10,000 for this cause through a variety of fundraising efforts, including “pie day” sales. The students concluded their presentation by thanking their advisors and Dr. Sommers for supporting their efforts. “Overall, student government and the things we’ve done within it have made us all better leaders in our school and have made MMW a better place,” Ms. Landa said. Board members thanked Dr. Sommers and the students for the informative presentation. 3. APPROVAL OF ENGLISH/LANGUAGE ARTS REVIEW Sara White, Coordinator of Professional Development, along with ELA Chairs Amy Gillespie, Nicole Berwanger, Margaret Ruffino, Sara Martinson, and Sonja Saunders, presented the K-12 English/Language Arts curriculum review. Ms. White said the ELA Chairs had put in a tremendous amount of work to ensure that the District’s English/Language Arts curriculum has a clearly articulated K-12 scope and sequence, and that it aligns with the new academic standards. As part of the review process, best practices and exemplary programs were researched, internal data was analyzed, and two surveys were conducted of parents and one of alumni. Additionally, the curriculum of each English Language Arts course has been reviewed, and the committee has developed a plan for ongoing improvement. The ELA chairs then discussed the following recommendations in more detail: Elementary Based on MCA, NWEA, parent survey data, and 2010 Minnesota State Academic Standards English Language Arts K-12, the recommendation is to purchase curriculum materials to consistently and comprehensively support student learning at an optimal level. Pilot programs are in process and continue to positively inform this recommendation. Materials may differ between grade level and language programs to meet varying student developmental needs. 1. Writing materials with embedded grammar lessons The elementary language arts committee prioritized writing as part of the review after looking at parent survey data. In order to meet the increased expectations of the MN ELA Standards, the committee has identified a need for writing materials that include grammar lessons. These materials will allow for consistent delivery of instruction across grade levels, buildings and languages. 2. Reading materials with integrated vocabulary lessons In order to be aligned across grade levels and buildings while meeting increased expectations of the MN ELA Standards, reading materials with integrated vocabulary lessons are needed. These materials will support students in achieving essential learnings and increasing knowledge of vocabulary words and strategies. Vocabulary instruction focused on Tier 2 words within context, as found in the materials being piloted, supports research and the standards. 3. Texts to support MN ELA Standards In addition to reading materials with integrated vocabulary lessons, elementary level teachers need access to multiple types of texts at a range of levels to implement instruction in a balanced literacy classroom. The recommendation is to create equitable book rooms at all elementary schools by providing an annual or renewable sum of 2 money. This will provide multiple copies of quality texts for small group instruction at all buildings. Middle School Based on MCA, NWEA and EXPLORE data, parent survey data, and MN ELA Standards, a writing task force is recommended to explore, develop, and roll out an innovative middle school writing plan over the next three years. The recommendation is to also purchase curriculum materials for grammar and reading instruction. 1. Writing Based on the review process, the recommendation is to expand opportunities for writing instruction, writing feedback, and writing across the curriculum. A task force is needed to collaborate with the high school Writing Center coaches, develop writing goals, visit and analyze state and national exemplary writing programs, and develop an innovative writing plan that will address the following: Provide more opportunities for individual student writing feedback Increase writing opportunities and writing support across curriculum areas Provide opportunities for peer collaboration Reinforce consistency in common writing language and instruction across all curriculum areas Increase EXPLORE test scores Possible outcomes: A middle school writing center modeled after the high school A permanent writing coach to work with teachers and students across curriculum areas A three-five year Writing TOSA 2. Grammar Grammar resources are currently being reviewed and implemented to facilitate vertical alignment and support consistent instruction for each grade level. The recommendation is for continued work in this area to expand existing instructional resources and provide professional development. The cost for online grammar courses is approximately $1,200.00 per grade level for a basic online program. 