Mississauga Celebration Square Events Committee Agenda

MISSJSSAUGA
AGENDA
MISSISSAUGA CELEBRATION SQUARE EVENTS COMMITTEE .
THE CORPORATION OF THE CITY OF MISSISSAUGA
MONDAY, JUNE 23,2014-4:30 P.M.
COMMITTEE ROOM A, SECOND FLOOR
300 CITY CENTRE DRIVE, MISSISSAUGA, ONTARIO L5B 3C1
www.mississauga.ca
Members:
Councillor Frank Dale, Ward 4 (Vice-Chair)
Councillor Ron Starr, Ward 6 (Vice-Chair)
Councillor Nando Iannicca, Ward 7
Councillor Pat Saito, Ward 9
Frank Giannone (Chair)
Bruce Kerr
Mario Carbone
Rafay Agha
Ron Duquette
SonjaHidas
Joe Saundercook
Elena Price
Contact: Sacha Smith, Legislative Coordinator
Office ofthe Clerk 905-615-3200 ext. 4516 Fax 905-615-4181
sacha. [email protected]
City/Living Arts Staff:
Paul Mitcham, Commissioner, Community Services
Andrew Whittemore, Director, Culture
Melissa Agius, Manager, Mississauga Celebration Square
Dolores Bartl Hofmann, Senior Communications Advisor,
Anne Murphy, Area Manager, Library Services
Rob Bowslaugh, Manager, Facilities Maintenance
Andy Wickens, Manager, Parks Operations
Joanne Foote, Youth Coordinator
Linda Keen Lausberg, Director, Performing Arts and Events, Living
Arts Centre
Mississauga Celebration Square
Events Committee
- 1-
June 23, 2014
CALL TO ORDER
APPROVAL OF THE AGENDA
DECLARATIONS OF CONFLICT OF INTEREST
DEPUTATIONS
MATTERS CONSIDERED
1.
Approval of Minutes of Previous Meeting
Minutes of the Mississauga Celebration Square Events Committee meeting held on
April28, 2014.
2.
Mississauga Celebration Square Strategic Plan
Michael Tunney, Cultural Research Coordinator and John Ariyo, Supervisor, Research &
Projects to provide an update on the Mississauga Celebration Square Strategic Plan.
3.
Approval of Festival Applications for Mississauga Celebration Square Fall/Winter 2014
Corporate Report dated April 17, 2014 from the Commissioner of Community Services with
respect to the 2014 Mississauga Celebration Square Spring/Summer Calendar.
Recommendation
That the Corporate Report dated April 17, 2014 from the Commissioner of Community
Services entitled, "Mississauga Celebration Square 2014 Spring/Summer Calendar" be
received for information.
4.
2014 Mississauga Celebration Square Application Approval Group
Memorandum dated June 18, 2014 from the Legislative Coordinator regarding appointing
three (3) members to represent the Committee on the Mississauga Celebration Square
Application Approval Group.
5.
Resignation from Mississauga Celebration Square Events Committee - Mario Carbone
Email dated May 12, 2014 from Mario Carbone advising of his resignation from the
Mississauga Celebration Square Events Committee.
OTHER BUSINESS
ADJOURNMENT
;.
MISSISSAUGA
Mississauga Celebration Square
Events Committee
JUN 2 3 201,
MINUTES
MISSISSAUGA CELEBRATION SQUARE
THE CORPORATION OF THE CITY
MONDAY, APRIL 28,2014COMMITTEE ROOM A, L)LJ,~\.Jl
300 CITY CENTRE DRIVE, MISSISSAUGA,
Members Present:
(SHhidan College Representative)
(Square One Representative)
a Hidas
ananee Savuntharanathan (Mississauga Youth Advisory
Committee Representative)
Mississauga Celebration Square
Events Committee
- 1-
April28, 2014
City/Living Arts Staff:
Paul Mitcham, Commissioner, Community Services
Andrew Whittemore, Acting Director, Culture
Melissa Agius, Manager, Mississauga Celebration Square
Paul Damaso, Manager, Cultural Operations
Karen Ferreira, Supervisor, Mississauga Celebration Square Events and
Promotions
Andy Wickens, Manager, Parks Operations
Joanne Foote, Youth Coordinator
Linda Keen Lausberg, Director,
Arts Centre
Mississauga Celebration Square
Events Committee
- 1-
April28, 2014
Councillor Starr chaired the meeting in the absence of the Chair.
CALL TO ORDER - 4:32 PM
APPROVAL OF THE AGENDA
Councillor Starr advised of a memorandum regarding the Mississauga Celebration Square food
services hours of operations that should be added to the agenda.
Amended/Approved (R. Duquette)
DECLARATIONS OF CONFLICT OF INTEREST- Nil
DEPUTATIONS
MATTERS CONSIDERED
1.
