63414051/412A1121 - Northern Coalfields Limited

(UNDER JURISDICTION OF SINGRAULI COURT
ONLY)
NORTHERN COALFIELDS LIMITED
(A Mini Ratna Company)
(A Subsidiary of Coal India Limited/
A Government of India Undertaking)
Materials Management Department
Regd. Office : PO: Singrauli Colliery,
Dist. Singrauli (M.P.) INDIA
Ph. No.07805-266606, Fax No.-266388,266640
SUPPLY ORDER
Ref.No: 63414051 / 412A1121
M/s Lincoln Helios (India) Ltd.
Off Old Madras Road, Devanahalli Road,
Virgonagar Post.
Bangalore- 560049
Dated: 30/07/2014
Fax no.91 80 30710001
Ph.No.91 80 30710000
PCC: By Regd.Post
VENDOR CODE: L0037
Sub: Supply of 10 Nos of Mobile Service Vans Complete in all respect on
Truck Chassis LPT- Full Forward Control.
Ref: (i) Our Open Tender No. NCL/SGR/MMD/Sec-I/412A1121/37 dated
13.07.2013, Techno-Commercial Bid (Cover-I) opened on 30/08/2013 &
Price Bid (Cover-II) opened on 07.04.2014 for Procurement of Mobile
Service Van Complete in all respect on Truck Chassis LPT- Full Forward
Control.
(ii) Your offer no. Nil dated 28.08.2013 and your subsequent Letter Nos.
10033624T1 dtd.02.10.13, Nil dtd. 15.10.13, LHIL/NCL/Lube
Van/2014/April 01 dtd.28.04.14 & your e-mail dtd. 09.07.2014.
Dear Sirs,
With reference to the above, we hereby place our formal Supply Order on you
for the supply of Mobile Service Vans. The supply shall be governed by the
specifications, prices, terms & conditions mentioned hereunder and also unless
otherwise specified as per “General Terms & Conditions for supply of stores”
enclosed with NIT:-
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Ref.No:63414051 /412A1121 Dt 30/07/2014 M/s. Lincoln Helios (India) Ltd.
Scope of Supply:Model
Qnty
(Nos)
Ex Works
Bangalore
Price
Per Unit -Rs
2250000
Value
Per Unit -Rs
22500000.00
Mobile Service Maintenance
10
Service Vans complete with
service equipments, systems,
accessories, spare parts &
Mounted on Tata Motors Ltd.
Truck Chassis LPT 1613/42 BSIII
Full Forward Control Cowl
Excise [email protected]%
2317500.00
CST @2%
496350.00
Freight Charge @ Rs.60000.00 each
600000.00
Transit Insurance
51827.70
25965677.70
Total Landed Value
Detailed description & technical specifications as per enclosed Annexure-I
TOTAL LANDED VALUE: Total Landed Value: Rs. 2,59,65,677.70
(Rupees Two Crore Fifty Nine Lakh Sixty Five Thousand Six Hundred Seventy
Seven and & Paise Seventy only).
TECHNICAL SPECIFICATIONS: Detailed Technical Specification is
enclosed at Annexure-I.
Make: Lincoln Helios.
Model: Chassis model Tata LPT 1613/42 BS III
TERMS & CONDITIONS:
1. BASIS OF PRICE: FOR destination to the respective consignees. The
prices will remain firm till completion of supplies.
2. EXCISE DUTY: Excise Duty shall be paid extra at actuals at the legally
applicable rate at the time of supply. Excise duty will be paid on
submission of Original Buyer‟s copy of invoice. Present rate of ED is @
10.3% including Educational Cess. However, if there be any increase in
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Ref.No:63414051 /412A1121 Dt 30/07/2014 M/s. Lincoln Helios (India) Ltd.
the rate of Excise Duty beyond the scheduled delivery period stipulated in
the order, NCL shall not pay the increase in the Excise Duty & the
increase shall be borne by the supplier.
NCL shall avail CENVAT Credit against CENVATABLE invoice to be
submitted by the firm
CENVATABLE INVOICE:- You shall submit copy of
CENVATABLE EXCISE Invoice as per rule 11 of CENTRAL
EXCISE Rule 2002 at the time of supply of material alongwith the
final bill(s) indicating therein Northern Coalfields Limited’s ECC
No., Range, Division & Commissionerate alongwith other details as
detailed below:Clean Energy Cess Range
Division
Commissionerate
Regn. No./ Excise
Regn. No.
AABCN4884HEM011 Waidhan
Satna
Bhopal
You have to submit your Auditor‟s Certificate alongwith the final bill
confirming that refund/credit, if any, obtained against EXCISE DUTY
shall be passed on to Northern Coalfields Ltd.
3. CST: Central Sales Tax will be payable extra at actuals as legally
applicable at the time of supply. For availing concessional rate of Sales
Tax, requisite Sales Tax declaration form will be furnished by the
Consignee. The present rate of CST is @ 2 % against form „C‟. However,
if there be any increase in the rate of CST beyond the scheduled delivery
period stipulated in the order, NCL shall not pay the increase in the CST
& the increase shall be borne by the supplier.
4. FREIGHT CHARGES: Rs.60000.00 per Mobile Service Van shall be
paid extra as mentioned above. Safe arrival of materials up to destination
will be your responsibility.
5. Transit Risk Insurance Charge: Payable extra @ Rs. 5182.77 per
vehicle.
6. ENTRY TAX: @ 2% shall be paid by NCL directly to State Authorities
as mentioned above for supply of vehicles in MP. No entry tax shall be
payable for supply in UP state.
In case of any increase in taxes and duties after expiry of the
scheduled delivery period, the increase will be to supplier’s account
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Ref.No:63414051 /412A1121 Dt 30/07/2014 M/s. Lincoln Helios (India) Ltd.
and in case there is any decrease, the same shall be passed on to
NCL.
