Representative Policy Junior Representative Program 2014-2015 Representative Player & Parent Policy 1 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 This document provides important information for players and parents who are considering joining the Bundaberg Basketball Junior Representative Program. Please read carefully as the information has been prepared to assist you with your understanding of the requirements for participation in representative basketball. Purpose of the Bundaberg Basketball Representative Program Provides players with the opportunity to play basketball at the next level of competition – CDC’s (Central District Championships) and State Championships (Classics) – by representing a Basketball Qld affiliated association (Bundaberg Basketball); Provides players with the opportunity to receive ongoing intensive coaching over an 8 – 9 month period; Provides players with the opportunity to develop life skills, make friends and develop social networks through representative basketball. Provides a pathway to higher levels of representative basketball Information sources Email from Team Manager. This is the primary communication channel from the Association, so please ensure you provide an email address that you check regularly. Bundaberg Basketball website www.bundybasketball.com.au Basketball Qld website www.basketballqld.net.au BBI Representative Co-Ordinator Bundaberg Basketball Management Committee or BBI Administrator Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 2 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Contact Details Position Name Phone Email Kerri Savidge 0741 522 778 0415 960 878 [email protected] Team Head Coach Team Assistant Coach Team Manager BBI Office Administrator Representative Co-ordinator (business hours only) 0421 011 181 Lucinda Doughty (preferably not during business hours) [email protected] or [email protected] General inquiries about the Junior Rep Program are to be directed to either the Rep Co-Ordinator. In-turn they will liaise and consult with the BBI Management Committee. Junior Representative Competitions Junior representative teams compete in 2 discrete competitions: CDC’s (Central District Championships), a set of carnivals held at each of the three (3) competing venues, Rockhampton, Gladstone and Bundaberg that runs from September through to March with a break over school holidays; and Junior State Championships, a 4-5 day tournament played in various locations following the CDC season, usually in school holidays (U18’s at the end of Christmas School Holidays & U12-U16 in the Easter School Holidays). The ranking for nomination to the State Championships is determined by the results of the CDC Carnivals. Only teams who obtain a top place ranking in their respective age groups are entitled to automatic entry into Division 1. Those outside of the top ranking may elect to participate in a Wildcard Challenge against the bottom ranked BQJBC teams. See BQ website for further details. Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 3 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Age Grouping Players are ‘grouped’ depending upon age. Age groupings are as follows: Under 12 - eligible players must not turn 12 in 2015; they are born in 2004, 2005, 2006 Under 14 - eligible players must not turn 14 in 2015; they are born in 2002, 2003 Under 16 - eligible players must not turn 16 in 2015; they are born in 2000, 2001 Under 18 - eligible players must not turn 18 in 2015; they are born in 1998 99 Under 20 - eligible players must not turn 20 in 2015; they are born in 1996, 97 Junior players typically spend two years in each age group. The age group classification is standard for all domestic basketball where there are also top and bottom age players playing in age groups. 2014-15 Central District Carnivals Dates & Venues Date th th 11 & 12 October 2104 1st & 2nd November 2014 29th & 30th November 2014 7th & 8th February 2015 14th & 15th March 2015 Venue Ages Bundaberg Rockhampton Gladstone Christmas School Holidays Bundaberg Rockhampton Under 18 only Under 18 only All Age Groups Under 12/14/16’s Under 12/14/16’s 2015 State Championships Dates and Venues Age Group Gender Date Venue th th Under 12 Boys & Girls Sun 12 to Wed 15 April Townsville Under 14 Boys Wed 15th to Sat 18th April Brisbane Under 14 Girls Wed 15th to Sat 18th April Ipswich Under 16 Boys Tues 7th to Sat 11th April Gold Coast Under 16 Girls Tues 7th to Sat 11th April Mackay Under 18 Boys & Girls Mon 19th Jan to Fri 23rd Jan Logan (Div1) or Ipswich (Div 2) th * Australia Day Holiday Monday 26 Jan 2015 th ** Term 1 school commences Tuesday 27 Jan 2015 rd *** Good Friday is 3 April 2015 th th **** Qld Easter School Holidays commence Sat 4 April until Sunday 19 April 2015 Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 4 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Benefits of attending State Championships: Exposure to wider range of players from all over Qld Exposure to games of higher intensity and pressure Teams travel and stay together, which improves team camaraderie and dynamics. It also prepares players for future development camps and tournaments Under 14 Division 1 State Championship winners and runners-up represent Queensland at the National Under 14 Club Championships Talented players in the Under 14 - Under 18 age groups are identified by elite coaches for future elite training squads Selected players from Under 16 and Under 18 State Championships represent Qld North at National Junior Championships Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 5 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Athlete Selection Process Selection Process Overview The aim of the “BBI Rep Team Selection Process” is to be: Equitable and fair to all players Transparent and thorough and, Objective to the best of the panel’s ability. Subjectivity is however unavoidable and when selecting players it is critical to complete the following steps to ensure