Tender Enquiry for Supply of X-Ray films, X

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Ph : 0661 – 6536027
9238103679
Fax-0661-2400096
E-mail: [email protected]
EMPLOYEES’ STATE INSURANCE CORPORATION
MODEL HOSPITAL, ROURKELA, ODISHA 769004
TENDER FORM
For Supply of X-Ray films, X-Ray Chemicals etc.
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Ph : 0661 – 6536027,9238103679, Fax-0661-2400096, E-mail: [email protected]
EMPLOYEES’ STATE INSURANCE CORPORATION
MODEL HOSPITAL, ROURKELA::ORISSA 769004
No. – 442-U-16/27/5/MH/RKL-2011
Date--------------------
Sub: Tender Enquiry for Supply of X-Ray films, X-Ray Chemicals etc. to ESIC
Model Hospital, Rourkela-4.
(NOTE: The envelope containing the tender as well as subsequent communications should be addressed
and delivered to ‘The Medical Superintendent’, ESIC Model Hospital, Jail Road, (Near Govt. ITI),
Rourkela (Orissa) 769004. All communications must be addressed to the officer named above by title
only and not by name.)
Schedule dates for Tender:
1. Issue of Tender documents : From 24.11.2014 to 15.12.2014
2. Last Date for submission of
Tender/ quotation up to : 16.12.2014, 2.00 P.M.
3. Opening of Quotations at : 16.12.2014, 2.30 P.M.
From,
The Medical Superintendent
ESIC Model Hospital
Jail Road, (Near Govt. ITI)
Rourkela (Orissa) 769004.
Cont…
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No. – 442-U-16/27/5/MH/RKL-2011
Date--------------------
To
………………………………………………..
………………………………………………..
Sub: Tender Enquiry for Supply of X-Ray films, X-Ray Chemicals etc.
to ESIC Model Hospital, Rourkela-4.
Sir/Madam,
The Medical Superintendent, ESIC Model Hospital, Rourkela-4
invites sealed tenders in Two Bids from the suppliers / dealers /
manufactures for supply of the X-Ray Films, X-Ray Chemicals etc, as
per the specification and quantity detailed in the schedule attached, for a
period of six months (which may be further extended for six months), as
per the following terms and conditions. The requirements as calculated
for the period of six months, will be purchased initially in bulk and only
sparingly afterwards as per need.
The shelf life of the supplied item should not have passed more than
One sixth (1/6th) of its shelf life from the date of manufacture at the
time of supply.
If you are in a position to quote for supply in accordance with the
requirements stated in the attached schedule. Please submit your
quotation to the Medical Superintendent, ESIC Model Hospital,
Rourkela-4.
Each and every page of the tender document should be serially
numbered and duly signed by the tenderer with stamp and returned in
original and intact in the Tech. Bid.
Cont…
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The Tender/ contract will be governed as per following Terms and
Conditions.
1. Issue of Tender Paper: The Terms and Conditions of the
Tender are given in the Tender document, which may be obtained
from the office of the Medical Superintendent in person by
bonafide applicant or their authorized representatives by applying
in their letterhead during working hour with in the specified date.
The tender documents can also be downloaded from the website
www.esic.nic.in. In such a case the same may be signed and
submitted on or before the closing time as per the procedure
mentioned herein after.
Tender Documents/ forms are not transferable.
2. Preparation of Tender:
a) Tenderers are requested that, before quoting their rates or sending
tender, the tender form may please be readout thoroughly( line by
line ) so as to have a clear knowledge of the requirement
contained therein, otherwise purchaser will not be held
responsible for any error/over sight of his own.
b) The tenderer are advised to submit the tender in two bids viz.
Techno-commercial bid and Price Bid separately under Two –
Bids system The Technical Bid and the Price Bid are to be
submitted in separate closed covers super-scribed Price
Bid/Technical Bid and the Tender enquiry No. with Date.
c) Both the Price Bid & Technical Bid envelopes be put again in an
outer envelope superscribing, “Quotation for X-Ray films & XRay Chemicals,” the Tender Enquiry No. with date and the last
due date for submission and addressed to the Medical
Superintendent , ESIC Model Hospital, Jail Road, (Near Govt.
ITI), Rourkela (Orissa) 769004.
Cont…
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d) The original quotation call letter containing the Terms and
condition and the annexures should be returned in original,
intact, after filling up and signing in full on each page, whether
you are quoting for any item or not. If any item in the schedule is
not being tendered for or any information or document not
submitted the corresponding space against the item should be
defaced by some such words as ‘not quoting’ or ‘not submitted’
or ‘not mentioned’.
e) In the event of the space on the schedule form being insufficient
for the required purpose, additional pages may be added. Each
such additional page must be numbered consecutively, bearing
the tender No. and be duly signed by the tenderer and references
to the additional page must be made in the Tender Form.
f) Each and every page /pages of tender documents should be
serially numbered and duly signed by the tenderer with stamp.