7. SECURITY DEPOSIT: You are advised to submit Security Deposit within
15 days for Rs. 26,27,727.00 in the form of Bank Draft payable at Morwa
Branch, Dist, Singrauli (M.P.) of any Nationalized/Scheduled Bank or in the
form of Bank Guarantee executed by any Nationalized / Scheduled Bank in a
prescribed Format (i.e. as per Annexure D of NIT) in favor of Northern
Coalfields Limited. In case you fail to deposit the Security Money, the order
shall be cancelled & the case shall be processed to order elsewhere & the
firm‟s performance shall be kept recorded for future dealings with them.
Security Money will be refunded within 30 days of satisfactory execution of
the supply order. Security money may be converted into performance Bank
Guarantee. Whenever Security money shall be treated as performance
coverage of the supply order the operation of security Money BG/
Performance BG shall be guided by the stipulated Performance Bank
Guarantee & Guarantee/ Warranty clause of this supply order.
8. Delivery : Supply to commence within 3 (Three) months from the date of
receipt of supply order and to be completed within 9 (Nine) Months. No
vehicle should be supplied beyond the specified delivery period unless
amendment for extension of delivery period is obtained from the purchaser
i.e. NCL. Date of receipt of Mobile Service Vans at consignee‟s premises
will be taken as date of delivery.
9. Consignee & Paying Authority:
Consignee
Paying Authority
Quantity
Depot Officer, Regional Stores, AFM Dudhichua Project, NCL
Dudhichua Project, NCL, Dist.
Sonbhadra (UP)
01 No
Depot Officer, Regional Stores, AFM Amlohri Project, NCL
NCL, Amlohri Project, PO:
Amlohri Project, Dist. Singrauli
(MP)
06 No
Depot Officer, Regional Stores, AFM Khadia Project, NCL
Khadia Project, NCL, PO: Khadia,
Dist. Sonbhadra (UP)
03 No
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10.TERMS OF PAYMENTS: 100% payment including all taxes and duties
shall be made by the paying authority within 21 days from the date of receipt
and acceptance of materials at Consignee‟s end or submission of Bills
complete in all respect, whichever is later. The payment will be made by
“Electronic Fund Transfer” (EFT) or e-payment after receipt and acceptance
of Performance Bank Guarantee.
The full details of Bank Name, Bank Address & Account No. & other
relevant details must be indicated.
11.Bank Details:
Account Name
Account No.
MICR Code
NEFT/RTGS Code
Name of Bank
Branch Name
: Lincoln Helios (India) Ltd.
: 072 104797 001
: 560039002
: HSBC0560002
: The Hongkong and Shanghai Banking
Corporation. Ltd.
: M.G. Road., Bangalore-01
12.SUBMISSION OF BILLS:
A. Following documents may be submitted to the Consignee :
i) Delivery Challan in original.
ii) One copy of the Bill.
iii) Guaranty/ Warranty Certificate
iv) Price Fall Clause certificate
v) Any other relevant dispatch documents specified in the Order.
B. Following documents should be submitted to the Paying Authority :
i) 100% bill in triplicate duly pre-receipted and stamped.
ii) Certificate for Price Fall Clause.
iii) Copy of the Consignment Note/Warranty /Guarantee Certificate.
iv) Any other relevant document specified in the Order.
13.LOWEST PRICE CERTIFICATE: You shall submit a certificate stating
that the price charged by you against this Purchase Order is the lowest and is
the same as applicable to other Government Departments/ Undertakings/
Other Organizations including DGS&D and other subsidiaries of Coal India
Ltd. You should also certify that the price charged is not higher than the
prices charged for same/ similar items to other Customers worldwide.
14.INSPECTION:
(i)The Supplier shall provide facilities to GM (Excv), NCL or his
authorized representatives for progressive inspection during
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Ref.No:63414051 /412A1121 Dt 30/07/2014 M/s. Lincoln Helios (India) Ltd.
manufacturing/fabrication at their works and furnish all test data
available in this regard for quality control, both for bought out items and
their own manufactured items. However, schedule for progressive inspection
shall be provided by GM(Excv.)
(ii)Final inspection will be carried out at the consignee‟s end by GM (Excv),
NCL or his authorized representative.
15.RISK PURCHASE : In the event of failure of supplier to deliver or
dispatch the stores within the stipulated date/period of supply order, or in the
event of breach of any of the terms and conditions mentioned in the supply
order, Northern Coalfields Limited have the right to purchase the stores from
elsewhere after due notice to the defaulting supplier at the risk and cost of
the defaulting supplier. It is mentioned clearly that in the event of failure of
supplier as detailed above, the cost of risk purchase exercise may be
recovered from the bills against any other supplies pending at NCL and also
in any other Subsidiary Company/Coal India Limited.
16. LIQUIDATED DAMAGE: In the event of failure to deliver the stores
within the stipulated date/period in accordance with the specifications
mentioned in the supply order and in the event of breach of any of the
terms and conditions mentioned in the supply order, NCL should have the
right:a) To recover from the successful tenderer as agreed liquidated
damages a sum not less than 0.5% of the price of any store which the
successful tenderer has not been able to supply as aforesaid for each week
or part of a week during which the delivery of such stores may be in
arrears limited to a ceiling of 10%. Where felt necessary, the limit of 10%
can be increased to 15% at the desertion of GM (MM)/ NCL.
OR
b)
To purchase from elsewhere after due notice to the successful
tenderer on the account and at the risk of the defaulting supplier the stores
not supplied or other of a similar description without cancelling the
supply order in respect of consignment not yet due for supply.
OR
c)
To cancel the supply order or a portion thereof and if so desired to
purchase the stores at the risk and cost of the defaulting supplier and alsod)
To extend the period of delivery with or without penalty as may be
considered fit and proper. The penalty if imposed shall not be more than
the agreed liquidated damages referred to in clause (a) above.
e)
To forfeit the security deposit - full or in part.
f)
Whenever under this contract, a sum of money is recoverable from
and payable by the supplier, NCL shall be entitled to recover such sum by
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Ref.No:63414051 /412A1121 Dt 30/07/2014 M/s. Lincoln Helios (India) Ltd.
appropriating in part or in whole by deducting any sum or which at any
time thereafter may become due to the successful tenderer in this or any
other contract. Should this sum be not sufficient to cover the full amount
recoverable, the successful tenderer shall pay NCL on demand the
remaining balance. The supplier shall not be entitled to any gain on any
such purchase.