3. Common Texts The recommendation is to purchase common novels, nonfiction texts, and other resources to enhance student engagement, provide differentiation, and facilitate consistent instruction at each grade level. This will also support teacher collaboration through the planning, teaching, and assessing process. 3 High School Based on the review process, student achievement data, and the MN ELA Standards, the following is recommended: 1. Course Offerings To ensure proficiency in the 11-12 band of the MN ELA Standards and to offer an enriched menu of options, the recommendation is to make a change in the Junior and Senior course menu. At the Junior level, the goal is to boost enrollment in IB Language and Literature - Standard Level. This course is designed to “fill the gap” between English 11 and honors-level courses. At the Senior level, the recommendation is the addition of two courses, Journalism 12 and Composition for College Hybrid 12, and the removal of one, Professional and Technical Writing. 2. Professional Development and Collaboration To enhance the quality of instruction and to ensure consistent academic experiences for students, the recommendation is for content-area specific professional development time and summer curriculum writing time. Because many teachers in the English department teach multiple levels, PLC time is not adequate for this work. Teachers need time to work collaboratively by grade level – to write curriculum, calibrate grading, and develop effective assessments. Department-wide meetings also help bridge gaps between grade levels and ensure continuity of instruction; these are conversations that take time. In the Summer of 2012, nine teachers used approximately 250 hours of curriculum writing time, and in the Summer of 2013, twelve teachers used approximately 160 hours of curriculum writing time. This summer writing time was used to develop curriculum for new courses, create and refine common assessments, and enhance and improve the current curriculum. The recommendation is for between 150 and 200 hours per summer in the future. In addition to summer writing time, planning and collaboration time during the school year is vital to maintain the quality and consistency of our courses. One day per grade level each semester would provide opportunities for cross-level collaboration, bringing together both general-level and honors-level teachers to work on curriculum. This would address the perceived rigor gap between general-level and honors-level courses. There are approximately ten teachers at each grade level. Collaborating during the school year, rather than during summer curriculum writing time, would ensure full teacher participation and would also allow teachers to make adjustments based on formative feedback. 3. Adoption of Curriculum Resources The English 10 courses need additional copies of current texts; this will make collaboration and common assessments possible. All Tenth Grade students, regardless of level, will have the opportunity to read their English texts in chronological order. This 4 will more closely align the chronology of both English and Social Studies courses and allow students to make interdisciplinary connections. Eleventh Grade teachers are currently researching possible nonfiction texts to add to the curriculum. Once titles have been selected and approved, the recommendation is for purchasing enough copies for several sections. Because of the time-sensitive nature of much nonfiction, electronic texts might be a less expensive option. The cost of this recommendation would be dependent on the titles available. 4. Writing Instruction and Technology The extensive review process reinforced the beliefs about the value of students writing often and well. Best practices research, as well as alumni and parent survey results, further highlight the importance of this life skill. The addition of iPads to the classrooms has afforded many options that were unavailable in the past, particularly in the areas of conducting research and examining various text types. However, one of the limitations from an English perspective has been in the area of composition – especially complex written tasks. Adding a robust writing application like Pages® to students’ iPads would greatly improve the teachers’ ability to instruct and support students’ complex writing tasks. Providing access to detachable keyboards would make it easier and more efficient for students to compose on their iPads, potentially decreasing the need for computer labs. The recommendation is to purchase four class sets of detachable keyboards for use in English classrooms. Pages and Keynote are included on all new