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CAST SOFTWARE INDIA PRIVATE LIMITED
LEAVE POLICY
APPROVED BY: ARE& RVA
Cast Software India Pvt. Ltd
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Company Confidential
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LEAVE POLICY
SCOPE
This policy describes the various types of leave and explains guidelines that govern all regular
employees of Cast Software India Pvt. Ltd. These procedures also apply for contract tenure.
TYPES OF LEAVE
There are three types of leaves available for employees, such as:
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National Holidays
Earned Leave
Sick Leave
Maternity Leave (for women employees only)
National Holidays
The company declares holidays in line with the Karnataka Shops and Commercial
Establishments Act. The list of holidays is released at the start of the year.
Earned Leave
Earned Leave begins accruing from the first day of employment but can be availed at the rate of
18 days per year. There are no exceptions to this policy. Earned leaves are accrued on a monthly
basis (1.5 days per month). Cast would like all employees to consume their leave in the year it is
accrued. Managers and employees need to plan for this ahead of time and in case of exceptions
the unused leaves can be carried forward to the following year for a maximum of 18 days . Days
in excess will be lost. The management reserves the right to make changes to this policy at any
time with or without prior notice.
Employees need to manage their leaves and the Company recommends the employee to utilize
unused earned leaves before the end of the calendar year.
Employees should submit a leave requisition in advance so that co-workers and management can
plan for an employee’s absence. Earned leave should be taken at times that are mutually
convenient for the Company and employee. Public holidays during the period of leave are not
considered part of the leave. Public holidays before or after the leave period are also not
considered part of the leave. Contract (Probationary) period is taken into account to compute
holiday leave.
Sick Leave
Employees can avail a maximum of seven paid sick leave during the calendar year. Sick leave is
a benefit and not part of the salary or wages to which an employee is entitled. No more than 2
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days of sick leave can be taken in a sequence. It is not payable on termination. Sick leaves are
accrued on a monthly basis. They cannot be carried forward and expire at the end of December.
Sick leaves should be utilized only if any employee is sick.
Managers have the principal responsibility to guard against abuse of the sick leave policy. Abuse
of this benefit can seriously impact the morale and effectiveness of team members.
Sick leaves of December can be utilized only until January of the next calendar year.
Maternity Leave
Full-time female employees can avail twelve weeks of maternity leave according to the
Maternity Benefit Act. A Certificate from a Registered Medical Practitioner confirming the
pregnancy and the expected date of confinement should be produced to the HR Manager.
When an employee has exhausted the maternity leave, she can make a request for additional
leave without pay, which is sanctioned at the discretion of the management.
PROCEDURES, ROLES & RESPONSIBILITIES
 Applying for Leave
Employees need to submit leave requisitions Earned Leave (PTO) through an e-mail specifying
the type of leave, and duly approved by the concerned Manager with a CC to HR Department.
For starters/leavers (during the leave year) leave entitlements are calculated on a pro rata basis,
please contact your Manager or HR.
If an employee takes leaves in excess than the accrued leave entitlement, the excess leaves will
be deducted from your salary.
 Notification of Absence
Employees should notify their manager and HR Department on the first day of absence as a
result of illness to earn paid sick leave.
 Medical Certification
The HR Department can ask the employee to produce the Registered Medical Officer certificates
on case to case basis when required. The manager is responsible for the collection of and submits
them to HR Department for the employee to be paid full Sick Leave entitlements.
 Encashment of Earned Leave
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Earned leave can only be encashed upon termination of employment. If an employee terminates
employment, leave that is accrued until the last day at work is encashed up to a maximum of 18
days.
 Amount of Earned Leave
Earned leave is accrued (1.5 per month) on a monthly basis, starting with the first month of
continuous employment. Employees may request to use only earned-to-date earned leave at any
time and advances are not possible. Earned leave does not accrue during unpaid leave. Other
leave (for example, sick leave) cannot be applied for during an Earned leave.
 Scheduling Earned Leave
Managers are responsible for coordinating and approving earned leave schedules as requested by
employees when work schedules permit. The amount of earned leave required at any time
should be notified in advance to the manager, to enable planning.
It is also the responsibility of the Manager to check if the employee has sufficient leaves before
approving the leaves for their respective team.
 Employee Roles and Responsibilities
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The employee is responsible for applying for sanction of leave and obtaining due
approval from the concerned Manager.
The employee is responsible for submitting the approved leave to the HR department
before availing leave (e-mail approval would be fine).
If leave has availed without submission of the leave requisition, the Management has the
right to convert them into loss of pay & take discriminatory action against the employee.
Every employee need to badge there in time & out time every time they enter & leave the
office. Proxy attendance will not be accepted. In case you forget your card, please inform
the Admin regarding your in time & out time.
Please contact the Admin in case you lost your card.
The Company reserves the right to make changes to this policy at any time with or without prior
notice.
LEAVE BALANCES
To obtain your accrued annual leave balance, please contact your Manager who will be able to
share your leave balance at the end of every month or you can also reach Ashwini Shankarappa:
[email protected]
Cast Software India Pvt. Ltd
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