17.FORCE MAJEURE CONDITIONS:
If the execution of the Contract/supply order is delayed beyond the period
stipulated in the supply order, as a result of outbreak of hostilities,
declaration of an embargo or blockade or fire, flood, acts of nature or any
other contingency beyond the suppliers control due to act of God, then NCL
may allow such additional time by extending the delivery period as
considered to be justified by the circumstances of the case and its decision
will be final. If additional time is granted by NCL, the supply order shall be
read and understood as if it had contained from its inception the delivery
date as extended. Power Cuts cannot be taken as Force Majeure Conditions.
(a)The successful bidder will advise, in the event of his having to resort to
this clause, by a registered letter, duly certified by the local chamber of
commerce, or statutory authorities, the beginning and end of the causes of
the delay, within 15 days of the occurrence and cession of such force
majeure conditions. In the event of delay last out of force majeure, NCL
will reserve the right to cancel the contract, and provisions governing
termination of contract as stated in the bid documents will apply.
(b) For delay arising out of Force majeure, the bidder will not claim the
extension in completion date for a period exceeding the period of delay
attributable to the causes of force majeure and neither NCL nor the bidder
shall be liable to pay extra cost provided it is mutually established that the
force majeure conditions did actually exist.
18.PRICE FALL CLAUSE: The price charged for the stores supplied against
this supply order by you shall in no event exceed the lowest price at which
you sell or offer to sell the stores of identical description to any other party
during the said period.
If the supplier at any time during the period of contract reduces the sale
price, sells or offers to sell such stores to any other organization at a price
lower than the price chargeable under the contract, the supplier shall
forthwith notify such reduction of sale price to the undersigned and the price
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Ref.No:63414051 /412A1121 Dt 30/07/2014 M/s. Lincoln Helios (India) Ltd.
payable under the contract for stores supplied after the date of coming in
force of such reduction in sale price, shall stand correspondingly reduced.
19.Warranty / Guarantee: i) Vehicle shall be covered by Manufacturer‟s
standard guarantee / warranty policy.
(i) The Supplier shall Warranty/Guarantee that the Mobile Maintenance
Service Van supplied pursuant to this Contract shall be available for use
by the Purchaser and shall meet the performance criteria at the level and in
accordance with the terms and conditions of the Warranty/Guarantee herein
contained.
(ii) Where Mobile Maintenance Service Van supplied under the Contract fails
to meet the criteria of the Warranty/ Guarantee, the Supplier shall, at it's
own cost, provide suitably qualified and experienced personnel at Site to
demonstrate to the Purchaser's satisfaction.
(iii) The Supplier shall provide the Services of such personnel at Site
within seven (7) days of notification by the Purchaser that the availability
criteria have not been met in any one (1) month.
(iv) Maintenance
(a) Routine servicing and Maintenance in accordance with the
manufacturer's published recommendations, including changing oils, oil
filters and air filters; lubrication, changing identified consumable or wear
parts and
(b) Planned preventive maintenance programmes.
Routine / Preventive
Maintenance plan sheet / chart shall be provided.
(v) Duration of Warranty/Guarantee:
(a) This Warranty/Guarantee shall become effective on the day on which the
Mobile Maintenance Service Van is commissioned at the Site.
Commissioning shall be evidenced by the issue of the Purchaser's
Acceptance Certificate.
(b) This Warranty/Guarantee shall remain effective for twelve (12)
months from the date of commissioning, irrespective of the hours
operated by the Mobile Maintenance Service Van during the period of the
guarantee.
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Ref.No:63414051 /412A1121 Dt 30/07/2014 M/s. Lincoln Helios (India) Ltd.
(vi) Composite Warranty / Guarantee: The Supplier shall warrant that the
equipments of Mobile Maintenance Service Van supplied under this contract
is :
(a) In accordance with the contract specifications.
(b) The equipments shall have no defects arising out of design, material or
workmanship & the complete equipment shall be warranted for 12 months
from the accepted date of commissioning.
Any defect arising observed on this account will have to be attended
immediately. Any failed assembly/ sub assembly/ parts due to design,
manufacturing or workmanship defect during this warranty period of
12 months shall be supplied by the supplier free of cost and shall not be
drawn from the spares purchased by NCL.
The warranty shall cover for total equipments including chassis of Mobile
Maintenance Service Van so that ultimate/comprehensive responsibility
lies only with the Mobile Maintenance Service Van Supplier although
components may be supplied by different suppliers to the Bidder.
(vii) Quality Assurance
(a) The Supplier should furnish in detail its quality assurance plan for
various stages of manufacture. The Quality Assurance plan shall comply
with an internationally recognized quality assurance standard such as ISO
9001 or latest.
(b) The Supplier shall provide facilities to Purchaser or their authorized
representatives for progress inspection during manufacture at their
works and furnish all test data available in this regard for quality
control, both for bought out items and their own manufactured items.
(c) The Purchaser or their agent, when so required by them, shall also be
provided with samples of “bought-out” materials for the purposes of
undertaking independent tests, which shall be at the expense of the
Purchaser.
20.PERFORMANCE BANK GUARANTEE: You will submit Performance
Guarantee for Rs. 26,27,727.00 (Rupees Twenty Six Lakhs Twenty Seven
Thousand Seven Hundred Twenty Seven only) to cover both satisfactory
performance and warranty. The Performance Guarantee should be furnished
in the form of Bank Guarantee executed by any scheduled bank on a NonPage | 9
Ref.No:63414051 /412A1121 Dt 30/07/2014 M/s. Lincoln Helios (India) Ltd.
