BOARD OF rIRE COMMISSIOI\ERS
DavidHumke, Chairman
Bonnie Weber, Vice-Chairman
KittyJung
Marsha Berkbigler
Vaughn Hartung
FIRE CHIEF
Charles A. Moore
ASSISTANT DISTRICT ATTORNEY
Paul Lipparelli
NOTICE OF JOINT MEETING AI\D AGENDA
TRUCKEE MEADOWS FIRE PROTECTION DISTRICT
SIERRA FIRE PROTECTION DISTRICT
5:00 p.m.
Tuesdav. June 17.2014
Complex, Commission Chambers
County
Administrative
Washoe
f001 E. Ninth Street Reno" Nevada
NOTB: Items on the agenda may be taken out of order; combined with other items; removed from the agenda; moved to
the agenda of another meeting; moved to or from the Consent section; or may be voted on in a block. Items with a
specific time designation will not be heard prior to the stated time, but may be heard later.
The Washoe County Commission Chambers is accessible to the disabled. If you require special armngements for the
meeting, call the County Manager's Office, 328-2000,24-hours priorto the meeting.
Time Limits. Public comments are welcomed during the Public Comment periods for all matters, whether listed on the
agenda or noto and are limited to three minutes psr person. Additionally, public comment of three minutes per person will
be heard during individual action items on the agenda. Persons are invited to submit comments in writing on the agenda
items and/or attend and make comment on that item at the Board meeting. Persons may not allocate unused time to other
speakers.
Forum Rstrictions and Orderlv Conduct of Business. The Board conducts the business of the District and its citizens
during its meetings. The presiding officer may order the removal of any person whose statement or other conduct disrupts
the orderly, effrcielrt or safe conduct of the meeting. Wanrings against disruptive comments or behavior may or may not
be given prior to re,moval. The viewpoint of a speaker will not be restricted, but reasonable restrictions may be imposed
upon the time, place and manner of speech. Irrelevant and unduly repetitious statements and personal attacks which
antagonize or incite others are examples of speech that may be reasonably limited.
Responses to Public Comments. The Board can deliberate or take action only if a matter has been listed on an agenda
properly posted prior to the meeting. During the public comment period, speaken may address matters listed or not listed
on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Board.
However, responses from Board members to unlisted public comment topics could become deliberation on a matter
without notice to the public. On the advice of legal counsel and to ensure the public has notice of all matters the Board
will consider, the Board members may choose not to respond to public comments, except to correct factual inaccuracies,
ask for staffaction or to ask that a matter be listed on a future agenda. The Board may do this either during the public
comment item or during the following item: 'o*Commissioners'/Chief s Announcements, Requests for Information,
and Statements Relating to ltems Not on the
Topics for Future
AGEI\DA ITEM
8Y
IMFPD
-
SFPD Joint BOFC Agenda, June 17, 2014
Page 2 of 3
Pursuant to NRS 241.020, the Agenda for the Board of Fire Commissioner Meetings has been posted at the following
locations: Washoe County Administration Building (1001 E. 9ft Street, Bldg. A), Washoe County Courthouse-District
Court Administrator/Clerk of Court (75 Court Street), Washoe County Central Library (301 South Center Street) and
Sparks Justice Court (1675 East PraterWay).
Support documentation for the items on the agenda, provided to the Board
of Fire Commissioners is available to
-.*bo. of the public at the District's Admin Office (1001 E. 9th Street, Bldg. D,2od Floor, Reno, Nevada)
Maureen O'Brien Program Assistant, phone (775) 328-3605 and on the County's website at
www. washo ecounty.us/bcc.
for possible action as if the words "for possible
action" were written next to each item (NRS 241.020). An ite,m listed with asterisk (*) next to it is an itein for
which no action will be taken.
All
ite,ms numbered or lettered below are hereby designated
5:00
p.m. *1. Call to order/roll call for each entify.
*2.
Public Comment. Comment heard under this ite,m will be limited to three minutes per person
and maypertain to matters both on and offthe Board of Fire Commissisners agenda. The District
will also hearpublic comment during individual action iterns, with comment limited to three minutes
perperson. Comments are to be made to the Board of Fire Commissioners as a whole.
3. Consent Iteins:
A) Approval ofminutes from Board of Fire Commissioners meeting of May 13,2014.
B) Authorize the renewal of the Property and Liability Insurance Policy for the Truckee
Meadows Fire Protection District with the Nevada Public Agency lnsurance Pool, for one year
beginning July 1, 2014 for an annual pre,mium of $110,639.64.
*4. Fire Chief Report:
A) Report and discussion related to ISO Public Protection Classification
B) Review of Automatic Aid offsr to City of Reno.
Summary Report
5. Approve Change OrderNumber 2forthe construction of the "Mogul Fire Station #35" locatedat
10201 West Fourth Steet, Reno,
NV
89523 [$100,538.00, Funding Source- TMFPD Construction
Fund 2801. (Commission Dist'ict 5)
6. Discussion
and action on Resolution creating the Truckee Meadows Fire Protection District Siclg
Annual and Comp Be,nefits Fund as of July 1,2014.
7. Recommendation to approve a sole source contract with Bound Tree Medical for Emergency
Medical Services supplies and the Operative IQ Software Program for Inventory Asset, and Fleet
Maintenance and Manage,ment.
following agenda items tl8 and #9 will be heard by the Washoe County Board of Commissionerc who
will convene as the Board of County Commissioners and the Board of Fire Commissionersfor the Sierra
Fire Protection District and Truckee Meadows Fire Protec'tion Districl
The
8. Approval of the Interlocal Agree,ment - RAVEN Fire Training, Monitoring and Suppression
Personnel and Equipment between the County of Washoe on behalf of the Washoe County Sheriffs
Office, Truckee Meadows Fire Protection District and North Lake Tahoe Fire Protection District
[$65,000 and $10,000 respectively] for the provision, whe,n requested of a helicopter or other aircraft
TMFPD
- SFPD Joint BOFC Agenda, June 17, 2014
Page 3
of3
and personnel and approve reimburssment for services rendered throughout the year by the Washoe
County SherifPs Office to be paid in accordance with the Interlocal Agreement to the Washoe
County Sheriffs Office Regional Aviation Unit (RAVEN), and if approved, authorize the Finance
Division to make the necessarybudget adjustments. (All Commission Disfricts)
and possible action on Amended Cooperative Agree,rneirt between Truckee Meadows
Fire Protection District and Storey County to provide for cooperative use of fire protection capital
assets and automatic aid service; and possible adoption of a resolution to change the boundary line
betwee,n Washoe and Storey Counties in the area of the Truckee River and the Tahoe Reno Industrial
Park authorized by SB 272 of the 2013 Nevada Legislature and as described in Section 1.5 ofthe
9. Discussion
bill.
*10. Commissioners'/Fire Chief s announcements, requests for information, topics for future
agendas, and state,me,lrts relating to ite,ms not on the Agenda. (No discussion among Commissioners
will take place on this ite,m).
*11. Public Comment. Comment
heard under this item will be limited to three minutes per psrson
and maypertain to matters both on and offthe Board of Fire Qsmmissioners agenda. The
Commission will also hearpublic comment during individual action ite,ms, with comment limited to
three minutes pe,r person. Comments are to be made to the Commission as a whole.
12. Adjoumment.
BOARD OF FIRE COMMISSIOII"ERS
TRUCKEE MEADOWS FIRE PROTECTION DISTRICT
SIERRA flRE PROTECTION DISTRICT
TUESDAY
1l:00 a.m.
MAY 13,2014
PRESENT:
David Humke. Chairman
Bonnie Weber" Vice Chairperson
Marsha Berkbigler. Commissioner
Yaughn Ilartunq. Commissioner
Kittv Jung. Commissioner
Nancv Parenl Countv Clerk
John Slaughter. CountY Manager
Paul Lipparelli" Lesal Counsel
l4{3F
AGENDA ITEM 2
Asenda Subiect: "Public Comment FgruEnt heard under this item will be limited
pertain to matters both on and off the
to three minutes per percon "*A
Commission agenda. The Di{igtrill-also hear public comment during individual
action items, with comment liifttef to three minutes per person. Comments are to
tpd
be
made
tfiffi::.',",n"
ca, rorpubric comment.
agenda item No. 5 will be heard by the Washoe County
who will convene as the Board of County Commissioners and
Commissioners for the Siena Fire Protection District and the
Fire Protection DistricL
Board of
the Board
AGENDA ITEM 5
Aeenda Subiect: "Presentation, discussion and possible action to accept a report
from the BIue Ribbon Committee on Regional Fire Services. (All Commission
Districts)."
Fire Chief Charles Moore stated that the Blue Ribbon Committee @RC)
worked tirelessly over the past nine months and noted there were several BRC members
present.
MAY 13,2014
PAGE
1
Don Givins, Emergency Services Consulting International @SCI)
Sr.
Associate, and Sarah Chvilicek, BRC Chairperson, conducted a PowerPoint presentation,
which was placed on file with the Clerk. The presentation highlighted the tasks of the
BRC, the regional agencies involved, and the l0 key furdings which included: fire agency
boundaries were efficient; how fiscal constraints impact service; how stafling and
risk/cost werc disconnected; how non-standardized response protocols lead to greater
expense; how efficiency and effectiveness were sacrificed for local control; volunteers
should not be separate and autonomous; personnel and labor agreements could negate
efficiencies; grants were a necessary, but unreliable revenue stream;
improvements were available; and, miscellaneous issues, opportunities, chal
the
four regional options, and the BRC recommendations.
status
Commissioner Berkbigler asked if discussions
(REMSA).
were occurring with the Regional Emergency Medical Services A
Emergency
John Slaughter, County Manager, replied that response status
Commissioner
Medical Services (EMS) information was discussed in the
Berkbigler was concerned because the Reno Fire
and the Sparks Fire
Ds browned-out
Deparfinent (SFD) did not participate in the BRC. She
if this report was
stations could directly impact the County's ftre
had not been discussed,
being prqvided to the regional partners. Mr. S
Berkbigler stated there
but the report could be provided to other
were safe from fires.
was nothing more important than ensuring that
Commissioner Hartung u$$gilfcerned about the Legislature forcing
regionalization. He said the report out[qlhfry key features that could lead to a greater
spirit of cooperation. He asked irt\e$Activity Units (PAUs) compared to the system
cunently used by REMSA. It(lpltls-replied that the systems were not significantly
different. He said REMSA use\Systems Status Management where locations were
statistically identified whe(the Call volumes typically occurred. He commented that
EMS was very humanad{@4driven, making it predictable; however, fire was less
predictable. He
fire service did not lend itself to a pure implementation
of a Systems
or fixed posting locations. Commissioner Harfung
understood how
worked with EMS and how fire responded, but he was unclear
as to how
be applied directly to fire. Mr. Givins stated that PAUs should not
the foundational response capability. The foundational response
be used
to assume the fire risks that existed throughout the Community and the
to be deployed in a manner that provided a critical mass for those
to arrive in time to affect a change.
Commissioner Weber suggested a community-wide meeting to present the
reporf and then return to the respective entities to work together and arrive at the
recommendations.
Chairman Humke commented that many reports had been completed. He
said they should all be sent to the Legislative Counsel Bureau (LCB) to educate them on
the issues since they were not hesitant about delving into local government. He also
PAGE 2
MAY 13,2014
hoped to stifle the discussions that all local governments did was fight and bicker. He
said he was proud of the County and how the County approached fire services and
consolidation. Chairman Humke suggested that the report be presented to the Citizen
Advisory Boards (CABs), Neighborhood Advisory Boards (NABs), the Community
Advisory Board and Homeowners Associations (HOAs), which he felt would be better
than a community-wide meeting. Ms. Chvilicek replied that the BRC was prepared to
make presentations to all those associations. Chairman Humke thanked each of the BRC
members.
Commissioner Jung said Finding No. 3 stated that staffing funo,
National Fire Protection Association (NFPA) 1710 compliant andlor sustaiffigsYtre
asked what that meant and to what agency did it reference. Mr. Givi
that
bomment referred to the region and not one particular agency. He explg[fffiat NFPA
1710 was a consensus standard adopted in 2001, which identified
response
times in intervals and optimum staffing levels by unit. He said
in the
County were closer than others, but there seemed to be a
between the
closeness and the lack of sustainability. Commissioner J
ing No. 3 also
stated a lack of balance between an accepted level of
acceptable cost of
protection. Mr. Givins explained if an organization
decision that it
would not ty to achieve aNFPA l7l0 because it was
there would have to
be some standard that guided the organization$6germiof staffing and deployment of
resources. He said there should be an evaluatj( ffihe risk and the cost, which could
vary from community-to-community, based {tffitisk and the tax base. It required the
elected officials to have a clear understanfffufihe risks in their community and costs of
providing service to mitigate those risNffirhfr thag he said the community needed to be
educated about the risks *O rffiqrtS*iated with mitigating those risks.
commis-sionnlM:9,":-t::t':tty:':111iTl11__Y:9.y.::
stated that was the dupliclQn of'capital assets and infrastructure. Commissioner Jung
asked if each of the padfficontributed money to the HazMat Team. Chief Moore
replied that
theyaraffiiftgdffir funding and contributions of material, faining and
ung asked if the contributions were equal and who were the
replied that the participants were the Cities of Reno and Sparks
proportionate; however, it was an agreement to contribute their
Jung asked if the volunteers were a liability for the tarpayers in
and financial liabilities. Mr. Givins said there was a gap with the
in the volunteer training progr:rms, but by assimilating the volunteer
into a combined TMFPD/SFPD, the opportunity would be there to train
to the same standard and expect performance to be at the same standard.
Commissioner Jung questioned tax equalization that was listed under the challenges. Mr.
Givins explained if a regional effort required tax eqtnlization, as in any regional effort
some citizens would pay more than others, which would be a subsidy issue and would
need to be addressed. Commissioner Jung asked if a dedicated revenue source was
discussed for other entities if they regionalized. Ms. Chvilicek replied that was discussed
at length. She commented there needed to be transparency so taxpayers knew where their
money went in order to make an informed decision on the tlpe of protection they desired.
and the
expertise.
MAY 13,2014
PAGE 3
Commissioner Jung stated that any partners would need to have a dedicated revenue
source. She asked how Mutual or Automatic Aid Agreements could be equalized. Mr.
Givins replied that automatic aid was discussed, but could potentially hurt other agencies
with financial impacts, or if there were wide disparities in automatic aid that an annual
true-up could complete.
Commissioner Jung inquired how the County could be established as a
Fire Adaptive Community and suggested that topic be placed on a future Board agenda.
Mr. Givins stated there was a process to establish a Fire Adaptive Communitygltlined
on the University of Nevada, Reno (JNR) Cooperative Extension website. fflTh*tne
U.S. Forest Service also had information listed on their website on formiffigrYre
Adaptive Community. Commissioner Jung commented that incentives p{d#/io be
Commissioner Hartung said the NFPA suggested
across the nation were understaffed and asked on the
agencles
ls versus EMS
for EMS calls
calls. Mr. Givins replied that the average ran between 75
nationally, but he did not have the data for the
ion needed to be
treated as a system and not as independent silos
not cost effective.
Commissioner Hartung said a BRC recommendation
ine the TMFPD and the
SFPD and acknowleagsa that had been attemptfiPhi
said that was correct and
reear co
explained that the TMFPD and the
t3fL
SFPD operated as one fire department.
1"-::-?:::yJ:fi:r'i
p;w
s
Commissioner Weber
that County Legislators would be moving
forward with a recommendation
in regard to fire services. She believed
that a community-wide
to be held for all citizens to have the opportunity
to hear the information and the
the same time.
call for public comment, Debra Sheltra thanked the
BRC for their wo$<
and have a Bill
at the last sessi
as
She suggested the Board take a proactive approach
(BDR) ready for the next [rgislative Session since the bill
bine the TMFPD and the SFPD never made it to a hearing.
AMrrn
Steward spoke on combining all public safety mechanisms such
REMSA. He said conversations were a big part of the equation and
crHE oublic relations to cover nublic safetv-
g& @frW%"a
fufrWfud
::::#,;;':::;_ed,ha,
Mr
s,eward, wh. is a
firefighter with the TMFPD, attended to an individual who became ill during the National
Day of Prayer celebration at the County Complex. He said Chief Moore also coordinated
first aid efforts on the individual.
J. Edward Parker stated that the TMFPD was an excellent organization.
He spoke on the history of fires in the area and a ballot proposition to consolidate fire
PAGE 4
MAY 13,2014
services. He urged the Board to move forward with a consolidated fire agency that would
be governed by an independent fire service.
12t52
o.m.
Commissioner Weber temporarily left the meeting.
Chief Moore said he was proud of the BRC and noted they remained
independent, nonpartisan and analytical throughout the entire process.
On motion by Commissioner Berkbigler, seconded by Comnligsioner
Harfirng, which motion duly carried with Commissioner Weber absen! it was dlQred
that Agenda Item 5 be accepted
{Dt
'f!f**'f,fr**_fr\{r
Later in the meeting, Commissioner Weber
report.
reoort.
r4{sF
AGEi\rpA rrEM
4A
Asenda Subiect: "Fire chief Report
"**g$Qotance
(\Y
of the
ftI\t
- A) TMFrD
dlamp
A'v
2014.
Captain Scott Stevenson gave an
iew of the Truckee Meadows Fire
Protection District (TMFPD) Kids Fire
flHe explained that the Camp was a
joint effort between Local 3895, the Di
ashoe County Parks. He said it was a
three-day, two-night camp held at Ca
and open to all 1l to 14 year olds
who were County residents. He $xpl
activities that would be covered and that
the application fee may be cov
lly reduced by donations and scholarships.
12:58
p.m.
Comm
There
returned.
taken or public comment on this item.
a
ble Closed Session pursuant to NRS 2EE.220 for the purpose
management representatives labor matters and negotiations."
ffi
16d.mY
On motion by Commissioner Weber, seconded by Commissioner Jung,
whiclnotion duly carried, it was ordered that the meeting recess to a closed session for
the p'urpose of discussing with management representatives labor matters and
negotiations.
4:55
p.m.
The Board returned with Commissioners Jung and Berkbigler absent.
MAY 13,2014
PAGE 5
I44TF
AGEITDA ITEM 3A
Agenda Subiect: "Approval of minutes from Board of Fire Commissioners meetings
of March 25 and April8,2014;'
There was no public comment on this item.
On motion by Commissioner Weber, seconded by Commissioner Hartung,
which motion duly carried with Commissioners Berkbigler and Jung absentait was
ordered that Agenda Item 34 be approved.
\
14-6EF
AGENpA rrEM
Aeenda Subiect: "Fire Chief
48
1or)
Report-B) Update on the Mogul
Fire Chief Charles Moore submiued and
Mogul Fire Station Development costs, which was placed on
Chief Moore read an e-mail
hogram that stated it was a wonderfi,rl program and m
!
Ft."#U]r."
^f \,/
dffi,n"o
the Clerk.
orthe
ict for their Ash
Can
iated. He noted that the
after their use to avoid
5:03 p.m.
There was no
*,,q1@fYrblic
comment on this item.
fotlow*gM$n"*
The
No. 6 will be heard by the Washoe County
Board of Commissioners wlqqo wiffonvene as the Board of County Commissioners and
the Board of Fire Commffirgrs for the Sierra Fire Protection District and Truchee
Meadows Fire
1449F
use
possible action or direction to staff on a plan for the
aid to provide assistance to neighboring fire agencies. @equested
Hartung).rr
of
by
Fire Chief Charles Moore explained that a fee schedule was imbedded in
the Airnual Operating Plan (AOP) with the U.S. Forest Service, the Bureau of Land
Management (BLM) and most of the other neighboring agencies. He indicated when an
extended and protracted incident occurred that fee schedule was used to base the costs.
Commissioner Hartung clarified that this item was also requested by
Chairman Humke.
PAGE 6
MAY 13,2014
Chairman Humke said it was difficult to quantiff costs. He indicated that
it may not be lawful to grant services to another entity.
he received e-mails stating
Commissioner Berkbigler felt that automatic aid should be done; however,
if it was legal to offer automatic aid to the City of Reno if they
did not reciprocate automatic aid back to the County. She asked if the proposal would
offer free aid for a six month period.
questions had been raised
Chairman Humke explained that his intent was for an
billing the City for six months. Commissioner Hartung concured. He
said
important to understand the number of priority medical calls and the overall
He suggested maintaining a record on the calls the County responded to
slx
months as well as a record on the value of the calls. It was incumbent
to
service that
assist the City and ensure that the citizens of Washoe County had
could be offered.
5:1.0
p.m.
Commissioner Jung returned to the meeting.
Fire Districts and the
Paul Lipparelli, Legal Counsel, said
which they agreed to
Cities had fairly broad powers to enter interlocal
perform work for one another or exchange
that both entities felt were
fair and reasonable. However, the property
the District would be paying
taxes into the District's budget that would
to another govemment entity
point he said that would become
that was not paying those ta:res. After
in the Fire District that they were
inequitable and potentially cause a claj
without the benefit of a mutually, beneficial,
subsidizing another govemm
the "Public Duty Doctrine" stated once a
bilateral agreement. He
government agency publically
that a certain emergency-type service was
had a right to rely on that service. Mr. Lipparelli
available from that
into an agreement with the City of Reno to provide
said if the County
period of time to gather datr' rt would be a legally,
automatic aid at go
not believe the Board would breach the Public Duty
enforceable
Doctrine. If
was left in place for a longer period of time, and then the
County
to continue the services, it would have to be done carefully so
citizens
on those services would not miss them when they were no longer
Chairman Humke said the General Fund could be used to reimburse the
for the six month period for their services, or collect funds from the City's
taxpayers since they were being benefitted.
Chief Moore explained there were existing provisions in the Mutual Aid
Agreement that could virtually produce the same resulq which required a call to dispatch
from a Reno Battalion Chief to dispatch a unit from the District; however, that response
time would not be as fast as automatic aid. [n order to have automatic aid up and running,
he explained there would have to be certain programming changes in dispatch enabling
MAY t3,20t4
PAGE 7
the dispatcher the ability to see that two calls had to be made, one to the City and one to
the District.
Commissioner Berkbigler asked if that mutual aid was already in place.
Chief Moore replied that agreement was in place with no restrictions on either entity
making those calls. Commissioner Berkbigler remarked since the City was on the verge
of browning-out four key stations for wildland fires, she asked if the District had the
ability to quickly cover those areas in the event of a large wildland fire. Chief Moore felt
that coverage could occur quickly. Commissioner Berkbigler inquired on the dat4glready
being collected on calls. Chief Moore clarified that data on mutual aid was\ing
collected, as defined by the National Fire tncident Recording System; howerdhilVas
different than what the City defined as their mutual aid responses. Qdftrnfdioner
Berkbigler questioned if that information on gathering the mutual aid gdffiion could
be changed, which would help her determine if automatic aid woul${g{to be further
pursued. She said an argument that kept resurfacing stated that th{iytrrovided more
mutual aid to the County than the County provided to the City. qffiil6ore felt that was
untrue because on a mutual aid basis the number of times
had called the City
proportional
talled the County.
was roughly
to the number of times the
District's firefighters,
Commissioner Berkbigler said she had faith in the
but if the data were present it would be easier to
friture.
the Chief to extend automatic
-out stations.
Commissioner Hartung su
and mutual aid directly to the City Council
On motion by
Berkbigler, which motion dul
permission to offer automatic
out Fire Stations to include a six
The
Board of
Truckee
Hartung, seconded by Commissioner
was ordered that Chief Moore be given
aid to the Reno City Council for the brownedtimeframe as an initial test period.
t
item No. 7 will be heard by the Washoe County
convene as the Board of Fire Commissionersfor the
Distric:L
t4-70F
"I)iscussion and action on the Truckee Meadows Fire Protection
Dfln}t[grtative Budget for Fiscal Year 2014-15 and direct staff to return at the
FtYdget Hearing set for May 1.9, 2Ol4;'
Fire Chief Charles Moore conducted a PowerPoint presentation, which
was placed on file with the Clerk. The presentation highlighted the financial overview,
the service level improvements, Sun Valley - Station 15 engine replacement, Water
Tenders, Brush Engines and volunteer facility improvements.
Commissioner Hartung asked if it would be wise to add an additional
reserve firefighter to the Bowers Station. Chief Moore replied that the best use for the
reservists would be at the Mogul Station and Hidden Valley. Commissioner Hartung
PAGE 8
MAY 13,2014
asked if there were any stations that did not have paramedics. Chief Moore responded
that the District had paramedics at all of their stations.
5:40
p.m.
Commissioner Hartung temporarily left the meeting.
There was no public comment on this item.
On motion by Commissioner Berkbigler, seconded by Commissioner
Weber, which motion duly carricd with Commissioner Hartung absent, it was4rdered
directed.
\
The following agenda item No. I wilt be heard by the woqo@ory
that Agenda ltem 7 be accepted and
Board of Commissionerc who will convene as the Board of Fire
Siena Fire Protection
Districl
t4-7tl
AGENpA rrEM
I
orli:$!r"n
Slrrection
fu)o Y"tu\>>
2014."
Fire Chief Charles Moore said
collected their tan revenues and paid the !
(TMFPD) for services within their Distric.Cft-
rhere was no
n
,s
T""tuti"" B,rdg"t for Fiscal Year 2014-15 and direct
Budget Hearing set for rllay 19,
Commi@rc for the
District
at the Final
ire Protection District (SFPD)
Fire Protection District
this item.
5:44p.m. commission"r@Y*"0.
On motion
Weber, which motion
directed.