iPads, and the keyboards cost $60.00 each. Four class sets of 35 keyboards would be $8,400.00. Adding Pages and Keynote to existing iPads would cost approximately $10.00 per iPad, a total cost of $22,000.00 for all students at Minnetonka High School. Garcia moved, Holcomb seconded, that the Board approve the English/Language Arts Review, as shown in Addendum A. In the discussion that followed, Board member Langseth noted the recommendations regarding increasing non-fiction writing and said she appreciated that the ELA chairs recognized the importance of that skill. Vice Chair Kanan noted the amount of parent and alumni surveys that had been conducted during the course of the review and thanked the committee for including that important step. Upon vote being taken on the foregoing motion, the motion carried unanimously. 4. COMMUNITY COMMENTS Chairperson Wagner outlined the guidelines for the Community Comments portion of the agenda noting that this opportunity was available to members of the audience who wished to address the Board on any item on that night’s agenda. No one responded to this invitation to speak. 5 5. APPROVAL OF FY14 AMENDED BUDGET Superintendent Peterson called upon Paul Bourgeois, Executive Director of Finance and Operations, to present the amended FY14 budget and explain the changes made for the current fiscal year. Mr. Bourgeois explained that the District continually monitors actual revenue and expenses against budgeted amounts throughout the year, and typically makes mid-year budget adjustments to reflect any changes in revenue and expense projections that have materialized in the first six to seven months of the year. By way of a PowerPoint presentation, he outlined the updated budget that he said projected the following amounts: General Fund Revenues General Fund Expenses $ 94,202,175 $ 93,859,407 Projected Revenues Over (Under) Expenses $ 342,768 Transfer In from Operating Capital $ 500,000 Net Change in Fund Balance $ 842,768 Projected Ending Unassigned Fund Balance Unassigned Fund Balance as % of Expenses $ 15,252,633 16.3% Projected Ending Assigned Funds for Deferred Use Assigned Funds for Deferred Use as % of Expenses $ 1,977,860 2.6% Mr. Bourgeois said it was important to note that over the last several years, the District had been setting aside funds for deferred use and program stabilization during difficult economic times. A portion of those funds were in fact utilized to maintain programs in accordance with their intended use. Mr. Bourgeois then presented amended budgets for the following funds: Food and Nutrition Services Fund Community Services Fund Capital Expenditures Fund Building Construction Fund Debt Service Fund Fiduciary Funds Athletic Equipment Fund ArtsCenter Fund Dome Operations Fund Pagel Center Operations Fund Mr. Bourgeois noted that the District was continuing to retain its AAA bond rating, which was a very positive development in these uncertain economic times. 6 Holcomb moved, Langseth seconded, that the Board approve the following resolution: Resolution To Approve Amended Budgets for Fiscal Year 2014 BE IT RESOLVED, that the School Board of Minnetonka Independent School District 276 does hereby approve amendments to the Fiscal Year 2014 Budget for all funds as presented in the District fund projections for Fiscal Year 2014 as of February 6, 2014, including General Fund Revenues of $94,202,175 and General Fund Expenses of $93,859,407, as shown in Addendum B. In the discussion that followed, Vice Chair Kanan praised Mr. Bourgeois and his staff for their excellent work in managing the budget. He said the District was enjoying an extended period of fiscal stability and financial health, which was incredible considering the uncertain economic times. “This gives us flexibility to achieve the objectives we set out to hit, and I want to thank you for doing such a great job,” he said. Upon vote being taken on the foregoing resolution, the motion carried unanimously. 6. ACCEPTANCE OF BIDS - CLEAR SPRINGS KITCHEN EQUIPMENT Mr. Bourgeois explained that as part of its Alternative Facilities 10 Year Long Term Maintenance Plan, the District has scheduled a long term maintenance project to update the original 1956 kitchen at Clear Springs Elementary School and provide for a second serving line so students can go through the lines faster and the lunch period can be compressed closer to mid-day for all classes. The renovation will also include a small addition to the kitchen to house a new dish room, freezer and cooler to create space for the second serving line. This project is budgeted at a total of $1,022,000 through a combination of Alternative Facilities, Operating Capital and Nutrition Services Funding. When this project is completed, the District will have