Judicial Stamp Paper of required value in prescribed Format enclosed as
Annexure-II. The stamp paper must be in the name of issuing Bank and the
BG must be kept valid for 18 months from the date of receipt & acceptance
of materials at consignee‟s end and the same shall be either released if no
claim is pending or en cashed or extended thereafter, as deemed fit. Security
money may be converted into Performance Guarantee. In case Security
money is submitted in the form of Bank Guarantee, the same may be
converted into Performance Bank Guarantee provided the validity is 18
months from the date of receipt & acceptance of materials at consignee‟s
end. Whenever Security money shall be treated as performance coverage of
the contract, operation of security Money BG/ Performance BG shall be
guided by Guarantee/ Warranty clause of this supply order.
21.JURISDICTIONOF COURT: All disputes are subject to jurisdiction of
“Singrauli court” only.
22.INTEGRITY PACT : A copy of Integrity pact signed by your
representative and NCLs representative is enclosed at Annexure-III
This order will also be governed by the "General Terms & Conditions of
supply of Stores" enclosed with our NIT and all the terms & conditions
thereof as well as Provisions of CIL Purchase Manual will be applicable
unless otherwise specified in this order.
You are requested to kindly acknowledge receipt and acceptance of order
within 10 (Ten) days from the date of issue of order. In case no reply is
received, it will be presumed that the order has been accepted by you
without any precondition.
Yours faithfully,
For and on behalf of Northern Coalfields Limited, Singrauli
(S K Agrawal)
Chief Manager (MM)
(P K Sinha)
General Manager (MM)
Encl:
1. Details of Technical Specification – Annexure-I
2. Format for Performance Bank Guarantee – Annexure-II
3. Integrity Pact– Annexure-III
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Ref.No:63414051 /412A1121 Dt 30/07/2014 M/s. Lincoln Helios (India) Ltd.
Copy to :-.
Director Technical (P&P)/ Director Technical (Operation), NCL, Singrauli
The Chief Vigilance Officer, NCL,Singrauli..
The General Manager(Excv), NCL, Singrauli
The General Manager(Finance), NCL,Singrauli
CGM/GM/SO(Excv)/AFM/Depot Officer, Khadia/ Amlohri/ Dudhichua
The General Manager(MM), CCL/BCCL/ ECL/SECL/ WCL/ MCL.
Shri Sewa Ram, IAS (RTD), 660, Sector -26, Panchkula-134116 (Haryana).
Mobile No. +91-9478730069. Email ID [email protected].
Shri J.K Khanna, IPS (Rtd), A-102, Sector-55, Noida-201307 (UP). Tel. No.
0120-4322330, Mob No. +91-9810940403. Email ID [email protected].
This supply order is issued against Indents of Khadia, Amlohri & Dudhichua as
detailed below for procurement against replacement of Surveyed off Mobile
Service Vans:
Sl.
No
Project
Indent No. & Date
Survey Off Sanction No. & Date
1
Khadia
KHD/E&M/LV/P
&M indent/07/184
dtd 13.06.07
NCL/SGR/Sanc/2008/489
07.11.08
NCL/SGR/Sanc/2008/467
19.11.08
NCL/SGR/Sanc/2008/562
02.01.09
2
Amlohri
Aml/Ws/LV/101/9
9 dtd.13.12.10
Aml/Ws/LV/121/5
12 dtd.20.03.12
3
Dudhichua
Aml/Ws/LV/131/3
24 dtd.12.02.13
DCH/P&M/E&M/
564 dtd.04.05.12
Regn. No. of
Surveyed
off
Ambulance
dtd CPA-4104
dtd MSV-1911
dtd Engine
No.
692D214306
Chassis
No.
34405136129
NCL/SGR/E&M/Sanction/10/15 MP17/C0206
00 dtd 04.11.113
NCL/SGR/E&M/Sanction/10/15 MP17/C0204
01 dtd 04.11.13
NCL/SGR/E&M/Sanction/13/18 MP17 1657,
5 dtd 22.03.13
MP17 1814 &
MP17 1918
NCL/SGR/E&M/Sanction/12/57
5 dtd 21.05.12
NCL/SGR/E&M/Sanction/12/
1831 dt 30.10.2012
MP17 0198
MP17C-0799
NOTE: - As per office Memorandum of Ministry of Finance Govt of India,
Purchase of vehicle is banned until further orders except against condemned
vehicles. This Supply Order is therefore issued as per the directives of
Functional Directors of NCL (456th meeting held on 05.05.2014) with the
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Ref.No:63414051 /412A1121 Dt 30/07/2014 M/s. Lincoln Helios (India) Ltd.
condition that immediately after receipt of new vehicles it is ensured that the
corresponding initially surveyed off vehicles against which new vehicle is
received is grounded for disposal. This instruction must be strictly complied
by CGMs/GMs of the respective Projects.
This is issued against Indent Registration No. 412A1121 dtd 20.03.2013 for
procurement of 10 Nos. of Mobile Service Vans complete in all respect on
Truck Chassis LPT (Full Forward Control) with Cowl.
Budget has been certified as per following detail:-
Sl.
No.
BC Ref. No. & Date
1
NCL/HQ/C&B/Capital 258.91
/ Vehicles/2014-15/02
dt.30.07.2014
NCL/HQ/C&B/Capital 3.86
/Contingency/2014-15/
24 dt.30.07.2014
Total
262.77
2
Total
Amount
Amount
for
Amlohri
Project
158.91
158.91
Amount
for
Khadia
Project
75.00
Amount
for
Dudhichua
Project
25.00
2.90
0.96
77.90
25.96
This supply Order is issued with Financial Concurrence No. NCL/ HQ/ C&B/
FC/ 2014-15/ Capital/ Vehicles/ 03 dt. 30.07.2014 for Rs.2,62,77,265.83 only of
GM (Fin), & approval of D(T)(P&P), NCL.
Chief Manager (MM)
General Manager (MM)
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Ref.No:63414051 /412A1121 Dt 30/07/2014 M/s. Lincoln Helios (India) Ltd.
