Exhibitor Information Promotions Southwest Monday, August 11, 2014 at the Irving Convention Center at Las Colinas  Important Show Information including; Show venue and hotel info, parking instructions and directions, event agenda, set-up instructions, shipping instructions and ICC electrical order form.  Caravan Service information for a convenient way to transport your exhibit material from PSW to the HPPA Hot Show in Houston.  Freeman is the official decorator for this event. Additional tables, furniture and material handling services can be purchased at discounted pricing by ordering online at www.freemanco.com/store by July 18, 2014. If there is any way that we can be of assistance to you before the show, please send an email to [email protected]. You can also contact: Nick DiNicola Director, Roadshow Operations 877-934-7048 [email protected] EVENT LOCATION: Irving Convention Center at Las Colinas (ICC) 500 West Las Colinas Blvd. Irving, Texas 75039 (972) 252-7476 PARKING & DIRECTIONS: ASI has an arranged for a discounted parking rate of $5 at the Irving Convention Center. For directions and parking instructions please go to: ICC Parking and Directions DAILY AGENDA: Sunday, August 10, 2014 Exhibitor Set-up: 12:00 pm – 5:00 pm (Exhibit Hall) Monday, August 11, 2014 Exhibitor Set-up: 7:00 am – 9:30 am (Exhibit Hall) Keynote: 9:00 am – 10:00 am (Junior Ballroom, Floor 3) Show Hours: 10:00 am – 3:30 pm (Exhibit Hall) Exhibitor Move-out: 3:30 pm – 8:00 pm (Exhibit Hall) HOTEL ACCOMMODATIONS: Holiday Inn Express Irving Convention Center located at 333 West John Carpenter Freeway, Irving, TX 75039. The room rate is $89 for the evening of August 10, 2014. For reservations call 972-910-0302 before the cut-off date of July 28, 2014 and ask for the ASI Promotions Southwest group rate or book online by going to the following reservations link and enter block code APS. Reservations Link: Holiday Inn Express Irving Convention Center For additional accommodations click here for a List of Surrounding Hotels EXHIBITOR SPACE INCLUDES: The standard booth is a 10x10 that includes (1) 8’ draped table, carpet, one chair, wastebasket and a booth ID sign. See the Freeman Exhibitor Services Manual to order additional tables and furniture or order online at www.freemanco.com/store by July 18, 2014 to receive the discounted pricing. ELECTRICITY: Order your first power drop at an ASI Show subsidized rate of $50 by completing the attached Electrical Services Order Form and return to the Irving Convention Center. Standard power drop is up to 20 amp single phase 120 volt service. IRVING CONVENTION CENTER SERVICE PROVIDERS: For additional service providers such as Audio Visual, Multimedia & Equipment go to the Irving Convention Center Exhibitor Tools web page. Shipping into Promotions Southwest Option #1 - Advance Warehouse Recommended Freeman will begin accepting shipments at the advance warehouse on Friday, July 11, 2014. Please ship your freight to be received no later than Tuesday, July 21, 2014 to: Exhibiting Company Name / Booth # c/o Freeman Advance Warehouse Promotions Southwest 2013 5130 Cash Road Dallas, Texas 75247 Use shipping labels in Freeman Exhibitor Services Manual to identify your shipment Freight arriving after July 21st will be received at the warehouse with an additional post deadline charge. All shipments must be prepaid. For information on material handling and shipping services see Freeman Exhibitor Services Manual or go to www.freemanco.com/store to order online. Option #2 - Show Site Move-in/Move-out through the Irving Convention Center lobbies is strictly limited to hand carried items. Docks and freight doors at the back of the facility will be available for exhibitor move in Sunday, August 10 from 1:00 pm to 5:00 pm and Monday, August 11 from 7:00 am – 9:30 am. For move out the dock and freight doors will be available from 3:30 pm – 8:00 pm Monday, August 11. For a map of the ICC facility and directions go to: Parking Map & Directions Privately Owned Vehicle (POV): The Irving Convention Center allows exhibitors to unload and load small privately owned vehicles without hiring labor. Vehicles not larger than a full size pick-up truck or panel van qualify as a POV. Vehicles towing a trailer and box trucks are considered commercial vehicles and will require hired labor to unload and load. See the Freeman Exhibitor Services Manual for more information and pricing on cartload services or order online at www.freemanco.com/store. Shipping out of Promotions Southwest Exhibitors must make their own arrangements outbound shipments. See Freeman Exhibitor Services Manual or go to www.freemanco.com/store for more information.Promotions Southwest to HPPA Hot Show Booth Transportation: Free caravan service is available to those exhibitors participating in the HPPA Hot show on Wednesday, August 13, 2014. Please go to the HPPA Hot Show Supplier Information Sheet for more information on how to sign up for the free Caravan. Exhibitor Reply Fax – PSW (August 11, 2014) Please return via fax (866-709-6740) or e-mail ([email protected]) In order to serve you better, we require the following information by July 25, 2014 1. Company name to be listed in the show directory and on the website: Company Name: __________________________________________________________________ Phone #: ________________________________ ASI #: _______________ 2. Please list all exhibitor personnel. Name: ______________________ Cell #: ____________________ Email: ____________________ Name: ______________________ Cell #: ____________________ Email: ____________________ Name: ______________________ Cell #: ____________________ Email: ____________________ Multi-Line Rep Information - PSW (August 11, 2014) Please return via fax (866-709-6740) or e-mail ([email protected]) In order to serve you better, we require the following information by July 25, 2014 1. What supplier lines are you showing at Promotions Southwest? (If you have additional lines, please list on a separate sheet.) ____________________________________ Phone #: _________________ ASI #________ _________________________________ Phone #: _________________ ASI #________ _________________________________ Phone #: _________________ ASI #________ _________________________________ Phone #: _________________ ASI #________ _________________________________ Phone #: _________________ ASI #________ _________________________________ Phone #: _________________ ASI #________ _________________________________ Phone #: _________________ ASI #________ _________________________________ Phone #: _________________ ASI #________ _________________________________ Phone #: _________________ ASI #________ _________________________________ Phone #: _________________ ASI #________ _________________________________ Phone #: _________________ ASI #________ _________________________________ Phone #: _________________ ASI #________ _________________________________ Phone #: _________________ ASI #________ _________________________________ Phone #: _________________ ASI #________ _________________________________ Phone #: _________________ ASI #________ 2. Please list all exhibitor personnel. Name: ______________________ Cell #: ____________________ Email: ____________________ Name: ______________________ Cell #: ____________________ Email: ____________________ Name: ______________________ Cell #: ____________________ Email: ____________________ Name: ______________________ Cell #: ____________________ Email: ____________________ Name: ______________________ Cell #: ____________________ Email: ____________________ Name: ______________________ Cell #: ____________________ Email: ____________________ Name: ______________________ Cell #: ____________________ Email: ____________________ Name: ______________________ Cell #: ____________________ Email: ____________________ Name: ______________________ Cell #: ____________________ Email: ____________________