Commissioner Berkbigler, seconded by Commissioner
was ordered that Agenda Item 8 be accepted and
'd, it
t4-72F
"Approve the purchase of fifty-four (54) P25 compliant 800 MHz
hand* 6fdr Xadios at an estimated cost of $14E,418 from Daily-Wells
O@rMtions Inc., 3440 E. Ilouston Street, San Antonio, Texas 7t219. (Alt
Asenda
f,
S
Co$ission Districts). "
There was no public comment on this item.
On motion by Commissioner Weber, seconded by Commissioner Hartung,
motion
duly
carried, it was ordered that Agenda Item 9 be approved.
which
MAY 13,2014
PAGE 9
t4-73F
AGENDA ITEM 10
Agenda Subiect: "Approval and acceptance of a grant award, on behalf of the
following (11) Volunteer Fire Departments: Cold Springs, Lemmon Yalley,
Palomino Yalley, South Valley, Silver Lake, Wadsworth, Galena, Verdi, Red Rock,
Gerlach, and Peavine, from the Nevada Division of Forestry Volunteer Fire
Assistance Grant Program of fifty-frve (55) Digital Handheld Bendix King DPH
5102X radios valued at $881803 to include an in-kind services match of l0"h
provided through wildland training hours completcd by Truckec Mcadoys Firc
Protection District and direct Finance Department to make any appropriateQget
adjustments. (Atl Commission Districts)."
,(Ot
There was no public comment on this
item.
i\
on motion by Commissioner Weber, seconded by Cq&rQn"r r*n*,
which motion duly carried, it was ordered that Agenda Item l0 bgffinfied and directed.
14.74F
AGENDA ITEM
ffi
11
Aeenda Subiect: "Approval of a Cooperative
corresponding Annual Operating Plan for
between Bureau of Land Management,
District Office and Truckee Meadows Fire
Agreement and
Fire Protection Agreement
ty District Office, Winnemucca
District."
is item would negate the contract with
it would not
Charles Moore explained that
There was no
ment on this item.
seconded by Commissioner
Berkbigler, whiqh%tdhnlr$zcarried, it was ordered that Agenda ltem l1 be approved.
fhe Co"operutiufiftMection Agreement for same is attached hereto and made a part
of the minutes
On mol&n-tf7/Commissioner Weber,
t\gf.-
of Emergency Management (DEM) in the amount of $291415 for the
purpdse of providing a regional Incident Command course in Washoe County and
direct Finance Department to make any appropriate budget adjustments. (All
Commission Districts)."
There was no public comment on this item.
PAGE
TO
MAY 13,2014
On motion by
Commissioner Weber, seconded by Commissioner
Berkbigler, which motion duly carried, it was ordered that Agenda Item 12 be accepted
and directed.
14.:768
AGENDA ITEM 14
Agenda Subiect: "Commissioners'/Chiefs Announcements, requests for
information and identilication of topics for future agendas. (No discussion among
Commissioners or action will take place on this item.)"
There were no Board member comments.
t4-7TF
AGENDA ITEM 15
Aeenda Subiect: "Public Comment. Comment heard under this
to three minutes per percon and may pertain to matters
Commission agenda. The District will also hear public
action items, with comment limited to three minutes pe1
be made to the District as a whole. "
I be limited
and off the
ring individual
Comments are to
W"
**
before the Board, the meeting
DAYID E. HIIMKE, Chairman
Truckee Meadows Fire Protection
District and Sierra Fire Protection
District
NAIICY PARENT, Washoe County Clerk
and Ex-Officio Clerb Truckee Meadows
Fire Protection District and Sierra Fire
Protection District
Mimttes Prepared By:
Stacy Goruales, Deputy County Clerk
MAY 13,2014
PAGE
11
TRUCKEE MEADOWS FIRE PROTECTION DISTRICT
(\l_
CM]ACMAI/
FinanceffiB
STAFF REPORT
Board Meeting Date: June 17,2014
Legal-BC
RiskMgt. DT
I{RN/A
DATE:
May 28,2014
TO:
Truckee Meadows Fire Protection District Board of Fire Commissioners
FROM:
Charles A. Moore, Fire Chief
Phone: (77 5) 328-6123 Email: [email protected]
STJBJECT:
Authorize the renewal of the Property and Liability Insurance Policy for the Truckee
Meadows Fire Protection District with the Nevada Public Agency Insurance Pool, for one
year beginning July 1,2014 for an annual premium of $110,639.64. (All Commission
Districts)
SUMMARY
Authorize the renewal of the Property and Liability lnsurance Policy for the Truckee Meadows Fire
Protection Distict with the Nevada Public Agency Insurance Pool, for one year beginning luly 1,2014
at an annual premium of $110,639.64.
Strategic Objective supported by this item: Safe, Secure and Healthy Communities
PREVIOUS ACTION
In July 2003, the Board approved the membership of the District in the Pool and the Chairman signed an
Interlocal Cooperation Agreement. At the same time, the Board authorized the Risk Manager to place
the District's insurance program with the Pool. The program has been renewed each year.
BACKGROT]NI)
The Nevada Public Agency lnsurance Pool was formed in 1985 pursuant to the insurance laws of the
State of Nevada to allow political subdivisions to pool and jointly administer their insurance programs.
This program provides participating members with property, casualty and surety insurance in a
reasonable, cost-effective manner. Pool membership currently includes approximately 14 counties,12
cities, 14 school districts and 5 towns and special districts throughout Nevada.
The insurance progmm for the District was placed with the Pool in July 2003, following three years of
insurance coverage with three different carriers. The Pool has provided a long-term, stable insurance
program for the District. It has offered to renew the current program for a premium of $110,639.64,
down from $121,945.45, for an overall decrease of approximately 9Yo. The decrease in premium is due
to the reduction of an overall Loss Fund Allocation to all Pool members and a slight decline in
reinsurance costs.
AGENDA ITEM # 38
Truckee Meadows Fire Protection District Board of Fire Commissioners
Page 2 of2
FISCAL IMPACT
The cost for the one-year insurance policy is $110,639.64 and sufficient funding exists in the FYl4-15
Budget.
RECOMMEITDATION
It is recommended that the Board of Fire Commissioners authorizethe renewal of the Property and
Liability Insurance Policy for the Truckee Meadows Fire Protection District with the Nevada Public
Agency Insurance Pool, for one year beginning July 1, 2014 at an annual premium of $110,639.64.
POSSIBLE MOTION
Should the Board agree with staffs recolnmendation a possible motion would be:
"I move to authorize the renewal of the Property and Liability Insurance Policyfor the Truckee
Meadows Fire Protection District with the Nevada Public Agency Insurance Pool, for one year
beginning July 1, 2014 at an annual premium of $110,639.64."
Wells Fargo Insurance Services
ffiffi
Truckee Meadows Fire Protection District
Proposal of Insurance
Property / Casualty and Worker s Compensation
NPAIP
/ PACT
Potiey Term: JulA 7, 2074 to July 7'015
Presented by:
Gem5'A. Roberts, Senior Vice President
Ilrarrdon Lewis, Accpunt Exeeutive
Margo L Ma5 Account Executive
Wells Fargo Ins Services USA,Inc. (REN)
6o4 W, Moanalane
Reno,NV Sgeog-4go3
Office:
(llilBzfrySS
Fax (866) 6tz-844o
nrvrv.rvellsfargo,com/rvf is
Mayz& zor4
'Ihis proposl is merely a descriptivesunrmary 9f covgrage pruvided lry the iusuranee
quotation
.o*puoi"r Ueiug pro#ed and should be used for reference purPlses onlp This is a
it i" oot a binder. 'Itris proposal does not arnend or alter the insurance
"i"J""*c" ".rty]
eontract.
ploase refer to the poliry cofiract for
sPdffe terns, conditlons, Ilmttaliom and enclusions
Trucke Mearbws FlreProtecdotr Dlstdet
Propcrty/Casualty and Workere Compensatlon
InsurancePro1nEat
Wells Fargo Insurance Services
MtyzS,zor4
MAIPanilPAG{
o74t't4lo ort'o!-ti
PremiumSummary
NPAI P (Property/CasualW)
PACT (Workers ComPensation)
OnA
To Be DeterminedonA
QuarterlY Basis
Quarierly Basis
To Be Deterurined
g-edffc gudlons on all @iry teros and conditions
Tlrs corrrage srrmrna,,, neftbo amonde tr6 olters the lnsurane ggntra+
ivun rrrgo-r*omnee-reprtsentadr,e, anilthepollcytteef shouldbara'let'Yeil
Pleae rcfertoihe polioyeontractforspa{ltetenns,
sb[ld
be
relirreil
to your
condtlons,limltatlonsandocludons.
PAGE4
Wells Fargo Instuance Services
MayeS,aor4
TruekeeMeadorcs Flrc?rotectioa Disdct
Itoperty/Casualty and Wotkers Compensation
InsuraneeProPml
MAIPANdPACI
o7'ab14toc7-ot'15
Coverage Proposal
SEE ATTACHED NPAIP/PACT PROPOSAIS
x** please note that the NpAIP's proposal was not updated fot Flood and Earthquake Limits'
IIffi 'rH'ffifltllHl'l;ii?#[]]]]1[ffi'ffi
:ffitaffi
nffi
for Flood and Earthquake Coverages.
CI.AIMS MADEWORDING:
Made coverage form with the NPAIP'
Some of the attached coverages could be issued on a Claims
Listed belorv are some elements of a claims-made form:
1.
.,claims-made' form, the policy that in effect at the time that a claim is made
Under a
i9
claim, regardless of'whether this polic'v
asainst you
subje$ to any retroactive
was in ur"*t iuiJr,'iti" i.Aa*t, i"cii."t, or rnjury gccuued,
(the
NPAIP attachments in thepolicy)'
date. your retroaetive date is p.rioty r, ,o6g,
2.
must have occurred
If your policy has a "retroactive date", the accident, incident, or injury
a
claim'
tti r"ti*"t[ daiein order forttre policyto respondto
dfi;;f.y t#';ii;;p&di;that
*
"t[*
you have the right to purehase an "extended reporting-period (ERP)endoreenenf if the policy is
rr,ir endorsement witt proviae .a p.eriod of time to continue to reportcancelled or oot
ii"ra""tr, *aa""t",gl *j"iiju that occured after any retroactive
claims that uri*u ""rr"i"d,
""*iits
pai.y. the Enr-(ofqi calted "tail eoverage") must be
date and before the
promptly paidwhen due'
requested within a specifictime frame andtheadditionalpremium
ril;;A;;;6o*
be eferred to your
contmct. speei{ic qrrestions on all pollcy terms and conddons shorrld
Thle colerage srrnruary nether amends nor altens ths Insuran@
ref
ie$Ed'
a"a tho potlrr itsttehouub
iiiiiniidi".*"*'*lreenraifi
plesere&rto thepotirycoutract forspecifle terms, conditiotB,llmitations andexclustons.
PAGEg
MEMBER COVERAGE
SUMMARY
Prepared For:
Truckee Meadows FPD
Prepared By:
Wells Fargo lnsurance Servlces of Nevada
summary ls tntended for reference only, For specific terms, candition, llmitatlons and exclusions, please
refer to the POOL Coverage Farm editlon July 7, 2074.
Thls
Dear POOL Member:
Thank you for your renewed commitment to the Nevada Public Agency
lnsurance Pool (POOL}..ln 1.987, four counties in Nevada formed their own
municipal risk sharing pool and now a quarter of a century later, the vast
majority of Nevada's rural public entities remain committed to each other and
the mission of this organization.
We are pleased to provide this Member Coverage Summary for your review,
We continue to excel and provide an unparalleled level of service to our
members. Our mission seeks to help members manage their risks so they can
sewe the public effectively.
The POOVPACT Board is comprised of an impressive group of dedicated,
hardworking, and ethical leaders in public sector risk management. They
'
continue to do a superb job of representing the interests of the Memberowners of POOL.
Our members continue to see great value in being part of POOL/PACT because
of the extensive services, thus membership retention remains strong. We
encourage you to discuss the services we offer with your insurance agent, a
valued partner in the POOL program. Details on the financial performance and
the services we offer are available on our website at www.poolpact,com.
lf you have any questions, please call us tollfree: (5771883-7665 or (775) 8857475.
Sincerely,
Wayne Carlson
Executlve Director
Nevada Public Agency lnsurance Pool
Public Agency Compensation Trust
The Power
of
The Pool."'
paolpaet,com
:4F-*+=^;'
*,
""
;+;z*?#i?@|'
.,
PABUC AGENCr INSURANOE ?OOL (POOL) COVERAGE SAMMARY
RENEWAI.
COVERAGE PERIOD
PROPOSAT
NAMED
ASSURED
07
lotlzot4
-
07laLl2a15 Standard
Tlme
Truckee
Meadows FPD
MAINTENANCE
DEDUCTIBTE
$s,ooo all perils
each and every
loss
PROPERTY LIMITS
Blanket Limit per schedule of locations on file with POOL subject to a maximum
lirnit of $aOO,OOO,OO0 per loss. The following sub-limits apply to Section V, C.
Extensions of Property Coverage:
Accounts Receivable
Arson Reward
Earthquake
Flood
Equipment Breakdown
Loss of lncome & Extra
S5,00o,ooo per loss
L0% up to 525,000 per loss
Sloo,ooo,ooo aggregate
$1oo,ooo,ooo aggregate
510,000,000 aggregate - Flood Zone A
560,000,0oo per loss
included
Expense
a^-^
-^$zsu,uuu per loss
Hazardous Substance
Coverage
Spoilage Coverage
Data Restoration
Expediting Expenses
Unintentional Errors and
Omissions
Money and Securities
5500,000 per loss
Transmission Facilities
Vehicle Replacement
$1.00,000 Ber loss
Per Attaehment E, if applicable
$25o,ooo per loss
SX00,000 per loss
Szs,ooo per loss
55,000,000 per loss
LIAB!LITY LIMITS
The Limits of Liability are as follows:
Each Event/Each Member
Combined Sinele Limit
Slo,ooo,ooo
Limits and
AnnualAggregate
Llability Limits are further subject to sub-limits, Member
6rouo Annua! Agsresate limits.
CYBER SECURITY EVENTAND PRIVACY RESPONSE EXPENSE COVERAGE LIMITS
The Limits of Llabillty are as follows:
Per Cyber Security Event
$z,ooo,ooo
Each MemberfAnnual
Aggregate
Prlvacy Response Expense Coverage
Ssoo,ooo
MEMBER CONTRIBUT]ON (Not lncluding Critical lnfrastructure or Track and Roadbed):
5103,404.64
TOTALCOST:
S7,235,00
AGENT COMMISSION:
s110,539.64
TOTAT PROGRAM COST:
This summary ls tntended for reference only, For specific termt conditions, limltotions and excluslans,
please refer to the POOL Coverage From edition tuly 7, 2A74.
TIie Powe r af ThePool.o"
poolpdct,Eorh
.€:f'::.=;----. . **=+=Z?,fji.{W*--
:
TOTAL POOL EXPERIENCE
The clalms count per year averaged 391for the ten year period. Claims activity overall appears to be fairly
stable.
POOL CLAIMS SEVERITY
18,000,000
14000,000
14000,000
12,000,000
10,000,000
grooo,o00
6,000,000
4000,000
2,000,000
0
Severlty, based on total loss costs incurred without deduction for excess/reinsurance or member deductibles,
has averaged 54834136 with the worst year (2007-81 at$!7,622,531comprising 36.5% of total costs for all
years. Net of member deductibles and of excess/reinsurance payments, ZOAT-8 also was the worst year at
L7.4%.The PoOL's retained Incurred claims averaged$2,640,225 for the period. Large losses in 2007-08 were
from one catastrophic property and one class actlon liability loss.
ThePower Af The Pool.'o'
paolpdct,cory
j..'i
-t ' :' 'i:1' '':' '- 'i{
'-
'
NPAIP Membership
Countles:
Churchill County
Douglas County
Elko
County
,
-
Esmeralda County
Eureka County
Humboldt county
Lander County
Llncoln County
Lyon County
Mlneral County
Nye County
Pershlng County
Speclal Dlstricts:
Cltles:
Boulder City
Qlty of Caliente
City of carlin
City of Elko
Qty of
.City of
City of
City of
Alamo Water &Sewer Dlstflct
Amargosa LJbrary District
BeatU Library District
Eeatty Water & Sanltation District
Cbnyon 6eneral lmprovement Dlstrlct
Carson-Truckee Water Conservancy Dlstrict
Carson Water Subconsenancy Distrlct
Churchlll County Mosquito, Vector'and Weed Control
Ely
Fernley
Lovelock
Mesquite
City of Wells
District
Cityof WestWendover
Cityof Winnemucca
City ofYeringion
Coyote Springs General lmprovement District
Douglas County Mosquito Distrlct
East
Storey County
White Plne county
Townsr
Town of Gardnerville
Town of Genoa
Town of Minden
Town of Pahrump
Town of Round Mountaln
Town ofTonopah
School Districts:
Fire Dlstricts:
North Lake Tahoe Fire Protection
Dlstrict
Pahranagat Valtey FIre Dlstrict
Sierra Fire Protection District
Tahoe Douglas Fire Protectlon Dlstrict
Truckee Meadows Fire Proteciion
Distrlct
Washoe County FIre Suppresiion
White Pine Fire District
Carson City School District
Churchlll County School District
Douglas County School Dlstrict
Elko County Schoot Dlstrlct
Esmeralda County School District
Eureka County School Distrlct
Humboldt County School Districl
Lander County School District
Lincoln County School District
Lyon County School Distrlct
Mineral County School Dlstrlct
Nye County School District
Pershing County School District
Storey Counry School District
White Pine CountySchool District
Forkswimming Pool Distrlct
Elko CountyAgricultural Assoclation
Fernley Swimming Pool Dlstrict
Othersi
Central Nevada Regional Water Authority
County Fiscal Offlcers Association
!.
Nevada
Douglas County Redevelopment Agency
Elko Central Dispatch
Elko Convention & Vlsltors Authority
Humboldt Rlver Basin Water Authority
Nevada Association of Counties
Nevada Commission for the
Reconstructlon of the V &T RallwaY
Nevada League ofCities
Nevada Rural Housing Authority
Truckee Meadows Regional Planning
of
Agdncy
U.S. Board of W?ter Commlssloners
Virginia Clty Convention &Tourism
Authority
Western Nevada Regional Youth Center
White Pine County Tourism
The Power Of The Pool.'n'
poolpdct.codl
Gardnervllle Ranchos General lmprovement District
Gerlach General lmprovement District
lncline Village General lmprovement District
lndian Hills General lmprovement Dlstrict
Ktngsbury General lmprovement District
Lakeridge General lmprovement Dlstrict
Lincoln County Water District
logan Creek Estates General lmprovement Distrlct
love]ock Meadows Water District
Marla Bay General lmprovement Dlstrlct
Mason Valley Swlmming Pqdl Dlstrlct
Minden GardneMlle Sanilatio; Distrlct
Moapa Valley Water District
Nevada Tahoe Coiiservatioil District
Pahrump l-ibrary District
Palomlno Valley General lmprovement Distrlct
Pershing County Water Conservation District
Slerra Estates General [mprovement Dlstrict
Sllver Springs General lmprovement District
Skyland General tmprovement District
Smoky Valley [tbrary Dlstrlct
Stagecoach General lmprovement Dlstrict
Sun Valiey General lmprovement Distrlct
Tahoe Douglas District
TRI General tmprovement Dlst.ict
Tonopah Library District
Virgin Valley Water District
Walker River lrrlgatlon Disirlct
Washoe County Water Conservation District
West Wefidover Becreatlon District
Western Nevada Development Dlstrict
,,'4
Truckee Meadows Flre Protection Dlstrlct Payroll
s12,000,000
$1o,ooo,oo0
$8,000,000
$6,000,ofi)
fi,000,000
$2,0m,000
$-
?003 2a04 2005 2006 2007 2008 2009 2010
zAfi zlp 2013 2014
Truckee Meadows Fire Protection Dlstrlct
Total lnsured Value
$35,ooo,ooo
$30,0o0,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$-
2003 20a4 2005 2006 2AO7 2008 2009 2010 2011 2012 2013
Truckee Meadows Fire Protection Dlstrict Aritos
1N
124
100
80
60
40
20
2003 2W4 2005 2006 2AO7 2008 2oO9 2010 2011 2012 2o1g
2014
2014
Truclree Meadows Fire Proteciion Dlstrict Clalms
400,000
350,000
300,000
250,000
ll*";l
200,000
150,000
100,000
50,000
2003 2004 2005 2006 2007 2008 2009 2010
20'11
2012
i2013
Truckee Meadows Flre Protectlon Dlstrict Annual Premlum
$160,000
$140,000
$12o,ooo
$100,000
t@
$80,000
$60,000
$40,000
$20,000
$-
2003 2A04 2005 2006 2007 2008 2009 2010 2011 2A12 2013
2014
Tnrckee tr{eadowa Fire Proteetion Dtstrlct
rrYells Fargo Insurance Seryices
Pmpcrtylesualty and Wor&ers Coqrcnsation
Maya8,2or4
Insurance ProPosal
NPAIP anilPACf
07-or'r4 toorc1-15
Client Autho rization to Bind Coverage
To:
Re:
I{ells Fargo InsServices USA, Inc.
Truekee Meatlsnn Firc Protection District
-
PolicyTerm of.oZ-avl4ltS
NPAIP/PACf,Renewal
proposal contains pnopr{etarycpnfidential infomadon concemingWells Fargo Insuranee Service,s USA Inc.
reproduced without the expres prlor rvritten
l"Weits iargo Insuranceo) and our Clients. It may not be distributed or
proposal
shall be made withouttLe exprss prior
thls
concernlng
consent of *ells Fargo Insurance. No disclosure
Itis
\vrltte[ colsent ofl{ells
Fargo Insuraucre.
program, aud is not meant
The lntent of this proposal is to provide a htg$ight of the coverage offered in our insurance
limitatlons anil
conditions,
terms,
including
details
comptete
policy(ies)
your
Ior
a&ual
to be a1-inclusive. Read
exclusions.
used in the
E:rposure information, including but not Iimited to pmperty values, auto sctedules, payroll and reveuues,
adequacy'
for
and/or
appraieed
ro,iewed
you
be
care&rlly
and should
proposal rvere those presented by
t//ells Fargo
I hereby acknorvledge that, upon the renerval of the coverage described herein, tnless I o&envise ilirect
with
coverage
my
renelv
to
intends
Insurance
Fargo
Wells
me,
Insuance or Well, tr'u,go inrr*nce othenvise notifies
sollcit
will
not
Insurance
Wells
Fargo
thus
and
my
coverage
underwrites
the insurer that, at the time of such renewal,
any quotes or propoaals from insulers on my behalfin connection rvlthsuch rener+al'
Fargo Insurauce
I have read and understand the terms and conditions of this proposal and the ompensation Wells
questions
and concerns
All
proposal.
in
this
selices
describetl
may receive in connection ryith ttrells Fargo Insurance's
Insurance'
Fargo
Wells
rvl&
addresetl
and
discussed
have
been
t had regaraling any ofthe terms outlined above
Please cheekone;
tr
tr
your proPosal as presented.
After careful review of yorr proposal dateil May 28, 2tr14, l{e have decided to aecept
your proposal with the
After careful revierv of your proposal tlated May a8, zol.4, rve have decided to aeept
follorving changes:
Pollry dellvery fulease dreck all that appry)t
tr
tr
Electronicallyviaemail
O
Electrcnically posted on ClterSure
El ViaCD
Papercopy iu3-ringbinder
Please have bioders and your lnvoice prepareil for the agrced-upon coverage
Client signature
Name
Cornpany
f itle
pollcy
Thls turera6e summary. neither ameirds nor alters the ltsilrtr[€ oontract sp.ecific guestions on all
ive[s r".gq"tnru.ance'rqrrtsentathe, and the poUry itcelfshould be reslegted'
Pleaee refer
Date
terrx
and conilltlons shoulil be rderrcd to
lour
tothepollcycotrtract forspetfic terms, conixtlons, Ilmltations and exclusiolts,
PAGts6
Truckee Meadov,E Flre Protectlon Dlstrid
Prouertv/CasualB anrl Worlars Courpensation
InsuranceProDosal
Wells Fargo Insurance Services
-
Maya&.zp.U
NPAIPandPAgr
o7-ot'4too,,7'ot'15
Market Security Letter for NPAIPIPACT
Mayz8,*t4
DoteenaasleY
ftud<ee Meadows Flre Protectlon Dtstdet
roolEast NinthStre€t
Reno Neratla8gsP
farDoren:
we haveofferedyouinsurmceoveragewithNevada
publieAgercylrosurancePool (NPATP) arrd PublcAgencycornpensatlonTrust
lracl). Ilrel+/ellsFargonlark€tseeuritycommlttechasauthorlzedthegeneraluseofthcsemarkets''rhesecurltycomDittee's
corcraSe'
functbnls to reviewtheffnancialstabilltyof tnsurersn{thwhtetrneplace
These marketsare notrated
weldsntyoutounilcrstandthatMArpanilpACTdiffersinslgrrtflentnraysfromatraditionalinsurer.
anrl
cmmon qharacterisilcs of non-trailftional markas areJolnt
byAM Best Grride an inrtependent lnsure-rafirg organlzation.
several liabllltyof membem andmembcrassc.esmentsforfunildefrdts,oftenbqrondtheenilofyour
polcy'
pAcr beqomes irlsolvenl the providons of the state lnsurance guaxanty aesoclatlons wlll not
In the event that NpAIp anil
orderto
r*tu"p"prent ofcovereddairmuoder cerhin insurancepoliclesin
stateinsuranaeguarantyassodations prcvidea
animurer'
loss to clalmantsqpollcyholiters becauseoftheinsohenctrof
avold ercessircdelayln pyment, andto lessen flnancial
apply'
-".,,
andPACL If 1ou dedde
commit to bavlng us placeyurrinzuraucewith MAIP
Werbcommendthatyou exerc,lsecautlonbeforelou
rJrnowldgemeatbelow' we mtlstreceirre' a signeilcopy
havelourlnsuranceplaceallr,iththislnsrrcr, pleasedgnthe
thatyounantto
effect. Thnkpu foryourcar&lconddcrationof thls matter'
of thbletterpgoreyourinsuanceenbeptacedtnto
and PAC['
me lf you oant aililitional irrformatlon about MAIP
Pleasecoutac:t
Sincrely,
U&rAo
Margo
L
t.^iflY
Ma]r, CIC-CISR-ACSR
AcconntExeorth'e 715427'2289
ACKNOWLEDCMEI{T
orrrageutdr
hxuance servicesto placeinsurance
Theundenlgned hereby ae.krowledges that helshehas instructedwellsFaryp
protection and
the insurance coreraSe written is not subJect to the
NpAlp/pacr deetire o7-or-r4.,lhe un<lerslgned understands that
berefrt of tho sfiatc insurane guaranty assoclations'
Bn
Tttle:
spectffeqw*lontonallpollcytermeandcontlftiomsbouldbareferrdtoyour
Thisoverngesummaryneitherameadrnoralterstheir$urancecontract.
b rEvletrtiL
iii,us r"Eiir"rrr*" r"precr,frii,i, *o-ihC'poltcvtself drould
Plearerefertothepollcycontractforspecifictgnqcorrttfttons,lludtetlolsandexclugiolts.