ANNEXURE-I
DETAILED TECHNICAL SPFICIATION FOR
Mobile Maintenance Service Van.
Scope of Specification of Mobile Maintenance Service Van
SCHEDULE OF REQUIREMENT:
Supply of Complete package of Mobile Maintenance Service Van with all
Service Equipments and systems on suitable Truck Cowl Chassis of TATA
model LPT 1613 Full Forward control ; along with Accessories, Spare
Parts, Training, Installation, Commissioning and Testing to coal mining
projects of NCL, as per technical specification.
TECHNICAL SPECIFICATION of Mobile Maintenance Service Van
Preface - Instructions
Introduction: These Technical Specifications identify the technical
requirements of the Goods and Services which are the subject of the supply.
Part – A: Scope of Supply
A.1 Equipment Package
A complete package of Mobile Maintenance Service Van shall be supplied (
which includes chassis of TATA model LPT 1613 / 42 Full Forward control )
with all Service Equipments and systems , Accessories, Spare Parts,
Training, Installation, Commissioning and Testing to coal mining projects of
NCL.
A.2 Supplementary Items
I. Each Maintenance Service Van shall be provided with a comprehensive tool
kit required for the maintenance and repair of all the Equipment.
Comprehensive Tool Kit should contain :
a) Set of spanners - 1 set
b) Set of Allen Keys - 1 set
c) Screw & Star drivers - 1 each
d) Adjustable spanner - 1 no.
II. First fill of all Oils, Grease and Lubricants needed for testing and
commissioning of Maintenance Service Van shall be provided.
However, this will not include fuel.
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III. All Filters & associated O-rings pertaining to all systems including
standard engine filters shall be supplied of adequate quantity as per
recommended change intervals for first 3000 working hours of the
equipments.
Filters& associated O-Rings should have a) Repair / Seal kit for Lincoln Grease Pump - 1 no.
b) Repair / Seal kit for Lincoln Oil Pump - 1 no.
c) Filters fo Air compressor - 1 no.
d) Filters for Diesel Generator - 01 No.
e) Hydraulic Coupler for Grease Gun - 05 Nos. along with
Routine / Preventive Maintenance plan sheet / chart.
A.3 Information and Drawings
A.3.A The Supplier shall provide following with each Mobile Maintenance
Service Van Suitably illustrated Printed copies of (i) Service/Shop Manual
(ii) Parts Book and (iii) Operation & Maintenance Manuals for each type
/ model of equipment covering all Assemblies & Accessories, written in
English language bound in book form.
· 1 Printed set of above three items to project/each project site and
· 1 Printed set preferably along with its soft copy in CD/ Pen-drive, to GM
(Excv) office NCL, Singrauli (MP).
A.3.B The Supplier shall also submit the data identified in the specifications
for major assemblies/items of Equipment proposed.
The Supplier shall supply detailed Equipment‟s drawings illustrating major
assemblies‟ locations, foundation and placement/ layout of all Service
Equipments and systems such as Air Compressor, Air Operated Grease
Pump, Air operated oil pressure pump, Air operated oil transfer pump,
Monorail crane, Air operated water pump, Diesel Generator Set with engine,
Diesel driven Welding Generator set etc. and other installations including
layout for Fire Fighting System in chassis.
All the installation & circuit drawings should be legible preferably
printed on adequate size drawing sheet for easy reference, interpretation &
evaluation.
A.4 Training
The Supplier shall also be responsible to impart adequate and proper
training necessary for operation and maintenance of the Maintenance Service
Van, equipments and accessories supplied.
The supplier in consultation with the project in-charge / Staff Officer
(Excavation) of the respective Area/site shall make available experienced
personnel to conduct training of Engineers, Supervisors, Technicians and
Operators for suitable period from the date of issue of acceptance certificate of
the equipment.
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The training shall cover the following:
A. Equipment Maintenance, Repair/Overhaul & Trouble-shooting aspects.
B. Equipment operation and safety aspects.
Comprehensive training manuals with clear illustration shall be provided to
each participant.The training courses shall be conducted in either English or
Hindi languages as suitable to the site.
The Supplier shall also be responsible to provide any specialised training
related to equipment free of cost at site during the warranty period of
equipment.
Part B : General Requirements
B.1 Geography and Climatic Conditions
Elevation: The natural surface varies from 100 to 1000 m above mean sea
level.
Climate: The climate is sub-tropical to tropical, dusty, with a hot and humid
atmosphere. Monsoon rains occur in the period from June to October.
Ambient Conditions
Relative Humidity - Maximum 98%
Temperature - Minimum 0º C
Maximum 50º C
Rainfall: The mean annual rainfall is 1,000 mm, 90 to 95% of which may fall
in rainy season from June to October .
Wind:
April to September South to South Westerly
October to March North Westerly
Speed - 8 km per hr average
- 100 km per hr maximum
B.2 Goods (Equipment and Machinery)
Detailed specifications of the Equipment to be supplied are given in Part C ,
Specification of Chassis in Part D.
In general, all items shall be:
o New, unused and of the current design (incorporating latest proven features)
and not likely to be discontinued or become obsolete in near future.
o Designed and constructed to handle without overload and for the
working hours stated the maximum volumes/ rates specified.
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o Designed to facilitate ready access cleaning inspection, maintenance and
repair of component parts.
o Designed to facilitate rapid changeover of consumable items.
The component parts of all items shall, wherever possible, be selected from
the standard ranges of reputable manufacturers.
The Equipment and accessories shall be physically robust and where necessary
capable of dismantling for transportation and ready re-assembly using simple
tools.
All Equipment items provided shall be designed to be compatible within the
proposed overall Scope of Supply.
Electrical Equipment shall be provided with all protection devices, controls
and interfaces for the Equipment to operate safely and efficiently.
All workmanship and materials shall be of first class quality in every respect.
All parts and surfaces which are exposed to corrosive environments shall
be suitably protected to prevent any effects of corrosion or erosion.