completed kitchen long term maintenance and additional serving line renovations at all nine school buildings since 2008, so for at least the next two decades and likely longer, the only capital expense needed in these areas will be occasional equipment replacement that will be funded by the Nutrition Services Fund. Also, on November 7, 2013, the School Board approved a 3 classroom addition at Clear Springs Elementary School for All Day Kindergarten and music. This project is budgeted at a total of $1,380,000 and will be funded from Certificates of Participation Bonds issued in 2014 with the annual payment coming from Operating Capital Funds. The School Board approved the bids for the construction portion of the Clear Springs Kitchen Update on January 9, 2014. Bids were opened for the Clear Springs Kitchen Equipment on January 8, 2014 at 10:00 AM. One (1) bid was received on time, while a second bid was received after the deadline 7 and so could not be opened and was returned to the vendor. Funding for the equipment is coming from the Nutrition Services Fund. The bid received was from: Premier Restaurant Equipment $76,410.00 Mr. Bourgeois explained that this pricing is competitive and in line with other bids for similar equipment that the District has received for other kitchen projects, so it is recommended that the School Board accept the bid. Holcomb moved, Sumner seconded, that the Board approve the following motion: BE IT RESOLVED that the School Board of Minnetonka Independent School District 276 does hereby accept the low bid of Premier Restaurant Equipment in the amount of $76,410.00 for the kitchen equipment for Clear Springs Elementary School. Upon vote being taken on the foregoing motion, the motion carried unanimously. 7. ACCEPTANCE OF BIDS - DEEPHAVEN ADDITION Mr. Bourgeois noted that on November 7, 2013, the School Board had approved construction of two music classrooms at Deephaven Elementary School. This project is budgeted at a total of $1,050,000 and will be funded from Certificates of Participation Bonds issued in 2014 with the annual payment coming from Operating Capital Funds. The project is scheduled for completion on August 15, 2014. Bids were opened for the Deephaven project at 2:00 PM on Wednesday, February 5, 2014. Nine bids were received as follows: JS Cates Construction, Inc. Derau Construction Kue Contractors, Inc. Parkos Construction Company Terra General Contractors Construction Results Corporation Project One Construction Morcon Construction, Inc. CM Construction Company $1,060,000.00 $1,123,000.00 $1,140,116.00 $1,176,600.00 $1,192,000.00 $1,196,740.00 $1,213,879.00 $1,242,000.00 $1,439,800.00 Mr. Bourgeois recommended that the School Board accept the low bid of JS Cates Construction, Inc. in the amount of $1,060,000.00 for the music classrooms project at Deephaven Elementary School. Holcomb moved, Garcia seconded, that the Board approve the following motion: 8 BE IT RESOLVED that the School Board of Minnetonka Independent School District 276 does hereby accept the low bid of JS Cates Construction, Inc. in the amount of $1,060,000.00 for the music classrooms project at Deephaven Elementary School in Summer 2014. Upon vote being taken on the foregoing motion, the motion carried unanimously. 8. ACCEPTANCE OF BIDS - GROVELAND ADDITION Mr. Bourgeois said that on November 7, 2013, the School Board had approved construction of two classrooms at Groveland Elementary School to support the All Day Kindergarten program and student enrollment growth in FY15. In addition, there is Alternative Facilities long term maintenance work budgeted in the 10 Year Long Term Maintenance Plan for roofing, door replacement and unit ventilator replacement for which it is economically logical to have completed at this time in order to get lower prices through economies of scale. This project is budgeted at a total of $1,380,000 and will be funded from Certificates of Participation Bonds issued in 2014 with the annual payment coming from Operating Capital Funds, and Long Term Maintenance Bond proceeds that were issued in July of 2013. The project is scheduled for completion on August 15, 2014. Bids were opened for the Groveland classrooms project at 2:00 PM on Thursday, January 16, 2014. Three bids were received as follows: Morcon Construction Rochon Corporation Weber Construction, Inc. $1,232,000.00 $1,247,000.00 $1,330,300.00 Mr. Bourgeois recommended that the School Board accept the low bid of Morcon Construction in the amount of $1,232,000.00 for the classrooms and long term maintenance project at Groveland Elementary School. Langseth moved, Holcomb seconded, that the Board approve the following motion: BE IT RESOLVED that the School Board of Minnetonka Independent School District 276 does hereby accept the low bid of Morcon Construction in the amount of $1,232,000.00 for the classrooms and long-term maintenance project at Groveland Elementary School in Summer 2014. Upon vote being taken on the foregoing motion, the motion carried unanimously. 