PAGET
Wells Fargo Insurance Services
Maye&gor4
Truckee Meadoss Ftre Protection District
Property/Casualty aud Worlars Compensadon
,Tffi",Ti,#
o7-o1-r4 to O7-O1-15
Notice of Surplus Lines Placement
MayzS,zot4
DoreenTeasley
Truckee Meadows Fire Protec{ion Disbict
roor EastNinthStreet
Reno,Nevada 8g5tz
Dear Doreen:
(for Property Terrorism
We have offered you inzurance coverage with tloyds Underwriters
t9 July.il zors' l've want
1,
2.0.14
t-errlo{Julf
for
thg
Caiualty Temorism Covlrage)
C""r"S"
financial strength
the
meet
it
does
and
that
ti"es i"-ioier,
tfrut tfti.-is u
"urpi"s
place
customer's risks'
our
whom
we
with
iequiremotr tftat we usually require of insurers
;a
i;--fi;
il;
il tfre event this
We exercise caution in placing insurance with a surplus lines insurer, because
will not
guaranty
agsociatlons
tf,u provisions of the state insurance
insurer becomes
irr#"t,
covered
uppfy. if," ttate insurance guaranty associations Piorlde for the payment of cq{ain
is
pmtection
this
f"p to u .".tui" aoui" u*"oml when a cariier becomes iniolvent, but
"ifi"!
not available for surplus linm insurers.
organization
Lloyds Underwriters is rated A XV byAe[ Best Guide, an independent insurer-rating
rating, and
a
tqoblain
not
required
that evaluatesthefiaa""iJrt"""gthtf insurers. Insurers are
insolvent
who
became
iniurers
ratings are not a Sour;r"u of anLsurer's financial status. Some
an
objeetrve
make
us
f,aa trish mtings; however, ratings are a tootr &at helps
-h;;fi,G;;it
evaluation of an insurer.
to
we want you to have this information so you can make_an informed decision about n'hether
questions regarding
have your insurance p1aged *tth iloyas Underwriters. If you should have any
dircetly'
this sirrylushnes placement, please eontact me
Thankyou for 1'our careful consideration of this matter'
Sincerely,
tvlargo L, frlay
Margo
t. May, CIC-CISR-ACSR
Account Executive
nS-8zT-2289
spec.tflcquestlonsonallpolirytermsandconditlorrsshoulilbe
Thiscor.eragesummoryndtheramenitsnotalterstheinsurameggntra{.
ricls ra.girmu"ancs-rcpr€s"ndve, andtbe polleyitself should be rsvlerved'
please refertothepotlcycuntract
rofenedtopur
fors@flctennq, condttions,lftdtaHoruanrlexeluslons.
PAGBS
Truckee Meadows FireProtedion Distrlct
Prop€trty/Cssualty and Workers Conrpensation
Wells Fargo Insurance Services
-
Maye8,eor4
Insr.uanceProPml
NPAIPailPACT
s14l't4tosl-ol-t'
Service Team
SERVICETEAIVI LEAI}ER
Ifyou have
Narnet GertYA. Roberts
Title:
a questlon about coverage
prbvided by your current inEurance prognm
or vou neeil io discuss present or foture
changes in protection, please contad:
Ssnio,rfrcePresident
DireetDial*: 775-8e7-z3ot
HomePhonez 775-8263695
Email address: Gerr,v.Roberts@WellsfurEo'com
Name: Margo L' Man CIGCISR'ACSR
POLICYCHANGES/
BILTJNGQUESTIONS/
CERflFIC.ATES OF INSI]RA}ICE
Title: Ace,attntExecutive
z75'827-2289
Direct Dial
Bmail address: Margo.May@- I{ellsfargo'com
*:
If vou need to make a change during the policy
teim or have questions about invoices or charges
on your affount, Please contact:
Namet Brandon Lerris, CPCU
Tttle: AccountBxeeutiue
Direct Dial
75-827-2278
Email addrcss: ilrandon.I+r"is@We[sfargo'com
#:
CIAIMS
If vou need to report a claim, find out the
status of a claim' or need Workers'
Compensation tr'irct Report of Injury forms'
please contact:
BONDS
Ifvou have any questions aboutlicense or
suietybonds anii rvhat is requiredto get
ttem, ontaet:
TELEPHONE NTJMBER.S
OfEcePhonet (22il827r55,5
(866)6rz-8qqo
Fax:
OFFICE HOURS
8:oo
r.l{scorerages,mmrynclthera$rendsnoraltersthsrnsursffecontract
-
S:oo PST
]4qg!g.jridql-
$pm'tflcqresdonsonallpollcytermsandconditlonsshouldbercferredtolour
WellsFargoInsurencetupt."rtuiio,u,iathepolicl'ftselfstoulilberelewed'
please refer tothspolicyconEact for qleci{ic terms, conditiou*
llrnltadqx and orelusions'
EAGEs
Ttuc.kee Meadows Flre Protection Dlstriet
rroperty/Casualty and Wot*ers Compamtion
Wells Fargo Insurance Services
Maya&eore
Insrranehoposal
NPAIPandPACT
o7-or-14 to o7-o1-r5
Transparency and Disclosure
highly regulated, competitive industry that fuels the US economyand protects individuals
anil to l{ells Fargo
*J*r-.r.lntinfitiuif*rn totres. fn"r" is nothing more important to our industry
rvith the utmost
business
coaducting
and
of
ouriustomers
trust
the
maintaining
ttran
surricur
insu*ocu
ourcorevalues.Among
role on disclosureshould tiedirectlyto
i;G;ty.I4r;b"it"* 1i[t
Insurance is
a
thesewe statethatwe:
r
r
.
r
""rioae.Inip
Yalue and rervard open, honet, two-waycommunication
Dorvhat is right forthe customer
Talk and act rciththe sustomer in mind
Exceed our customerc' expectations
Wells Bargo Insutance Services is proact-ivelyproviding
;e;.;ifi;"t
**
custgmqswi.tt."9ppl"l: lTsparengoq standard
a leadership role uslng the
;r-Gili""ooi.o. wuus tr'aigo rnsutbg:I:*iory is takinE
UuU"&lAssociation of fnsurance Commiisioners (NAIC) model act.
placing-your insurance' Our
We reefire compensation from the insurance companies we represent rvhen
(a
of the premium you pa.y fo_" yoyr insurance policy or boncl
;.rilrr[iior;1, nt i.t, i" lu:ia io Bv the insurance compinies foi placing and servicing your insurance or
."rvholwle broters, may sometimes be used to access certain
bonds rvith thenr. rntegifrLJ*,
",i.ii
inroo"." *mpanies. Co"[ i"t"ri.t"aiaries will allocate a portion of the compensation fipm the insurance
companies to uls and ma1', iu some cases, be an affrliated eompany'
iofulj,1*fi ti'*r.[y; il;;t"g"
*
provided for them, including
We receive payments from insurance eompanies to defray the cost of services
oryenses.
other
and
compensation,
adve*ising,training, certain employee
through our
We earn interest on premiurns received frcm you and fonvarded to the insuranee companies
bankaccounts.
sometimes referred to
Some of the insu116ce companies rve reptesent maytay gs addttional commissions,
rve sell for them,
business
of
volume
the
on
total
*rii.h may u6 6aiud
o" uon*
our
considering
factors
"o-inisrions,
or
other
ratio,
loss
rate,
claims
retenti6n
oi inut Uusin6"s,
iii?er"."rh
;;;;tirg""t
*ii*
*t"
entilre Uoot"otbusiness rvith an insurance company for a designated period of time.
policy. Forexample, your
The amount of premium you pay for a policy may-change over thg terg of the
change, the
any
of
plemium-for
p"*mid*.
otla
tne
St
15g
iuih-"d..i
endorsement
r&o*t
"ioo*i"f
*r"p&*n"r,
yourp
p"ia to ust'ythe irisurance companyrvould change accordingly.
spedficqueelonsooallBolic,lrtermsandconditionsshouldbareferrdtol'om
rlriscoverageunrmarynoltheraorendsnoraltesthelnsurancecontraet.
i'iiiirrreo ru,*nce-tepresentatfu'e, and&e pollcyttself shouldbe rettsY'ed'
please refer to the potlcy contraet for spedfic terrns, conditlons, limltauons anil exclusiotrs.
PAGEIo
TnnkeeMeailors FIre Protectlon District
Property/Casualty and Workets Compensation
Wells Fargo Insurance Services
MayeSeor4
'ffi"f;'m
q7-obl4toorl'or't'
Important Disclosures
products and services are offercd through Wells Fargo Insurance Services US.\ Inc. and-Wellslargo
ilr.*dd*ic". orwe"i vireinia roi, non-bank insurance agency affiliates of wells Fargo & company'
products and services are underrvritten by unaffiliated insutance comPaqes CIrceptjrop and flood
affiliate, Rural Commrrnity-Insurance Co,mpanv.!9."
Bankingand
*rr#;d;d;Adift;;iT;;a;t"d;tr"..ddirectly-throughtliidlpartyproviders.
other'
influence
each
not
do
and
ateisions are made indepeniently
i;;;;;";"hilh ;t6;d;;ift&bian
i*or*o
the respective insurance
The coverage and. limits presented in this prrrposal arc asimplified oufline of
piovided, and should be
coverage
gJv-ern
the
comqany
ir"urao"e
;;ii-t";.
a"n itio* at'a cdn&uons pertaining to your specific insurance
ril".r,r"6;ltf6*,;;g.uy$
read for coverage
t""ro*iitI*iruuiritiiy,
program.
p:''ovided bythe customer
This proposal is based on e:(posures to loss and otherundenrriting information
a1l
additions or eorrections
report
and made kuorvn to wells rar[o i*o*nce services usA, Inc. You-must
to these orposurerl so lve may arrange the proper covetage'
revierved
All property values used in this proposal rvere ptovide{ by the eustomer and should be earefully
request.
availableqron
ftiifi."ii*itr uird additioiat co\rerase maybe
lifiiiffii*rila*i";;;;t.
your business insurance rvith markets that
1{ells Fargo Insurance Serviees usA, Inc, has attempte! t9 place
ttU"iog p-perly manage{-loa $"ttong financial condition' For more
n""" aitBTuy"a
"ria""." Farg; ftiorir.i s.*idiuse, !c. ingqranceerrierselection and monitor{ng,
informationaboutwils
Markets' In the
pi.i* ,"i"r to tU" .*"tio" oo'p*f""ii"g Financial Streigth and Capacity 9f Insurance
or surplus
Non-admitted
as
g,ur"--iytr
ateideniified
th"t
fr"m;ilpa"iL
pi"p"ritr
pages that follo*,
th" i*o*o"u company ts not licensed to do business in vour state
tn"factsyoi snoUa"onsilteruerore placinscorciagervith aNon-admitted insurancecompany
ffi; #ffi:ii,t[";h;td"';;;
a;.dll".
"f
are
as follorvs:
.
.
any claims.
rf the Insurance Company becomes insolven! the state insolvency fund rvill not cover
not have to file theif rates rvith the state and therefore their rates are not
Non-admitted carrierrs do
lqulated.
Flatilon Capital,
ffiu."
a premium finance company, is-an affrliate.of
olfia*ion
W.F Fargo Insurance Serviees USA Ine
Capital is nota requirlmint for the purchase of insurance'
Fargo Bank, N.A', or its
The extension of credit or the provision of bank products or servicesthrough Wells
ii ,ot conttitioiea b-"-*a ao.. not reqriire the purchase of insurance through wells Fargo
"mri"ii.
Insuranee
Serviees USA, Inc.
speificqlestlonsonallpollrytermsandeonditlonsshoulilboreferrcdtoyour
Tliscoverageounrmaryneitheramendsnoraltersthelnsurancecontraq.
iv.G rurgil*r*nee'rcpre.entafre, and the pllcyitself shurlil be rerietrtil
Pleasc refcrto thepolleyeontract
fort?elllc
terms, condltions,limltatlons andexchtsions
PAGE11
Trud<e Meailons Flre Mectlon Dlslrict
Property/Casualty and l{orkers oompensation
Wells Faryo Insurance Services
-
MayzS,zot4
InsuraneProPosal
NPAIPandPACT
o7-or-14 !o o7-o1-$
lVhen to Notify Wells Fargo Insurance Services USA,
Inc.
It is important that you advise Wells Fargo Insurance Service USA, Inc, of any material changes in-your
operatiions which miy have a bearing on your insumnce pro$ary. Y. our insurers have evaluated and
aicepted the r.isks on-the basis of the-information given. Any-variafion of these details could leail to
complication in the went of a loss.
These c.hanges may includq but arc not limited to:
u
.
.
.
Changes of personnel affecting responsibility for insurance decislons.
personnel traveling werseas/on temporary assignment overseasfworking on militarybases.
Acquisition or cueation of nerv comtrxmies or subsidiaries and/or merger:s in rvhich you are involved
or anylegal change in the coraorate structure.
Purshase, sale, Iease, constrtrction, or (rccupancy of nerv premises; real estate alteration, vacating
the premises or ternporary unoccupancy; extension or demolition of existing premises. This applies
for both domestis and foreign locations.
n
Increase in values ofbuilding, business personal property, or inventoty forboth scheduled and
unnamedlocations.
n
.
,
,
.
.
'
"
Removal of business personal property or stock to nelv ortemporarylocations.
Addition of nery locations, equipment or vehicles, rvhether hired, purchased, leased or borrorved.
Changesinprocesses, occupamy, products,revenue,sales, orbusiness operations.
Adrlition, alteration or tomporary disconnection of fire orburglary proteetion systems.
Use of ormed or
non-olthed aircraft orwatercraft'
Major changes in value or nature of goods being shipped.
Ernployment of personnel in states iu rvhich you rvere previously not doing business'
Elestion or appointment of a nery C.E.O. or C.O.O., or change in control of either the Board
of
Dilectons or the stock ownership of the company.
.
.
Changes in BRISAPlanAssets.
Any nnitten contracts executed with contractor, subcontractors, suppliers, or others.
.1tris
coemgo smmary nelther amends nor alters the insuranco pntmg Speelflc questlons on all pollcy
lgelh Fartso-Insurailee-reptsentathq anil tho policyltselfshould be reYletrcA
please rcfer to the Bollcy eomract for speclf,c terms, condlltlo[s,
limlhtions
terme and conilldons should be referred to
lour
and exeluslons.
PAGDT2
Truckee Meadows Fite Prolc'ctton Distdct
Pronertv/Casualtv and Workers Compensadon
Wells Fargo Insurance Services
-
May28,2014
tn.srrancePro@l
NPAIPmdPACT
o7-o1'14 to o7'o1-r5
Coverage to Consider
to [oss, rve-hav_ebeen dependentupon t{or9at!91,pry9qPYou'fffhereareother
In evaluadngyourexpo!,ures
-ervaluated
prior to blnding of coveragg please brint these areas to our at1enuon'
areas that ndgd to be
SpectEcally, we ask that you revierv the follorvlng iterns:
In todarls litidous societlr, many businmses have found it uecessary to increase
the.
the limits of llabillty to eisure they are adeguate to^pr-oteet thelr ao"F,P
revterv
event of a loss. Higfier limits of liabtlity maybe-available. Please caretully
Hults'
with
the
of
your
omfo*
level
.nsuri
to
tnulimtts
IllgfterLimle:
EmployrnentPracdees
Ltabflityc
The relationship betrveen the employer and employee has become- increasiugty
comulex. and tfis has eiven rise to nerv insurance coverage to pToted tfie
i"a"ao n*"gfu1 termiuation, Jexual larassment, and
ililf"G.Tr"r
imFoftaat
that you understand your exposures to loss ln
11is
*"*"ft
othLr 6over*s.
these q'itical areas.
Clber Llabllltyfiletr'vork
Securlty:
Inadvertent trausmiseiou of a
comDuter virus, trojan horse,
keyloggeq etc. Sending an email
thit
crashes another
Parfs
network.
Failure to prerent unauthorized
access to Conrputer sYstems bYa
third party or an unauthorized
employee
Disclocure of or misuse
of
onfidential lnforrnatlon
Alleeations of infringement of
coffi gtrt, trademar*, tmde
name, title, orslogan
Allegations of defamation as a
result of errails, web content,
blog or forum Postiugs
priuaw Llsbilttu,
covers llability ofthe eompany arisingorrt of
the
.
perco-nal
unintenEonal and unauthorized disclomne or loss ot non-publlc
corporation informadon in auv formal' This
tufi;6;;;;1ia;ili"1
ri""fi.jri"i".tion asai;i
iiffnCg e.t, 6PAA,-GLBA
aviolation ofany privacyregulations-includiugthe
and Massachusetts 2o1 CMR r7 or the tailure to
complywith itre company's orm privacy polleies'
Inte'l,rctl,lglbilftW
goes
Damages arislng when youl. internet service provider
down orishaeked.
Damages and defense eosts arising from claims of
or uua"d""t infriigement, or defamation; damages to a rvebsite
Web Content Liabitita:
lffi;fifuch,
byahaclier or disgruntled employee
Damages and defense eosts arising as a result
such as briach of confidence or inftingenent of
Ele@,onlc communicationsl
fiae.1,,onf"
"o*-uoica6ns,
inteuectual property rigbts or any-statutory duty (Example:
;;Eil; ilvaey,
-norv
notification to those afifucted by a loss of private
rdquire
itates
soire
iii"r."il* ""a pr6viston of credlt monitoring services at your cost).
IntsngibteAssetsl Damages to coilg data, etc'
Nea/oot* Extot tian Tll,reolt std Biewgr,|d Pogments t
;;ilr;6;;rextortion
Reimburses &e
orpense, and reward paiauythe company as adirect
resuit of netrvork extortion threat.
Dlreetors &Officers
Llablltty:
of
This cova'age agreement provides protectiorr.for the dir:ectors and/ol officerc
of duty,
th"il;r.d;;ilir"tioo aiai*t cl"i*s resulting from alleged breach
or omi"r'io" *me acting in their capacities as directors and/or
iiiriii"i*,
".16r
officers.
qtresions on all polity twns ard condltlone shoulil te rsferred to
This cowrase silmmaty mlther amends Bor atten the insurance cgrt@. s1rdfic
and the po1l9' itself should bo re!d€$cd'
iGt
]our
;;;i;;il*pi*tntatire,
please rcfer to the
pollcyontract for sPcrific tenn& coBditiolt& llrnitadons anil excludons.
PAGS,g
Ituikee Medons Fire Protection Dlstrl€t
Propertf/CasualtyanilWorkers Compensatlon
Wells Fargo Insurance Services
May28, aot4
Insurmce ProPosal
NPAIPandPACT
0741-14 to O7€1-r5
Evaluating Financial Strength and
Capacity of Insurance Markets
plaf .,
Wells Fargo Insurance Services is not a guarantor of the solve-ncy of carriers rvith rrhich our agents
{inancially
are
that
reinsurers
and
rvithinsurc.rs
is to plice customer risks
btrsiness. rro1ever, o*
"Ujuctio"
iarriursihat we believe, at the time of placement, havelfre financial ability to
sound. We autho.ire ooty
n fAU tnufrcf"i, pul*itotligations to ourcustomers. Webaseourrecommendations on in-depth
o-tLe" ruierrant information that ls avallable at the time of $acement.
ii""11"lut
"oaty,str^aid
plofession{s to serve on a
Wells Fargo Insurance Services has appointed a group of-experienced insurance
ncu*"t s,iiirr.ity comnitte". rt i" codilittee ls ri.poi"iut" f9r es.tablishing and utilizing guidelines for the
utilize
selection of insurers u"e;fi;;iA;tw;ifi-nurgo tnsu.*"" services team members in theireffortsto
the
upon
relies
the.committee
insurers,
of
strength
tfiu
finincial
nr^r"iaUy rrura in rrurr. iri *r*!iog
i"a .5.5-eoir oi recogliz& rating agencies anal other cartier revierv compauies.
"pi"io*
be referrtd to
amenda mr alters the insurance gntraq. spscific questlons on all potiq tenns snd eorditions shoulil
This coverage cummaD,
fVen" fargoiosurance-oeprcsentatice, aud the e[cyttself shsuld be revie$d'
6tre
Please refer to the
lpllcy contraet for Eecifrc terms, condftlong limlMions and
lour
exclusions.
PAGET4
Truclcee Meailo,rs Flre Protedon Dtstrict
Property/Casualty anrl Workers Compensation
Wells Fargo Insurance Services
btayzS,zst4
IDsuranoeProPosal
NPAIPandPACI
orl'o!'l4tsa7-ot't'
Insurance Cornpany Financial Information
ffi Hdassessments
Hffi .3y!:T,r,*;H;ilffi1"?ff
ff fi #r.#i;tr#f #'f':ff
undenvriting vour eoverase,
currentlv
insurers
the
of
stability
r"i[.r*
tr,"
;;dfijfiAf,, ;ti"g
ir
of tnote
"g;;6"ti
recommend you aonsider'
ih"urstt tie
Tlre A,M. Best ratlng
for the lnsurarxce companles represented in thts proposal are as
follor,vsl
Ftnanclal $trength Ratings
to adverse conditions
c.c-
aDIe or raues
F
Ftnancial Size Radngs
indicate levels of stahtory surplup and related
A.M. Be$t also assigns categorles to insurance compranie to
funds.
x_---
-$aoq:$oqg
$sqo: JzEg-
x
--$rpqg:$t,aos
-:3zlq--n!eqq-
vIII
$reop:$rroqg
$loqgi$zrqqq
_4boue$g,q!g_
-
-
-_
sg-eefrequatonsonallpolirytermsandcondftionsshouldberefrredtoyour
Ttiscorrr:4esummaryneitheramendsnorBltersthcJmtanqcoDtract,
iffrr;Elr-ii*r"e'r;ir;--rtt=.titt'aadthopolievikdf shouldlereylered'
please refertothe polirycontmct fur
qrettlc terms, condltions,Ilmltadons
and exclusiorB.
PAGBT5
Tluctrce Meadows Fire Protection Distrist
Property/Asualty and Workers Compansation
Wells Fargo Insuranee Services
MayzS,zot4
InsuranceProposal
NPAIPanilPACT
o7-o1-r4 to o7-o1'15
Claims instructions
lvill oeur, Wells Fargo Insuranceis here to assist you in properly
r.p"fii"i.ir,ims. Report all accidents promptly-and accurately to protectyour'3-TP:ly^:r^-",^
Is
interest.bo not delay or withhold reporting an-a-ceident or loss because you trfnl( the lnqoent
jeopardize
your coverage'
not insured or too trivial to re1rcrt. A delay could
o Be sure to designate a contact person. This should be the individual having the most
knowledge of the incident.
Ree.ognizing that accidents
o
o
o
Do not hold up a claim notice while obtaining repair estimates, police reports, etc.
Retain copies of all original documents for your records'
Catastrophicclaims: Immediatelynetifi,y^oulWellsFargofnsuranceAcmuntTeaqifyou6ifu6', noJphattzatlon, mgltiplg irfuries, or if the loss is
. tt i.t"al disastii such as a fire, earthquake or flood'
have a loss t6at invotves;
o
n
"u*"a
*"*
with a Summons and Complaint, please immediately contact Wells Fargo
fax to
Insurance. AII Sum;ons [Co*ptuints shoirld be ient by email, overnight mail, or by
WeIIs Fargo Insurance. (See Iawsuit Guidelines.)
to report
Some policies are written on a "Claims Made and Rep*orted" form. It is im-perative
"may give
ingilg"nt1hat
anf
these matters i*r""ai"t"ty to protect your coveraS-e. fir a{dilion,
Fargo
Wells
contact
; ari*' rrro n-""aito UL promftly reported. If in doubt,
ffyou
are served
;di"
Insurance,
o
A1l EE0C
iut"
c
notifieations/charges should be reported immediately so coverage is not denied for
even if you feel there is no merit to the notifieation.
".po.ting,
Workers' Compensation claims shouldbe reported directlyto the insurance cau'ier.
your
Do not engage in discussions about any claim with anlone encept representatives of
lnsurance carrier or'I{ells Fargo fnsurance'
on all
Thls rrl,erage zumma5, neither amendr nor atteN ths lnsuralcs corfia€t spdc Eresdons
iv"nJrargo"lot".ancu'.ep.**rrttv., andthepdlcy itself shoulrlbe rwlorved'
pleaso rcferto the
pollcycontradfor
speci8c temls,
plicy terms alil condlttons shanld
ba rcfeEad to
lour
.lndltlons,llmiudons and o<cluslons.