B.3 Services
Provision of Specialist Technicians and Labour : The supplier shall
provide the Services of Specialist Engineers, Technicians and Labours,
skilled as well as experienced in the installation, commissioning and
maintenance of the Equipment and accessories to be supplied.
The supplier and its Engineers, Technicians and Labour shall be responsible
for the installation erection /assembly commissioning and performance
testing of the plant equipment and accessories to be supplied.
The Engineers/Technicians shall be responsible for ensuring and certifying that
each item of Equipment is installed entirely to the Supplier‟s and Purchaser‟s
satisfaction.
The Engineers/Technicians shall remain at site until all necessary personnel
are fully conversant with the maintenance and operation of the Equipment.
B.4 Standards
The design supply, erection, testing and commissioning of all Equipment
under this Contract shall in all respects comply with the requirement of
this specification and with the appropriate current Indian standards and
codes, or relevant Standards.
The system of units for all measurements shall be the
SystemeInternatioald‟Unites (S.I.)
B.5 Suppliers Responsibility.
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The Purchaser requires that the Supplier shall accept responsibility for
the provision of complete operable and compatible Mobile Maintenance
Service Van, its various Service Equipments and systems within the Scope of
Supply. This document identifies only the major items required for the
installation and the Supplier shall ensure that the total supply includes all
necessary Equipment for it to function effectively and safely. Any additional
items the Supplier considers necessary to ensure compliance with such a
requirement shall be identified and included.
The Supplier shall be responsible for the testing and commissioning of the
Equipments and ensure that it meets the requirements as specified. The
commissioning and setting to work of the whole Equipment Supply package
shall be carried out under the supervision of the Supplier in conjunction
with the Purchaser‟s nominated personnel.
B.6 Spare Parts Provisions
B.6.1.a Availability of Spare Parts.
All items and Equipments proposed shall be of current design and
manufacture. The Supplier shall warrant that sufficient spares and servicing
facilities will be available to maintain the Equipments in use throughout its
life.
B.6.2 Provision of Spare Parts
Within the Contract Price, the Purchaser shall agree to purchase all filters and
O rings required for first 3000 hours of operation of each equipment.
The Bidder shall stock sufficient fast moving & maintenance spares as well as
critical assemblies and their repair parts in their Local Depots to ensure
maximum availability of their equipment during its life time. The bidders are
required to give details of their existing local depots. Such bidders having no
local depots presently shall furnish an undertaking that they shall immediately
open a Local depot and shall stock aforesaid essential items for their offered
equipment model in event of placement of order on them. In case of noncompliance, NCL shall be at liberty to de-bar them from any future tenders.
B.6.3 Emergency Spare Parts
The Bidder shall ensure that Spare Parts required urgently by the Purchaser for
repair of breakdown Equipment is supplied at over riding priority.
B.6.4 Lifetime Spare Parts
The Supplier undertakes and guarantees to produce and maintain stocks, to be
available for purchase by the Purchaser under separate agreement, of all Spare
Parts and Consumables as may be required for maintenance and repair of the
Plant throughout its working life. In the event that the Supplier wishes to
terminate production of such Spare Parts, the Supplier shall:
Page | 17
(a) give not less than six months notice in writing of it's intention to terminate
production in order to permit the Purchaser reasonable time in which to
procure needed requirements; and
(b) immediately following termination, provide to the Purchaser at no cost,
manufacturing drawings material specifications and all necessary permissions
to facilitate manufacture of the Spare Parts elsewhere.
In any event, the Supplier shall not seek to terminate manufacture of spare
parts for a period of not less than ten (10) years from Taking-Over.
B.6.5 Oils, Lubricants and Fluids
Not less than three (3) months before the scheduled date for Acceptance, the
Supplier shall provide to the Purchaser a detailed schedule of all necessary
oils, lubricants, fluids and the like for the operation and maintenance of
Equipments. The schedule shall indicate estimated annual consumption and
specify the appropriate international standard number or the name and
reference number of an equivalent available in India considered to be
acceptable by the Supplier.
B.6.6 General
Nothing in this Clause B.6 shall relieve the Supplier of any
Warranty/Guarantee, Performance or other obligations or liabilities under the
Contract.
PART C: Equipment Specification of the Mobile Maintenance Service
Van
The Mobile Maintenance Service Van Unit shall be mounted on Truck Cowl
chassis of TATA model LPT 1613 Full Forward Control each consisting of
the following Service Equipments and Systems in Each Mobile Service
Van :
1. Air compressor driven by diesel Engine, Base mounted, two stage, two
cylinder, air cooled, electrically started ( Motor power - 7.5 HP), having a
Piston displacement of 700 Ltrs/Min at 175 Psi working pressure and with all
standard accessories like non return valve, air delivery valve, pilot valve,
air cooler pipe etc. Air Receiver of not less than 250 Ltrs. capacity, vertically
fitted with standard accessories like safety valve, pressure gauge, drain valve
inspection manhole etc. and tested as per safety norms - 01 no.
Make : ATS ELGI / Equivalent , Model : TS 07 120 HN
2. Air operated Grease Pump : Air operated high volume should be suitable
for mounting on standard 200 ltrs (approximately) barrel.The pump should
deliver minimum 1200 gms of grease per minute at the maximum working
pressure of 7 bars . The filter regulator lubricator having working ratio of 50:1
- 01 No.
Make : Lincoln , Model : LH-PP-005
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3. Air operated low-pressure oil pumps with suitable positive
displacement flow meters,mounting suitable for standard oil barrel of 200
ltrs. (approximately) capacity. The oil pump shall deliver minimum 6 GPM at
a working pressure of 8.3 bars .The working ratio should be 3.5:1. The pump
should also have built in Air Regulator to control the input of Air pressure for
safeguarding the pump working. A compensating vessel is to be provided at
the outlet of the unit to reduce any oil fluctuations 02 Sets.