Approval of Minutes of Previous Meeting
Minutes of the Mississauga Celebration
February 24, 2014.
Approved (M. Carbone)
2.
to provide an update on the Mississauga
of the project goal and outcomes, project scope, stakeholder
noted the revised timelines to complete the Strategic Plan,
for Council approval in February 2015. He further spoke
to participate in the focus groups held at the Central Library and
key findings from the engagement process.
concern that some members may not be available to attend the
groups. Mr. Tunney advised that he could follow up with members that
could not attend any of the sessions to get their feedback.
RECOMMENDATION
That the PowerPoint presentation and update by John Ariyo, Supervisor, Research and
Projects and Michael Tunney, Cultural Research Coordinator with respect to the
Mississauga Celebration Square Strategic Plan be received for information.
Received (Councillor P. Saito)
MCSEC-0007-2014
'b
\ C-
Mississauga Celebration Square
Events Committee
3.
- 2-
April28,2014
Mississauga Celebration Square 2014 Spring/Summer Calendar
Corporate Report dated April 17, 2014 from the Commissioner of Community Services with
respect to the 2014 Mississauga Celebration Square Spring/Summer Calendar.
Karen Ferreira, Supervisor, Mississauga Celebration Square Events and Promotions provided
an overview of the 2014 Spring/Summer calendar for the Square. She highlighted the movie
nights, fresh air fitness, World Cup Tournament public viewings, CPR Training on the Square,
Pan Am 2015 Games one year countdown, Rockumentary Fridays, Soundbite, Canada Day
Celebrations and festivals on the Square.
In response to a question from Councillor Starr
explained that the events would be included on a "'V'J"'~'"';"
to filter the information and synchronize to a npt•cr.t"l<ll'''l"'
Councillor Iannicca commented on the large number
Agius, Manager, Mississauga Celebration Square
between May- September and majority ofthe
for
Paul Damaso, Manager, Cultural Operations noted that the
the application approvals for the Square as
Mario Carbone and Ron Duquette expressectccmc:err
festivals and that alternative venues
noted that currently staff '-'H'-'·VUJ.
Commissioner, Community
groups to grow and not be
...._,~uu.=,
Ms. Ferreira
provide the option
Melissa
booked
may outgrow some of the
groups to utilize. Ms. Agius
locations. Paul Mitcham,
..,u.,,,.n'-'HF,JLHI", as it is important for all the
of a better turnaround process at the Square
s market on the Square on Wednesdays and that
due to the zoning for the area.
. dated April 17, 2014 from the Commissioner of Community
'ssauga Celebration Square 2014 Spring/Summer Calendar" be
Received (M.
)
Recommendation GC- 0008-2014
4.
Celebration Square Food Services Hours of Operation
Memorandum dated April 28, 2014 from Howie Dayton, Director, Recreation with respect to
Mississauga Celebration Square food services hours of operation.
Mississauga Celebration Square
Events Committee
-3-
April28, 2014
Mr. Dayton provided an overview of the memorandum and explained that Con Wheels will
not operate during 2014 and the focus will be on the C Cafe & Patio. He further spoke to the C
Cafe and C Express summer operating hours and issuing permits to food vendors.
Councillor Saito enquired about food service for events after 8 pm. Melissa Agius, Manager,
Mississauga Celebration Square advised that there would be some food presence and noted that
the Crepes vendor would be there and he offers other food items such as chips and ice cream.
Marc Skinner, Manager, Food Services advised that this set-up worked very well during the
holiday break and on the weekends. Mr. Dayton noted that staff review the performance
measures and could do spot checks.
Rafay Agha expressed concern with the language associa~
,
and noted that he found it confusing with the hours. I:I~ ~~ggeste
plain language.
; :.
Q'~Cafe and C Express
ere should be more
Mr. Dayton commented that the type of patron in the s
~~i~~ not intere~t~~)i
Paul Mitcham, Commissioner, Community Services no~~Ji
, ff are trying. t5.
to get a net revenue. He explained that the cart was notJ)rodu .... ··· e. desired revenue and staff
q,~h'at there was push
are trying to build a market around the C Cafe & Patio. He :furt
back from event organizers with the presence
· idea is to have preupper Square to create
arranged parties/events on the patio and
ambiance.
respect to the Mississauga
received.