9. ACCEPTANCE OF BIDS - MINNEWASHTA ADDITION Mr. Bourgeois said that on November 7, 2013, the School Board had approved construction of two classrooms and a music classroom at Minnewashta Elementary School to support the All Day Kindergarten program, the elementary fine arts program, and student enrollment growth in FY15. In addition, there is Alternative Facilities long term maintenance work budgeted in the 10 Year Long Term Maintenance Plan for locker replacement and a small amount of paving for which it is economically logical to have completed at this time in 9 order to get lower prices through economies of scale. This project is budgeted at a total of $1,891,700 and will be funded from Certificates of Participation Bonds issued in 2014 with the annual payment coming from Operating Capital Funds and long term maintenance bonds issued in January 2014. The project is scheduled for completion on August 15, 2014. Bids were opened for the Minnewashta project at 2:00 PM on Thursday, February 6, 2014. Six bids were received as follows: Construction Results Corporation Weber, Inc. CM Construction Company Morcon Construction Company, Inc. Kue Contractors, Inc. Brennan Companies $1,773,740.00 $1,869,000.00 $1,887,800.00 $1,890,000.00 $1,899,233.00 $1,900,000.00 Mr. Bourgeois recommended that the School Board accept the low bid of Construction Results Corporation in the amount of $1,773,740.00 for the two classrooms and music classroom project at Minnewashta Elementary School. Langseth moved, Sumner seconded, that the Board approve the following motion: BE IT RESOLVED that the School Board of Minnetonka Independent School District 276 does hereby accept the low bid of Construction Results Corporation in the amount of $1,773,740.00 for the two classrooms and music classroom project at Minnewashta Elementary School in Summer 2014. Upon vote being taken on the foregoing motion, the motion carried unanimously. 10. ACCEPTANCE OF BIDS - SCENIC HEIGHTS ADDITION Mr. Bourgeois said that on November 7, 2013, the School Board had approved construction of one kindergarten classroom and two classrooms at Scenic Heights Elementary School to support the All Day Kindergarten program and student enrollment growth in FY15. In addition, there is Alternative Facilities long term maintenance work budgeted in the 10 Year Long Term Maintenance Plan for restroom renovations for which it is economically logical to have completed at this time in order to get lower prices through economies of scale. This project is budgeted at a total of $2,260,000 and will be funded from Certificates of Participation Bonds issued in 2014 with the annual payment coming from Operating Capital Funds and long term maintenance bonds issued in July 2013. The project is scheduled for completion on August 15, 2014. Bids were opened for the Scenic Heights classrooms project at 2:00 PM on Thursday, January 30, 2014. Five bids were received as follows: Construction Results Corp. Morcon Construction, Inc. $2,036,820.00 $2,081,960.00 10 Parkos Construction, Inc. CM Construction Co. Sheehy Construction Co. $2,092,600.00 $2,272,200.00 $2,312,300.00 Mr. Bourgeois recommended that the School Board accept the low bid of Construction Results Corp. in the amount of $2,036,820.00 for the kindergarten classroom and two classrooms project at Scenic Heights Elementary School. Holcomb moved, Garcia seconded, that the Board approve the following motion: BE IT RESOLVED that the School Board of Minnetonka Independent School District 276 does hereby accept the low bid of Construction Results Corp. in the amount of $2,036,820.00 for the one kindergarten classroom and two classrooms project at Scenic Heights Elementary School in Summer 2014. Upon vote being taken on the foregoing motion, the motion carried unanimously. 11. ACCEPTANCE OF BIDS - SCENIC HEIGHTS PLAYGROUND AND STORMWATER PROJECT Mr. Bourgeois noted that as part of the District’s 10 Year Long Term Maintenance plan, funds had been budgeted to pave a portion of the upper area of the Scenic Heights playground that has not been able to support the growth of grass. The District has tried sod and seeding, but the area is so heavily trafficked by students that grass does not hold up, resulting in a very messy area of mud which then also gets on the student’s shoes and is tracked into the building. Covering this area with asphalt will provide additional hard surface to play four square, basketball, etc., and will eliminate the muddy conditions. At the same time, additional capacity in