PAGE16
.
Truckee Meadors Fire Protection Dlstrict
Propertly'Casualty and Workers Conrpensation
Insurance ProPosat
Wells Fatgo Insurance Services
MayzS,zor4
NPAIPandPACT
b7-or-r4 to o7-or-l5
Claims reporting reference guide
Your claims contact infolmation is listed below:
.rhiscoveragesunrmarynei&eramendsnoraltcrs.theinsurancecontract
Sp-ecificguestionsonaltpolicyternrsandconditionsshouldbcrefen'etltolour
iiati'G;i;Gnc'ehpreseniatire, and tlre policy itself should be reile$'etl'
Pleasc refer to the policy contract forspecific tenns, conditions,
linriatlons lnil
exdusions'
!
1?
*AOE
T:uckee Meadows Flre Protection Digrict
Prqperty/Casualty and Workers CompensaHon
Insurance Propsal
Wells Fargo Insurance Serices
MayzS,zor4
MAIPandPACT
o7-or-14 to o7-o1'r5
Claims reporting tips
Be sure to always keep copies of all correspondence
for your file.
General Liability
Any occurrence involving Bodily Injury 9r Property- Damage to members of the-public and not a
as possible, regardless of how minor
rorirtt of an automobile iccidenl shiuia Ue .eportea as
"oon
the accident may appear.
e *f"ir"" i"X""'ft"ai"**t should be received from the carrier on all reported claims. A11
correspondence should be sent to the as'signed adjuster.
Automobile tiability
fuiy accident involving Bodily Injury or Property Damage involving:
r
.
.
Company-ownedvehicles,
Company-leased/rentedvehicles,
Non-ownedvehicles driven by employees
regardles of howminor, shouldbe reported
as soon as possible.
A claims acknowlefuement should be received from the carrier on ali repo$ed claims.
correspond.enee should be sent to the assigned adjuster.
All
Workers'Compensation
On the job iniuries should be reported wi&in z4 hours flum the timg of rrjury. . .
n A.t*" .6r*tedgement shoiU U* received &om the carrier on all reported claims. All
conespondence should be sent to the assigned-adjuster.
Repoitrtng tlre Workers' Cornpensation Claim
The success of the claims-handling process depends largely on the person who handles the
transaction at the time of receivin[ irotice of an injury. In most cases there is an immediate
aspecific p"ooo asslgnedtheduties ofcoordinatlngthevarieryof legally-required
foims, pape*vori. and informartionbetween the employer andthe insurance carrier.
should always take an aetive role wfen an employee advises thathe/she has been
job. The supirrisor |sJhg mgst effective perso.q in the initial handling of the
*irt"rr;.o*p"nsation claim as he/she is the main person with whom thejnjurgd emplo-yee
communieates. Encourage the dirict line supervisoi to always act promptly andpositiveh to the
gmp6';I report of rnjuiy. irll information-alteging an employee injqry slgld,be reported
imiediatelv. Do norniake decisions with regard to compensability. Any delay in reporting could
result in fines being imposed.
*p;*igo;rr
i6;p"i,i.or
i"jr*f ;th"
amnds no,. alters ths tnsumnce conba8t, Specific questlons on alt poltry tems and eondhlons should be rcferred to lour
IfdlsFargo-Irnurancrerepregertathe, and'hepollcyitself should be r€vielted'
Ttrls oremge sumnrary nelther
Please
refs
to the
pEry contnct for speci Ic ternrs, condltions, limitatioru
and seluslons.
PAGBTS
Ttuekee Madotrs Fire Protestlon Dlstrtct
Prqerty/Casualty and Wmkcrs Compensatlon
Wells Fargo lnsurance Services
MayeQ zor4
'ffiTiffiffffi
o741-t4too7-o7'ts
The supervisor is encoumged to do the following:
1.
Take time to handle the
injury properly - listen closely to the employee's complaints.
z. If- the employee needs emergencycare, take limA_er to the nearest medical provider for
Oonotleavehim,/heraloneatthetreatmentcenter. Take
i**,itiu:trleatment
nidnerho*u or bac& to the job site.- The employee should
frori *re panel of physicians for any follorv-up
g.
then choose a provider
eare'
Investigate the aceident using open-ended questions and make notes of any pertinent
information, such as:
(a) HowdidithaPPen?
&)
\ryho saw
it haPPen?
(c) How could it have been avoided?
4.
If you suspect fraud - dont publicize it. Immed-iately notiffyour insurance carrier and
corporate office that the claim needs to be closely investigated.
S.
Report the claim to your carrier as soofl as possible
6.
t
Check on the injured employee periodically during.the recovery period t"-*ryF ry/\"t
checking
Weekly
andconcern'
your;interest
progress
16 Gi ifieiiplbyee know of
;e
wouldbeitleal.
T.
Upon the employee's returtr to work, prompfly notifr your insurance carrier or self;f6g; In mostdases iori wiU t<hbw if an employee is released back to
adjuster. A ieturning employee must have a wriften release
wo1.1 before tt u
ir""*"d.ifi*r
i"*r**
fromtheirPhYsician.
to
Timely reporting of claims can greatly reduce the cost of each claim aud the time period it takes
close a claim.
injuries requiring medical or surgical treatment or causin-g o-ver ole days' absence fircm work
of udury
;r"t"brr.e#.d to"Vour i"surancelarrier a! logn as pgible fromthetime of "notice
if
daims
arc
may also be entitled to aiiditional indemnitybenefits
rn"
i"
all
that
employees
"*ptoy""
to
"*pioyJr;.
aiutu Urus in"rL"irrg th* .ost of the claim. It is vital to strss
,upo"t
incidents should be reported, no matter how minor.
A1l
lm!rynq -cgnliacl, stredfc ques{oru m all policy terms anil conditions shordd
thepolie,yitself shouldbe revlelr'ed'
This coverage srruaary udther ammib uor altos the
ifAt
ru.gitnonane-represenlatire,
aurd
be
refentd to lour
pleasereferto thepolicyomractforspetifrc terms, conditlons,llmhatiors and qclusions.
PAOETg
Truclae Meadows Firc Protetlon District
Property/Casualty and Workers Compensadou
Insurance PmPosal
Wells Fargo Insulance Services
MayzS,zot{
MAIPanilPACI
o7-o1-14 to
orcr-Is
lanvsuit guidelines
AII claims-relatedlawsuits filed againstyou with&e exception of a Workers'Compensation
lawsuit should be immediatelyforwarded by email, fax and/or overnight rnail to Wglls Fargo
Insurance. Please call us as soon as you are 'served' or receive a 'murtesy cop/ so that we may
i", i" uroidiog th" pitfalls that can be associated with litigation. (Note: overnight mail
""rGi
cannot go to a post office box,)
lawsuits come in three parts:
A. The *summons' - this can tell us when the suit was liled, holv long a defendant has to answer
and may include information as to the exact service date;
"Complaint'' - this is the body of the lawsuit that eontains the allegations of wrongdoing.
- . Ihe
T[ir t rtA;t with the Summo-ns is the most critical pa{ toge! into the hands of vour
so they may enter a timely defense;
as
B
insurance cauier as soon
C.
-
lnssible
The "Interrogatories", "Requests for Admission", and "Requests for Production
of
"discoverypleadings". When attaehed to the Summons and
D;;rril;Gf- tfr.""
"i=;li,rd
to asivell as Ihe Answer fiIed prior to the deadline (whiel
;esponded
muJbe
uy
Co*piaint, tt
If they are lengthy, you may lYant to mail these along with a
is di*erent f."ri, riaie i"
Complairyvia ovenr:ielii inal. Wnatever the case, please galyo-ur
;;py;atlr; suarmffi and"t"t"l.
rcif" frrg" lo.uru"." [up.&"i.t"tir," as soon is you have any indication you are a defendant
inalawsuil
Subpoenas
personnel
Whenever a subpoena is received requesting the examina{o1 or-ry-Production of
througlr
routed
be
should
requested
r""o.ar or othericorporate data, the i-nformition
andlor youl human resoutces department for screening. If a
administration, *r1ioot"
"ourrsel,
;bp;;;;ilr"Li""imnc"rningaclaim alieadyfiledwith an insurance carrier,thesubpoena
U. promptly forwarded f,irectly !o the clLims representative ass_igned by the insurance
th" ;k;. bo not release any info-rmation until you are authorized to
d"6[ifi"r, legal counsel and/or your insurance carr{er's deslgnated
representative.
"["iia
;,iur i; f,*dlA
When forwarding any subpoenaed information to your insurance catrier, always include
ad.dition to the subpoenaed records, the following;
r
e
in
The date and time the subpoena was served;
The method and place of the reproduc'tion of the records.
Investigation of claims
is necessary that all insurance carriers' representatives and investigators be giv€n fulI
statements, hororever, should be made
loopurutioo io properly eonduct an investig[tion.
It
to
.No
identified repGentatives. All persons requesting information should
boasked to first properly identis themseh'es.
;;y"il;6U["
p*i"rly
policy tcrms antl condhlons should be
This overage ounmary ndther arnends nor atters the Insrrance g-onbaqt Spec'lftc grrestlonr on all
libttr ra.go lo.otu"." *prtsentatire, anrt the Bdicy ltsetsshould be revlewd'
Please refer to the
poliry contract for specffic terms, condltions, llmitadons and
€t
reftrd
to 5'our
c[$ions.
PAGE20
Trudae Meadorrs FfueProtedon Distrkt
PropertylCasualty and Workec Cornpercadon
Wells Fargo Insumnce Services
Mayg8,eo4
InsurancePmpul
NPAIPandPACI
o7-ot-t4toa7-o1-15
Demands to d.dend and/or indemnify
Any notice or correspondence demanding defense and indemnificadon must be reported
ffii i"i"ot*" a new matter,-it sh;uH be treated as a finrt rcport to your insurer. If it
uri existing claim, it should be sent to the clgm adjuster and,lor the attorney defending
"on"u6
your interest". If yo'u are uneertain as to how to handle, contact your Wells Fargo fnsurance
Reprmentative.
il;;di;irly.
This manual is offered as hightights af couerage only and does not hrchrde detaik af
aI
;;";;;;;r;r*ihiacrnaiiori.
itiii ,*ni vout pi6, ytin"
.
For rcampl;tuwtderstanding oftheterms and.canditions,
h.ereurith
,ru an{-differcnees bearcen coaerage-conditions stated
and {Iu aiual-policV language, the poliq langtnge usill preuail.
neithr amends nor alters the inqF?ncg _cgntraqt specilic
iieflsfargirnsurancs'Ilpsertdve, anttthe lrllcyltself shostilbsrevlerr€d'
This coverage ormmary
questlons
m all policy terms auil conditlons should
be
tsfeEd
to
]our
Pleae rrfer to tia poltcy eorsmct for speeilic tenns, condltlorx, Iimitadons and exclusions'
PAGE2T
ACORD- NEVADA AUTO SUPPLEMENT
AGENfr
ApPUCAilItilAnisO n{SURED
Truokes lis8dofla Ffe Prolecuon Dtsfilol
Wolls F6rgo lnsrlrarce8orlces lI$A
S04W.liloamLans
Rsro, llerada 89S09
@ffiefiY,
Hevada PustloAge{ay lmuranco
Pool
I
EffecTffEoATE
MANDATORY OFFER OF
MEDIGAL PAYMENTS COVERAGE AND UNINSURED MOTORISTS COVERAGE
Nevada lnsurane Law requires that
all automobllo llabillty policles contaln Medical Payments
Coverage
and Unlnsured Motorists Coverage unless you relect these @v€rages.
Medlcal Pavments Goveraqe (Not Appllcable to Umbrella Coverage)
Medical Payrnents Coverage provldes protection t'!,itttorlt regard to tegal liabllity for rsasonablo and
necessary medical expenses resulfirg from accidental bodlly lnjury whlle operating or occupylng an
lnsured vehicls, or being stuck as a ped*trian by a motor vehlde or trailer.
You have the right to purciase llmits of at least $1000 per accldenl Hlgher limits may be avallable.
Plaase consult your agent- You also have the rlght to rejec.t this @verage entirely.
lsslect Medical Payments Coverage at the limits sholun ln the
applieUon. (inftlals)
I reJect Medical Payments Coverage
entlrely. (lnillals)
Unlneured Motorlsts Goveraqe (lncludins Un{erlnEursd Motorlsts Coverase}
Unlnsured and Underinsured Motor Vehicle Coverage protrcts the named hrsured, the named insured's
resldent relatives and occupants ln the lnswed vehicle tf ihey sustain bodily injwy in an aeldent for
which the osrner or oporator of a motor vehlde ls tegdly liable and doos not have insiranco (unlnsured),
or doos not have enough lnsurance (underinsured).
You have the right to purchase llmits egual to your Bodily lnJury Llabillty llrnlts unless you selec{ lower
ltmts for allvehlcles on your policy or you reJect this coverage ontirely.
(lnltlals)
I understand and acknowledge that Uninsured Motorlsts Coverage has been offered lo me up to
lhe Bodily lnJury Llablllty llmits of my pollcy. I have lnstead selected the limlls shown in ihe
application for al! vehicles on my policy.
I reject Unlnsured Motorists Cwerage
entlrelp (nltlals)
Coverage
ls generally described here. Only the policy provides a complete descripilon of the coverages
and tholr llmitatiorn.
I understand lhese coverage s€lectlons witl apply to all future renewals, conlinualions and changes ln my
pollcl unless I notifu you othenrvise in writing.
Appllcanfs Slgnature
ACORD
O
Date
@
ACORD CORPORATION 1994
MEMORANDUM
June 6,2014
To:
Board of Fire Commissioners
Truckee Meadows Fire Protection Disrrict
Fm: Charles A. Moore, Fire Chief
Re:
A.
Fire Chiefs Repoft
Report and discussion related to the ISO Public Protection Classificarion Summary
The Disrrict has received its updated raring from Insurance Service Office (ISO). The full
survey report is attached to the end of this memo. It is rypical for ISO to rate properries in
one of rwo ratings:
1.
2.
Properties that are within five road miles from a fire station and 1000 feet of a
hydrant.
Properties that exceed five road miles to a fire starion.
The Insurance Services Office evaluates communiry fire protection capabilities throughout
most of the narion. Through this process the ISO establishes the communiry's Public
Protection Classification (PPC) which is used by many (though not all) properry insurance
providers to set the cost of fire casualry insurance for buildings and personal properry.
ISO evaluates fire suppression capabiJity using its Fire Suppression Raring Schedule. The
raring schedule evaluates fire suppression capability based on a three-part review:
rating)
Results:
For both Sierra Fire Protection Disrrict and Truckee Meadows Fire hotection Disrrict, the
raring has improved which means property owners may experience a drop in their premium
for insurance and personal property.
For all properries within the boundaries of TM and SF that are within five road miles of a
fire station a rating of 3 will apply. This includes properties that may not be within a 1000
feet of hydrant or have a fire hydrant at all. In the old raring, properties in excess of 1000 feet
of a hydrant received an 8B rating.
For the reason that TM demonstrated its capabiliry to operate a tender shuttle in an
effecrive manner, ISO gave a "hauled water crefit". In lapnan's terms, this means the
Disrrict brings the hydrant (or wated to the fire in an effecrive and timely manner and can
supply the firefighring operation with a sufficient water supply.
The rating improvement (from 8B to 3) *ill save some properties owners a significant
amount on insurance premiums. I am not able to quanrify that in dollars as rates are usually
proprietary infonnation and vary berween insurance companies.
The Districfs hauled water credit will also improve the rating for properties that are
berween 5 road miles but not more than 7 miles to a fire station. These properties will
receive a 10W class. ISO recommends a 5o/o discount in these cases from the previous
classificarion of
10.
For properties exceedin.g 7 road miles to a fire starion, properties are classed at 10. Staff is
anticipating receiving a map from ISO that shows the overlay.
Item B: Review of Automaric Aid offer to City of Reno.
I will
provide a verbal presentation and maps regarding the Boards direction to offer
Automaric Aid to the Ciry of Reno. The maps will indicate where I believe TM is best
positioned to assist the City.
Public Protection Classification
Summary Report
Truckee Meadows FD
NEVADA
Prepared by
lnsurance Seruices Office, lnc.
48 Eves Drive, Suite 200
P.O. Box 961
Marlton, New Jersey 08053-3112
(856) 985-5600
May 15,2014
@f
SO Pmpeilie ,lnc., 2014
ISO collects and evaluates infornation from communities in the United States on their
structure lire suppression capabilities. The data is analyzed using our Fire Suppression
Rating Schedule (FSRSTM) and then a Public Protecfion Classification (PPCru) number is
assigned to the community. The surveys are conducted whenever it appears that there is a
possibility of a classification change. As sucfr, the PPC program provides important, upto
date information about fire protedion seMces throughout the country.
The Fire Suppression Rating Schedule (FSRS) reogn2es fire protection features only as
they relate to suppression of first alarm structure fires. ln many communities, fire suppression
may be only a smal! part of the fire departments overal! responsibillty. ISO recogn2es the
dynamic and comprehensive duties of a communitt's fire seMce, and understands the
complex decisions a community must make in planning and delivering emergenry seMces.
However, in developing a communitt's Public Protection Classification, only features related
to reducing property losses from sfucturalfires are evaluated. Multiple alarms, simultaneous
incidents and life safety are not considered in this evaluation. The PPC program evaluates
the fire protection for smallto average size buildings. Specific properties with a Needed Fire
FIow in excess of 3,500 gpm are evaluated separately and assigned an indMdual
classification.
A community's investment in fire mitigation is a proven and reliable predictor of ftrture fire
losses. Statistical data on insurance losses bears out the relationship between excellent fire
protection
as measured by the PPC program and low fire losses. So, insurance
companies use PPC information for marketing, underwriting, and to help establish fair
premiums for homeowners and commercial lire insurance. In general, the price of lire
-
-
insurance in a community with a good PPC is substantially lower than in a community with a
poor PPC, assuming allotherfactors are equal.
ISO is an independent company that serves insurance companies, communities, fire
departments, insurance regulators, and others by providing information abut risk. ISO's
expert stafi colleds information about municipal fire suppression efforts in communities
throughout the United States. ln each of those communities, ISO anallzes the relevant data
and assigns a Public Protec.tion Classification - a numberfrom 1 to 10. Class 1 represents an
exemplary fire suppression program, and Class 10 indicates that the area's fire suppression
program does not met ISO's minimum criteria.
ISO's PPC progrcm evaluates communities according to a unilorn set of criteria,
incorporating nationally recognized standards developed by the National Fire Protec{ion
Association and the American WaterWorks Association. A communitt's PPC depends on:
the theoretical amount of water necesaryforfire suppression purposes.
and dispatching systems.
fire companies, operational considerations, and community risk reduction.
supply operations, and
a
careful evaluation of the amount
of
compared wtth the amount needed to suppress fires up to 3,500 gpm.
@SO Propeflies, lnc, 2014
Page
1
available water
p.eE_q"lrea"n
ISO has evaluated and classifted over 48,000 fire protection areas across the Unitd States
using its Fire Suppression Rating Schedule (FSRS). A combination of meetings between
trained ISO field representatives and the dispatch center coordinatol community fire offcial,
and water superintendent is used in conjunction with a comprehensive questionnaire to
colled the data necessary to determine the PPC number. ln order for a community to obtain
a classification better then a Class 9, three elements of fire suppression features are
reviewed. These three elements are Emergency Communications, Fire Department, and
Water Supply.
A review of the Emergency Communications accounts for
10o/o
of the total classification.
This section is weighted at 10 points, as follows:
.
.
.
Emergency Reporting
3 points
Telecommunicatorc
4 points
Dispatch Circuits
3
pints
A review of the Fire Depar0nent accounts for 50% of the total classiftcation. ISO focuses on
a fire departments first alarm response and initial attack to minim2e potential loss. The fire
department sedion is weighted at 50 pints, as follows:
.
.
.
.
.
.
.
r
.
.
Engine Companies
6 points
Reserve Pumpers
0.5 points
Pump Capacity
3 points
Ladder/SeMceCompanies
4 points
Reserye Ladder/SeMce Trucks
0.5 points
DeploymentAnalysis
10 points
Company Personnel
15 points
Training
9 points
Operationalconsiderations
2 points
Community Risk Reduc{ion
5.5 points (in addition to the 50 points above)
A review of the Water Supply system accounts tor
4oo/o of the total classification. ISO
reviews the water supply a community uses to determine the adequacy for fire suppression
purposes. The water supply system is weighted at 40 points, as follows:
.
.
.
Creditfor Supply System
Hydrant Size, Type &
30 points
lnstallation
3 points
lnspection & Flow Testing of Hydrants 7 points
@SO Properties, lnc., 2O14
Page2
There is one additional factor considered in calculating the final score
-
Divergence.
Even the best fire department wil! be less han fully effdive if it has an inadequate water
supply. Similarly, even a superior water supply will be less than fully effective if the fire
department lacks the quipmeril or personnelto use the water. The FSRS score is subjed to
modification by a divergence fac{or, which recogn2es disparity between the effediveness of
the lire department and the water supply.
fhe
Divergence factor mathematically reduces the score based upon the relative difference
between the fire departnent and water supply scores. The factor is introduced in the final
equation.
pu-tl i"
p-i"".ti"" Gl"r$m""ti"n N"-bd
The PPC number assigned to the community will depend on the community's score on a
1O0-point scale:
PPC
1
2
3
4
5
6
7
8
I
10
Points
90.00 or more
80.00 to 89.99
70.00 to 79.99
60.00 to 69.99
50.00 to 59.99
40.00 to 49.99
30.00 to 39.99
20.00 to 29.99
10.00 to 19.99
0.00 to 9.99
The classification numbers are interpreted as follows:
.
.
Class 1 through (and including) Class I represents a fire suppression system that
includes an FSRS creditable dispatch @nter, fire department, and water supply.
a special classification that recogn2es a superior leve! of fire
protection in othenrvise Class 9 areas. lt is designed to represent a fire protection
Class 8B is
delivery system that is superior except for a lack of a water supply system
capable of the minimum FSRS fire flow criteria of 250 gpm for 2 hours.
.
.
Class 9 is a fire suppression system that includes a creditable dispatch center, fire
department but no FSRS creditable water supply.
Class 10 does not meet minimum FSRS criteria for recognition, including areas
fle road miles of a recognized fire station.
that are beyond
@SO Proredies, lnc., 2O'l 4
Page 3
l{"* P"t|i" Pr"t"
We have revised our Public Protedion Classifications (PPCru) to capture the effects of
enhanced fire protrc-tion capabilities that reduce fire loss and fire severtty in Split Class 9 and
Split Class 8B areas (as outlined below). This new structure benefits the fire servi@,
community, and property owner.
New classifications
Through ongoing research and loss experience analysis, we idenffied additional
differentiation in fire loss experience within our PPC program, which resulted in the revised
classifications. We based the differing fire loss experience on thefire suppression capabilities
of each community. The new classifications will improve the predidive value for insurers
while benefiting both commercial and residentia! propefi owners. Here are the new
dassifications and what they mean.
Split classifications
\A/hen we develop a split classification for a community
for example 519
the first number
is the class that applies to properties within 5 road miles of the responding fire station and
1,000 feet of a creditable water supply, such as a fire hydrant, suction point, or dry hydrant.
-
-
The second number is the class that applies to properties within 5 road miles of a fire station
but beyond 1,000 feet of a creditable water suppty. We have revised the classification to
reflec't more precisely the risk of loss in a community, replacing Class 9 and 88 in the seond
part of a split classification with revised designations.
Whafs changed with the new classifications?
We've published the new classifications as "X and
the split dassification, respec{ively. For example:
.
.
.
Y
-formerly
the "9" and "8B" portion of
A community cunently displayed as a split 6/9 classification will now be a split
6/6X
classification; with the "6X" denoting what was formerly classified as "9".
Similarly, a community cunently graded as a split 6/88 classification will now be a split
6/6Y classification, the "6Y" denoting what was formerly classified as "88".
u9'or "8B'classifications will remain intact.
Communities graded with single
Prior
flew
Classification C!assffica'tiEn
Flew
Prior
Classification Classffieathm
Lle
atx
LlsB
r/rv
2le
4a
2188
ry?Y
3le
3f3X
?.i8,8
313rY
4te
qex
4lts
etw
sle
sy'sr
s/88
slSY
6le
6fffi
6IEB
6rt
7le
8le
v[fi
tlaB
t17t
8IEH
8/88
El&T
9
I
8B
8F
@SO Pmperties, lnc., 201 4
Page 4
Whafs changed?
As you can see, we're still maintaining split classes, but ffs how we represent them to
insurers thafs changed. The new designations reflect a redudion in fire severity and loss and
have the potenUalto reduce property insurance premiums.
.
.
.
Benefib of the revised splitclass designations
To the fire service, the revised designations identify enhanced fire suppression
capabilities used throughout the fire protection area
To the community, the new classes reward a community's fire suppression efforts by
showing a more reflective designation
To the individual property owner, the revisions offer the potential for decreased property
insurance premiums
Newwater class
Our data also shows that risks located more than 5 but less than 7 road miles from a
responding fire station with a creditable water source within 1,000 feet had better loss
experience than those fartherthan 5 road miles from a responding fire station with no
creditable water source. We've introduced a new classiflcation
-10W-to recqnize the
reduced loss potentialof such properties.
llYhafs changedwith Class lOW?
Class 10W is propefi-specific. Not all properties in the S-to7-mile area around the
responding fire station will qualiff. The difference between Class 10 and 10W is thatthe
l0Wgraded risk or property is within 1,000 feet of a creditable water supply. Creditable water
supplies include fire protwtion systems using hauled water in any of the split classification
areas.