Make : LINCOLN (Model : 4490)
4. Air Operated Oil Transfer Pump The pump should have a working ratio 1:1, transferring oil from one barrel to
any other container. The capacity of the pump should be 50-52 LPM with 10
mtr long hose - 01 No.
5. Wall mounted Tyre inflator 10” dial, Operating pressure - 0 to 140 Psi
Digital display, Dual hose 25 feet long, remote control valve and double end
foot connector - 01 No.
Make : Elgi / Equivalent
Model : TI 10022
6. Monorail crane of minimum 1 tonne capacity with chain pulley block
projected outside to enable for lifting the oil/grease barrels. Minimum 3 ft.
length should be projected outside the chassis - 01 No.
Make : Standard
7. Working table of 1200 x 600 x 900 dimension (approximately) fitted with
6” bench vice - 01 No.
Make : Standard
8. Tool Box with locking arrangement (one big partition, two small partitions),
tool kit (spanner set ( 1 no), allen key (1 set) , screw driver / star driver / star
driver ( 1 each) , adjustable spanner (1 no.) Hand Operated pneumatic grinder
4”, hand operated pneumatic drill 13 mm, hand lamp 100 W with 25 mtr long
wire to be kept inside the service van - 01 No.
Make : Standard
9. Air operated Water Pump with built in air regulator, working ratio 3.5:1.
The pump should be suitable for washing of mud/ dust under maximum
working pressure of 300psi. The unit will be mounted on 500 Ltrs watertank.
The tank will be painted with anti-rust coating to withstand for longer periods 01 No.
Make : Elgi / Equivalent
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10. Lighting Generator Set (Alternator coupled with suitable Diesel
Engine) shall be mounted on a base with anti-vibrating pad .The offered
generator set of 30 KVA shall meet the requirement of power to welding set,
air compressor, hand tools, battery charger, hand lamp , power for other use in
emergency with all the accessories and items .
The engine shall have speed adjusting unit i.e. control push-pull,12Volts self
starting arrangement , automatic engine shut down in case of low lubricating
oil pressure , high water temperature of engine, control panel consisting of
start push button, indicating oil pressure guage,water temperature
guage,ammeter,along with suitable flywheel - 01 No.
Make - Sonalika / Kirloskar / equivalent.
11. Fire extinguishers, capacity 05 Kg each should be provided – one fire
extinguisher should be gas type and another foam type - 01 No. Each .
Make : Standard
12. Folding ladder (for clamping in to the body) - 01 No.
Make : Standard
13. Jack capacity - 5T & 10T - 01 No. Each
Make : Standard
14. Adopter:
· Giant button Head Adopter with flexible hose & locking sleeve
· Narrow Hydraulic extension adopter with flexible hoses & locking sleeve
· Standard button head adopters with flexible rubber hose & locking sleeve 02 Nos. Each
Make : Standard
15. Trigger operated Air blow gun - 01 No.
Make : Lincoln
16. Hose reels ( Make : Lincoln )
· Self winding Hose Reel for Grease with 10 mtr Long Hose & Gun - 01 No.
Make : Lincoln
· Self winding Hose Reel for oil with 10 mtr Long hose & Gun - 04 Nos.
Make : Lincoln
· Self winding Hose Reel for Air with 10 Mtr Long Hose & end fittings - 01 No
Make : Lincoln
· Self winding Hose reel with hose length of 20 Mtrs fitted with Gun for water
filling - 01 No.
Make -Standard
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17. Pneumatic control panel shall be provided for individual pumps.
The Mobile Maintenance Service Van shall have a fully enclosed driver‟s
cabin with proper doors with lock & key arrangement, driver‟s seat with seat
belt, a special sitting arrangement for four to five persons. The service van
shall be provided with all the lighting devices like head light, stop and tail
light, turn signal lights (left & right) on the both front and rear, fog lamps. The
rear body shall have metal top canopy, platform, side metal doors, butterfly
doors at the rear with proper ventilation for loading and unloading of grease
barrels etc. Painting inside and outside the body will be done as per standard
procedure .Anticorrosive process will be carried out before painting - 01 No.
Make : Standard.
18. Diesel Engine Driven Welding Generator Set should have Welding
current range 50-500Amps,Open Circuit Voltage-70V,air cooled,step less
current variation,Protection for overheating of electrode or sticking in case of
short circuit and protection for over load & Safety of personnel.
Diesel Engine should have capacity of 38 to 45 hp , RPM 1500 to 1800,water
cooled. Electrically start (fitted with self starter & alternator), adequate for
Welding Set rating , fitted with a fuel tank ranging 45 to 70 litres
capacity,Governor shall be fitted to control the engine speed)along with all
standard items & accessories - 01 No.
Make : Esab / Equivalent
19. All the safety devices required for safe operation of service van in
the coalfields shall be provided.
Make - Standard
20. All air receivers which shall be fitted on the equipment shall have a safety
valve and air gauge which shows pressure in excess of the atmospheric
pressure.
A Certificate of Hydraulic Test at a pressure at-least one and half times the
maximum permissible working pressure for all the receivers shall be
submitted with the supply.
Make - Standard
Part D. Technical Specification of LPT 1613 / 42 TATA Truck Cowl
Chassis shall conform to following specification :
1 Scope of Supply :
1.1 TATA LPT 1613 / 42 Cowl (Full Forward)
Chassis of Mobile Service Van should have :
1.2 Spare wheel including tyre and tube..
1.3 The vehicle shall be provided with a Tool Kit
containing following items :
a) Set of spanners - 1 set
b) Jack - 1 no.
c) Jack Rod - 1 no.
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d) Hammer - 1 no.&
e) Other accessories supplied along with chassis.
1.4
Spare parts catalogue and maintenance
manual - 1 Set
2
Specification of Chassis :
2.1 Gross Vehicle Weight - 16200Kgs
2.2 Wheel Base - 4225mm.
2.3 Number of Wheels ( 7 Nos.) :
Front - 02 Nos. , Rear - 04 Nos. & Stepny - 01 no.