the underground storm water pond is being added to provide needed storm water retention capacity for the additional building square footage being constructed in 2014 with the additional capacity also allowing for construction of a future gymnasium should the School Board decide it is needed in the future. This project is budgeted at a total of $160,000 and will be funded from long term maintenance bonds issued in January 2014. The project is scheduled for completion on August 15, 2014. Bids were opened for the Scenic Heights playground paving and underground storm water pond project at 10:00 AM on Thursday, January 30, 2014. Six bids were received as follows: Minnesota Roadways, Inc. Midwest Asphalt Corp. Bituminous Roadways, Inc. Northwest Asphalt, Inc. GMH Asphalt Corp. Max Steineger, Inc. $146,549.00 $162,000.00 $193,365.00 $193,590.00 $194,000.00 $200,000.00 11 Mr. Bourgeois recommended that the School Board accept the low bid of Minnesota Roadways, Inc. in the amount of $146,549.00 for the playground paving and underground storm water pond project at Scenic Heights Elementary School. Holcomb moved, Langseth seconded, that the Board approve the following motion: BE IT RESOLVED that the School Board of Minnetonka Independent School District 276 does hereby accept the low bid of Minnesota Roadways, Inc., in the amount of $146,549.00 for the playground paving and underground storm water pond project at Scenic Heights Elementary School in Summer 2014. Upon vote being taken on the foregoing motion, the motion carried unanimously. 12. ACCEPTANCE OF BIDS - MMW PAVING PROJECT Mr. Bourgeois noted that as part of the District’s 10 Year Long Term Maintenance plan, funds have been budgeted to repave the back parking lot by the gymnasium and swimming pool area at Minnetonka Middle School West. This parking lot had been originally scheduled for Summer 2012, but with construction of the swimming pool project in Summer 2013 it was estimated that construction would be very hard on the parking lot. Therefore, the project was delayed until Summer 2014 after the pool construction was completed. This project is budgeted at a total of $485,000 and is funded from long term maintenance bonds issued in July of 2013 and January of 2014. The project is scheduled for completion on August 15, 2014. Bids were opened for the Minnetonka Middle School West paving project at 11:00 AM on Thursday, January 30, 2014. Seven bids were received as follows: Midwest Asphalt Corp. Northwest Asphalt, Inc. Park Construction Bituminous Roadways, Inc. Minnesota Roadways, Inc. Peterson Companies, Inc. Max Steineger, Inc. $300,700.00 $304,990.00 $316,500.00 $346,825.00 $349,055.00 $362,500.00 $393,000.00 Mr. Bourgeois recommended that the School Board accept the low bid of Midwest Asphalt Corp. in the amount of $300,700.00 for the paving project at Minnetonka Middle School West. Langseth moved, Holcomb seconded, that the Board approve the following motion: BE IT RESOLVED that the School Board of Minnetonka Independent School District 276 does hereby accept the low bid of Midwest Asphalt Corp. in the amount of $300,700.00 for the paving project at Minnetonka Middle School West to be completed in Summer 2014. Upon vote being taken on the foregoing motion, the motion carried unanimously. 12 13. ACCEPTANCE OF BIDS - TONKA BAY BUS PARKING EXPANSION PROJECT Mr. Bourgeois noted that as the District’s enrollment continues to grow, the need to transport additional students also increases. The district’s FY2014 October 1 enrollment of 9,669 is a total of 1,770 higher than the prior previous enrollment peak of 7,899 that occurred in FY2000. The conditional use permit at the Tonka Bay bus garage site is for 80 buses. That limit was established with the expansion of the bus garage by Hanus Enterprises in 1995. With the growth of the district, plus increased extracurricular opportunities, the transportation program is starting to bump up to that 80 bus limit. Consequently, the district petitioned the City of Tonka Bay for authority to expand the bus parking pad to allow for up to 100 buses. That request was approved by the Tonka Bay City Council on January 27, 2014 after a thorough review of the plans for the proposed increased parking spaces. The budget for the project is $400,000. Because the bus garage is not owned by the district, but instead leased on a long term agreement though 2048, the district cannot use long term maintenance funds for this site, but it can use General Fund revenues or Operating Capital revenues for the expansion. $200,000 is budgeted in FY14 in the Transportation Budget and an additional $200,000 is budgeted in the FY15 Transportation Budget to pay for the proposed project which from a construction timeline standpoint will end up “straddling” the two fiscal years, starting in FY14 and being completed in FY15. The project is scheduled for completion on August 15, 2014, which is in FY15. Bids were opened for the Tonka Bay bus garage paving expansion project at 10:30 AM on Thursday, January 30, 2014. Eight bids were received as follows: Midwest Asphalt Corp. S. M. Hentges & Sons, Inc. New Look Contracting, Inc. Northwest Asphalt, Inc. Park Construction GMH Asphalt Corp. Max Steineger, Inc. Veit & Company, Inc. $309,900.00 $324,800.00 $327,950.00 $351,240.00 $352,000.00 $358,000.00 $362,000.00 $372,500.00 It is recommended that the School Board accept the low bid of Midwest Asphalt Corp. in the amount of $309,900.00 for the bus paving expansion project at the Tonka Bay bus garage. Holcomb moved, Langseth seconded, that the Board approve the following motion: BE IT RESOLVED that the School Board of Minnetonka Independent School District 276 does hereby accept the low bid of Midwest Asphalt Corp. in the amount of $309,900.00 for the bus paving expansion project at the Tonka Bay bus garage to be completed in Summer 2014. 13 Upon vote being taken on the foregoing motion, the motion carried unanimously. 14. APPROVAL OF SALE OF 2014B BONDS FOR SUMMER CONSTRUCTION PROJECTS Mr. Bourgeois began by saying that on November 7, 2013, the School Board of Minnetonka Independent School District 276 had approved the construction of thirteen classrooms at the elementary school level to provide space for all day kindergarten classes, provide music room space to support the elementary programs for band, orchestra and chorus, and provide space for growth. The Minnesota Department of Education provided review and comment on these proposed facilities and the financing plan as required by Minnesota Statutes. MDE approved the facilities and the financing plan for the facilities on November 21, 2013. The School Board approved a trigger resolution authorizing total Certificates of Participation bonds in the amount of $6,402,450 which includes estimated cost of construction and costs of issuance. The bonds will be issued in two tranches – one of $1,700,000 as series 2014B and one for the remainder that will be issued as 2014D in May 2014 after other bonds have been paid off. The two tranches allow the District to control the amount of outstanding bonds. The first tranche of bonds of $1,700,000 in 2014B COPs were sold on Wednesday, January 29, 2014. The total interest cost for the bonds is 3.82%, which is .36% below the estimated rate, and the average annual payment on the first tranche of bonds is approximately $125,187 annually for twenty years. The estimated payment for the second tranche of bonds will be approximately $356,047 at current interest rates. Funding for the payments will come from District Operating Capital Funds. The resolution approving the sale of the Certificates of Participation bonds to fund the projects was written by the School District’s bond counsel, Dorsey & Whitney. Langseth moved, Garcia seconded, that the Board approve the resolution relating to lease purchase of district facilities; providing for the financing thereof and creation of certificates of participation therein; ratifying the award of sale; and authorizing the execution of documentation relating thereto; as shown in Addendum C. Upon vote being taken on the foregoing resolution, the motion carried unanimously. 15. CONSENT AGENDA Sumner moved, Holcomb seconded, that the School Board approve all recommendations included within the following Consent Agenda items: Minutes of January 9, 2014 Regular Meeting Study Session Summaries of December 19, 2013 and January 23, 2014 Payment of Bills – in the sum of $6,449,007.39. Recommended Personnel Items – as shown in Addendum D. 14 Gifts and Donations for February 2014: $150.00 from Mr. and Mrs. Wally McKay to be placed in the Minnetonka Schools Business Office Trust Account. $1,000.00 from Family Friends, Inc. to be placed in the Minnetonka Schools Nutrition Services Account. $65.00 from Ron Tobin; $65.00 from Kelly Shelquist; $65.00 from Joseph Van Camp; $65.00 from Donna Kuzma; $65.00 from Rich Landa; $65.00 from Ann Fenger; and $65.00 from Susan Jagger; all to be placed in the Minnetonka MVP Ticket Program Account. $500.00 from Rebecca Thompson; $171.87 from the Clear Springs PTO; and $105.00 from Brenda Kellner (via the Wells Fargo Community Support Campaign); all to be placed in the Clear Springs Elementary Trust Account. $100.00 from Anonymous to be placed in the Deephaven Elementary Principal’s Discretionary Account. $150.00 from Amy Wilkinson; $100.00 from Juli Gempler; $100.00 from Angela Lurie; $100.00 from Linda Peifer; $100.00 from Susan Quinn; $50.00 from Margaret Cronin; $50.00 from Molly Lagerback; $50.00 from Rena