Whafs the benefitof Class 10W?
0W gives credit to risks within 5 to 7 road miles of the responding fire station and within
1,000 feet of a creditable water supply. That's reflecfive of the potential for reduced property
insurance premiums.
1
What does the fire chief have to do?
Fire chiefs dont have to do anything at al!. The revised classifications wil! change
automatically effective July 1, 2014*.
What if I have additonal'questions?
Feelfree to contad ISO at 800.444.4554. or email us at [email protected].
*The new classifications do not apply in Texas.
@SO Proertes, lnc.,
2O1 4
Page 5
The 2O14 published countrywide distribution of communities by the Public Protection
Classification number is as follows:
Countywide
r4000
12,0m
10,000
8,000
6,000
4000
2.000
0
Glase
Cke
Class Clace Gle*e Cla*e Clme Cl.sB Claee Clase Cltsg
121tlS67EtB910
Eass-FtrlnG
The PPC pr€ram offers help to communities, fire departments and other public officials as
they plan for, budget, and justiff improvements. ISO is also available to assist in the
understanding of the details of this evaluation.
ISO Public Proteclion representatMes can be reached by telephone at (800) 44445il. The
technical specialists at this telephone number have access to the details of this evaluation
and can effectively speak wtth you about your PPG questions. \Nhat's more, we can be
reached via the intemet at unnnry. isomitiqatio n. comltalU.
We also have a website dedicated to our Community Hazard Mitigation Classification
progams at www.isomitiqation.com. Here, fire chiefs, building code ofiicials, community
leaders and other interested citizens can access a wealth of dda describing he criteria used
in evaluating hou, ciUes and towns are protecting residents from fire and other natural
hazards. This website will allow you to leam more about !SO's Public Protection
Classification program. The website provides important background informatlon, insights
about the PPC grading processes and technical documents. ISO is also pleased to offer Fire
a special secured website wtth information and features that can help
Chiefs Online
improve your IEO Public Protedion Classification, including a list of the Needed Fire Flows
for allthe commercial occupancies ISO has on file for your community. Msitors to the site
can download information, see statisticalresults and also contact ISO for assistance.
-
ln addition, on-line a@ess to the Fire Suppression Rating Schedule and its commentaries is
anailable to registered customers for a fee. However, fire chiefs and community chief
adminisfrative offcials are given access prMleges to this information wtthout charge.
To become a registered fire chief or @mmunity chief administrative offcial, register at
www. isomitio ation. com.
@SO Propilies, lnc.,
2O1 4
Page 6
Protection
ISO concluded its review of the fire suppression features being provided for Truckee
Meadows FD. The resulting community classification is Class 03/{0.
lf the classffication is a single class, the classification applies to properties with a Needed Fire
Flow of 3,500 gpm or less in the community. lf the classlfication is a split class (e.9., 6DOQ:
recognized fire station and within 1,000 feet of a fire hydrant or altemate water supply.
butwithin 5 road mihs of a recognized fire station.
within 5 road miles of a recognized fire station with no hydrant distance requirement.
with a recognized water suppty within 1,000 feet.
separately and assigned an indMdual classification.
Eamed
Credit
FSRS Feature
Crcdlt
Avallable
Emergency Gommunications
414. Credit for Emergency Reporting
422. Crdit tor Telecomm unicators
432. Creditfor Dispatch Circuits
'14{t.
Gredit for Receiving and Handllng Fire Alanns
3.00
3.56
1.74
4
8.30
10
5.62
0.50
3.00
0.98
0.00
6
0.50
3
3
3
Firc tlepartnent
513.
523.
532.
349.
553.
561.
571.
581.
Credit for Engine Companies
Creditfor Reserve Pumpers
Creditfor Pump Capacrty
Credit for Ladder SeMce
Credit
Credit
Credit
Credlt
730. Credit
for Reserve Ladder and SeMce Trucks
for Deploynent Analpis
for Company Personnel
for Training
for Operational Considerations
590. Credit for Firc Departnent
3.51
5.00
8.18
2.OO
4
0.50
10
15
I
2
n.79
50
xt.97
30
3.00
4.91
3
7
37.88
N
WaterSupply
6. Credit for Supply System
621. Credit for Hydrants
61
631. Creditfor lnspection and FlowTesting
640. Credit for \lUater Supply
:742
Diveryence
1050. Community Risk Reduction
9.32
TotalGredit
@SO Propertie, lnc., 201 4
Page 7
70.87
5_50
105.50
Ten peroent of a communitt's overall score is based on how well the communications center
receives and dispatches ftre alarms. Ourfield representative evaluated:
. Communications facilities provided for the general public to report structure fires
. Enhanced 9-1-1 Telephone Service including wireless
. Computer-aided dispatch (CAD) facilities
. Alarm receipt and processing at the communication center
. Training and certification of telecommunicators
. Facilities used to dispatch fire department companies to reported structure fires
Eamed
Credit
Credit
Available
414. Credit Emeryency Reporting
3.00
3
422. Credtt for Telecommunicators
3.56
4
432. Creditfor Dispatch Circuits
1.74
3
Item 440. Credit for Emergency Communications:
8.30
l0
Item 414 - Creditfor Emergency Reporting (3 points)
The first item reviewed is ltem 414 "Credit for Emergenry Reporting (CER)". This item
reviews the emergency communication center facilities provided for the public to report fires
including 911 systems (Basic or Enhanced), \Mreless Phase I and Phase ll, Voice over
lntemet Protocol, Computer Aided Dispatch and Geographic lnformation Systems for
automatic vehicle location. ISO uses National Fire Protec*ion Association (NFPA) 1221,
Standard for the lnstallation, Maintenane and Use of Emergency Serwes Communications
Sysfems as the reference for this section.
@SO Popedies, lnc., 2O14
Page 8
lEni 410. Emerge-ncy Reporting (CERI
AJB. Basic 9-{-1, Enhanced 9-1-1 or No 9-1-1
Eamed
Credit
Credit
Available
20.00
20
25.00
25
25.00
25
15.00
15
15.00
15
100.00
100
For maximum credit, there should be an Enhanced S1-1
system, Basic 91-1 and No S1-1 willreceive partialcredil
1. E9-1-i
Wreless
Wreless Phase I using StaticALl(automatic location
identiftcation) Functionalrty (10 points); Wireless Phase ll
using Dynamic ALI Functionality (15 points); Both available
willbe 25 points
2.E*1-l Voice over lntemet Protocol
(VolP)
StaticVolP using StraticALl Fundionality (10 points);
NomadicVolP using DynamicALl Fundionahty (15 points);
Both available will be 25 points
3. Computer Aided Dispatch
Basic CAD (5 points); CAD with Management lnformation
System (5 points); CADwith Interoperability (5 points)
4. Geographic lnformation System (GIS/AVL)
The PSAP uses a fully integrated CAD/GIS management
system with automatic vehicle location (AVL) integrated
with a CAD system providing dispatch assignments.
Review of Emeryency Reporting tota!:
Item 422- Credit for Telecom
mun
i
cators (4 poi nb )
smnd item reviewed is ltem 422 "Crdit for Telecommunicators OCf. This item
reviews the number of Telecommunicators on duty at the center to handle fire calls and other
The
emergencies. Al! emergency calls including those calls that do not require ftre department
action are reviewed to determine the proper staffing to answer emergency calls and dispatdr
the appropriate emergency response. NFPA 1221, Standardforthe lndallation, Maintenane
aN Use of Emergency Senaices Communiations Sysfems, recommends that ninety-five
percent of emergency calls shall be ansrnered within 15 seconds and ninety-nine percent of
emergency calls shall be ansrrrered within 40 seconds. ln addition, NFPA recommends that
ninety percent of emergenry alann processing shall be completed within 60 seconds and
ninety-nine percent of alarm processing shall be completed within 90 seconds of answering
the call.
@SO Popeilies, lnc., 201 4
Page 9
To receive full credit for operators on duty, lSO must review documentation to show that the
communication center meets NFPA 1221 crrll anwrrering and dispatch time performance
measurement standards. This documentation may be in the fonn of performance statistics or
other perfornan@ measurements compiled by the $1-1 soflirare or other sofiware
progams that are cunentf in use such as ComputerAided Dispatch (CAD) or Management
lnformation System (MlS).
Item'*20. Tglecommunicators (CTC)
A1. Alarm Receipt (AR)
Eamed
Credit
Credit
Available
20.00
20
11,76
20
20.00
20
19.20
20
18.00
20
88.96
,t00
Receipt of alarms shall meet the requirements in
accordance with the criteria of NFPA 1221
A2. Alarm Processing (AP)
Processing of alarms shall meet the requirements in
accordance with the criteria of NFPA 1221
B. Emergency Dispatch Protocols (EDP)
Telecommunicators have emergency dispatch protocols
(EDP) containing questions and a decision-support
process to facilitate conect callcategor2ation and
prioritization.
C. Telecomm un icator Trai ni n g and Certifi cation
fiTC)
Telecommunicators meet the qualifi cation requ irements
referenced in NFPA 1061, Standard for Professiona/
Q u a I iticatio n s fo r P u bl ic S afety Te I e com m u n icator,
and/or the Association of Public-Safety Communications
fficials - lnternational (APCO) Project 33.
Telecommunicators are certified in the knowledge, skills,
and abilities conespondino to their iob functions.
D. Telecommunicator Continuing Education and
Quality Assurance fiAA)
Telecommunicators participate in contin uing education
and/or in-service training and quality-assurance
programs as appropriate for their positions
Review of Telecommunicators total
@|SO Properties, lnc., 201 4
:
Page 10
Item 432 - Greditfor Dispatch Circuitrs (3 poinb)
The third item reviewed is ltem 432 "Credit for Dispatch Circuits (CDC[. This item reviews
the dispatch circuit faciliUe used to transmit alarms to fire department members. A "Dispatch
Circuit' is defined in NFPA 1221 as
circuit over which an alarm is transmitted from the
communications center to an emergency response facility (ERF) or emergency response
units (ERUs) to notiff ERUs to respond to an emergenqf. Allfire deparfrnents (except single
fire station departments with full-time firefighter personnel receMng alanns directly at the fire
station) need adequate means of notiffing all firefighter personnel of the location of reported
structure fnes. The dispatch circuit facilities should be in accordance with the general criteria
of NFPA 1221. "Narms" are defined in this Standard as ? signal or message from a percion
or device indicating the existence of an emergency or other situdion that requires action by
an emergency response agenq/.
?
There are two different levels of dispatch circuit facilities provided for in the Standard - a
primary dispatch circuit and a secondary dispatch circuit. In jurisdictions that rmeive 730
alarms or more per year (average of two alarms per 24-hour period), two separate and
dedicated dispatch circuits, a primary and a secondary, are neded. ln jurisdidions receiving
fewer than 730 alarms per year, a second dedicated dispatch circuit is not needed. Dispatch
circuit facilities installed but not used or tested (in accordance wtth the NFPA Standard)
receive no credit.
The score for Credit for Dispatch Circuits (CDC) is influenced by monitoring for integrity of the
primary dispatch circuit. There are up to 0.90 points available for this ltem. Monitoring for
integnty involves installing automatic systems that will detect faults and failures and send
visual and audible indications to appropriate communications center (or dispatch center)
personnel. ISO uses NFPA 1?21 to guide the evaluation of this item. ISO's evaluation also
includes a review of the communication system's emergency power supplies.
Item 432 "Creditfor Dispatch Circuits (CDC)" = 1.74 points
@SO Pmperties, lnc., 201 4
Page 11
Fifty percent of a community's overal! score is based upon the fire department's structure fire
suppression system. ISO's fi eld representative evaluated:
.
'
.
.
.
.
Engine and ladder/service vehicles including reserve apparatus
Equipment canied
Response to reported strudure fires
Deployment analysis of companies
Available and/or responding firefighters
Training
Eamed
Credit
Credit
Available
513. Creditfor Engine Companies
5.62
6
523. Creditfor Reserve Pumpers
0.50
0.5
532. Credit for Pumper Capacity
3.00
3
549. Creditfor Ladder SeMce
0.98
4
553. Credit for Reserve Ladder and SeMce Trucks
0.00
0.5
561. Credit for Deployment Analysis
3.51
10
571. Creditfor Company Personnel
5.00
15
581. Credit for Training
8.f
I
I
581. Credit for Operational Considerations
2.00
2
Item 590. Credit for Fire Department:
28.79
50
Basic Fire Flow
The Basic Fire Flow for the community is determined by the reMew of the Needed Fire FIows
for selected buildings in the community. The
largest Needed Fire Flow is determined to
be the Basic Fire Flow. The Basic Fire Flow has been determined to be 2250 gpm.
ffi
@SO Poperlies, lnc, 2O14
Page12
Item 5{3 - Greditfor Engine Companies (6 poinG)
The first item reviewed is ltem 513 "Credit for Engine Companies (CEC)". This item reviews
the number of engine companies, their pump capacity, hose testing, pump testing and the
equipment canied on the in-seMce pumpers. To be recognized, pumper apparatus must
meet the genera! criteria of NFPA 1901, Standad for Automotive Fire Appanfus which
include a minimum 250 gpm pump, an emergencyraraming system, a 300 gallon watertank,
and hose. At least 1 apparatus must have a permanently mounted pump rated at 750
gpm or more at 150 psi.
The review of the number of needed pumpers considers the response distance to buih-upon
areas; the Basic Fire Flow; and the method of operation. Muftiple alarms, simultaneous
incidents, and life safety are not considered.
The greatest value of A, B, or C below is needed in the fire disffict to suppress fires in
struc{ures with a Needed Fire Floar of 3,500 gpm or less: 23 engine companies
a)
23 engine companies to provide fire suppression seMces to areas to meet NFPA
1710 criteria orwithin 1/zmil*.
b)
2 engine companies to support a Basic Fire Flow of 2250 gpm.
c)
23 engine companies based upon the fire department's method of operation to
provide a minimum two engine response to al!ftrst alarm struc'ture fires.
The FSRS recognizes thatthere are23 engine companies in seMce.
The FSRS also reviews Automatic Aid. Automatic Aid is considered in the review as
assistance dispatched automatically by contractual agreement between two
communities or fire districts. That differs from mutua! aid or assistance arranged case by
case. ISO will recognize an Automatic Aid plan underthe following conditions:
.
.
.
lt must be prearranged for first alarm response according to a definite plan. lt is
preferable to have a written agreement, but ISO may recognize demonstrated
performance.
The aid must be dispatched to all reported structure fires on the initialalarm.
The aid must be provided 24 hours a day, 365 days ayear.
FSRS ltem 512.D 'Automatic Aid Engine Companies" responding on first alarm and meeting
the needs of the ctty for basic fire flow and/or distribution of companies are factored based
upon the value of the Automatic Aid plan (up to 1.00 can be used as the fador). The
Automatic Aid factor is determined by a review of the Automatic Aid provide/s
communication facilities, how they receive alarms from the graded area, interdepartment
training between fire departments, and the fire ground communications capability between
departments.
For each engine company, the credited Pump Capacity (PC), the Hose Canied (HC), the
Equipment Canid (EC) all contribute to the calculation for the percent of credit the FSRS
provides to that engine ermpany.
Item
5l3 "Greditfor Engine Companies (CEC)"
@SO Properlies, lnc,, 2014
Page 13
= 5.62 points
Item 523 - Creditfor
Rserve Pumpers
(0.50
poin6)
The item is ltem 523 "Creditfor Reserve Pumpers (CRP[. This item reviewsthe numberand
adequacy of the pumpers and their equipment. The number of needed reserve pumpers is 1
for each I needed engine companies detennind in ltem 5f 3, or any fradion thereof.
Item 523 "Greditfor Reserve Pumperc (CRP)" = 0.50 points
Item 532
- Creditfor Pumper Gapacity (3 points)
The next item reviewed is ltem 532 "Credit for Pumper Capacity (CPC[. The total pump
capactty available should be sfficient for the Basic Fire Flow of 2250 gpm. The maximum
needed pump capacity credited isthe Basic Fire Flow of the community.
Item 532 "Creditfor Pumper Gapacity (CPC)" = 3.00
Item 549
poinb
- Creditfor Ladder Service (4 points)
The next item reviewed is Item 549 'Credit for Ladder SeMce (CLS[. This item reviews the
number of response areas within the city wtth 5 buildings that are 3 or more stories or 35 feet
or more in height, or with 5 buildings that have a Needed Fire Flow greater than 3,500 gpm,
or any combination of these criteria. The height of all buildings in the city, including those
protectd by automatic sprinklers, is considered when determining the number of needed
ladder companies. Response areas not needing a ladder company should have a service
company. Ladders, tools and equipment nonnally canied on ladder trucks are needed not
only for ladder operations but also for forcible entry, ventilation, salvage, overhaul, lighting
and utility control.
The number of Iadder or service companies, the height of the aerial ladder, aerial ladder
testing and the equipment canied on the in-seMce ladder trucks and seMce trucks is
compared with the number of needed ladder trucks and seMce trucks and an FSRS
equipment list Ladder trucks must meet the general crtteria of NFPA 1901, Standand for
Automotive Fire Apparafusto
h
recognized.
The number of needed ladder-seMce trucks is dependent upon the number of buildings 3
stories or 35 feet or more in height, buildings with a Needed Fire Flow greater than 3,500
gpm, and the method of operation.
The FSRS recognizes that there are 0 ladder companies in seMce. These companies are
needed to proMde fire suppression seMces to areas to meet NFPA 171 0 criteria or vdthin 2Y.
miles and the number of buildings with a Needed Fire Flow over 3,500 gpm or 3 stories or
more in height, or the method of operation.
The FSRS recognizes that there are 6 service companies in seMce.
Item 849 "Gredit for Ladder Seryice (CLS)" = 0.98 points
@lSO Pmpeilies, lnc.,
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Page14
Item 553
- Credit for Reserve
Ladder and Service Trucks (0.50 points)
The next item reviewed is ltem 553 "Credit for Reserve Ladder and SeMce Trucks (CRLS)".
This item considers the adequary of ladder and seMce apparatus when one (or more in
larger communities) of these apparatus are out of seMce. The number of needed reserve
ladder and seMce trucks is 1 for each needed ladder and seMce companies that were
detennined to be nded in ltem 540, or any fraction thereof.
I
Item 553 "Creditfor
Item 561
Rserve Ladder and Service Trucks (CRLSI" = 0.00 poinE
- tleploymentAnalysis
(10 points)
Next, ltem 561 'Deployment Analysis (DA)' is reviewed. This ltem examines the number and
adequacy of existing engine and ladder-seMce companies to cover built-upon areas of the
city.
To determine the Credit for Distribution, first the Existing Engine Company (EC) points and
the Existing Engine Companies (EE) determined in ltem 513 are considered along with
Ladder Company Equipment (LCE) points, SeMce Company Equipment (SCE) points,
Engine-Ladder Company Equipment (ELCE) points, and EngineSeMce Company
Equipment (ESCE) points determined in ltem 549.
Secondly, as an alternative to determining the number of needed engine and
ladder/service companies through the road-mile analysis, a fire protection area may use
the results of a systematic performance evaluation. This type of evaluation analyzes
computer-aided dispatch (CAD) history to demonstrate that, with its cunent deployment
of companies, the fire department meets the time constraints for initia! arriving engine
and initialfullalarm assignment in accordance with the general criteria of in NFPA 1710,
Standard forthe Organization and Deployment of Fire Suppression Operations,
Emergency Medical Operations, and Special Operations to the Public by Career Fire
Departments.
v,trthin 1% miles of a firSdue
engine company and within Z1/rmiles of a first-due ladder-seMce company.
A deternination is made of the percentage of built upon area
Item 561 "Credit DeploymentAnalysis (DA)" = 3.51 points
@SO Properties, lnc., fr1 4
Page 15
Item 571
- Creditfor Gompany Perconnel (15 points)
Item 571 "Credit for Company Personnel (CCP[ reviews the average number of existing
firefighters and company ofiicers available to respond to reported first alarm structure fires in
the city.
The onduty strength is determined by the yearly average of total lirefighters and company
officers onduty considering vacations, sick leave, holidays, "Kelle/ days and other
absences. \y'fhen a fire department operates under a minimum staffing poliry, this may be
usd in lieu of determining the yearly average of on{uty company personnel.
Firefighters on apparatus not credited under ltems 513 and 549 that regularly respond to
reported first alarms to aid engine, ladder, and seMce companies are included in this item as
increasing the total company strength.
Firefighters staffing ambulances or other units seMng the general public are credited if they
participate in firefighting operations, the number depending upon the extent to which they are
available and are used for response to first alarms of fire.
On-Cal! members are credited on the basis of the average number stafiing apparatus on first
alarms. Off-shift career firefighterc and company officers rsponding on first alarms are
considered on the same basis as on-call personnel. For personnel not normally at the fire
station, the number of responding firefighters and company officers is dMded by 3 to reflect
the time needed to assemble at the fire scene and the reduced ability to ad as a team due to
the various anivaltimes at the fire location when compared to the personnel onduty at the
fire station during the receipt of an alarn.
The number of Public Safety fficers who are positioned in emergenry vehicles within the
jurisdiction boundaries may be credited based on availability to respond to first alarm
structure 'lires. ln recognition of this increased response capability the number of responding
Public Safety fficers is dMded by 2.
The average number of firefighters and company offcers responding with those companies
credited as Automatic Aid under ltems 513 and 549 are considered for either on-duty or oncall company prsonnel as is appropriate. The adual number is calculated as the average
number of company personnel responding multiplied by the value of AA Plan determined in
Item 512.D.
The maximum creditable response of on{uty and oncll firefighters is 12, including
company officers, for each existing engine and ladder company and 6 for each existing
service company.
Chief fficers are not creditable except when more than one chief ofiicer responds to alarms;
then extra chief officers may be credited asfirefighters if they perform company duties.
The FSRS recognizes 40.00 onduty perconnel and an average of 36.00 on-call
perconnd responding on first alarm strudure fires.
Item 571 "Creditfor Company Perconnel (CGP)" = 5.00 points
@SO Pmperties, lnc., 201 4
Page 16
Item 5Ei
- Credit for Training
(9 points)
Tqining
E" Faclltdes, aird Use
Crcdit
Eamed
Credit
Avallable
28.71
35
For maximurn oedit, each lirefighter should receive 18 hours per
month in stucture fire related subjeds as ouflined in NFPA 1001.
B.GompanyTralnlng
25.00
25
5.16
12
3.06
5
5.00
5
1.00
1
5.00
5
For maximum credit, each firefighter should receive 16 hours per
month in sbucture fire related subjects as outlined in NFPA 1001.
C.ClasSFfor (lftcers
For maximum credit, each offcer should be certified in accordance
with the general criteria of NFPA 1021. Addltionally, each officer
should receive 12 hours of continuing education on or offisite.
D. Nerru Driver and Qperator
Tninlng
For maximum credit, each new driver and operator should receive 60
hours of driver/operator training per year in accordance wtth NFPA
1002 and NFPA 1451.
E Edsffng Driver and OpentorTr:alnlng
For maximum credit, each existing driverand operatorshould receive
12 hours of driver/operator training per year in accordance with NFPA
1002 and NFPA 1451.
F. Tralning on
tlazadoub l$aterials
For maximum credit, ach firefighter should receMe 6 hours of taining
for incidents involving hazardous materials in accordance with NFPA
472.
Q.
RcruitTnlnlng
For maximum credit, each firefighter should receive 240 hours of
sfrudure fire related taining in accordance wth NFPA 1001 within the
firstyear of employnent ortenure.
H.
PeFlrc Plannlng lnspbefions
12.01
For maximum credit pre-fire planning inspections of each commercial,
industoial, instiMional, and other similar type building (all buildings
except 14 family dwellings) should be made annually by cornpany
mernbers. Records of inspeclions should include upto date notes and
sketches.
Item SS0 "CreditforTraining (CT1" = 8.18 poinb
@SO Pmperlies, lnc.,
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Page17
12
Item 730
-
Operational Gonsiderations (2 points)
Item 730'Creditfor OperaUonalConsiderations (COC)" evaluates fire department standard
operating procedures and incident management systems for emergency operations
involving structure fi res.
Eamed
Credit
Operationil Goirsidera,tions
Stanilefrt Ot EEfing Prcrcedures
Credit
Available
50
50
50
50
100
100
The department should have established SOPs for
fire department general emergency operations
lncident Management Systems
The department should use an established incident
management system (lMS)
Operational Considerations total
:
Item 730 "Creditfor Operational Considerations (COC)" =2.00 points
Forty percent of a communitt's overall score is based on the adquacy of the water supply
system. The ISO field representative evaluated:
.
.
.
the capability of the water distilbution system to meet the Needed Fire Flows at
selected locations up to 3,500 gpm.
size, type and installation of fire hydrants.
inspection and flow testing of fire hydrants.
Eamed
Gredit
6. Credit for Supply System
Credit
Available
29.97
30
621 . Credit for Hydrants
3.00
3
631. Credit for lnspection and Flow Testing
4.91
7
Item B{0. Credit forWater Supply:
37,88
40
61
@SO Propeflies, lnc., 201 4
Page 18
Item 6{6
-
Credit for Supply System (30 poinb)
The first item reviewed is ltem 616 "Credit for Supply System (CSS)'. This item reviews the
rate of flow that can be credited at each of the Needed Fire Flow test locations considering
the supply works capacity, the main capacity and the hydrant distribution. The lowest flow
rate of these items is credited for each representative location. A water system capable of
delivering 250 gpm or more for a period of two hours plus consumption at the maximum daily
rate atthefire location is considered minimum in the ISO review.
\Mtere there are 2 or more systems or seMces distributing water at the same location, credit
is given on the basis of the joint protection provided by all systems and seMces available.
