PMO in a Box - Tech Mahindra

PMO in a Box
Maximize return & improve project assurance
of capital projects leveraging an all-inclusive,
on-demand project management solution
About Tech Mahindra
Tech Mahindra is a specialist in digital transformation, consulting and business reengineering solutions. We are a USD 3.2 billion company with 92,000+ professionals
across 51 countries. We provide services to 632 global customers including Fortune 500
companies. Our innovative platforms and reusable assets connect across a number of
technologies to deliver tangible business value to all our stakeholders.
We are part of the USD 16.5 billion Mahindra Group that employs more than 180,000
people in over 100 countries. Mahindra operates in the key industries that drive economic
growth, enjoying a leadership position in tractors, utility vehicles, information technology,
financial services and vacation ownership.
Overview
Tech Mahindra's PMBox is an ideal solution to manage
Capex programs providing necessary integration and
visibility across project management state of affair and also
helps Project Managers by providing industry oriented
accelerators that could drive a faster time-to-start.
PMBox offers a powerful, all-inclusive Project Management
Office (PMO) solution in a Box that includes good practices
of PMO integrated with software, processes, industry
specific templates & good practices, reports & dashboards
and on-demand services that helps organizations rolling out
and operationalize a PMO in weeks and achieve agility for its
projects portfolio operations. On top of it, PMBox comes
with a flexible operating model that can be “flexed” based on
demand fluctuations, that helps organizations to variabilize
& optimize Project Management costs by leveraging
PMBox.
Challenges
-
-
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Our Service Offerings
PMO & Project Portfolio Management Advisory (Pre-PMBox Advisory):
Poor visibility of available resources & assets as
well as “Work in Progress” management
- PMO Design & Setup, Maturity Assessment &
Difficulty in capturing time/ cost against
projects
- Project & Program Management, Project Portfolio
Incapacity to reduce project costs and
turnaround time
- Shared Services PMO Setup & Operationalization
Roadmap, Structure & Models, Processes
Management
- Easy to dismantle PMO
- Variabilized PMO Costs
- Left shift enabled by PMBox leading to topline enhancement
(early production) as well as to bottom line (savings)
- CAPEX PMO for Greenfield & Brownfield projects
- Project Management for Turnkey/Capital Projects
- Critical Chain & TOC advisory, execution and support
PMBox Solution based Services:
-
Lack of effective Risk Management across
project portfolio
PMO Support Model
PMO Plus Model
PMOaaS Model
-
Difficulty in making the data collection more
systemic, standardized and rigorous
-
Huge start-up delays
Service Delivery: PMO Activities are
agreed and services are delivered in
onsite + offshore model using
PMBoxTM
Service Delivery : PMO scope is
defined/fixed & services are then
delivered through platform +
advisory support in a shared
service model
Service Delivery: Catalog based
PMO on-demand service delivery
for projects & programs across
regions & time zone
Direct Platform Access: None
- Flexed PMO capacity based on demand fluctuation
- PMOaaS, Managed Service, Catalogue based service
Lack of centralized source of projects
information across sites/ regions
-
Staffing Model: Fixed capacity
Benefits
- PMO & Project Management Continuum
Differentiators
- Upto 20% increased project coverage
- 90% increase in project success rate
- >90% time & cost tracking compliance across entire project
portfolio
- Upto 30% reduction in overall service & personnel cost
- All-inclusive model encompasses processes, technology
platform and services in a single package that could be
procured in consumption based model (PAYG)
- Ready to use PMBox comes with industry accelerators that
Time-to-start: ~2 – 3 weeks
Contract Mode: Annual contract for
agreed capacity
Commitment Needed: Fixed
capacity throughout contract
duration
Staffing Model: Core + Flexi
(Shared)
Direct Platform Access: Key
Dashboards & Reports
Time-to-start: ~ 4 weeks
Contract Mode: Annual (min.)
contract for agreed scope and
measured against performance
Commercials: Priced for fixed
Capacity/per month, with option to
top-up
Commitment Needed: Agreed
Scope
Invoicing: Monthly
Commercials: Priced for agreed
scope with options to top-up scale
helps in avoiding huge start-up delays that impacts projects
(specially capital projects) adversely
Staffing Model: Core +
Flexi(Shared)
Direct Platform Access: Key
Dashboards and Reports
Time-to-start: ~4 weeks
Contract Mode: Annual (min.)
contract for ongoing services
against service SLAs (as per
catalog)
Commitment Needed: Min. volume
Commercials: Priced against
service catalog and volume slabs
Invoicing: Monthly
Invoicing: Monthly
- Easy to dispose operating arrangement
Fixed capacity:
Flexi Capacity:
Flexi Capacity:
Suitable for: Small-to-medium PMO
teams that don’t use any formal
PMO platform in current state, &
need quick capacity increase
Suitable for: PMOs being setup for
capital projects or as part of PMO
consolidations or large scale PMO
capacity expansions etc.
Suitable for: Large scale and
complex PMO operations handling
100+ projects throughout the year

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