3. Earnest Money Deposit: The tender(s) shall have to deposit
an amount of Rs 10,000/- (Rupees Ten Thousand only), by way of
Demand Draft, drawn in favour of ESI Fund A/c No. -1, ESIC
Model Hospital, Rourkela-4 as Earnest Money Deposit with their
tender and is to be submitted in the Technical Bid.
Tender without EMD, will not be considered in any
case. No previously submitted EMD or Security Deposit
or Any other fund kept with this Institution including
pending Bill for payment will not be considered against
EMD of this Tender.
Cont…
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In the event of withdrawal / revocation of tender before the date
specified for acceptance, the EMD will be forfeited.
In the event of acceptance of the tender the EMD will be released
without interest, after submission of requisite Security Deposit.
However, the EMD will be refunded without interest, in case of
unsuccessful tenderer(s).
4. Signing of tender:
a) The tender is liable to be ignored, if incomplete information is
given therein or documents (if any) asked for in the tender are
not duly filled or not furnished.
b) The individual signing the tender or other documents connected
with the contract must specify whether,
i.
Sole proprietor of the firm or his attorney?
ii. Register active partner of the firm or his attorney?
iii. Per procreation?
iv. Manager of the Firm ?
In case of point No.-(ii) above, the photocopy of the
documents empowering him to do so should be attached.
5. Delivery of tender: The tenders duly complete in all aspect
must be submitted in double covers as per two bid system
superscribing as per point No.-2 above and addressed to the
Medical superintendent, ESIC Model Hospital, Rourkela-4 on or
before the closing date mentioned elsewhere, in person or by
registered post only. In the event the date being declared a closed
holiday for Govt. Offices, the closing date will be the next full
working day, 2-00 PM (excluding Saturday which is half day.)
Cont…
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All tenders must reach this office not later than the date and time
notified in the Tender Notice/ stated in the Tender Document. Any
Tender received after that shall be ignored/ rejected.
6. Period for which the offer will remain open: This contract
will be valid for a period of six month from the date of award of
contract (unless short closed before that, by the Medical
Superintendent) and may be further extended for six months on
satisfactory performance of contract and at the discretion of the
Medical Superintendent on the same Terms & Conditions.
7. Opening of Tenders: Technical Bids of Tenders are to be
opened on the date specified in the schedule, in the conference
hall of this Hospital.
If the date is declared as Holiday, the quotations will be opened at
the same time on next full working day (excluding Saturday which
is half day.)
All tenderers or their authorized representative(s), if they desire,
may be present at opening of the Tender.
Date and time of the opening of the Price Bids will be intimated to
the Technically qualified Bidders in due course.
8. Acceptance of the Tender: Acceptance of the tender will
normally be on the basis of minimum quoted rate inclusive of all
Taxes.
The quotationers may be asked to give Sample of their quoted
item for demonstration and use, prior to selection.
On finalization of the tender the selected tender(s) will be
communicated by a letter of offer/Approval Letter.
9. Security Deposit/ Performance Security: The EMD of the
successful Tenderer will be released after submission of Security
Deposit by way of Demand Draft, drawn in favour of ESI Fund
A/c No. -1, ESIC Model Hospital, Rourkela-4, which is likely to
be 5% of the total approximate order value. The Security Deposit
Cont...
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will be kept with the hospital throughout the contract period and
will be released without interest, as per rule after completion of
the contract period and all contractual obligations.
10.
Reservations:
i. The Medical Superintendent reserves the right to reject any or
all tender without assigning any reason whatsoever and also
reserves the right to award any or part or full contract to any
successful agency(ies) at his discretion and this will be binding
on the tender.
ii. The quantity in the Tender can be increased or decreased to
any extend depending upon the actual requirement.
11.
Delivery of Supplies: The delivery of items as per Supply
Order is to be made within a period of 21 days. In case of failure,
the ordered item may be purchased elsewhere and the extra
amount involved will be recovered from the approved supplier as
Risk Purchase. (Ref. Point No.-13, mentioned herein after).
Supplies shall be accepted subject to inspection by the Medical
Superintendent or his authorized representative. Any defect found
in the supplied material will render the supplies open to rejection
and decision of the Medical Superintendent shall be final legally
binding. The rejected supplied material shall be returned to the
suppliers at their risk and cost.
The items to be supplied should be of standard quality and should
not have passed more than 1/6th of shelf life from the date of
manufacture at the time if supply.
12. Responsibility of the contractor:
i. The contractor will be solely responsible for the execution of
the contract in all respect in accordance with the terms and
conditions.
ii. In no case subcontracting is allowed.
13. Risk Purchase & Recovery of sums due: Failure or delay
in supply any or all items as per Requisition / Purchase Order,
Specification or Brand prescribed in the tender; shall be treated as
Cont...
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‘non compliance’ or ‘breach of contract’ and the order in part or
full be arranged from alternative source(s) at the discretion of the
hospital authority and the difference in price has to be paid by the
tenderer.
The amount will be recovered from any of his subsequent /
pending bills or Security Deposit.