OTHE
Dayton, Director, Recreation with
Hours of Operation be
MISSISSAUGA
Corporate
liiiiJiii Report
~
Clerk's Files
Originator's
Files
DATE:
June 17, 2014
TO:
Chair and Members of Mississauga Celebration Square Events
Committee
Mississauga Celebration Square
Meeting Date: June 23, 2014
Events Committee
FROM:
Paul A. Mitcham, P. Eng., MBA
Commissioner of Community Services
SUBJECT:
Approval of Festival Applications for Mississauga Celebration
Square Fall/Winter 2014
(Ward 4)
JUN 2 3 201~
RECOMMENDATION: That the Corporate Report dated June 17,2014 from the
Commissioner of Community Services entitled, "Approval ofF estival
Applications for Mississauga Celebration Square (MCS) Fall/Winter
2014" be received for information.
BACKGROUND:
Corporate Policy 05-03-03 "Outdoor Events in the Civic District"
outlines the process for approving event organizers at MCS.
As per the policy, the 2014 approvals group was convened with
representatives from staff and the following members of the MCS
Events Committee:
•
,•
Rafay Agha; and
Frank Giannone.
Three applications were received by the March 30, 2014 deadline. All
applications were forwarded to the approvals group for evaluation.
Mississauga Celebration Square Events
Committee
-2-
June 17, 2014
Evaluations were based on criteria outlined in the policy. Applications
were assessed by the approvals group based on the following matrix:
Event history/references
Cultural Outline of Event
Innovative Programming
Potential for Economic Benefit
Evidence of Organizational Effectiveness
Total Score out of 100%
25%
20%
20%
20%
15%
100%
In the case where an event was not previously hosted on City property,
references were contacted and asked to provide feedback. All
feedback was shared with the approvals group.
COMMENTS:
MCS is a high profile, high demand event facility. Due to the volume
and quality of applications, as well as the resources available, not all
event requests can be accommodated. Upon review of the
applications, the committee recommended one of the three
applications be provided a booking at MCS.
The Committee did not believe 2 applications met policy
requirements, nor that sufficient information to warrant acceptance
was provided. A summary of the approved recommendation is
provided in Appendix 1.
STRATEGIC PLAN:
Supporting community festivals at Mississauga Celebration Square
delivers on the City ofMississauga's commitment to create vibrant
public spaces in the downtown and supports the Strategic pillars of
Connect and Belong.
FINANCIAL IMPACT:
There is no financial impact.
CONCLUSION:
Based on the process for approving applications for use of
Mississauga Celebration Square outlined in Corporate Policy 05-03-03
"Outdoor Events in the Civic District", an approvals group was struck
to evaluate the three applications submitted for events during the 2014
Fall/Winter season. This resulted in the approval of one application.
Mississauga Celebration Square Events
Committee
ATTACHMENTS:
Appendix 1:
-3-
June 17, 2014
Mississauga Celebration Square Recommendations,
Fall/Winter 2014 Season
Paul A. Mitcham, P. Eng., MBA
Commissioner of Community Services
Prepared By: Melissa Agius, Manager of Events, Mississauga
Celebration Square
J_b
l~sfusauga
Celebration Square
Recommendations, Fall/Winter 2014 Season
NAME OF EVENT
Chica Festival
Appendix 1
ORGANIZATION
DATE
Plan Canada - Because October 11, 2014
I am a Girl and
Createabuzz
Promotions & Events
AMELimited
DIWALI USTAV &
Fireworks
MAHARAAS
AMELimited
celebrating Dandiya &
Dushera
October 24, 2014
October 5, 2014
RECOMMENDATION
Approve
NEW/RETURNING
Returning
Not recommended for
approval
Not recommended for
approval
New
New
Memorandum
TO:
Chair and Members of Mississauga Celebration Square Events Committee
FROM:
Sacha Smith, Legislative Coordinator
DATE:
June 18, 2014
SUBJECT:
2014 Mississauga Celebration Square Application Approval Group
Mississauga Celebration Square
Events Committee
JUN 2 3 201~
The Mississauga Celebration Square Events Committee is required to appoint three (3) members
to represent the Committee on the Mississauga Celebration Square Application Approval Group
to review and evaluate event applications for the 2015 season. Representatives should not have
any affiliations with the groups that have submitted or plan to submit applications for the Square.
Legislative Coordinator
Legislative Services Division
5.
Sacha Smith
To:
Subject:
M. Carbone
RE: Moving from Mississauga
Mississauga Celebration Square
Events Committee
JUN 2 3 2014
From: M. carbone
Sent: 2014/05/12 10:27 AM
To: Sacha Smith
Cc: 'Frank Giannone'; Mario Carbone
Subject: RE: Moving from Mississauga
Thank you very much for responding back, I thought that would be the case and I fully
understand. This e-mail will be my official notice that I am resigning from the Mississauga
Celebration Square committee because of my move out of the city. I really appreciated the
opportunity to be involved and I hope I was able to make a contribution to the growth of the square.
If you ever have to reach me in the future, I have attached an alternate e-mail in the cc box
) so please update your records.
Sincerely;
Mario Carbone
1

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