The supply works capacity is elculated for each representative Needed Fire Flow test
location, considering a variety of water supply sour@s. These include public water supplies,
emergency supplies (usually accessed fom neighboring water systems), suction supplies
(usually evidenced by dry hydrant installations near a river, lake or other body of water), and
supplies developed by a fire department using large diameter hose or vehicles to shuttle
water from a sour@ of supply to a fire site. The result is expressed in gallons per minute
(gpm).
The normal ability of the distribution system to deliver Needed Fire Flows at the seleded
building locations is reviewed. The results of a flow test at a representative test location will
indicate the ability of the water mains (or fire department in the case of fire departnent
supplies) to carry waterto that location.
The hydrant distribution is reviewed within 1,000 feet of representative test
locations
measured as hose can be laid by apparatus.
For maximum credit, the Needed Fire Flows should be available at each location in the
distrid. Needed Fire Flows of 2,500 gpm or less should be available for 2 hours; and Needed
Fire Flows of 3,000 and 3,500 gpm should be obtainable for 3 hours.
ltem 616 "Creditfor Supply System (CSS)" = 29.97 points
@SO Pmpeilies,lnc,2014
Page 19
Item 621
- Gredit for Hydrants (3 points)
The second item reviewed is ltem 621 "Credit for Hydrants (CH)'. This item reMews the
number of fire hydrants of each type compared with the total number of hydrants.
There are a tota! of 2601 hydrants in the graded area.
Numberof
F20- Hydranb, -_Stse, T,yE_and lnstallafion
A" t,Uth a 6
Hydrants
Jnch or hryer bFanch and a pumper outlet wiBr orufithout 2'l -
26A1
inch outldb
B.
!,Hft a I -ingh or lagqr prhnch and no pumper outle-t but two or more
l/"4nch oufleb, orwiih a small foot valve, orwith
CJD. Urlth only a
t/z.ilnch outlet orwith lss than a 6 -inch brahch
E-lF. Flush Tyrpe, Glstem,
0
a sma!! barrel
orSuction Polnt
0
0
Item 621 "Greditfor Hydrants (CH)" = 3.00 points
Item
630-Creditforlnspection and FlowTesting
(7 points)
The third item reviewed is ltem 630 'Credit for Inspection and Flow Testing (ClT)'. This item
reviews the fire hydrant inspection ftequenry, and the completeness of the inspec{ions.
lnspection of hydrants should be in accordance wittt A\MruA M-17, lnstallation, Field Testing
and Maintenane of Fire Hydrants.
Frequency of lnspection (Fl): Average interval between the 3 most recent inspections.
Points
Frequency
year
30
2 years
20
3 years
10
4 years
5
1
5 years or more
No Credil
Note: The points for inspection frequency are reduced by 10 points if the inspections are incomplete or
do not include a flushing program. An additional reduction of 10 points are made if hydrants are not
subjecled to full system pressure during inspeclions. lf fie inspeclion of cistems or suction pints does
not indude actual drafring with a pumper, or back-flushing for dry hydrants, 20 points are deducted.
Total points for lnspections = 3.07 points
@SO Properlies, lnc., 2O'l 4
Page 20
Frequency of Fire FlowTeslind (FFI: Average interval between the 3 most recent
inspections.
Frequency
5 years
40
6 years
30
7 years
20
8 years
10
9 years
5
No Credit
10 years or more
Total poinb for Fire Flow Testing = {.84 poinb
Item 631 "Creditfor lnspecton and Fire FlowTesting (ClT)" = 4.91 points
EiverqenG-+7.+z
The Divergence facfor mathematically reduces the score based upon the relative difference
between the fire department and water supply s@res. The factor is introduced in the flnal
equation.
Eamed
Credit
GreditAvailable
1025. Credit for Fire Prevention and Code Enforcement (CPCE)
1.35
2.2
1033. Credit for Public Fire Safety Education (CFSE)
1.03
2.2
1M4. Credit for Fire lnvestigation Programs (ClP)
0.94
1.1
Item {050. Greditfor Gommunity Risk Reduction
3.32
5.50
@SO Propeilies, lnc., 201 4
Page21
Item 1025
- Credit for Fire Preventon
Enforcement
12.2
Gode Adoption and
points)
FIre Prevenfibn Gode Rqulatrqnq (PCRI
Earnd
Ctedlt
Credit
Available
10.00
10
0.00
I
2.O2
6
12.60
{6
Evaluation of fire prevention code regulations in effect.
Fire Prevgnfiglr gtemng
PSt
Evaluation of staffng for fire prevention activities.
Flre Prevgnfon C6:ffrcaton an{ Tralnlng {PCTI
Evaluation of the certification and training of fire prevention code
enforcement personnel.
Flre Prevdntlon Programs (PgP|
Evaluation of fire prevention programs.
Revlew of Firc Preventlon Code and Enforcement (CPCE)
subtotal:
Item 1033
- Credit for Public
Fire Safety Education (2.2 points)
24.62
Eamed
Gredit
40
Credit
Avallable
Publlc Flre Safety Educatorc Glualfficdlons and Trralpirr! FS{IT)
Evaluation of public fire safety education personnel training and
qualification as specified by the authority having jurisdiction.
5.00
10
Public Firc Safety EduCdon Programp (FSPI
Evaluation of programs for public fire safety education.
13.75
30
Reviewof Public Safety Educatlon Prcgrams (CFSE) subtotal:
Item 1044
- Credit for Fire lnvestigation Programs
(1.1
poinb)
Flre lnvesffgafion Oqantsafion and SQffir.ig (lOSl
18.75
Eamed
Credit
40
Crcdit
Available
8.00
I
3.00
6
6.00
6
Evaluation of organization and staffing for fire investigations.
FIrc
lnvdlgator
GerffEcafion and Trajning
0GIl
Evaluation of fire investigator certification and training.
Use of N{flonal Fire lncldent Repofiing $ysfiem (IftSl
Evaluation of the use of the National Fire lncident Reporting
Svstem NFIRS) for the 3 vears before the evaluation.
Revlew of Firc Prevention Code and Enforcement (GPCE)
subtohl:
@SO Properties, lnc', 2O14
Page22
17.00
20
Fm{frJedbvlsd
ffi
ffi
Eamed
Credit
FSRS ltem
Credit
Available
Emeryency Repordng
414. Credit for Emergency Reporting
422. Cr edit lor Telecom m unicators
432. Crditfor Dispatch Circuits
3.00
3.56
1.74
4
3
440. Crcditfor Receivlng and Handling Fire Alanns
8.30
{0
3
Flre Departnent
513. Creditfor Engine Companies
523. Creditfor Reserve Pumpers
532. Credit for Pumper Capacity
549. Crdit for Ladder SeMce
553. Credit for Reserve Ladder and Service Trucks
561. Credit for Deployment Analysis
571. Crdit for Company Personnel
581. Credit for Training
730. Credit for Operational Considerations
5.62
0.50
3.00
0.98
0.00
6
0.5
3
4
0.5
3.51
l0
5.00
8.18
2.00
15
9
2
28.79
50
6. Credit for Supply System
621. Credit for Hydrants
631. Creditfor lnspection and FlowTesting
29.97
4.91
30
3
7
840. Gledit for Water Supply
37.88
/t0
590. Credit for Flre Deparbnent
YllaterSupply
6'1
3.00
-7.42
Diveryence
1050. Community Risk Reducfion
Total C!€dit
3.32
5.50
70.87
105.5
Final Gommunity Glassification = 03/10
@SO Properties, lnc.,
frl
4
Page,/I3
TRUCKEE MEADOWS FIRE PROTECTION DISTRICT
crr,,/ACIvF&
STAFF REPORT
rinancefrvn
LegalBC
RiskMgt. N/A
Board Meeting Date: June 17,2014
HR-N/A
DATE:
Jvre2,2014
TO:
Truckee Meadows Fire Protection District Board of Fire Commissioners
FROM:
Charles A. Moore, Fire Chief
(77 5) 328-6123 Email: [email protected]
Phone:
SUBJECT:
Approve Change Order Number 2 for the construction of the "Mogul Fire Station #35"
located atl020l West Fourth Street, Reno, NV 89523 [$100,538.00, Funding Source
TMFPD Construction Fund 4801. (Commission District 5)
-
ST]MMARY
This item requests approval of change order number two to Building Solutions General Contracting, for
the "Mogul Fire Station#35" project. Change Order # 2 is for $100,538.00 and is specifically for design
related items, unforeseen conditions, and public agency requirements.
Strategic Objective supported by this
item:
Safe, secure and healthy communities.
PREYIOUS ACTION
September 24,2013, the Board of Fire Commissioners awarded a bid to Building Solutions General
Contracting for the construction of the Mogul Fire Station #35 project in the amount of $2,139,001.
May 20,2013, the Board of Fire Commissioners approved the District's FY l3ll4 Budget and adopted
the Capital Improvements Plan for Fiscal Year 2014 which included the construction of a new Mogul
fire station.
Jnne26,20l2, the Board of Fire Commissioners approved the acquisition by the Truckee Meadows Fire
Protection District of a S-acre Mogul-area parcel of improved land (APN 038-800-11) located at 10201
W. 4a' Street, upon which to relocate the career crew from Sierra Fire Protection District Fire Station
No. 35 (Boomtown).
March 27,201,2, the Board of Fire Commissioners approved the Interlocal Agreement for Fire Service
between Sierra Fire Protection District (SFPD) and Truckee Meadows Fire Protection District (TMFPD)
which provided for the administrative and operational consolidation of the two fire Districts.
BACKGROT'ND
A project to construct a new fire station to replace the existing Verdi Fire Station located at 100 South
Garson Rd., Verdi was approved by the Board of Fire Commissioners in the current fiscal year Capital
AGENDA ITEM # 5
Truckee Meadows Fire Protection District Board of Fire Commissioners
Page 2 of
j
Improvements Plan. With the consolidation of the Sierra Fire Protection District and the Truckee
Meadows Fire Protection District, staffcompleted a comprehensive analysis of response time to all
portions of the two Districts and deterrrined that it was in the best interest of service to the citizens to
relocate the career crew from the SFPD Station 35 (Boomtown) to a location that would serve the areas
of Verdi, Mogul and Caughlin Ranch within the performance objectives set by the Board(s). ln addition
during the review of all Disfict facilities, staffconfirmed that to maintain a career crew at the existing
Station 35, the station would need a fairly extensive remodel and or replacement as it is a former NDF
facility that includes an antiquated NDF garage over 30 years old and old manufactured housing. The
new Mogul station will meet the performance objectives, and will provide excellent access to I-80 and
Mayberry Drive as well as being directly on W. 4m Street provides a clean path to Verdi and the outlying
area residents who are in the District's fire service delivery areas.
Work is nearly complete on the project; however, during construction there have been atotal of two
change orders. Change Order #1 in the amount of $76,618.00 was due to unforeseen site conditions
(specifically bedrock and an undocumented septic tank) and the addition of an apparatus bay exhaust
system.
Change order #2inthe amount of $100,538 includes design related changes, unforeseen conditions, and
public agency requirements. Design changes include additional keypads, changes to door specifications
and hardware, apparafus bay vents, water truck filling station, and carbon filter vault for apparatus bay
trench drains. Some unforeseen conditions include not being able to reuse a fransfer switch from the
Garson Road location so a new automatic transfer switch is necessary, and the offset of a fire service
water line to avoid existing storm drain pipe which was not shown on existing drawings. Additionally,
during the permitting phase ofthe project, public agency requirement changes required the detention
pond size to be increased and the overly patch at Fourth Street water tap to be increased.
The initial estimated budget for this work included a $100,105.20 construction contingency, which is the
amount of authority given to the contract administrator on construction projects or 5% whichever is
greater. Five percent of the construction amount is $106,950.05. The Board is required to approve all
change orders exceeding the 5o/o or $106,950.05 amount, and change order number two will exceed the
$106,950.05 limit by $70,205.95. Funding is available within the construction fund to cover this change
order.
FISCAL IMPACT
Funding for this project is budgeted in the TMFPD Construction Fund 480. There are sufficient funds
available in the Construction Fund for this change order.
RECOMMENDATION
It is recommended that the Board of Fire Commissioners approve Change Order Number 2 for the
construction of the "Mogul Fire Station #35" located at 10201 West Fourth Steet, Reno, NV 89523
[$100,538.00, Funding Source - TMFPD Construction Fund 480].
Truckee Meadows Fire Protection District Board of Fire Commissioners
Page 3 of 3
POSSIBLE MOTION
Should the Board accept stafPs recommendation, a possible motion would be: "Move to approve
Change Order Number 2 for the construction of the "Mogul Fire Station #35" located at 10201 West
Fourth Street, Reno, NV 89523 [$100,538.00, Funding Source - TMFPD Construction Fund 480J."
@AIA
Document c7o1-
- 2tlo1
Change Order
od
PROIECT (Name
ad&ess):
Tnrckee Meadows Fire Protertion
Mogul Fire Stdion #35
1M50 West Forth Stre€f
RenqNermda 89523
TO CONTRACTOR (Name and
-
Verdi
April 29,2014
ARCHITECT:EI
CONTRACTOR:EX
HELD:
addras):
ARCHffiCT'S PROJECT NUTUBER: I 2-06s
Stret
fI
OTHER:EI
CONTRACI DATE: October 28, 2014
COi{TRACT FOR: General Constnrction
Building Solutions Inc.
338 Rylanil
DATE:
RenqNenada 89501
THE oolifiNAgf (S C}IAHGM A8 FOL"LOSF:
llnehde, wh*erydtcablq uut uadispwd awwratihtabletopraiowty
bOR0a n6,is"d Etmtion Pon& $4'138
se8{6.
COn ro lnrr ozol Provids lisht FotCI
coii i rwurilat o$ to0Jn6or ted{rsre rwisious s3p96
ioR
qecuedcowtructionchangeDbectives)
bS
ii
i2R(RFPol)Ptovider-€qrcledlumberforsiding 93"385,
! -!-
6r t ,6,
sorm drain pipe $l 1,794
;oil i3li il*'-rmin omet to iccorunodsre uofofs€ro
water filling station$l1,072
2"
for
to
;Ot i;-C,f.Fdbjhgp6q;tEp-t"t" rnain upsizea
insulated doors -$ I
ro
non-&ermally
am.
stooetoit
tffior
*fu
'415
E6i i ; ffi 6i
COniotnflos{tpmsf*srvitcbto6emp$7'794
^p6*iit
zu increised orcrlay requirments $7,689
-1
aoa n"fa At a1i*
COil ie i,n:Of
cOii ig inn ffi$ Ad@ itrfill tanring d shorrer walls S42
cori ib inne+l Intrwe bart ptegaugs &icknes $298
dstfu;f";i"c'ara foiie ror-nilahc gr 9'1 g1lydinc $s'eee
;6i
/
coR 22 Oilp 0lo) pfurids erd install caltm ,ilBr vaolt / utilrtres trijo,o6
iltnn
cOn 23
inn mtinovtdu
and iustatl lockset S8ts
elmic hardlr@ at main entr $1'ee5
;ffi ;; tiii'i Cri Filbh uoa insutpipes
in Aper*rs BEy $2'384
iOii ie it*ia" 6rdog 8rrnfitd vurr
coR 27 Fumisb ard isr.it z' ildiJ
E6il ei inrp
ool
it*uron
- Disposal -808
.
Srorage and SCBA^Rooms $1'729
r*n ctt poto. &ant 6nd add tor"rGarbge
increasedbythis Chsnp G&r in theamout of
fle ues, &ntmct Sum inctudiog rhis Chonge Gds will
The Contact Time will be increased by Four (4) days'
is May 14' 2014
of Sghanri"f C"iJ"ti", *""itfr".i"fu oittit Cn"og. Ordertherefore
it"
C*ru*t Su*will
k
$
2,139,001.00
76.618.00
$
2,215,619,N
$
100.538.00
$
The origiml C@trart Surn was
The net-chsnge by prwioxly urftoriad Change Ordsrs
Tbe C-onEact Suru priu to thb Cbage &dcr$'as
$
k
-2"316,157.00
The date
Price which have
contract sum, conract Tirne or Grmranteed Maxinnrm
NOIE: This Change order does not include changes io the
and
owner
the
byboth
agreedupon
been
have
*a
tl"
been authorized by constnrction chaoge Directir.
chango Directive'
construction
the
to
supersede
conmdor, in vrhich case
*til
afiilAA.;executed
*tt
ti-.
!**%?#mmffi
qra.*"qffirw&
ur
pt*"ut"o t" ttt" narlnrum exlsnt
trn r" :gmm*nffiffitf$der&a
I
cor{l$t Lau,,
1 .8. coPyrigsl
bv 1r.8.
Eoortrrsnt to Fm!o5*ad
Eoourrsnt
Fmlot*ad by
lay Itls IyI{cr?I**
pu"A1gi,'iJ
Eortlotr o, il. may !c$uh r" *reri-Ef,ri"JO orf-n*
;roduc€x, by ArA
Us€r Notss:
Bsnn*"
"r
ofr16;;
oi/2sda'f,u[,i'
citlii[--s$i;Ail}-i-d,o "'pr'* * smam1'
Eoaslhls
d\dh rol fs
&orm€nr was
Ttde doojm€tt
rder &a lxs. THe
tda
(amTx2514l
NOT VALID UNNL SGNED BY THE ARCHITECT, CONTRASfOR AND OIflI.IER
Tate Srl/der Kimsey Architects
Building Solutions
Truckee Meadosrs Fire Protection Dishict
ARCHITECI (Firmname)
CONIRA0IOR (Ftrmnane)
ru\4FPD)
0I'lrNER (Firmrumc)
225 S. Arlingtu Ave., Renq NV 89501
338 Ry'and Steet
ADDRffi
l00l East gth Stre€t, Building D, Second
Floor, Renq Nerada 89520
ADDRESS
BY
$rgndure)
Pathtsich
CharlesMoore
(Ilpednmp)
Q\tpedname)
a/*rl
tu
.
DATE
I
DATE
AtA Docum€nt c?01E -2001. CopyilSht @ 1975. 1987,2@o and 200'1 by The Amerlcan lnE[h,ts of Archltecb. Al rlghts reserved. WARNING: This AlAp
Document is proteeted by U.S. Copyright Law and lntemational Troatles. Unauthorized reproductlon or dlstribution of thls A!A6 Documsnt, or any
portion of It, may rssult tn severa clvil and crlrninal penalties, and wlll ba prosecuted to the maxlmum ext€nt posslble und6r th€ law. Thls doflmgnturas
produoed by AIA soft#are at 09:29:Od onMD92O14 under Order No.939539:1785_1 wtrloh explres on 07/182014, and ls not for r€salo.
(852734514)
iJserNotei:
Summary
Change Order No. 2
Mogul Fire Station #35
PWP-WA-2011-322
Change Order # 2 is for a net increase of $100,538 to the construction contract. This
change order oovers the following items:
Desisn Team Related ($15,491 or 15.4% of change order)
COR 10: Electriel Plans did not show light pole base details for three light poles.
$2,856
1.
2.
COR 15: Specifications inadvertently called for the interior storefront doors to be
thermally insulated. Changing interior storefront doors to be non-insulated
results in a credit. $-1,415
3.
COR '19: Space for showers were wider than the shower units. lnfill framing was
required forthe shower units to be installed. $842
4.
COR 20: Bent plate for the fascia at the roof eaves needed to be increased for
the structural metaldeck to be fastened to. $298
5.
COR 21R: Civil plans did not detail the footing or reinforcing for the retaining
wall on the east side of the building. $5,999.
6.
COR 23: Storefront door to Physical Training is off of the main entry and
required a classroom style lockset. Hardware Specification did not specifiT a lock
for this door. $803
7.
COR 25: Hardware specification did not include an electric strike for the main
entry doors so the door can be unlocked from the Captain's Office. $1,995
8.
COR 26: Four vent pipes in the Apparatus bay were too large to be encapsulated
by the masonry wall furring. Cost is to provide furing around vent pipes in four
locations. $2,384
9.
COR 27: Cost is to provide masonry wallfuning at exteriorwalls in Storage
Room 103 and SCBA Room 1O2. $1,729.
TMFPD / Washoe County Requested (50,247 or 50.0% of chanqe order)
COR 11R: At the request of TMFPD, provide electronic keypads at five (5)
doors. = 3,296
1.
l\12@ r*gdrneStuS (:@6tuM
2.
COR 14: Washoe County requested a water truck filling station be installed at
the site. TMWA reguired the irrigation line (water line filling station would tap
into) be up sized from 1 Yr" to2". = 11,072
3.
COR 22: NDEP required a carbon filter vault to treat the water from the
Apparatus Bay trench drains. During pennitting the drains were removed to
avoid this cost. TMFPD required that the Apparatus Bay have trench drains
installed so the fire engines could be washed inside the building during winter
and periods of inclement weather. $36,687
4.
COR 28: Plans specified a Trash Compactor to be included in the contract.
Owner mentioned that the trash compactor in other Fire Stations is seldom used
but that a garbage disposalwould be need. $-808
Unforeseen Conditions ($22.973 or (22.80/o of chanoe order)
COR 12R: Provide recycled lumber for accents to replace recycled lumber from
existing site buildings that was stolen after demolition phas6. =$3,385.
1.
2.
COR 13R: Fire service water line had to be offset near the point of connection at
Fourth Street to avoid existing storm drain pipe which was not shown on existing asbuilt drawirgs. = $11,794
3.
COR 16: Transfer switch that was to be relocated from the Garson Rd Fire Station
is only rated for 200 amps. Transfer switch is to be removed and provided to
TMFPD for use elsewhere. Contractor was directed to provide a new 600-amp
automatic transfer switch for Mogul Fire Station #35. = 7,794
Public Aoencv Requirements ($11.827 or (11.8% of chanoe order)
COR 4: Bids were received prior to building permit issuance. During permitting
phase NDEP required the east detention pond size to be increased. $4,138
1.
2.
COR 't8: NDOT required the overlay patch at the Fourth Street water tap be
increased. $7,689
@AIA Document c7tl1* - 2rltll
Change Order
PROJECT (Name ond ad&ess):
CHA}IGE ORDER NUMBER: OOI
Truckee Meadovrs Fire Protection
DATE: Febnrary
OWNER
4,2014
ARCHITEGT:E
Distict -Mogul Fire Stdim#35
10201 Wqst Fqrth Str€et
CONIRACToR:
Reno, Nerrada 89523
TO CONTRACTOR (Name and address)
:
X
E
OTHER: E
HELD:
ARCH]TECTS PROJECT NUIIBER: 12-065
2& 2013
Building Sohlions tnc.
O0NTRACT DATE: October
338 Ryland Street
Renq Nevada S)501
CONIRACT FO"R General Constmction
Xl
THE CONTRACT tS CHANGED AS FOL"LOWE:
(Inchdq where applicable any wdisputed amouat anrlbwable to previottsly a.wtsed Construction Change Ditectives)
COR 0l (CCD #l) Remwe Additional Unforseen Septic Tark - $6326
COR O3R Additioml Redi Wall Blocks and 3,000 S.F. of Rip Rap Behind Wall - $10,879
COR 05R (ASI 0l) Change of Apparatus Bay Exharct S]4stems - $25,011
COR 05 (RFI027) Removal of Granite Bedrock to install Redi Block Wall and Driveway -$24,742
COR 07 (RFI 044) Remonat of Granite at Storage Olbuilding - $5,%7
COR 08 (RFI 0l 5) Provide rebar reinforcing at plaoter retaining wall - $874
COR 09 EFI 028) Provide NV Energy Platform - $2,839
The original ContraEt Sum was
The net change bypreviously authuized Change Orders
The Contract Sum prior to this Change Order was
The Contrac't Sum will be inseased by this Change Order in the amount
The new Conhact Sum including this Change Orderwill be
$
i
o.oo
2,139,001.00
76,618.00
2,215,619.00
g
of
e139,00t
$
$
The ConuactTime will be inereased byNine (9) days.
The date of Substantial Completion as of the date of this Change Order therefore is lday 8, 2014
NOTE: This Change Order does not include clranges in the Confiact Sum, Conrast Time or Guaranteed N{axiruum Price which have
been authorized by Constnrction Change Dkective ufiil the cost and time have been agreed upon by both the Owner and
Contractor, in which case a Change Order is exeqtredto zupenedethe Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHIIECT, CON]TRAGTOR AND OIUNER
Tate Snyder Kimsey Architects
ARCHITECI
(Firmnate)
338
225 S. Arlington Ave.,
Reno.NV 89501
AffiSS /|
@
BuildinB Solutions Inc.
CONTRACTOR (Firmname)
TMIvF P
OWNER
(Firmnorc)
R/and Sreet
I
{'Wg"''DaaJ sAy-J
"
a2.M.l4
(u
Fypediane)
(IlPedname)
DArE
oArE
z-5-t4
_
e' -^'
2l; { |
?il4/,(
of ArchitEcts. All rlghb r6srvod. WARNING: Thls AA'
Document ts protected by U.S. CopynEht Law and lnternational Treatiss. Unauthorlzed reproduction or distribriion ofthis AJAo Oocumont. or any
prosecutBd to tha maxlmum extent possible ,undor the law- Thls documenl was
;rortlon ol rt, may rasult ,n ,"reru civillnd criminal penalties, and wlll be
andls not for ressle.
iroduceU Uy aA ioft\A,are al 14:.17::il on O2tO4f414 uttdar Order No.9395393785-1 whlch e:pires on 0711812f)14,
AA Document G201il -200{. Copyrbm@ 1979, 1987, 2000 and 2OOl byThe Amerlcan lnsttute
ItBerNotea:
18252503751
kA*
2ooal5o52
a/ilr rb
Summary
Ghange Order No. 1
Mogul Fire Station #35
PWP-WA-2011-322
Change Order # 1 is for a net increase of $76,618 to the construction contract. This change
order covers the following items:
Site Conditions
COR 01: Upon commencement of Site Work an undocumented septic tank was
encountered and needed to be removed. = $6,326
1.