every player attending trials has had equitable opportunity to gain selection: the selection process is explained to parents and players at the commencement of trials the coaching staffs, Junior Working Party and BBI’s expectations are explained to players and parents at the commencement of trials approx costs are explained an accurate attendance record is kept and, appropriate time is spent on conducting trials Selection Panel A min 2 person selection panel consisting of the Head Coach and Assistant Coach (or an approved Independent coach if no Assistant Coach (approved by JWP)), will make the decisions regarding the team selection. The Head Coach will have the casting vote if required. Selection Details All Bundaberg teams will travel with a maximum of 10 players. Coaches may elect to select a small group of ‘shadow’ players which will train with the squad and maybe used by coach as they see necessary. If numbers and coaches permit BBI would like to see a DEVELOPMENT SQUAD of players also training and going to CDC and/or State Championships. These players are often the younger age group of players or players that have missed selection into the main REP squad. Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 6 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Trials (All Age Groups) Trials will be conducted at a time convenient with the Coach & Assistant Coach and co-ordinated with Rep Co-ordinator (who will meet with the BBI Administrator to book court times etc). All court bookings are to be completed by BBI administrator All trial dates and times will be posted on the Bundaberg Basketball website and noticeboard located on the foyer of the stadium. A minimum of TWO WEEKS notice will be given for all trial dates and times and trails may be conducted over a couple of weeks. Program Procedures Training Sessions It is desired that each age group of players will train a minimum 2 times a week throughout the Rep season, with a possible 3rd fitness session; except within 3 weeks of a CDC and/or State Classics where a 3rd session is encouraged (subject to court availability). It is desired that trainings are to be conducted within the following timeframes: U12’s & U14’s 90mins max in length per training session U16’s & U18’s 120mins max in length per training session If a player withdraws from the team due to injury or illness and has provided appropriate Medical documentation they may be replaced. This means if a player withdraws from the Age Group Head Coach may request a player be added to the team as a replacement. This information needs to be passed on to the JWP Rep Co-ordinator who will pass on to the BBI Administrator as soon as possible so relevant paper work be given to the replacement player. Training Times (as at 1/9/14) 12G 14G 16G 18G Monday 4 – 5.30 Saturday 10 – 11.30 Wednesday 3.30 – 5.00pm Sunday 9-10.30am Monday 6.00 – 7.30pm Saturday 8.00 – 9.30am Tuesday 3.30pm – 5pm Thursday 3.30pm – 5pm Saturday 2.00pm – 4.00pm 1.5 hours indoors 1.5 hours outdoors 1.5 hours outdoors 1.5 hours indoors 1 hour outdoor 2 hours indoor 5 hours indoor 12B 14B 16B 18B Thursday 4 – 5.30 Sunday 2.00pm – 3.30pm Tuesday 4.30pm to 6pm Saturday 11.00am to 12.30pm Wednesday 4.30pm – 6.00pm Saturday 9.30am to 11am Monday 5.30pm – 7pm Thursday 5.30pm – 7pm Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 1.5 hour outdoors 1.5 hours indoors 3 hours indoors ½ hour outdoor 2.5 hours indoor 3 hours indoor Page 7 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Fundraising All fundraising to be conducted by individuals and/or individual representative teams and/or groups of representative teams must first be approved by the BBI Management Committee. Under no circumstances can any fundraising be conducted by individuals or teams without prior approval. All individuals and teams must apply in writing a minimum of 2 weeks prior to the next BBI Management Committee meeting to obtain approval for any fundraising. BBI Management Committee usually meets the first week of each month. Fundraising includes, but is not limited to, raffles, food sales, sponsorship, cent sales, procurement of goods and sale of services. BBI Management Committee considers this a major breach of the policy. BBI has commercial agreements with numerous businesses in the Bundaberg region and using or gaining services from non-preferred suppliers/businesses may breach these agreements. Referee’s Course It is an expectation of all representative players (U12-U18) to attend BQ Referee Development Course as provided by Bundaberg Basketball. Players will be expected to do this or similar courses on a regular basis (e.g. bi-annually) or as directed by BBI. Court Time Coaching staff have a responsibility to obtain the best results for the team (i.e. win as many games as possible) whilst also providing development opportunities for each player in the team. These two ideals are often in conflict and will result in the less experienced players in the team receiving less court time than other more experienced players in many games. However, in following years these beginning players may be the dominant court time players, with added experience and skill development. PARENTS AND PLAYERS SHOULD NOT EXPECT EQUAL COURT TIME FOR ALL PLAYERS AT REPRESENTATIVE LEVEL. This is an important aspect of the competitive nature of this competition. A lot of travel and costs are involved in the competition and some players may experience limited court time. To avoid any confusion over this issue you are asked to consider carefully the pros and cons of being involved in the Representative Program. Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 8 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Score Bench Officials It is a mandatory requirement of EVERY team to provide a SCORE BENCH OFFICICAL at each of the CDC games and State Championship Games. It is an expectation of the PARENTS to fulfil this role at these games. Coaches and Managers will be requesting parents to assist in helping with scoring for each game. A team roster may be made for all parents to complete a duty (or several duties) at both the CDC’s and State Championships. Bundaberg Basketball will organise an ‘Intro to Score Bench Official’ session at the beginning of the rep season (and possibly a second prior to State Championships). It is mandatory at State Championships to provide skilled bench officials for each game, if a team cannot provide a bench official at these games the team is charged $25/game by the host association to provide a replacement. Parents/Teams may choose to take this option (ie pay for bench official) if so this will be included in the team fee calculations when preparing for the state championships. There are 4 job assignments of the score table: o Clock & digital scoring o 24 second clock (all age groups except U12) o Scorer (usually paper but could be ‘stadium scoring’) o Chairperson (their job is to call the game to everyone on the bench, notify subs/time outs, clarify referee calls, show fouls with paddles, switch possession arrow, keep time for time outs etc) Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 9 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Junior Representative Program Costs The BBI Representative Levies for CDCs and Classics are calculated by BBI Management Committee and are passed onto team managers to be included their overall CDC Carnival Fees and the State Championship Fee. The 2014-2015 levies are as follows : BBI CDC Representative Player Levy (Rocky) - $100 BBI CDC Representative Player Levy (Gladstone) - $100 BBI CDC Representative Player Levy (Bundy) - $60 BBI State Championship Representative Player Levy - $110 For further details please see your team manager or the Rep Co-ordinator. Approximate Costs for CDC’s & State Championships (to be used as a guide only) - (per player) Below are approximate figures that players may be charged to participate at CDC’s and State Championships, these are only guides to assist parents in planning their expenses. Team Managers are responsible for setting final carnival fee amounts (exclusive of the BBI CDC or BBI State Championship Representative Player Levy which are set by BBI Management Committee) Rockhampton CDC CDC BBI Representative Player Levy CDC Coach/Assistant-Coach/Manager Expenses Accommodation at CDC Food & Miscellaneous Expenses (ice washing uniforms) Total Representative Estimate (per player) $100.00 $30.00 $50.00 $30.00 $210.00 Gladstone CDC CDC BBI Representative Player Levy CDC Coach/Assistant-Coach/Manager Expenses Accommodation at CDC Food & Miscellaneous Expenses (ice, washing uniforms etc) Total Representative Estimate (per player) $100.00 $30.00 $50.00 $30.00 $210.00 Bundy CDC CDC BBI Representative Player Levy (3 carnivals – set fee) CDC Coach/Assistant-Coach/Manager Expenses Accommodation at CDC (2 carnivals) Food & Miscellaneous Expenses (ice etc) Total Representative Estimate (per player) $60.00 $0.00 $0.00 $0.00 $60.00 Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 10 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 State Championships State Championship BBI Representative Player Levy (set fee) Coach/Assistant Coach & Manager Expenses (Food, Accom & Travel) Accommodation at State Championships (shared) State Championships Team Photos Food (player) & Miscellaneous Expenses Miscellaneous Team expenses (eg ice, first aid, washing etc) Travel to State Championships Total Representative Estimate (per player) $110.00 $350.00 $200.00 $20.00 $200.00 $20.00 Parent to Transport $900.00 All representative fees can be paid direct to your TEAM’S BANK ACCOUNT (all teams will get allocated an individual bank account for their team), it is not recommended that teams pay cash directly to coached or managers. Bank account details will be provided to you by your manager in the near future. If parents wish to pay cash or eftpos please contact BBI administrator for instructions. All payment questions need to be directed to your team manager & BBI Treasurer (email: [email protected] ) We will accept cheques (made out to Bundaberg Basketball) and EFTPOS facilities are available at the stadium. Payment plans can be arranged but all fees must be paid by due dates. ALL PLAYERS MUST BE FINANCIAL WITH BUNDABERG BASKETBALL BEFORE PARTICIPATING IN ANY REP PROGRAMS OR CARNIVALS (IE ALL FRIDAY NIGHT COMPETITION FEES AND BQ REGISTRATION FEES MUST BE UP TO DATE AND PAID IN FULL) Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 11 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Transport to Carnivals It is highly recommended that all Rep players travel to CDC carnivals by bus. Bus transport to CDC will be made available for all players to use. This transport will be included in your CDC Levy (see estimates above). If parents choose to take private transport to the CDC’s no reduction in fees will apply. Your BBI CDC Representative Player Levy will include the bus and all players pay. Transport to the State Championships is the responsibility of the individual family. No transport arrangements will be made. Accommodation Accommodation at the CDC & State Championships is at the direction of the coaches. Coaches will inform parents of their team requirements with regards to what and how accommodation will work at the CDC’s and State Championships. (example; coaches will direct parents that all team members will be required to stay at the same venue throughout the carnival, ensuring team harmony and team bonding and to allow all players to eat together etc ….. some coaches do not do this and allow parents to stay where they please, but require players to be at the coaches venue for team bonding, meals etc …… your coaching staff will let you know their requirements) The coach/manager may then arrange with BBI Administrator to find suitable accommodation venues (often obtaining discounts for bulk booking of rooms) for team to stay. Coaches will also issue all players an itinerary for the carnival outline their requirements and what they require the players to do and be during the carnival. Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 12 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Junior Representative Fees Policy Representative fees are calculated on the basis of an average 10 players per team and are designed to assist with administration costs, uniform hire, accommodation, plus cover the cost of the nomination and registration to both the CDC representative season and State Championships. By signing the Player and Parent Agreement, representative players and parents confirm their commitment to paying the full amount of representative fees, regardless of their level of participation throughout the season. Instalment payments are due on the dates specified (to be advised – see previous page). In the event that an instalment is missed a reminder will be sent to the parent/guardian. If the missed instalment is not paid by the next instalment due date the player will not be allowed to participate in the Junior Rep Program until payment is made. From time to time, a player’s participation in the program may be limited or terminated due to: 1. Voluntary withdrawal from the team or program; and A reduction of fees could be made Players/parents seeking a reduction of junior representative fees on the basis of voluntary withdrawal should submit a request in writing to the BBI Management Committee, together with reasons for withdrawing detailing the reason. The decision of the reduction of fees is at the decision of the BBI Management Committee, depending on the timing of the withdrawal and whether a replacement player can be found. 2. Suspension from the team or program No reduction to representative fees will be made. Failure to pay the outstanding balance will result in the player being identified as an unfinancial member. Unfinancial members may not participate in any BBI competition, event or activity. Any request for clearance to another association will be denied until such time as the outstanding fees are paid in full. 3. Injury or Illness A reduction of fees could be made Players/parents seeking a reduction of junior representative fees on the basis of injury and/or illness should submit a request in writing to the BBI Management Committee, together with medical evidence detailing the reasons and the period of incapacity. Consideration may be given to a reduction in fees provided that: o a medical certificate is provided supporting the player’s inability to participate; and o the period of non-participation is for a minimum of 4 consecutive weeks. o timing of injury (time out from carnivals) Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 13 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Junior Representative Uniform Compulsory Items The following uniform items are compulsory for all players: Bundaberg Representative Shorts (excl. U12B) Bundaberg Socks Bundaberg Polo Shirt Basketball Reversible Bundaberg Representative Training Singlet Compulsory uniform items can be re-used from season to season, providing they are the current approved design and are in good condition. Optional Items Bundaberg Basketball Sports Bag Bundaberg Socks Bundaberg Basketball Water Bottle Playing singlets (and shorts if supplied by BBI) will remain the property of the association and will be collected by the Team Manager after each game. Any non-returned playing singlets and shorts will be charged at current replacement costs to the player. Please include your singlet and shorts sizes when you complete the registration form. This is only a guide and these items can be swapped if they are not the correct size. Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 14 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Expectations of Representative Players Must be a registered, financial member of BBI junior or senior competition; Must regularly compete in all the BBI competitions; Must have played enough games to qualify for finals in the BBI competitions; If transferring from another association players must complete all requirements in obtaining official clearance prior to participating in any competition; Must attend all games/training/tournaments/team activities as directed by the Team Coach, including the relevant State Championship; Must contact the Team Coach/Manager if unavailable for: - training - games - any team activity Even if unable to play, all team members are expected to attend training and games unless physically unable to; Will ensure all actions/comments reflect the highest standard and in no way tarnish the reputation of the BBI Junior Representative Program or the association; Will abide by the attached “Player Code of Behaviour” and the Dispute/Conflict Resolution Process. Game Days Must arrive at the venue 30-60 minutes prior to scheduled game start time (at coach’s discretion) for warm-up/stretching/team meeting; Must remain at the venue 15-20 minutes after training and games for cool down/stretch/team meeting; Must attend all games attired in full BBI representative uniform. Training Days Must arrive at the venue a minimum of 15 minutes prior to the commencement of training, for warm-up/stretching/team meeting; It is desired that you attend all training sessions attired in BBI representative training singlet and BBI or club shorts (apparel from other associations is not to be worn). Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 15 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Expectations of Parents/Guardians Pay all fees by agreed dates; Ensure players understand and meet the requirements expected of them; Assist with weekly score table duties (courses will be offered during the season); Support all BBI players, teams, coaching staff and the BBI association; Ensure all actions/comments reflect the highest standard and in no way tarnish the reputation of the BBI Junior Representative Program or the association; Abide by the attached “Parent Code of Behaviour” and Dispute/Conflict Resolution Process. Assist the team in fundraising, where possible Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 16 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Coaches Code of Behaviour Remember that young people participate for pleasure and winning is only part of the fun. Never ridicule or yell at a young player for making a mistake or not coming first. Be reasonable in your demands on players’ time, energy and enthusiasm. Operate within the rules and spirit of your sport and teach your players to do the same. Ensure that the time players spend with you is a positive experience. All young people are deserving of equal attention and opportunities. Ensure that equipment and facilities meet safety standards and are appropriate to the age and ability of all players. Display control, respect and professionalism to all involved with the sport. This includes opponents, coaches, officials, administrators, the media, parents and spectators. Encourage your players to do the same. Show concern and caution toward sick and injured players. Follow the advice of a physician when determining whether an injured player is ready to recommence training or competition. Obtain appropriate qualifications and keep up to date with the latest coaching practices and the principles of growth and development of young people. Any physical contact with a young person should be appropriate to the situation and necessary for the player’s skill development. Respect the rights, dignity and worth of every young person Refrain from engaging in negative or destructive discussion or postings on social media about players, coaches, spectators, officials, administrators or other basketball participants, that may be viewed as abusive, harassing or offensive in nature Follow and abide by polices and procedures set out by BBI Management Committee Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 17 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Player’s Code of Behaviour Play by the rules. Never argue with an official. If you disagree, discuss the issue with your coach during a break or after the competition. Control your temper. Verbal abuse of officials, sledging other players or deliberately distracting or provoking an opponent are not acceptable or permitted behaviours in any sport. Work equally hard for yourself and/or your team. Your team’s performance will benefit and so will you. Treat all participants in your sport as you like to be treated. Do not bully or take unfair advantage of another competitor. Cooperate with your coach, team-mates and opponents. Without them, there would be no competition. Participate for your own enjoyment and benefit, not just to please your parents and coaches. Respect the rights, dignity and worth of all participants regardless of their gender, ability, cultural background or religion. Parent/Guardian’s Code of Behaviour Remember that children participate in sport for their enjoyment, not yours. Encourage children to participate, do not force them. Focus on your child’s efforts and performance rather than whether they win or lose. Encourage children to play according to the rules and to settle disagreements without resorting to hostility or violence. Never ridicule or yell at a child for making a mistake or losing a competition. Remember that children learn best by example. Appreciate good performance and skilful plays by all participants. Support all efforts to remove verbal and physical abuse from sporting activities. Respect officials’ decisions and teach children to do likewise. Show appreciation for volunteer coaches, officials and administrators. Without them, your child could not participate. Respect the rights, dignity and worth of every young person regardless of their gender, ability, cultural background or religion. Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 18 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Dispute/Conflict Resolution Process 1. Coaches MUST NOT be approached with a concern/issue directly after game. This is a nonnegotiable procedure. If a parent/guardian/player breaches this guideline there will be serious consequences for the player involved. A congratulatory gesture or conversation does not fall into this category and all positive communications are to be encouraged. 2. If a parent, guardian or player has a concern/dispute or issue with a COACH they MUST first outline their issue to the TEAM MANAGER. The team manager will then inform the coach of the issue as soon as possible, or before the next training session and/or game. If the situation can be resolved by a meeting between the coach and parent/guardian or player concerned and the manager can facilitate this, the matter can be dealt with at this FIRST level. 3. If the team manager feels the issue is too complex and/or serious (i.e.: criminal) he/she must contact BBI immediately with their concerns. BBI will then arrange the necessary mediation or intervention. 4. If a parent/guardian or player has a dispute/conflict with the TEAM MANAGER, then they should contact JWP Representative Co-ordinator in the first instance or if unavailable BBI directly with their concerns. 5. If the parent/guardian has a dispute/conflict with BBI in regard to a decision made, they should refer their issue in writing to the Bundaberg Management Committee. Issues will only be considered if a written submission is provided. 6. The BBI will endeavour to resolve or mediate all disputes prior to that team’s next match. If this cannot be achieved, it will be BBI's decision whether the player concerned participates in the team’s next match or not. It is in the best interests of all parties that disputes/issues get resolved as quickly as possible. It is never a good outcome that a child should be disadvantaged because of the actions of adults, so it is imperative that all issues are resolved expediently. 