2.4 Size of Wheels & Tyres :
Wheel Rim Size , Front : 7.00x20
Wheel Rim Size , Rear : 7.00x20
Tyre size , Front : 10.00 -20 , 16PR
Tyre Size , Rear : 10.00-20 , 16PR
2.5 Control : Full Forward
2.6 Engine : The Mobile Service Van is Powered by Turbocharged Diesel
Engine conforming BS-III / BS-IV with Power Steering
2.6.1 Power Output : 102KW @ 2400rpm
2.6.2 Torque : 490Nm @ 1400-1800rpm
2.7 Gearbox - Synchromesh
2.8 Suspension Front : Leaf Spring type
Rear : Leaf Spring type
2.9.1 Shock Absorber Hydraulic double acting telescopic type
3. Frame Long member size : 223x60x7 and
No. of cross members : 8
4. Brake :
Front (Disc / drum) :
410 dia (Drum)
Rear (Disc / drum) :
410 dia (Drum)
4.1 Service Brake :
Dual treadle valve acting on wheels.
For vehicles without ABS , automatic wear adjusters & vehicles with ABS ,
manual wear adjuster fitted and automatic wear adjusters optional.
4.2 Parking Brake :
Graduated valve controlled spring brake chamber integral with rear brake
5 Electrical System :
System voltage :12V
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5.1 Battery rating : 12V 130Ah
5.2 Self Starter
5.3 Alternator
5.4 Lighting arrangements :
Head light,brake light,tail
light,parking light
5.5. Audio Visual Alarm :
Alarm fitted on rear side of vehicle ,
activated only while reversing vehicle.
6.1 - The vehicle Chassis in all respect
shall conform to
6.1 a. Central Motor Vehicle Rules 1989 (Amendent as on Date)
6.1 b. Central Motor Vehicle Rules 1997 (Amendent as on Date) for mass
emission Standards (Diesel Engine)
Chief Manager (MM)
Genaral Manager (MM)
Page | 23
Annexure-II
PERFORMANCE BANK GUARANTEE FORMAT
M/s. ___________________________________ , a company having its
office at ________________________ (hereinafter, called the seller) has
entered into a contract No. _________________ dated. _______________
(hereinafter called the said contract) with Northern Coalfields Limited
(hereinafter called the purchaser) to supply stores/materials on the term and
conditions contained in the said Contract.
1. It has been agreed that hundred percent (100%) payment of the value of the
order will be made to the Sellers in terms of the said contract on the Seller
furnishing to the purchaser a Bank Guarantee for the sum of Rs.
_________________ equivalent to 10% value of the stores/materials
supplied by the seller as security for the due and faithful performance of the
terms of the said contract and against any loss or damage caused to or
would be caused to or suffered by Purchaser by reason of any breach by the
said seller of any of the terms and conditions contained in the said contract.
The
__________________
Bank
having
its
office
at
__________________________ has at the request of Seller agreed to give
the guarantee hereinafter contained.
2. We ________________________________ Bank Ltd., do hereby
undertake to pay the amounts due and payable under this guarantee without
any demur, merely on a demand from the purchaser stating that the amount
claimed is due by way of loss or damage caused to or would be caused to or
suffered by the Purchaser by reason of any breach by the said Seller of any
of the terms and conditions contained in the said contract or by reason of
the Seller‟s failure to perform the said contract. Any such demand made on
the Bank shall be conclusive as regards the amount due and payable by the
Bank under this guarantee. We shall not withhold the payment on the
ground that the Seller has disputed its liability to pay or has disputed the
quantum of the amount or that any arbitration proceeding or legal
proceeding is pending between the Purchaser and the Seller regarding the
claim. However, our liability under this guarantee shall be restricted to an
amount not exceeding ____________________ .
3. We, _____________________________ Bank Ltd., further agree that the
guarantee herein contained shall come into force from the date hereof and
shall remain in full force and effect, during the period that would be taken
Page | 24
for the performance of the said contract and it shall continue to be
enforceable till all the dues of the purchaser under or by virtue of the said
contract have been fully paid and its claims satisfied or purchaser certifies
that the terms and conditions of the said contract have been fully and
properly carried out by the said seller and accordingly discharges the
guarantee. Unless a demand or claim under this guarantee is made on us in
writing on or before the ________ (date to be given) __________ and
unless the guarantee is renewed or a claim is preferred against the Bank
within ________ (months from the date of the Bank Guarantee) we shall be
discharged from all liability under this guarantee thereafter.
4. We, ___________________________ Bank Limited, further agree with the
purchaser, that the purchaser, shall have the fullest liberty, without our
consent and without affecting in any manner out obligations hereunder to
vary any of the terms and conditions of the said contract or to extend the
time of performance of the said contract from time to time or to postpone
for any time or from time to time any of the powers exercisable by the
purchaser against the seller and to forbear on enforce any of the terms and
conditions relating to the said contract and we shall not be relieved from our
liability by reason of any such variation or extension being granted to the
said seller or for any forbearance, act or omission on the part of the
purchaser, or any forbearance, act or omission on the part of the purchaser,
or any indulgence by the purchaser, to the seller or by any such matter or
thing whatsoever which under the law relating to sureties would but for this
provision have effect of so relieving us.
The Bank further agrees that in case this guarantee is required for a longer
period and it is not extended by the Bank beyond then period specified
above, the Bank shall pay to the purchaser the said sum of Rs.
________________ (specify the amount) or such lesser sum as may then be
due to the purchaser and as the purchaser may demand.
5. We, _________________________ Bank Limited, lastly undertake not to
revoke this guarantee during its currency except with the previous consent
of the purchaser, in writing.
Page | 25
6. The bank has under its constitution, power to give this guarantee and Mr.
______________________ Manager, who has signed it on behalf of the
Bank has authority to do so.
This Bank Guarantee will not be discharged due to the change in the
constitution of the Bank or the contractor.
Dated ________________________ day of ________________________ for
____________
___________________________________ Bank Limited
Signature of the authorized person
For and on behalf of the Bank.
*******
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