2.
COR 03R: Additional Redi-Wall Blocks were needed to increasethewall heightand
Rip Rap behind wall was required to stabilize the slope and to intercept existing
grade behind the wall. = $5,828.72
3.
COR 06: During excavation activities a large outcropping of bedrock was
encountered north of the fire station that was not documented in the geotechnical
report. ln order for the site to drain efficiently and to get the road sub-base laid a
portion of the granite bedrock needed to be removed. = $24,742
4.
COR
07: At the Storage /
Generator "out-building" bedrock granite was
encountered that was not documented in the geotechnical report and was needed
to be removed in order for the out-building footings to be built. = $5,947
Desisn Deficiencies
COR 08: The masonry planter retaining wall along the walkway west of the fire
station was shown on the architecturalplans. The Structuraland Civil Engineering
plans did hot detail any steel reinforcement in the masonry. = $874
1.
TMFPD Requested
COR OsR: Owner requested the Apparatus Bay exhaust system to be changed
from the Plymovent System to Neederman System. = 25,011
1.
Government Levied
COR 09: NV Energy required a 30' wide pad be leveled along the power lines on
the hil! north of the retaining walls. =$2,839
'1.
C@o{ircnoe
TRUCKEE MEADOWS FIRE PROTECTION DISTRICT
C.U/ACI\fu
FinancelwB
STAFF REPORT
Board Meeting Date: June 17,2014
Legat-nC
RiskMgt._DT
HR N/A
DATE:
May 28,2014
TO:
Truckee Meadows Fire Protection District Board of Fire Commissioners
FROM:
Charles A. Moore, Fire Chief
Phone: (77 5) 328-6123 Email: [email protected]
SUBJECT:
Discussion and action on Resolution creating the Truckee Meadows Fire Protection
District Sick, Annual, and Comp Benefits Fund as of July 1,2014. (All Commission
Districts)
STIMMARY
Discussion and action on Resolution creating the Truckee Meadows Fire Protection District Sick,
Annual, and Comp Benefits Fund as of July 1,2014.
Strategic Objective supported by this item: Sustainability of ourfinancial, social and natural
resources.
PREVIOUS ACTION
On May 19,2014, the Board of Fire Commissioners approved the FY14-15 Budget which included the
establishment of a new fund called the Sick, Annual, and Comp Benefits Fund.
BACKGROT]ND
The FYl4-15 Budget included the establishment of a new fund called the Sick, Annual, and Comp
Benefits Fund which will fund employees' termination benefits when they retire or leave service. The
establishment of this fund is necessary due to the several retirements the District is anticipating in the
next few years. The establishment of the fund will enhance the District's long term financial
sustainabilrty by beginning to pre-fund the District's termination benefits liability which was estimated
at $1,049,313 as of June 30,2013. This fund is funded by a $589,769 tansfer from the Health Benefits
Fund which is being eliminated since it is no longer needed. The anticipated expenditure for FY14-15 is
$255,000. The remaining monies will be carried forward to future years in order to pay this large
liability.
FISCAL IMPACT
The FY14-15 Budget includes the establishment of the Sick, Annual, and Comp Benefits Fund to be
funded by a $589,769 nansfer from the Health Benefits Fund. In the future, the fund will be replenished
from the District's General Fund operating funds.
AGENDA ITEM # 6
Truckpe Meadows Fire Protection District Board of Fire Commissioners
Page 2 of2
RECOMMENDATION
To approve the Resolution creating the Truckee Meadows Fire Protection District Sick, Annual, and
Comp Benefits Fund as of July 1,2014.
POSSIBLE.MOTION
Should the Board agree with staffs recommendation a possible motion would be:
"I move to approve the Resolution creating the Truckee Meadows Fire Protection District Sich Annual,
and Comp Benefits Fund as of July l, 2014."
RESOLUTION ----- Creating the Sick, Annual, and Comp Benefits Fund for the Truckee
Meadows Fire Protection District as of July 1,2014
WHEREAS, the Truckee Meadows Fire Protection District Board of Fire
Commissioners desire to create a fund forthe Truckee Meadows Fire Protection District's
employees' termination benefits; and
WHEREAS, NRS 354.604 provides that the Truckee Meadows Fire Protection
Dishict Board of Fire Commissioners may establish pension and other employee benefits funds
according to its own needs; and
WHEREAS, NRS 354.612 provides that the Truckee Meadows Fire Protection
District Board of Fire Commissioners may establish a fund by resolution which describes the
purpose of the fund, the resourges to be used to establish the fund, the sources to be used to
replenish the fund and the method for controlling the expensos and revenues of the fund.
NOW, THEREFORE, BE IT RESOLVED THAT:
1.
The object and purpose ofthis fund is to account for employees'
termination benefits expenditures incurred by the Truckee Meadows Fire
Protection District for the payment of sick, annual and comp benefits upon
employees' termination; and
2.
The resources being used to establish the fund are in the Health Benefits
Fund which
will
be transferred to the Sick, Annual, and Comp Benefits
Fund.
3.
The source to be used for future replenishment of the fund is operating
funds from the District's General Fund to the Truckee Meadows Fire
Protection District's Sick, Annual, and Comp Benefits Fund.
4.
The method for which a determination will be made as to whether the firnd
balance is reasonable and necessary to carry out the purpose of the fund
and for controlling expenses and revenues of the fund is the budgeting and
financial accounting policies administered by the Truckee Meadows Fire
Protection f)istrict.
5.
Any interest earned on the monies in the fund, after deducting applicable
bank charges, must be credited to the fund.
ADOPTED this
_
day
of
June,2014.
AYES:
NAYES:
ABSENT:
David Humke, Chairman
ATTEST:
Nancy Parent, Washoe County Clerk
TRUCKEE MEADOWS FIRE PROTECTION DISTRICT
CMJ^CM(V
STAFF REPORT
Board Meeting l)ate: June l7r20l4
Finance
iffi
Legal Ee
RiskMgt.U
HRN/A
DATE:
Mlay 23,2014
TO:
Truckee Meadows Fire Protection District Board of Fire Commissioners
FROM:
Alex Kukulus, Battalion Chief
TIIROUGH: Charles A. Moore, Fire Chief
Phone: (77 5) 328-6123 Email: [email protected]&d.us
ST]BJECT:
Recommendation to approve a sole source contract with Bound Tree Medical for
Emergency Medical Services supplies and the Operative IQ Software Program for
Inventory, Asset, and Fleet Maintenance and Management.
ST'MMARY
Recommendation to approve a sole source contract with Bound Tree Medical for Emergency Medical
Services supplies and the Operative IQ Software Program for Inventory, Asset, and Fleet Maintenance
and Management.
Strategic Objective supported by this item: Safe, Secure and Healtlry Comrnunities
PREVIOUS ACTION
On February 26,2013, the Board of Fire Commissioners approved an enhancement in the EMS service
level to ALS within the Truckee Meadows Fire Protection District.
BACKGROI]ND
As a result of the District's transition from an Intennediate Life Support (ILS) Agency to an Advanced
Life Support (ALS) Agency, the utilization for Emergency Medical Supplies (EMS) is expected to
increase.
The District curently has an agreement with REMSA for reimbursement of supplies used on those
District EMS calls that REMSA tansports and subsequently bills the patient for. Under the preceding
reimbursement arrangement, Bound Tree Medical offers REMSA's volume discount pricing to the
District for all items purchased, not just those that are reimbursed. Many of the items covered under the
agreement are a standardized inventory of supplies compatible with the equipment used in Advanced
Life Support efforts by both REMSA and the Distict.
In
addition to these volume discounts, Bound Tree offers software licensing for Operative IQ's
lnventory, Asset, and Fleet Maintenance and Management Software. The software is provided to the
District in the fonn of a rebate so long as the District meets specific purchasing thresholds, including
those pass-through costs reimbursed by REMSA. The District needs an inventory management system to
replenish, inventory, and reconcile EMS supplies. As part of this agreement, Bound Tree Medical will
AGEI\IDA ITEM # 7
provide set up and licensing for an inventory management system to replenish, inventory, and reconcile
EMS supplies, in addition to other modules that are available at the District's option at no additional cost
to the District. Implementation of this software solution fulfitls Goal I of the District's Snategic Plan,
Objective l-B; to develop an inventory management system for EMS supplies to ensure required
equipment and supplies axe up to date and available for resupply.
The District is recommending Board approval under the sole source exemption for this agreement for
the inventory of supplies compatible with the District's ALS equipment, and which includes software
offered by Operative IQ that will provide efficiencies and automated workflow solutions that reach far
beyond the scope of EMS supplies.
In addition to the efficiency gained by automating the ordering and replenishment process for EMS
supplies and ensuring that the District receives these volume discounts from Bound Tree, the District has
also elected to load the price lists offered by the other two primary EMS suppliers in the market; Henry
Schein, and Life-Assist. The software system will provide the best price for each item requested based
on these price lists. This effort will ensure due diligence is exercised by the Disfiict while providing
sales opportunities to the best supplier across the board as we expect utilization to increase. This
arangement also ensures that a spirit of competition and faimess remains in effect with atl suppliers,
where local suppliers are utilized whenever in the best interest of the District, all while rcaliztng savings
and efficiencies that could not be gained otherwise.
Along with profiding an inventory management system for EMS supplies, the system has modules
available (at no additional cost) that automate many industry practices that are currently archaic and
inefficient, but vital to crew safety, which include many safety checks, such as SCBA safety checks,
ALS safety checks, Generator checks, and a variety of logs such as Fuel logs, Narcotics logs, etc.
Automating these efforts by using the Operative IQ Software App on a mobile device provides the same
granularity of inspection, but automates the record keeping and maintenance requests in real time.
FISCAL IMPACT
There are no additional costs as EMS supplies are already included in the current year budget which is
sufficient for the Disfiict's requirements. The value of the software is S16,212; this cost is waived so
long as the Dishict meets the annual purchasing threshold of $40,000 for EMS Supplies. Approximately
$18,800 of these annual purchases are pass-through costs reimbursed by REMSA.
RECOMMENDATION
Recommendation to approve a sole source contract with Bound Tree Medical for Emergency Medical
Services supplies and the Operative IQ Software Program for Inventory, Asset, and Fleet Maintenance
and Management.
POSSIBLE MOTION
Should the Board agree with staffs recorlmendation a possible motion could be:
ooMove
to approve a sole solrce contract with Bound Tree Medical for Emergency Medical Services
supplies and the Operative IQ Sofiware Program for Inventory, Asset, and Fleet Maintenance and
Management."
WASHOE COI]NTY
TRUCKEE MEADOWS FIRE PROTECTION DISTRICT
CIr4/AcI\Ah
STAFF REPORT
Board Meeting Date: June 17,2014
RiskMgt.N/A
TR}UA
DATE:
May 08,2014
TO:
Board of County Commissioners and
Truckee Meadows Fire Protection District Board of Fire Commissioners
FROM:
FinanceVUB
Legal BC--
Charles A. Moore, Fire Chief
: (7 7 5) 328-6123, Email : CMoore@tm$d.us
Michael Haley, Sheriff
Telephone : (7 7 5) 7 42-3010 Email: [email protected]
Telephone
SUBJECT: Approval of the Interlocal
Agreement - RAVEN Fire Training, Monitoring and
Suppression Personnel and Equipment between the County of Washoe on behalf
of the Washoe County SherifPs Offrce, Truckee Meadows Fire Protection District
and North Lake Tahoe Fire Protection District [$65,000 and $10,000 respectively]
for the provision, when requested of a helicopter or other aircraft and personnel
and approve reimbursement for services rendered throughout the year by the
Washoe County ShenifPs Office to be paid in accordance with the Interlocal
Agreement to the Washoe County SherifPs Office Regional Aviation Unit
(RAVEI$, and if approved, authorizethe Finance Division to make the necessary
budget adjustments. (All Commission Districts)
ST'MMARY
Approval of the Interlocal Agreement - RAVEN Fire Training, Monitoring and Suppression
Personnel and Equipment between the County of Washoe on behalf of the Washoe County
Sheriffs Office (WCSO), Truckee Meadows Fire Protection District (TMFPD) andNorth Lake
Tahoe Fire Protection District (NLTFPD) [$65,000 and $10,000 respectively] for the provision,
when requested of a helicopter or other aircraft and personnel and approve reimbursement for
services rendered throughout the year by the Washoe County Sherriffs Office to be paid in
accordance with the Interlocal Agreement to the Washoe County Sheriffs Office Regional
Aviation Unit EAVEN), and if approved, authorize the Finance Division to make the necessary
budget adjustments.
Strategic Objective supported by this item: Safe, secure andhealtlry communities
PREYIOUS ACTION
The Board of Fire Commissioners approved the Interlocal Agreement- RAVEN Fire Training,
Monitoring and suppression Personnel and Equipment on June 11,2013. The Board of County
Commissioners approved the lnterlocal Agreement - RAVEN Fire Training, Monitoring and
suppression Personnel and Equipment on May 28,2A13. This Agreement expires on June 30,
2014; this is a renewal of the Agreement.
BCC AGENDA ITEM #
BOFC AGENDA ITB,D.{#
-E
BCC and BOFC Meeting June 17, 2014
Page 2 of 2
BACKGROT]I\D
1n2007, the need for an airbome firefighting asset dedicated to the protection of Washoe County
citizens and property was identified. Because the WCSO already owned an aircraft, the HH-IH
"Huey''which was capable of fulfilling this mission, the Washoe County Board of County
Commissioners and Board of Fire Commissioners appropriated the needed funds to purchase a
belly mounted tank. The intent and desired outcome of that purchase was the development of a
program in which the Huey could be employed as an initial attack asset on wildland fires within
Washoe County and TMFPD. Since that time, RAVEN has participated in combating over 40
wildland fires. It has supported firefrghting efforts for local as wel1as federal agencies, ensuring
the safety, well-being and quality of life for all resident of the District. The acceptance of this
Agreement continues this parbrership with our local fire districts ensuring they have a dedicated
initial attachasset available to them for fre season.
T.ISCAL IMPACT
Truckee Meadows Fire Protection District - The FY l4l15 budget for TMFPD includes the
$50,000 cost of the Raven Interlocal Agreement under the Emergency Fund and the remaining
$15,000 is being funded through Sierra Fire Protection Distict also included in their FY l4ll5
budget under the Emergency Fund. The total $65,000 payment of the Interlocal Agreement will
be made from these respective funds.
Washoe County Sherriffs Office - The money received with this Interlocal will be used for the
operation of the RAVEN program and reimburse the Sheriffs Offrce for the costs incurred
supporting these Fire Dishicts. The FY l4ll5 budget already reflects this Interlocal Agreement
under RAVEN cost Center 15072A, GL Account 460162
RECOMMEI\IDATION
It is recommended that the Boards approve the Interlocal Agreement - RAVEN Fire Training,
Monitoring and Suppression Personnel and Equipment between the County of Washoe on behalf
of the Washoe County SherifPs Office, Truckee Meadows Fire Protection District and North
Lake Tahoe Fire Protection District [$65,000 and $10,000 respectively] for the provision, when
requested of a helicopter or other aircraft and personnel and approve reimbursement for services
rendered throughout the year by the Washoe County Sherriffs Office to be paid in accordance
with the Interlocal Agreement to the Washoe County Sheriffs Office Regional Aviation Unit
(RAYEN), and if approved, authorizethe Finance Division to make the necessary budget
adjustrrents.
POSSIBLE MOTION
Should the Boards agree with staffs recoilrmendation a possible motion would be:
"f
move to approve the Interlocal Agreement - MVEN Fire Training Monitoring and
Suppression Personnel and Equipment between the County of Washoe on behalf of the Waslne
County Sheriffs Office, Truckee Meadows Fire Protection District and North Lake Tahoe Fire
Protection District [$65,000 and $10,000 respectivefl for the provision, when requested of a
helicopter or other aircrafi and personnel and approve reimbursementfor services rendered
throughout the year by the Washoe County Sheniffs Office to be paid in accordance with the
Interlocal Agreement to the Washoe County Sheriffs Office Regional Aviation Unit (RAVEN),
and if approved, authorize the Finance Division to make the necessary budget adjustments."
X'IRE
TRAII\IN
AND STIPPRESSION PERSONIIEL AI\D EOTIIPMENT
THIS INTERLOCAL AGREEMENT, hereinafter tefetred to as "Agteement'', is made
and entered by and between the County of STashoe, a political subdivision of the State of Nevada,
on behalf of the Washoe County Sheriffs Office, gTTPanBoulevard, Reno, NV 89512, hereinafter
the'"U7CSO", the Ttuckee Mezdows Fire Protection District, 1001 E. 96 St., Reno, NV 89520,
heteinafter'T\[EPD", and the North Lake Tahoe Fire Ptotection Distric\866 Oriole I7ay, Incline
Village, NV 89451, heteinafter the'NLTFPD". TMFPD, and NLTFPD, may be collectively refered
to as the'Tite Distdcrc." The parties to this 4greemeot also may be refered to as "participating
agerif' or "participating
agencies."
WHEREAS, each of the parties ate public agencies ard political subdivisions of the State
of
Nevada; and
ITHEREAS, NRS 277.180(1) ptovides that any one or mote public agencies may conttact
with ary ore or mote ottret public agencies to perfor:n any goveflrmental semice, activity ot
undetakingwhich any of the contrac {g 4gencies is authorized by law to perform; and
WHEREAS, the WCSO owns and opetates an HH1-H helicopter oo which awater tank for
fire suppression can be affixed, as well as two OH-58 helicopters $rhich anqaftare suitable fot use
for aeial observatioc pu4>oses; and
WHEREAS, the Fite Districts are responsible forwildland fire monitodng afld supptession
areas ef uninc6rpotated Washoe Couoty; and
withh theit tespecdve
WHEREAS, aerial fire monitoring and suppression instituted by the Fire Districts can be
mote
done
cost-effectively using the aedal resources of the !7CSO; and
WHEREAS, the parties desire that the WCSO tespond for the pu{poses of rcialwildland
fire monitoring and suppression fot the Fire Distticts, which resporse shall include such mutual
ftaidry exetcises as the parties to this Agteement shall agee are necessary to provide the level of
service and margio of safety appropriate for such pu4roses; and
WHEREAS, the Fire Distticts'tespective lands all pose fire dangerc at ':nes and, therefore,
the Fire Distticts agtee to patticipate in portions of the administration and costs of the duties and
obligatioos to the !7CSO as set forth in this Agreemenq
NOW, THEREFORE, based on the foregoing premises and the following coveflants, terms
and conditioos, the parties hereto do hereby agree as follows:
1.. TERM: This Agreement shall commence upon acceptance by all paties aod shall tetrrinate
onJune 30,2015.
2.
TERMINATION: Any pafiy m^y tetminate this Agreementwithout cause, soleh as to its
duty and obligation hereunder, upon 90 days wtitten notice to all othet paties. Any patty may
INTERLOCAL AGREEMENT - RAVEN FIRE TRAINING, MONITORING
AND SUPPRESSION PERSONNEL AND EQUIPMENT
Page
I of 12
tetminate this Ageement for cause, solely as to its duty and obligation hereuoder, after 30 days
wtitten ootice to the defaulting prrry' (i"r) only if the defaulting paty [es) fails to cure the default
within those 30 days. The notice shall specifr the cause alleged as the basis for said tetmination. In
the event any pafiy tefinioates this Agteement for cause, the Agreement shall temain in force aod
effect with othet parties who have oot taketr action to terminate.
3.
AGREEMENT AS TO PERSONNELAND EOUIPMENT
A}.[D OPERATING PROTOCOLS AND PROCEDURES:
A. Aircrafi
and Equipment:
7. The ITCSO shall ptovide, when requested, the FIRE DISTRICTS a helicopter, and
possibly othet aitctaft if made available by !7CSO, (hereinafter collectively tefered to as
'telicopter') for the use of FIRE DISTRICTS for monitoring and fite suppression
pulposes duting fire season. For purposes, of this Agreemeng "fi.te seasofl" shall be
defined as commencing as of Apdl 1 211d snding as of October 31 dudng the applicable
calendar year. Except as specifically otherwise ptovided in this Agreemen! the duties and
obligations of FIRE DISTRICTS and WCSO in regard to said Airuaft and Equipment
only apply during the 6re season as so defined. WCSO as ownet of helicopter and shall
maifltaifl the helicopter to standards applicable to the allowed uses established by this
Agreemeng including standatds referenced hetein, and assure its availability to the Fite
Distticts dudng the Fite Season.
2.
The helicopter provided shall be configuted as follows:
A Type
which axeaft shall be configured to meet ICS 420-1,
^. minimum2 helicopter,
standards for a Type 2 helicopter, including but not limited to:
o 10 seats, including piloq
. 2,500 pound card weight capacity; and
o 300 gallons of water capaaty.
b. Include a fixed water tanL capable of two (2) &ops per sortie and equipped
with a self-filling snorkel device.
3.
The helicopter and any other aircruftprovided pursuart to this Agreement shall be
equipped, maintained and opetated undet all applicable Fedetal Aviation Ag"o"y (FAA)
tegulations.
4.
The helicopter provided pusuant to this Agreement shall be opetated, maintained
and secured within the guidelines of the Federal Excess Perconal Propety (FEPP)
Progtam and its sponsors, the United States Forest Service, hereinaftet refered to as the
"[JSFS" and the Bureau of Land Managemeng heteinafter referred to as the 'BLI\4."
5.
The WCSO shall provide pilots fot any helicoptet and all othet aircraft provided
pursuant to the teffis of this Agreement and shall be rcsponsibly to assure that such
pilots have ptoper training and adequate supetvision to accomplish the allowed uses
established by this Agreement.
INTERLOCAL AGREEMENT - RAVEN FIRE TRAINING, MONITORING
AND SUPPRESSION PERSONNEL AND EQUIPMENT
Page2 of 12
6.
All pilots ptovided by the WCSO shall have curent commercial licenses. For
fircfuhting missions tlat involve federal lands, the pilots shall also have curent petmits
and apptovals (carrlind ftom USFS and BLM for firefightingmissions.
7. The ITCSO shall notiS FIRE DISTRICTS of the schedule fot inspections of any of
the helicoptet, including other airctaft made avallable, as ptovided by the WCSO to the
FIRE DISTRICTS during the term of this Agteement and allow each FIRE
DISTRICTS representative to attend the catd tevierr procedures. This inspection is for
infotmational pulposes and does not impose any form of duty or liability on Fire
Distticts to ascertain fitness fot pulpose or to confiffi adequate maintenance has been
perfo.med.
8. The !7CSO shall also supply necessary supporting equipment for the helicopter,
including but not limited to, ao approved fuel-servicing vehicle sufficient 16 sustain eight
(8) houts of helicoptet flight under ftefuhting conditions. The fuel-servicing vehicle
shall be inspected by the FIRE DISTRICTS and WCSO shall comply with all fire,
vehicle and other applicable codes rclated thereto. This inspection is fot informational
Puq)oses aod does not impose any fotm of duty or liability on Fire Distticts to ascertain
fitness for pr,?ose or to confirm adequate mainte1211ge has been petfotmed.
9. Any helicoptet
supplied pursuant to this Agreement shall be opetated in accotdance
with the "Intetagency Helicopter Opetations Guide" (IHOG).
10. The FIRE DISTRICT rhat requests use of Helicopter shall provide a helicopter
eithet a FIRE DISTRICTS employee ot thtough a cooperative agteementwith
another 4geocy, anytime a helicoptet is rcquested from the !7CSO under the terms of
this Ageement If the requesting FIRE DISTRICT is unable to provide a helicopter
frarlage\ the !7CSO shall ptovide one. The cost fot the helicopter Manager, if provided
by !7CSO, shall be bome by FIRE DISTRICT.
W,
Operaions
1.
The FIRE DISTRICTS shall appoint 2 dssifated helicopter rnanager for all
opetations for which a helicopter is rcquested pursuant to this Agreement. If no FIRE
DISTRICT helicopter m4nager is available for response, the ITCSO shall ptovide the
helicoptet mqrager. The helicopter managff shall $s tesponsible for the administtative
and tactical functions of the akcraft Although the FIRE DISTRICTS *y select a
helicoptet rnanaget based on its ourn selection citena, the FIRE DISTRICTS will
consultwith the WCSO regarding the Selection.
2. The helicopters subiect to this Agteement will be based at the Reno-Stead Aiqpot.
The FIRE DISTRICTS may,atits, option designate altetnate bases for temporary
operation. The FIRE DISTRICTS shall be tesponsible for the cost of flight time to and
ftom the altefnate base so dssignated.
INTERLOCAL AGREEMENT - RAVEN FIRE TRAINING, MONITORING
AND STIPPRESSION PERSONNEL AND EQUIPMENT
Page 3
of
12
3.
The FIRE DISTRICTS *y have inteagency and cooperative-agreements with
other local state and federal agencies and may dispatch the helicopter to supply automatic
and mutual aid pursuant to contracts with those agencies. The ITCSO cotrsents to the use
by the FIRE DISTRICTS of the WCSO personnel and equipment desiglated in this
Agteement pursuart to those 4greements for wildland fire monitoring and supptession
activities u/ithin the County of I7ashoe. Opemtions for such puq)oses outside of l7ashoe
County may rot be undetaken without the prior approval by the !7CSO Assistant Sheriff
of Opetations - or a higher member of the WCSO Cot"mand Staff - which approval or
denial shall be at the sole disctetion of the WCSO. Io *y event such operations shall not
exceed twenty (20) nautical miles beyond the lTashoe County boundary lines.