7. If a parent/guardian or player feels so aggrieved that they cannot comply with these guidelines they must submit their issue in WRITING directly to the Bundaberg Basketball Management Committee, remembering that Guideline 1 is NOT NEGOTIABLE. Note: these guidelines are only relevant to the Bundaberg Junior Representative Program. Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 19 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Junior Representative Travelling Teams Policy It is highly desirable that all teams travel to CDC’s together as it aides in developing team harmony and bonding as players get to know each other and the coaches, assistant coaches and managers better. We need to remember that although you might not need to travel on a bus because you are attending the championships, there are many families within the BBI community that do require transport to assist their son/daughter in getting to the carnivals. Basketball is a team sport and without these players we cannot often field teams in these carnivals. As previously stated in this policy: Bus transport to CDCs will be made available for all players to use. This transport will be included in your CDC representative player fees (see above). If parents choose to take private transport to the CDC’s no reduction in fees will apply. Transport to the State Championships is the responsibility of the individual family. No transport arrangements will be made. This policy is not intended to be a restrictive device, simply a set of guidelines for reference should issues arise in the organisation, management or conduct of a team travelling to play basketball. Travel Authorisation 1. All Bundaberg representative teams needing to travel to any venue for a basketball competition or tournament must obtain approval from the BBI Management Committee and will be organised by the BBI administrator. 2. All teams will travel by bus to the CDC’s. (Travel to the Classics can be done individually as a lot of families take a family holiday to coincide with this event, however all players will be required to book into team accommodation the day prior to tournament commencement.) 3. All travel arrangements will be made and booked by the Administrator. 4. A member of the Junior Working Party (JWP) will determine whether an association official will travel with a touring team. 5. Players and parents of a travelling team will be supplied with details of the travel arrangements a minimum of 2 weeks prior to the team leaving. 6. All players are required to travel with the team for the duration of the trip. Team harmony is paramount to any successful preparation, and the team comes before the individual. 7. In the event that a parent wishes to modify arrangements for their child prior to the commencement of the tour, a written request must be submitted to the head coach for comment then forwarded to the BBI Management Committee approval. (No reduction of fees will be given) 8. It is anticipated that while away, parents may wish to take their child away from the tour group for a short period of time. Consideration will be given to such requests, however, approval must first be obtained from the head coach and the team manager, who will take into account team activities and requirements. Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 20 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 9. Parents will be required to book and pay for their own accommodation, either at the same venue or alternate venue. 10. Prior to ANY travel, an authorised representative of the JWP will address the travelling group (coach, parents and players) to outline the association's expectations. Coach Requirements 1. Coaches will discuss their plans for their team’s preparation with the team manager. This must then be communicated to ALL the parents of the team members, so the plans are transparent. 2. Extra training and/or sessions must be authorised by the JWP rep co-ordinator and liaised with the BBI administrator, and funded by the team. 3. Attendance at State Championships is a requirement of participating in the BBI Junior Representative Program. 4. Whilst away on a trip, should a coach or team manager be aggrieved about the conduct of a player, parent or team, the JWP Representative Co-ordinator and/or Chairperson and the BBI Management Committee should be contacted immediately to discuss the situation and determine the appropriate course of action. Player Requirements 1. Players should be mindful that their conduct both on and off the court is a direct reflection of Bundaberg Basketball. Breaches of the Player’s Code of Behaviour and Player Expectations may result in one or more of the following consequences: Warning; Suspension from Game/Games on the tour, tournament or Championship; Removal from the team for the tournament; Player sent home at parents' expense; Tribunal appearance within the Association upon return; Expulsion from the BBI program; and/or Any other penalty determined by the BBI Management Committee. 2. Should a player be aggrieved about any issue on the tour, the team manager should be notified and the Club’s Dispute Resolution Process shall be followed. Parent/Guardian Requirements 1. Parents and /or guardians of any player who is part of a travelling Bundaberg team should make themselves available for any meeting held to discuss the travel plans or conduct of the team as outlined earlier. 2. If parents have any advice or expertise in the area of travel organization, this should be offered during the planning process, not once all arrangements have been made. 3. Parents/guardians should ensure their child is aware of the Player Expectations and Player Code of Behaviour outlined in this document prior to travelling. 4. Parents/Guardians MUST make themselves aware of the possible consequences for their child, should the child breach the required code of conduct on tour. 5. Parents who are travelling with the team are also bound by the code of conduct required by Basketball Australia, Basketball Queensland and Bundaberg Basketball. Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 21 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 6. Parents are to adhere to the Bundaberg “Dispute Resolution” policy whilst on tour. 7. Parents who have concerns in regard to the travelling arrangements or team preparations for a travelling team should make these concerns known PRIOR to the team travelling, in writing to the BBI Management Committee. This policy has been established to ensure the cohesive arrangement of BBI travelling teams. To organise and manage a group of people travelling together is a significant task, and team managers and coaches undertake this on a voluntary basis. This policy is not meant to be restrictive or authoritarian, but is meant to outline the responsibilities that we all have as members of a large basketball association. The image and reputation of Bundaberg Basketball is situated above all the interests of individuals, and paramount to any arrangements made by ANY team. Travelling to play sport, at any level is an exciting and unique opportunity – respecting the needs of a team, coach, manager, the group as a whole, and the image of our basketball association makes us a better organization. Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 22 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Player Agreement As a player representing Bundaberg Basketball, I agree to abide by the directions of the Association and its appointed officials, and in particular: I will co-operate fully with the coach, or other person delegated by the coach, in all matters relating to practice, conditioning and competitions; I understand that playing time on-court is at the discretion of the coach and accept that I will not be guaranteed a set amount of playing time; I will conduct myself in an appropriate manner and exercise my best endeavours to render myself fit for all competitions; I will observe all regulations of dress and personal appearance as prescribed by the Bundaberg Basketball Management Committee; I will remain under the control, management and direction of the team manager, or person delegated by the manager, in all respects, from time of assembly until return, unless prior official release is granted; I will take no action which will commit Bundaberg Basketball to any expense; I will receive and take care of all equipment and gear loaned to me by Bundaberg Basketball and will return same in good order, when requested; I will accept to be disciplined by the coach or team manager for any breach of team discipline or misbehaviour judged to them to warrant such action; I will be accountable for the full cost of any damage to property incurred by my action; I agree not to partake of any drugs (including alcohol and tobacco) other than those prescribed by a doctor. I will abide by the 'Players Code of Conduct' Note: In the event that a player withdraws from a team for any reason (including suspension), BBI representative program fees remain due and payable. An application for a reduction of fees may be made to the BBI Management Committee. A copy of the Junior Representative Program Fees Policy is included previously in this document. I have read, clearly understood and agree to abide by the Bundaberg Basketball Junior Representative Player Agreement. Player’s Name: Signature: Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Date Page 23 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Parent/Guardian Agreement As the parent or guardian of a player who has been selected to play in a Bundaberg Basketball Junior Representative Team, I agree to abide by the directions of the Association and its appointed officials and, in particular: I will comply with travel, accommodation and other arrangements as determined by the Bundaberg Basketball Management Committee in consultation with the Head Coach; I will be responsible for transport to and from games and training sessions or make other arrangements for my child to always arrive on time for these events; I will be required to assist the Team Manager in order to get the team organised for all events; I will be required to give positive support to all team members and coaching staff; I am responsible for all monies owed or to be owing to the Association, to be fully paid by due dates specified; I will be required to pay for all expenses on time and without delay (arrangements can be made when difficulties arise but the BBI Administrator must be informed of this in advance); I will be accountable for the full cost of any damage to property incurred by my child; I understand that playing time on-court is at the discretion of the coach and accept that my son / daughter will not be guaranteed a set amount of playing time. Abide by Parents & Spectators Code of Conduct. Confirm that my/our child understands the Players Code of Conduct and their obligations to the Bundaberg Junior Basketball Representative Program. Note: I have read and understood the Junior Representative Program 2013-14 Player & Parent Guide, which includes the Junior Representative Program Fees Policy. I understand that in the event that my child withdraws from a team for any reason (including suspension), BBI representative program fees remain due and payable. An application for a reduction of fees may be made to the BBI Management Committee; however any reduction considered will generally only include a discount for missed training sessions. I have read, clearly understood and agree to abide by the Bundaberg Basketball Junior Representative Parent/Guardian Agreement. Parent/Guardian’s Name: Signature: Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Date Page 24 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Permission to Publish The authorisation below gives Bundaberg Basketball (BBI) permission to reproduce photographs, sounds, or video images of players taken during their basketball activities for the purposes associated with the promotion of BBI. Permission is also granted to name the players and to publish information about their achievements or activities. Signing this authorisation does not mean that players lose ownership rights over their photographs, sounds, or video images. It does however give permission for BBI to use their photographs, sounds, and/or video images for the purposes mentioned. 