In case the sum of the above is insufficient to cover the full
amount recoverable, the contractor shall pay to the purchaser, on
demand the remaining balance due.
14.Quality clause: The items to be supplied should be of standard
quality. In case any of the items found substandard or of short
expiry, the tenderer is liable to make full payment of the entire
quantity supplied, irrespective of the fact that part or whole of the
supplies may have been consumed.
In case of supply of any expired items or spurious items the
tenderer is likely to be black-listed for 5 years for future
participation in any ESI tender. Besides this, any other legal action
deemed fit will be taken.
15. Billing : All delivery challans should bear the MRP, Selling price
of the item, Taxes claimed, batch No. of the item, manufacturing
date, Expiry date etc, and bills should be submitted with reference
to supply Order, in triplicate without claiming instant payment.
16.Payments:Payment will be made preferably through ECS against
the bills raised for the items supplied as per Supply Order.
Payments of the bills duly complete in all respects and submitted
in time will normally be arranged within 10-30 days, from the date
of presentations.
However, no claim shall be made by the tenderer against ESI
Corporation in respect of interest or damage in case the payment
is delayed for any reason beyond the control of ESI Corporation.
Cont…
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17. Arbitration: In case of any dispute between the purchaser and
the tenderer, arising under the contract or in regard to the
interpretation of the terms and conditions of the contract, decision
of the Medical Superintendent or any other officer nominated by
him to act as arbitrator in the disputes, shall be final and binding
on both the parties of this contract.
In case of any disputes all the legal matters will be settled under
the jurisdiction of the court of Rourkela.
Medical Superintendent
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Annexure-I
Sl
No.
Particular
1.
Name and Address of the tenderer
with Telephone No. and e-mail ID
EMD
Name of Bank
2.
Detail
Amount
Detail of EMD
3.
4.
TIN/SRIN/CST Certificate
(Enclose self attested Photocopy)
Registration No.
Valid VAT Clearance Certificate/
Equivalent certificate along with
Photocopy of VAT Receipt for
quarter ending 31.03.2014
(Enclose self attested Photocopy)
Date of issue
Validity
5.
6.
PAN/TAN
(Enclose self attested Photocopy)
PAN No./TAN No.
Detail of individual signing the i. Sole proprietor of the
tender
or
other
document
firm or his attorney?
connected with the contract
(Tick in appropriate Box)
ii. Register active partner of
NB:
the firm or his attorney?
(In case of point No. ii above, self
attested photocopy of Partnership
Deed and other documents iii. Per procreation?
empowering him to do so, should
be attached.)
iii. Manager of the firm?
Signature of the quotationer with Date and stamp
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No. – 442-U-16/27/5/MH/RKL-2013
Date--------------------
Annexure-II
Detail of the item
Sl.
No.
(1)
1.
Name of the item
(2)
Approximate
quantity to be
procured in 1st
Supply Order
(3)
X- Ray Film 14”x17”
( 50 sheets Pack) Green
08 Pkts.
2.
X- Ray Film 15”x12”
( 100 sheets Pack) Green
15 Pkts.
3.
X- Ray Film 12”x12”
(100 sheets Pack) Green
10 Pkts.
4.
X- Ray Film 12”x10”
(100 sheets Pack) Green
10 Pkts.
5.
X- Ray Film 8”x10”
(100 sheets Pack) Green
10 Pkts.
6.
X- Ray Film 6 ½”x 8½”
(100 sheets Pack) Green
10 Pkts.
7.
8.
9.
Dental X-Ray Film
(150s’ pack) Green
X-Ray Developer Power
(9Lit.)
X-Ray Fixer Power
(9Lit.)
Brand
(4)
Quoted Rate
(Inclusive of all Taxes)
(5)
(This column only to be filled in
Price Bid)
In figures
In words
5 Pkts.
12 Pkts.
12 Pkts.
Signature of the quotationer with date and stamp
NB: 1. Annexure II, to be submitted in Technical bid with filling of column 1, 2 , 3 & 4
only.
2. In Price Bid, Photocopy of Annexure II submitted in Tech. Bid to be
used with mention of Quoted Prices (column No. 5).
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CHECK LIST
(To be submitted in Tech. Bid)
Sl.
No
Particular
Submitted ( ) or Not ( X )
1. Submission of Quotation as per
Two Bid System
2. Original Quotation Call letter
with all the schedules duly
signed and stamped with date
to be submitted in Tech. Bid.
3. EMD of Rs 10,000/- in
Technical Bid
4. Photocopy
of
Certificate
assigning TIN/SRIN/CST duly
attested.
5. Photocopy of
valid VAT
clearance certificateVAT/ Tax
receipt for quarter ending
31.03.2014, duly attested.
6. Photocopy PAN/TAN Card
duly attested.
7. Photocopy
of
documents
related to point No.-5 of
Annexure-I, duly attested
8. Extra documents enclosed
(if any)
9. Check List in Technical Bid
1.
2.
Signature of the quotationer
with date and stamp

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