PowerSchool Security Groups Version 1.7 · Updated April 16, 2014 Schools are responsible for maintaining who has access to PowerSchool. Power Users can provide access to the school or remove access from the school by using the Security Settings page in PowerSchool. All Power Users should attend a System Administration for Power Users training session to learn how to manage access to PowerSchool. The charts on the following pages provide additional details for each Security Group/Role available in PowerSchool. Please note that this information will be subject to change as additional features within PowerSchool are enabled. The following Security Groups/Roles are currently available for schools in PowerSchool: Security Group Academic History Attendance and Enrollment Behavior and Scheduling Course Requests Enroll In A Class At Another School Illuminate/DataDirector Access Power User School Administration Description and additional information Special Programs View Only The Academic History security group/role provides access to maintain historical grades in PowerSchool. The Attendance and Enrollment security group/role provides access to Attendance and Enrollment information in PowerSchool. The Behavior and Scheduling security group/role provides access to Behavior and Scheduling information in PowerSchool. The Course Requests security group/role provides access to add Course Requests in PowerScheduler. School staff who attended Course Request training for PowerSchool were provided with Course Requests access. This role should be used to provide limited access to someone from another school who needs to assist with scheduling students at your school. This role should be used for staff members who do not have students rostered to them, such as administrators, resource teachers, counselors. Please note that this role will not provide any access to PowerSchool. Please refer to the job aid available here. The Power User security group/role provides access to most features in PowerSchool. This group/role should be used for secondary site technicians and others who share similar responsibilities. Each school should have at least one Power User designated. It is recommended that your site identify a back-up Power User as well. School staff who attended Build and Load training for PowerSchool were provided with Power User access. The School Administration security group/role provides access to most features in PowerSchool. This group/role should be used for principals, vice principals, and other school administrators. This role should be used to provide access to maintain Special Programs in PowerSchool. Please note that Special Programs can only be modified in certain cases. Early Childhood, Continuation, and Independent Study programs can be modified by schools at this time. Additional programs will be available for editing in the future. The View Only security group/role provides read-only access to PowerSchool. District staff who request district-wide, read-only access are provided with View Only access. Access is provided, user can make changes to information Read-only access is provided, user cannot make changes to information PowerSchool PowerSchool Security Groups Page 1 Master Schedule Dashboard Special Functions Teacher Schedules Reports System Reports People Student Search Staff Search Parent Search Enroll New Student New Parent Entry Access is provided, user can make changes to information Read-only access is provided, user cannot make changes to information View Only Special Programs School Administration Enrollment Summary Power User Daily Bulletin Enroll In A Class At Another School Attendance Course Requests Functions Behavior and Scheduling PowerSchool Page Attendance and Enrollment Menu Category Academic History PowerSchool Security Group Details – Main Menu PowerSchool PowerSchool Security Groups Page 2 Personalize System Applications PowerScheduler Access is provided, user can make changes to information Read-only access is provided, user cannot make changes to information View Only Special Programs School Administration Power User Enroll In A Class At Another School Course Requests School Behavior and Scheduling Setup Attendance and Enrollment PowerSchool Page (continued) Academic History Menu Category (continued) PowerSchool PowerSchool Security Groups Page 3 Access Accounts Demographics Modify Info Photo Academics Attendance Enter Attendance Historical Grades Teacher Comments Term Grades Administration Net Access Incidents Enrollment All Enrollments District Exit Functions Special Programs Transfer Info Access is provided, user can make changes to information Read-only access is provided, user cannot make changes to information View Only Special Programs School Administration Power User Behavior and Scheduling Quick Lookup Enroll In A Class At Another School Attendance and Enrollment Information Student Page Academic History Menu Category Course Requests PowerSchool Security Group Details – Student Pages PowerSchool PowerSchool Security Groups Page 4 List View Matrix View Modify Schedule Scheduling Setup Access is provided, user can make changes to information Read-only access is provided, user cannot make changes to information Special Programs Behavior and Scheduling View Only School Administration Attendance and Enrollment Bell Schedule View Power User Academic History Scheduling Enroll In A Class At Another School Student Page (continued) Course Requests Menu Category (continued) PowerSchool PowerSchool Security Groups Page 5
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