1. 2. 3. 4. 5. 6. 7. BBI may record photographs, sounds and/or video images of me while I am taking part in the Association’s activities. BBI may publish information about my achievements. BBI understands that I own the intellectual property rights in my photographs, sounds, video images, and that this Permission Form is not meant to transfer my ownership. I give permission to BBI to use my photographs, sounds, video images, news of achievement and/or my name for publications to promote the Association. This consent remains valid until withdrawn by me, in writing and directed to The Secretary, BBI. I understand that by giving this permission, BBI can use my photograph, sounds, video images, or news of achievement in any way it chooses, for the purposes described above. BBI may reproduce the information in any form, in whole or in part, and distribute it by any medium including the Internet, CD-Rom, or other multi-media uses. I understand that the player named and the person providing this permission will not be paid by BBI for giving this permission or use as referred to above. (For the purpose of this permission form, ‘I’, ‘me’ and ‘my’ is a reference to the player named below.) Player's Name: Parent/Guardian’s Name: Signature: Date Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 25 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Basketball Queensland Photo Permission Policy Basketball Queensland has made an ongoing commitment to encourage participation in sport and physical activity. During Basketball Queensland events we promote the value of an active and healthy lifestyle by undertaking marketing & promotional activities. During the 2012/13 Basketball Queensland Junior Representative Season we will produce and circulate media releases, web site updates, newsletters, social media updates & flyers. For these purposes we will have a photographer present at various events (for example BQJBC Finals and State Championships) taking action shots & team photos when required. In signing the document attached you acknowledge and accept that a photographer will be present and yours or your child’s photo may be taken and published in one or any of the collateral items listed above. It is also important to note that Basketball Queensland will: 1 Never give out personal information about the child. This includes surname, address, telephone number etc. 2 Take all reasonable precautions to ensure that when photographs are used they will not include identifying information - such as full names, addresses etc 3 Be very careful with the information that we utilise. 4 Only allow videotaping and/or photographs of any teams or individual athletes of games by: a. State/Territory team officials who have registered with Basketball Queensland. b. Family and /or friends of participants at the events, who have registered with Basketball Queensland for the purposes of taking video and /or photographs c. People not associated with any participants at the events who wish to video for reasonable educational or media related purposes, who have registered with Basketball Queensland for the purposes of taking video. Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 26 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Basketball Queensland Photography Disclaimer I NAME) , having read and understood the attached (PARENT/GUARDIAN information sheet regarding the use of photos and video taping, give / do not give Basketball Queensland, and all Associated bodies (i.e. State/Territory Associations and Institutes), permission to use photographs of my son/daughter ………………………………………………..………. (PLAYER’S NAME – Please print clearly) during any activities associated with the 2012/13 Junior Representative Program for publications (including our Websites) to promote basketball in the future. (Parent/Guardian Signature) Team Name (i.e. U14G Association Name) (Players Signature) Player No. Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Level (i.e. Representative) Page 27 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Medical History and Authorisation Players Name: My son/daughter has been immunized against (Please list details): Date of last Anti-Tetanus injection: …….... / ………. / ………. My son/daughter is known to be allergic to: My son/daughter suffers from Asthma: YES / NO Medication Required: Medicare Number: YES / NO Expiry Date: Private Health Fund: Policy Number: Any other relevant medical history: Is your son/daughter suffering from any injury or condition which is likely to be aggravated by training or competition? YES / NO If YES please give details: Emergency Contact: Name: Phone Number: Mobile: Phone Number: Mobile: Additional Emergency Contact: Name: I hereby authorise, obtaining on my behalf, any such medical assistance my son/daughter may require in the event of an accident or illness as is deemed necessary by the attending Medical Officer. Parent/Guardian’s Name: Signature: Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Date Page 28 Bundaberg Basketball Inc. Junior Representative Program 2014-2015 Checklist Please ensure that: The player has signed the Player Agreement Parent/Guardian has signed the Parent/Guardian Agreement Parent/Guardian has signed the Permission to Publish Parent/Guardian has completed and signed the Basketball Queensland Photo Release Policy Parent/Guardian has completed and signed the Medical History and authorisation form All forms need to be returned directly to your team manager. Bundaberg Basketball Inc. Representative Program 2014-2015 – Ver. 1.2 Page 29
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