Rental Agreement Event Date __________________________________Type of Event _________________________________________ Event Hours _________________________________Approximate Number of Persons Attending __________________ Contact Person ______________________________ Email _______________________________________________ Phone _____________________________________ Alt. Phone ____________________________________________ Address ____________________________________ City_________________________ State_______ Zip _________ Veranda Rental Fees Below are fees for use of The Veranda for up to 6 hours reception time: □ Saturdays………………………………………………………………….$3200 + tax (6% sales tax) □ Fridays & Sundays……………………………………….…….………...$2600 + tax (6% sales tax) □ Monday – Thursday………………………………………….….….……$1800 + tax (6% sales tax) Includes: Main Level Veranda, Garden Patio, all dining tables, chairs, and setup / clean up of these items on the day of your event. Also included; access to our bridal suite the entire day of your event and a Base Coordination Package with 1928 Planning Co. If hosting your wedding ceremony onsite in our Garden Patio, additional time will be allotted for use of the space beyond the contracted 6 hours. □ Garden Patio Ceremony…………………………………………………$250 + tax (6% sales tax) Any additional services/rentals, other than those listed above, that are provided by 1928 Planning Co. or Schades of Light Decorating will be outlined in a separate agreement. Policies * White Space Events (WSE) is the event management company of The Veranda @ The Whitcomb. This contract is entered into between White Space Events and the Client 1. WSE, The Whitcomb, and its officers, representatives and/or members shall not be liable for any and all accidents, injuries, within the building, The Veranda, or any part of the property. 2. WSE, The Whitcomb, and its officers, representatives and/or members shall not be liable for any lost or stolen items. Policies, Cont ’d 3. WSE, The Whitcomb, and its officers, representatives and/or members shall not be liable for any noise violations by any amplified music or sounds. 4. No Veranda property can be removed from the premises at any time. 5. The party signing this agreement (Client) shall be responsible for and must reimburse all damages to The Veranda or Whitcomb caused by guests or 3rd party vendors. 6. Client shall be responsible for obtaining liability insurance for the date of the event, including host liquor liability. White Space Events, Sunset Coast Events, LLC and WTC Sub LLC must also be named as other insured on the policy. For policy information/purchasing, visit www.WedSafe.com. 7. Catering for any event at The Veranda is to be offered exclusively by CK Catering LLC. 8. No beverages are to be brought into or taken out of The Veranda, other than alcohol designated for the event. All alcohol designated for the event must be handed over to the bartenders upon arrival. 9. All alcohol must be sealed while being brought into or taken out of The Veranda. 10. No alcoholic beverages may be brought outside The Veranda onto public sidewalks or streets, or into The Whitcomb main building. 11. Any music is to cease playing at 11pm, and the premises must be vacated by 11:30pm. We require you to follow local city ordinances for amplified noise restrictions. 12. Music volume levels must be restricted from the hours of 7:30-8:30pm on Fridays and Sundays in which the Howard Band Shell is in use (concert season is last weekend in June—Labor Day weekend). 13. Setup for your event will be completed by 11:00am the day of the event. 14. 14 days before the event, the client must confirm the final guest count guaranteed for the event. After that date, the guest count may only increase. 15. WSE is not responsible for failure to perform under the terms of this agreement due to acts of public authority or “acts of God”. All efforts will be made to minimize this probability. 16. Client, or their representative, will arrange decorating times/vendor delivery times with 1928 Planning Co. staff prior to the event date. If you will be hanging your own decorations from the ceiling/railings a decoration waiver (attached) must also be signed and returned. 17. Client agrees to remove all items/decorations brought into The Veranda on the same night of the event unless arrangements with 1928 Planning Co. staff have been made prior to event date. Policies, Cont ’d 18. WSE may take photos during set up/take down/or during the actual event. These images remain WSE’s property and may be used for advertising. 19. WSE/1928 Planning Co. staff reserve the right to prohibit décor/rental items/equipment that may be harmful or destructive to Veranda property. 20. Client acknowledges that he/she is responsible for the actions of guests and will not allow them to engage in illegal activities or behavior that interferes with The Veranda/The Whitcomb operations or neighbors. Payment Terms 1. One signed copy of this agreement must be returned with a NON-REFUNDABLE deposit of one-half of the rental fee + the $500 catering deposit. If paying by check, please make checks payable to: White Space Events. Please mail signed agreement and deposits to: White Space Events 509 Ship Street, St Joseph, MI 49085. 2. All remaining funds due must be paid 1 week prior to the event. Should there be an outstanding balance to White Space Events or 1928 Planning Co., either company reserves the right to cancel the event. 3. White Space Events accepts cash, checks, or credit cards for payment. 4. A fee of $25.00 will be charged on checks returned for non-sufficient funds. I have read this agreement and hereby agree to the above terms and policies for renting The Veranda @ The Whitcomb. Signature ________________________________________________________ Date ___________________________ Client Signature_________________________________________________________ Date___________________________ White Space Events Representative Veranda Decoration Waiver Clients wishing to decorate The Veranda without a 1928 Planning Co. or Schades of Light Decorating contract agree to abide by the following terms: 1. Client, or their representative, will arrange decorating times with 1928 Planning Co. staff prior to the event date. 2. WSE/1928 Planning Co. staff reserve the right to prohibit décor/rental items/equipment that may be harmful or destructive to Veranda property. 3. Client agrees to remove all items/decorations brought into The Veranda on the same night of the event. 4. Client agrees to return The Veranda to the same condition it was in prior to their event. If hanging items, all strings etc. must also be removed from the ceiling/railings. Should you fail to meet the terms of this waiver, you authorize White Space Events to charge your credit card on file for a damage/clean-up fee of $100. Any decorations/items left at The Veranda will become property of White Space Events. Signature_________________________________________________________ Date___________________________ Client Signature_________________________________________________________ Date___________________________ White Space Events Representative Please fill out this form and return it to White Space Events either in person, by mail or by fax at (847)-463-0549. Please be sure that all information is accurate and can be easily read. DATE ___________________________ To Whom It May Concern: I authorize White Space Events to keep on file my: (circle one) VISA Credit card number MASTERCARD _____ - Exp. Date______________________ DISCOVER _____ - AMERICAN EXPRESS _____ - ________________ 3 digit CCV ___________ Month/Year This card will not be charged without notification and your permission. _______________________________________________________________________ Print name as it appears on the credit card _______________________________________________________________________ Billing Address _______________________________________________________________________ Billing City Telephone: Day State Zip Code Cell ____________________________ _______________________________________________________________________ Signature
© Copyright 2024 ExpyDoc