Dragseth; $30.00 from Kristi Borchert; and $30.00 from Julie Schoshinski, all to be placed in the Excelsior Elementary Trust Account. $5,000.00 from the Pentair Foundation and $15.00 from DoTopia to be placed in the Minnewashta Elementary Miscellaneous Income Account. $40.00 from the Broas Family and $40.00 from Gretchen Young to be placed in the Minnewashta Elementary Social Work Account. $700.00 from the Booton Family to be placed in the Minnewashta Elementary Trust Account. $300.00 from the Booton Family to be placed in the Minnewashta Elementary Instructional Supplies Account. $100.00 from Blaine Waters to be placed in the Scenic Heights Elementary Foundation Ties Grant Account. $86.10 from Coca-Cola to be placed in the Scenic Heights Elementary Budget Contingency Account. $250.00 from Sarah Henrickson (via the Wells Fargo Community Support Campaign); $250.00 from the Wells Fargo Foundation Educational Matching Gift Program; and $100.00 from Celeste Lewis, all to be placed in the MME Trust Account. $5,000.00 from the Wells Fargo Foundation Educational Matching Gift Program to be placed in the Minnetonka High School Jazz Band Concerts and Tours Trust Account. $400.00 from Steven and Angela Lee to be placed in the Minnetonka High School Charlotte Powers Theatre Scholarship Account. $1,000.00 from Minnetonka Boys Lacrosse to be placed in the Minnetonka High School Einer Anderson Field Scoreboard Trust Account. $250.00 from Jim and Janet McFarland to be placed in the Minnetonka High School ASL Account. $100.00 from Fred and Karen Schmeisser to be placed in the Minnetonka High School Class of 1963 Creative Writing Scholarship Account. $29,000.00 from the Minnetonka Touchdown Club to be placed in the Minnetonka High School Football Account. $7,874.59 from the Minnetonka Volleyball Booster Club and $400.00 from Club Tonka/TEF to be placed in the Minnetonka High School Volleyball Account. $3,000.00 from Footholde and $228.00 from MHS Girls Soccer to be placed in the Minnetonka High School Girls Soccer Account. $8,525.61 from the Skipperettes Booster Club to be placed in the Minnetonka High School Competition Dance Account. $5,274.85 from the Minnetonka Girls Basketball Association to be placed in the Minnetonka High School Girls Basketball Account. $11,554.88 from the Minnetonka Hoops Booster Club, Inc. to be placed in the Minnetonka High School Boys Basketball Account. $5,380.00 from Minnetonka High School Girls Hockey to be placed in the Minnetonka High School Girls Hockey Account. $3,766.00 from Minnetonka Boys Hockey to be placed in the Minnetonka High School Boys Hockey Account. $1,501.00 from Timothy and Sandra Gosen; $1,100.00 from MHS Gymnastics; 200.00 from 15 Industrial Protection LLC; $150.00 from Carol Wandersee; $100.00 from Daniel and Patricia McConnell; and $100.00 from WSB & Associates, Inc., all to be placed in the Minnetonka High School Gymnastics Account. $5,600.00 from Minnetonka Wrestling to be placed in the Minnetonka High School Wrestling Account. $4,060.00 from the Minnetonka Track & Field Association to be placed in the Minnetonka High School Girls Track & Field Account. $4,060.00 from the Minnetonka Track & Field Association to be placed in the Minnetonka High School Boys Track & Field Account. $3,278.00 from the Minnetonka Girls Lacrosse Booster Club to be placed in the Minnetonka High School Girls Lacrosse Account. $10,233.00 from the Minnetonka Boys High School Lacrosse Fast Break Club to be placed in the Minnetonka High School Boys Lacrosse Account. $1,906.00 from the Minnetonka High School Swimming and Diving Team to be placed in the Minnetonka High School Girls Swim & Dive Account. $300.00 from the Minnetonka Skippers Booster Club, Inc. to be placed in various Activity and Athletic Accounts at Minnetonka High School. Total Gifts and Donations thus far for 2013-14: $519,506.69. Electronic Fund Transfers - as shown in Addendum E. Approval of Recommendation to Join TIES - as shown in Addendum F. Approval of Application for MSHSL Grants Approval of Self-Insurance Advisory Committee Members Upon vote being taken on the foregoing Consent Agenda items, the motion carried unanimously. 16. BOARD REPORTS Board member Sumner reminded the viewing public of the Minnetonka Foundation’s annual Dream Makers Dinner, to be held February 8 at Target Field. 17. SUPERINTENDENT’S REPORT None. 18. ANNOUNCEMENTS Chairperson Wagner thanked Bob Quam, the District’s outgoing representative to the District 287 board, for his exemplary service. 19. ADJOURNMENT Langseth moved, Holcomb seconded, adjournment to Study Session at 8:15 p.m. Upon vote being taken thereon, the motion carried unanimously. ________________________________________ Lisa Sumner, Clerk 16
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