www.RTAchicago.org RTA ASSET MANAGEMENT PROGRAM Transport Chicago June 6, 2014 RTA – REGIONAL FUNDING AND OVERSIGHT OF THREE SERVICE BOARDS McHenry • Chicago Transit Authority (CTA) – nation’s 2nd largest agency by trips Lake • Metra – 4th largest commuter rail agency by trips, largest by track miles Cook Kane DuPage Chicago Cook Will 2 • Pace – largest suburban bus operator • RTA – 3rd largest transit market by trips, 2nd largest by rail network size • Total ~$155 billion in assets RTA’S CONDITION ASSESSMENT PROGRAM HISTORY • Bedrock Improvement Program (BIP), 1987 • Capital Asset Model (1995) • Regional Transportation Asset Management System (RTAMS), 2006 • 2007 RTA MBC Strategic Plan and Legislation Reform • 2010 Baseline Condition Assessment Report 3 • 2013 Strategic plan identifies SGR as key objective CURRENT PROGRAM (CH2M HILL) • Regional asset inventory (type, age, location, utilization, riders served) • Annual condition assessment program (sample) • COST needs analysis and investment prioritization tool • Annual Condition Assessment Report • Monthly meetings with Service Boards, RTA and consultant staff STRATEGIES FOR PROGRAM • Agency commitment and advocacy over the longhaul – RTA Legislation and Strategic Plan • Close collaboration with Service Boards and other stakeholders • Development and refinement of inventories, condition assessments • Deployment of Capital Optimization Support Tool (COST) • Outreach to Decision Makers 6 PREPARATION FOR MAP-21 LEGISLATION 11 Inventory Asset Condition Decision Support/ Prioritization Performance Measures CAPITAL ASSET CONDITION ASSESSMENT Assessment determines the future replacement, rehabilitation, and capital maintenance costs Clarifies strategic investment to bring facilities into a State of Good Repair (SGR) 7 Assists the RTA to obtain needed capital funding CURRENT ASSESSMENT EVOLUTION Year 2 Year 1 2009-10 4/11 6/12 6/14 6/13 2012 Assessment 6/16 6/15 2014 Assessment Current Status: Well underway in “Year 3” 7 Year 5 2015 Assessment 2013 Assessment Baseline Assessment Year 4 Year 3 2016 Assessment SERVICE BOARD INVENTORIES ARE CONTINUOUSLY BEING IMPROVED • Quantification, valuation and useful lives • 15,000 assets and increasing • Over 1 million data points • Service Board Individual efforts 12 2013 Report Results 10-Year Needs • • • • • Backlog $ 20.0 B Normal Replacement 8.0 B Rehabs 4.4 B Capital Maintenance 1.0 B Total Needs $ 33.4 B APPROACH TO CONDITION IS BOTH PREDICTIVE AND IN-FIELD SAMPLING 9 Billions ASSET CONDITION BY CATEGORY $25 $20.1 B $20 Excellent $15 Good $12.2 B $10.9 B $10 $5.9 B $5 $0 Facilities 10 Marginal Worn $5.7 B 14 Adequate Guideway Elements Stations Systems Vehicles DECISION SUPPORT/PRIORITIZATION Description Conditions Today and Tomorrow $25 $20 $15 $450 Million $600 Million $10 $5 2031 2030 2029 2028 2027 2026 2025 2024 2023 2022 2021 2020 2019 2018 2017 2016 $0 • Current distribution of assets conditions and ages • Future distribution of assets conditions and ages (depending on funding) Budget Support • Prioritized expenditures for next five-year period Impact of proposed budget and Capital Program support 11 Regional Backlog Projections ($B) $30 2015 • “What-if” analysis for backlog, conditions… • Prioritization required as limited funding 2014 Constrained Needs 2013 • Condition Assessment Reports • No funding limit 2012 Unconstrained Needs 2011 Application 2012-2016 Capital Plan RTA 11 RTA CAPITAL PRIORITIZATION SUPPORT TOOL (COST) • Tool to support prioritization of regional capital needs: – Preservation / SGR – Enhancement – Expansion • Supports Annual SGR Report for Region – What is our current SGR backlog? – How will changes in priorities and funding impact the backlog, conditions and performance? • • Support needs based capital planning Developed jointly with service boards: RTA’s COST is Based on FTA’ TERM Lite Model – CTA, Metra and Pace • Approach to be shared with TERM Lite Model 12 MULTI-CRITERIA PRIORITIZATION • Asset prioritization scored based on select criteria – Each criteria scored independently – Criteria scores weighted and summed to determine total score 13 16 14 2032 2031 2030 2029 2028 2027 2026 2025 2024 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 $600 Million $10 $700 Million $5 $0 10% 1.5 0% 1.0 AVL Systems Vanpool ADA Facilities Garages - Site Work ADA Pass Facilities Infrastructure Support Vanpool Drivecam Radio Systems City Paratransit Event Rec ADA Call Center-other Average Condition Rating CTS Percent Exceeding Useful Life 80% Suburb Event Recorders 90% Paratransit ADA Rolling Stock Radio Systems Sub Para Suburb Rolling Stock Non-Revenue Vehicles Fare Collection Para 100% 70% 60% 4.0 3.5 50% 3.0 40% 30% 20% 2.5 2.0 Average Condition Rating FINANCIAL ITS IBS Systems $15 Radio Systems Buses $20 Suburb Road Recorders $25 Fare Collection $30 Bus Pass Pavement Regional Backlog Projections ($B) Percent Exceeding Useful Life DISCUSSION OF TARGETS IS ONGOING SGR PERFORMANCE • Backlog • Asset Condition Distribution • 10 Year Needs • Age Distribution • Required Annual Funding to Attain Specific Goals (e.g. Full SGR in 20 years) • Assets Exceeding Useful Life • Percent Assets in SGR Percent of Assets Exceeding Useful Life vs Average Condition: Pace 5.0 4.5 FUNDING AND CONDITION SCENARIO ANALYSIS $4.0 Expected vs. Required Annual Funding to Attain Specific Investment Goals ($Billions) $3.35 $3.5 $3.0 $2.35 $2.5 $2.64 $2.0 $1.5 $1.32 $1.0 $0.63 $0.5 $1.64 $0.71 $0.71 $0.71 $0.71 Expected RTA Funding Maintain Backlog 20 Years to Full SGR 10 Years to Full SGR $0.0 17 Unfunded Funded WHERE ARE WE NOW?    Decision Tool: Estimates needs for individual assets Real World: SB’s group related asset needs into projects Asset to Project: Seeks to group related assets with SGR needs into logical project groupings (i.e. within the tool) Service Board Assets Assets Not in SGR Prioritized Needs Funded Needs Assets Projects Projects 16 OUTREACH TO DECISION MAKERS • RTA presents the region’s Capital Asset Needs to the RTA Board annually • RTA also presents the region’s Condition Assessment to the RTA Board annually as part of the performance measures report • Ongoing outreach to Service Boards and their management; CMAP and FTA • Getting America to Work (GATW) 18 GETTING AMERICA TO WORK • Members: 99 transit agencies and more • New Members • Virginia Railway Express (VA) • Alaska Mobility Coalition (AK) • Greater Lynchberg Transit Company (VA) • Harrisburg Capital Area Transit (PA) • • Support Transit Parity http://www.gettingamericatowork.com www.RTAchicago.org RTA ASSET MANAGEMENT PROGRAM FIN Bea Reyna-Hickey RTA Senior Deputy Executive Director and Chief Financial Officer, Finance and Performance Management [email protected]>