4.
In the event thrtaWCSO helicoptet is not zvaiTable for a tesponse to a FIRE
DISTRICTS'tequest fot a firc monitodng or supptession mission due to b"iog utilized
by a another ageocy for fire monitori.g or suppression, it will be the responsibility of the
FIRE DISTRICTS and the Incident Commandet of the fire in which the helicopter is
akeady wotking, to determine which firc should receive ptiotity for ait support.
5.
Furthet opetational and related det-ils coflcemiflg the parties'performance under
this Agreement in tegard to said Airctaft and Equipment are set forth in the parties'
Aviation Ffue Suppression Ptogram Operational Plaa2010 ('Operating Plro') executed
cofltemporaneously hetevdth. The terms and conditions of this Agreement shall govem
and tesolve any conflicts between the Opetating Plan and this Agteement.
C. Auailabilig
1.
Asfollows:
Du'ing the Fite Season and during the dutation of this Agreement the helicopter
shall be available:
L.
Immediate Response: The helicoptet shall be available for immediate
resporse dudry dssifated'T.ed Flag" days. 'T.ed Flag" days shall be
defined as those days that the National lTeather Service has issued a "Red
Flag" warning fot rry area undet the FIRE DISTRICTS'responsibility. For
the pulposes of this Agteemeng the phmse "immediate response" shall mean
the helicoptet is in flight within fifteen (5) minutes of receipt of the contact
by the \VCSO ftom the FIRE DISTRICTS requesting such equipment's
disparch.
b.
Standby Tims The helicoptet will be available fout (4) days per week, ten
(10) houts per day. The duty hours will be cootdinated with the FIRE
DISTRICTS to maximize covetage for the cdtical bum hows. Sunset will be
taken into coosideration fot opetational houts as the WCSO will not be
qualified to fight fircs at night dudng the period of this Agreement The
"designated dryr" of the week will be at the disctetion of the WCSO. The
response time shall be oo more than thirty (30) minutes ftom notification of
the WCSO by the FIRE DISTRICTS tequesting such dispatch. For'Red
Fla,g" days thztfalT outside of a designated four $) d"y work week, the
INTERLOCAL AGREEMENT. RAVEN FIRE TRAINING, MONITORING
AND SUPPRESSION PERSONNEL AND EQUIPMENT
Page 4
of
12
WCSO shall sgff 16e helicoptet fot immediate response if requested and for
an additional cost as hereinafter set forth.
c.
The helicoptet may be made available erch day for rccall fot houts that fall
outside of the ITCSO's designated wotk week hours. This rccall status will be
available fot an additional cost. For the pulposes of 'his Agreemeng "rec1ll"
shall mean the pilot is being recalled ftom an off-duty status and will respond
to the hanger. The helicopter will be staffed and in flight within one (1) hour
of notification of the designated recall pilot.
d. Time Schedules: The FIRE DISTRICTS
and the I7CSO, in cooperation with
the other involved fue departnents and districts will meet and mutually agree
on duty hours ptior to the start of the fire season.
2.
The !7CSO shall ptovide immediate notification to the FIRE DISTRICTS' Chief
Operations of any inability of the ITCSO to provide the designated personnel and
equipment putsuant to the tems and conditions of this Ag1ss6sn1
of
3.
The !7CSO shall ptovide all necessary support for continuous, uninterupted
opetation of the helicoptet whenever required pursuant to the terms of this Agreement
This support shall include, but not be limited to, a staffed fuel tnrck and other serrices as
tequited.
4. The ITCSO may,atits sole discetion, when so requested by the FIRE DISTRICTS,
make an additional helicoptet (OH-58) *ailable to the FIRE DISTRICTS fot aeial
obserration. Such additional arrcraftis subject to the immediate dfuection of the WCSO.
The FIRE DISTRICTS mly, at their disctetion, request such additional arcraft on a callwhen-needed basis when the FIRE DISTRICTS'incident commanders request
additional fitefuhting resources. The FIRE DISTRICTS shall reimburse the !fCSO for
such call-when-needed atcraftin accotdance with the tenns of this Agteement. A
qualified helicopter tr'a",zget will be assigned to call-when-needed arcraftwhen available,
but shall not delay a response.
5.
When the FIRE DISTRICTS request the availability of an observatioo helicopter
and it is made aval.lr;ble by the I7CSO, the FIRE DISTRICTS acknowledges that such
OH-58 helicoptets opetated by the I(CSO ale flot ard will flot be "carded" by the USFS
ot the BLM and therefote its costs do not qualify for reimbusement by FEMA.
6.
Except as provided in Section 3 of this Agreemeng in the eveflt that other agencies
rcquest the use of the !7CSO'S attcrafg the use of those a:rrraft shall be govemed by the
tetms of use established by the WCSO with those agencies.
D.
Training
7.
All pilots
assigned to aruaftunder this Agreement shall be tained in the policies,
ftequency plans and special safety issues of the FIRE DISTRICTS and Federal
INTERLOCAL AGREEMENT - RAVEN FIRE TRAINING, MONITORING
AND SUPPRESSION PERSONNEL AND EQUIPMENT
Page 5
of
12
ftefightirrg avtaion assets. This knowledg" -ry, in the alternative, be gained by
attending NDF/USFS/BLM Aviation safety meetings, pre-season inter-agency
operations meetings and othet such oppotunities. The FIRE DISTRICTS shall make
such opportunities available to the !7CSO's pilots at no charge, cost or fees for such
atteodance and participation.
2.
WCSO shall tain the helicoptermanagetin the duties and tesponsibilities of the
chief at no additiotalchatge, cost ot fee for such training othet than assessment of
the chatges and fees dgsignated fot use of the ITCSO personnel and equipment for such
training and opetational usage by the FIRE DISTRICTS of such personnel and
equipment
cterxr
3.
The WCSO'S Aviation Unit managet s1 his dssignee and all pilots (based upon
availabitty) assigned to atttaftunder this Agreement shall attend a FIRE DISTRICTS'
approved pre-seasor workshop.
4.
The ITCSO shall make its helicoptets teasonably available,at the agteed hourly fligh1
tate, for fitefightiry coordination training of flying crervs and helicopter rnanagers.
E.
Corzmunications:
7. A morning rcport shall be tansmitted to the on-duty Battalion Chiefs for the FIRE
DISTRICTS as well as the Incline, and Minden Dispatch centers within 30 minutes of
commencement of daily operations.
2.
This teport shall include:
o
o
o
o
o
o
Status of RAVEN 3 (FIH-lH, Ho.y)
Response posture, immediate or statrd-by
Pilot name
Special status changes; ie., location
if not Reno-Stead Aiqport
Othet available helicopters
Name of Helicoptet Maflager
3.
The helicoptel manager ot the pilot shall ensure the following minimutn information
is obtained before liftoff on a fue t'rission:'
o
o
o
.
o
Location and name of incident patitude and Longitude if available)
Command radio ftequency
ICS gtound cotrtact
Call-up ftequency if different ftom command ftequency
Ait-to-air ftequency if other atrctaftate opetanng
4.
At the FIRE DISTRICTS' rcques! the WCSO personnel who paricipate in, a
respoose will attend any FIRE DISTRICTS'meetings to discuss tle rcsponse to the
INTERLOCAL AGREEMENT. RAVEN FIRE TRAINING, MONITORING
AND SUPPRESSION PERSONNEL AND EQUIPMENT
Page 6
of
12
incident subject to said attendance occuring dudng such penonnelis regular duties days
and hous.
F. Funding and Reirnbursenent:
1,. As and fot advaace firnding fot the availabtltty dudng
a fire season of designated
!trCSO equipment and personnel at rimes constituting the WCSO's dssignated wotk
week and houts, the FIRE DISTRICTS will provide advaoce fundi'''g to the WCSO as
follows:
^.
The TMFPD shall ptovide to the !7CSO 965,000 uiithin 30 days
acceptarce by all parties to this Agteement
b.
The NLTFPD shall ptovide to the !7CSO 910,000 within 30 days
acceptance by all parties to 'his Agreement.
of
of
The pu4rose of the advance fundirrg by each of the FIRE DISTRICTS is to ensure the
ability of each district to rcquest a WCSO helicoptet for wildland firc monitoring
atd,/ot suppression pursuart to the terms of this Agreement. The advanss funding shalt
be utilized at the discretion of the \VCSO in its sole and absolute discretion.
2.
Reimbusement for Flight Time: The FIRE DISTRICTS do not guarantee a
maximum ot minimutrr aumbet of flighl hours thatmay be utilized for training and the
monitodng and supptession of wildland fires dudng the term of this Agreemeng such
usage being subiect to the trature and extent of such incident during the tetm of this
Agteement. When the airuaft of the WCSO coveted by this Agteement are operaingat
the tequest of a FIRE DISTRICT, that FIRE DISTRICT is solely rcsponsible to
teimburse the !7CSO as follours:
$1,190 per flight hout for the HH-1H Huey helicopter. Flight time shall
be accrued and teimbused in tenths of an hour based upon a batteryactivated hout meter and shdl include fueL
$525 pet fligh1[6ur for the OH-58 helicopter. Ffuht time shall be
acctued and teimbursed in tenths of an hour based upon a batteryactivated hour meter afld shall include fuel.
3. Personnel Surchatges: Anytime a ![CSO pilot is opetating on behalf of a FIRE
DISTRICT, ot is requested by the FIRE DISTRICTS to be available for an immediate
response ot to be on standby, outside of the WCSO designated work week houn, the
FIRE DISTRICTS shall pay a sutchatge.
a. A tequest to be availabls f6l immsdiate tesponse shall generate
a surchatge
of $100 per hour ($152 per hout on a holiday) to be paid to the ITCSO by
the FIRE DISTRICTS. The rcquesting FIRE DISTRICT shall pay $100 per
hout of this suchatge. The temaioing quarter shall be paid by the lTashoe
INTERLOCAL AGREEMENT - RAVEN FIRE TRAINING, MOMTORING
AND SUPPRESSION PERSONNEL AND EQUIPMENT
PageT of12
County Firc Suppression Budget. Holidays will be defined in accordance
with the ITashoe County Deputies Association conftact with the County.
b.
When \[/CSO personnel operate arqaftat the request of a FIRE
DISTRICT, then that FIRE DISTIRCT is solely responsible for the
swchatge of $100 pet hour ($152 per hour on a holiday). Holidays will be
defined in accotdance with the ITashoe County Deputies Association
conttact with the County.
c. When any one or more of the FIRE DISTRICTS request the \UTCSO to
.',nes
guxoafiee avathbilrty of a pilot at
outside of the ITCSO's dssignated
wotk week hours (i.e, "immediate availability" not desired but rather on
"standby''with a pger, e.g.), the FIRE DISTRICTS shall pay to the \VCSO
a sutchatge of $9.25 pet hour per person ($14.00 on a holiday). This
surchatge is mandated in accordance with Washoe County Deputies
Association contract with the I7CSO, specifically Ynhoratpzy per hour of
"stand-by dme." The FIRE DISTRICTS must notify the WCSO Aviation
Unit menager 8 hours priot to the desired tecdl pedod to determine pilot
avulabitty and ptovide propet prior notice and crew rest to the designated
pilot. The FIRE DISTRICTS shall eachpay t/z of this surchatge. The
remainhg quafiff is to be paid by the lTashoe County Fire Suppression
Budget. When said pilot is then requested for immediate availability, or
requested to operate arrcraft, then this standby status is ternrinated along
with this surcharge and the sutchatge rutein patag:aiph 3.F.3.b immediately
above applies.
d.
The FIRE DISTRICTS tury request a pilot to respond outside of the
ITCSO's dssignated work week hous but without designating a pilot for
standby; however the !7CSO will not goaxaritee a response in such event
e.
If a fueI truck is requested by a FIRE DISTRICT to tespond to a fire, the
requesting FIRE DISTRICT is solely responsible fot and shall pay $37 per
hour ($55 pet hout on a holiday) for the drivet. The requesting FIRE
DISTRICT 5hall pay - in addition - $1.00 per mile ftom the Reno-Stead
Airyort to and ftom any staging atea. Fot any ftaining activities provided to
the FIRE DISTRICTS in which the fuel tnrck is requested the rates in this
patagaph apply and shall be equally shated by the FIRE DISTRICTS
participating in the ftaining. These rates include fueL
f.
If the requesting FIRE DISTRICT is unable to provide a helicoptet rn^nager
and !7CSO provides one, the requesting FIRE DISTRICT shall pay $37 per
hout ($55 on a holiday) fot the helicopter n?nageL
g.
The ITCSO Aviation Unit Managet or his designee shall ptepare, during each
month during the tetm of this Agteement when a teimbursement is due, a
month-end invoice detailing services tendered and the assooated costs in
INTERLOCAL AGREEMENT. RAVEN FIRE TRAINING, MONITORING
AND SUPPRESSION PERSONNEL AND EQUIPMENT
Page 8
of
12
accordance with this Agreement. A copy of any backup documentation will
be ptovided to the FIRE DISTRICTS when tequested of the wcso Finance
Tiais611Officer.
h.
The FIRE DISTRICTS shall temit to the WCSO full payment within 30 days
of teceipt of the invoice, which paymert shall be by a check made out to the
lTashoe County Sheriffs Office, RAVEN program.
4.
ADMINISTRATION: The FIRE DISTRICTS'Chiefs and the Washoe County Shedff
shall fg rcsponsible fot the administration of this Agreement. Each party to this Agreement
tepreseots to the othet that it has sufficient resoutces aridf ot otler agreements to perfotm the
govsnAnts, tetms and conditions set-forth heter:nder. The terms of this Agreement may be
modified only by wdtten agreement of the parties hereto.
5.
EMPLOYMENT STATUS: The WCSO
and the FIRE DISTRICTS individually shalt
duing the entire tetm of this Agreemen! be construed to be independent cofltractots and nothing
irt this Agreement is intended not shall be construed to cteate 2n employer-emFloyee dationship
between emFloyees of arry of the parties hereto. Except as expressly provided in this Agreemeng
the WCSO shall be tesponsible for management of and costs associated with the !7CSO employees,
and the FIRE DISTRICTS shall be responsible for management of and
FIRE DISTRICTS' employees.
tle
costs associated with the
6. ENTIRE AGREEMENT & SEYERABILITY: This Agreement contains all of the
commitments and agreemeots of the parties. Otal and written commitments not cootained herein
shall be of no fotce or effect to alter any term of this Agteement. In the event any one or more of
tle tetms, sentences, paragaphs, ot ptovisions contained herein shall for any reasoo be held invalid,
i[.Srl, or unenfotceable in any rcspec! such invalidity illegality, or unenforceability shall not affect
any other tetms, sefltences, paragaphs or provisions, and this Agreement shall be constued as if
such invalid, ilLgal, ot unenfotceable provision had never been contained hetein.
7.
NOTICE. All notices or othet communications tequired or petmitted to be given undet
this Agreement shell be in wdting and shall be deemed to have been duly given if deliveted
perconally i" h."4 by telephonic facsimile with simultaneous regular mail, or mailed certified mail,
retum receipt requested postage ptepaid on the date posted, and addtessed to the other patty at the
addtess set forth above.
INSPECTION & AUDIT.
A
Books andRecords.
Eachparty agrees to keep aliJrnaintain undet genetally accepted accounring pdnciples
fult tue and complete tecotds, agreements, books, and documeflts as afe flecessary to
fully disclose to the other party, the State or United States Govemmeng or their
aathoizedrepresentatives, upoo audits ot teviews, sufficient information to detetmine
gemFliarce with any applicable regulations and statutes.
INTERLOCAL AGREEMENT. RAVEN FIRE TRAINING, MONITORING
AND SUPPRESSION PERSONNEL AND EQUIPMENT
Page9 of12
B.
InEection
dvAudit
Eachpatty agtees that the relevant books, tecotds (wdtten, electronic, computer telated
or otherwise), inclu.ling but not limited to relevant accounting procedures and practices
of the pafty,frr'ardr.l statements and supporting documentation, and documentation
related to the wotk product shall be subjecg at arry rcasonable time, to inspection,
examinatiotl review, audig aod copying
office ot location where such rccords may
^taay
be found, with ot without notice by the othet party, the State Auditor, F.mFloyment
Security, the Department of Adrninistradon, Budget Division, the Nevada State Attotney
Genenl's Offi.ce ot its Fraud Conuol Units, the State Legislative Auditor, and with
regard to any federal fundin& the relevant fedetal ageocy, the Comptroller General, the
General Accounting Office, the Office of the Inspectot Genetal, or any of theit
auf}iorized teptesentadves.
C. Pniod of Rennilon.
All books, tecords, repofts, and statements televant to this Agreement must be tetained
by each patty fot a minimum of tbree years and for f,ve yeats if any federal firnds are
used in this Agreement. The rctention pedod runs ftom the date of termination of tl.is
Agreement. Retention time shall be extended when an audit is scheduled ot in progtess
fot a pedod reasonably necessary to complete an audit and/ot to complete any
administrative and judicid litigation which rury ensue.
9.
LIABILITY OF PARTICIPATING AGENCIES
A. To the extent limited in accordance with NRS 41.0305 to NRS 41,.039, each participating
ryerLq agrees to indemnifr, hold hatmless and defend the other participating ageocies,
theit officets, employees and agents ftom and against dl liability, claims, acdons,
damages, losses, and exposes, including but not limited to teasonable attotneys' fees and
costs, adsing out of aoy alleged oegligent ot willful a;ct or omissions of the participating
agencfr its offi.cets, employees and agents -iriog out of the performance of this
Agreement. Each ryency may assefr all available defenses, including but not limited to
the defense of sovereign immunity as appropriate io all cases. Each agenqy's obligation
fot aclions s6qrnding in tort is limited in accotdance with the provisions of NRS 41.035.
B.
Each participaingagetq shall be tesponsible for, and the othet agencies shall have no
obligations with tespect to the following
1.
2.
3.
Withholding income taxes, FICA or any other taxes ot fees
Industial insutance
Participation in any Soup insurance plans availablg 16 smployees
or
employing agerliq
or
Participation
5.
participating agencies to the Public Employees Retirement System
Accumulation of vacation leave ot sick leave
Unemploymert compeosation coyerage ptovided by the participating agencies
6.
contribution
by either the
4.
TNTERLOCAL AGREEMENT. RAVEN FIRE TRAINING, MONITORING
AND SUPPRESSION PERSONNEL AND EQUIPMENT
Page
l0 of
12
the
C. To the extent
limited in accordance with NRS 41.0305 to NRS 47.l3g-participating
agencies shall indemni& and hold other participating agencies hatmless &om liability for
damages, costs, penalties, liabilities, and expenses arising or incured because of, incident
to, or otherwise with rcspect to any such taxes or fees. The employing ageocy's
employees, agents, or representatives shall not be consideted employees, ageots or
tepresentatives of othet patticipating agencies. Each agetcy will assert the defense of
sovereign immunity as apptopriate in all cases. Each agency's obligation fot actions
s616ding in tort is limited in accordance with the provisions of NRS 41.035.
D. To the extent limited in accordance with NRS 41.0305 to NRS 41.039-participating
agencies shall iodemnifr afld hold othet participating agencies ha.mless for damage, s1
ftom liability for damages, tesulting ftom the use of anothet agencies'equipment or
vehicle while acting in official czipaaty in firtherance of this agreemeflt. This excludes
Iiability fot d'mages arising ftom mechanical ot other defects with the equipment or
vehicles, fot which the owning agency shall be responsible. Each ryerrq will asset the
defense of soveteign immunity as apptoptiate in all cases. F;zch agen$s obligation for
acd.ons s661ding in tort is limited in accotdance urith the provisions of NRS 41,.035.
10. WORKERS' COMPENSATION. For the limited pu4)ose of the exclusive remedy set
forth in NRS 6164.020,
parties shall be deemed to employ jointly a person who is an employee of
^17
eithet party aod sustains an iniury by accident ot occupational disease while participating in the
mattff fot which assistance was requested. However, for the pqpose of providing insurance
benefits pursuant to NRS 616A through NRS 616D aod NRS 677 each party shall provide such
benefits to its own employees at its own expense. The patties waive any indemnification provision
with tespect to such industral infuties or occupational diseases.
71,.
GOYERNING LAW;IURISDICTION. This Agreement
and the dghls and obligations
of the patties hereto shell be govemed by, and construed agselding to, ttre laurs of the State of
Nevada. The parties consent to the jurisdiction of the SecondJudicial Disttict Court of the State of
Nevada for inteqpretation and enforcement of this Agteement.
1,2.
ASSIGNMENT. Neithet party shall assign, ftansfer or delegate any dgh6, obligations or
duties undet this Agteement urithout the prior wdtten conseo.t of the other party.
IN WITNESS THEREOF, the parties heteto have approved this Agteement ard have caused this
Agreement to be executed by their respective officers on tle date next to the signatufes.
ITASHOE COUNTY
COARD OF FIRE COMMISSIONERS
Byt
Date:
David Humke, Chaitman
ATTEST:
INTERLOCAL AGREEMENT. RAVEN FIRE TRAINING, MONITORING
AND SUPPRESSION PERSONNEL AND EQUIPMENT
Page
ll
of12
County Clerk
BOARD OF FIRE COMMISSIONERS
TRUCKEE MEADOITS FIRE PROTECTION DISTRICT
Byt
David Humke, Chaitrnar:;
ATTEST:
County Clerk
FIRE CHIEF
NORTH I-AKE TAHOE FIRE PROTECTION DISTRICT
By,
Michael Brown
ATTEST:
Administtative Clerk
INTERLOCAL AGREEMENT. RAVEN FIRE TRAINING, MONITORING
AND SUPPRESSION PERSONNEL AND EQUIPMENT
Page 12
of
12
WASHOE COUNTY
"Dedicated To Excellence in Public Seruice"
www.co.washoe.nv.us
CIWACMFinance IIUA
Srlrr Rrponr
DA-
BOARD MEETING DATE: Jane 17,20L4
DATE:
RiskMgt. N/A
HR
N/A
Other N/A
Jvrre
6,2014
TO:
Board of County Commissioners/Truckee Meadows Fire Protection
District Board of Fire Commissioners
FROM:
John Slaughter, County Manager
j slauglrter @ washoecountv.us
Charles A. Moore, Fire Chief
cmoore@tmfpd d.us
SIIBJECT: Discussion
and possible action on amended cooperative agreement
between Truckee Meadows Fire Protection District and Storey County to provide for
cooperative use of.fire protection capital assets and automaiic aid service; and possible
adoption of a resolution to change the boundary line between Washoe and Storey
Counties in the area of the Truckee River and the Tahoe Reno Industrial Park authorized
by SB 272 of the 2013 Nevada Legislature and as described in Section 1.5 of the bill.
SI]MMARY
If approved, this agenda item implements Section 1.5 of SB 272 of the 2013 Nevada
Legislature, specifically to change the boundary line between Washoe and Storey
Counties in the area of the Truckee River and the Tahoe Reno Industrial Center;
additionally, if approved this agenda item amends the current cooperative agreement
between the Truckee Meadows Fire Protection District (TMFPD) and the Storey County
Fire Protection District (SCFPD) to provide, among other items that the SCFPD will
provide automatic aid assistance in an area of Washoe County within the East Truckee
Canyon from the Vista Exit of I-80 on the west to the Lyon County boundary line on the
east, including all areas of Wadsworth within TMFPD territory.
Separate provisions of SB 272rclate to a boundary line change from Storey County to
Washoe County of a property commonly known as Sunny Hills. The bill allows the
Board to consider the two proposed boundary line changes separate and independently;
this agenda item does not include consideration of the Sunny Hills boundary line change.
PREVIOUS ACTION
The Board provided direction to staff in January, 2014 to discuss with their counterparts
in Storey County the advisability and feasibility of implementing the boundary line
change between the counties provided in Section 1.5 of Senate Bill272 of the 2013
Session of the Nevada State Legislature, with the intent that Washoe County staff report
back to the Board with recommendations on approval or disapproval and any terms,
conditions or agreements advisable or necessary.
BACKGROI]ND
AGENDA ITEM # T/O
T\VIF? D
+q
Washoe County Commission Meeting
Page 3 of 3
operating costs for the TMFPD to provide service to the area. No decision to
jointly staff the station is implied; further, the decision to provide TMFPD
personnel to Storey County's Station **75 for the purpose of joint staffing is
entirely TMFPD's decision.
3.
Communications. Storey County will provide the necessary equipment and
facilities to improve communications between Storey County Fire and
TMFPD. Such equipment is intended to facilitate communications within and
along the lnterstate 80 corridor. The additional equipment will be provided by
Storey County at no cost to TMFPD, including all ongoing operational costs.
FISCAL IMPACT
The subject area is currently within the boundaries of Washoe County and therefore any
current property taxes collected are revenue to the State of Nevada, Washoe County and
other jurisdictions within Washoe County. In FY14, the subject parcels generated
$27,455.80 in property tax revenue; if the County boundary lines are changed as
proposed, this revenue will no longer be collected by Washoe County, and therefore is a
direct, ongoing fiscal impact to Washoe County, the Truckee Meadows Fire Protection
District and the Washoe County School District. Based on tax rates, the FY14 property
tax revenue was distributed to the following entities:
Jurisdiction
FY 2014 Property Tax Revenue
State of Nevada
$ 1,441.18
Truckee Meadows Fire Protection District
$ 4,564.57
Washoe County
$11,798.34
Washoe County School District
$ 9,651.71
Total
$27,455.80
RECOMMENDATION
It is recommended that the Board discuss, and if approve amend the cooperative
agreement between Truckee Meadows Fire Protection District and Storey County to
provide for cooperative use of fire protection capital assets and automatic aid service; and
adopt a resolution to change the boundary line between Washoe and Storey Counties in
the area of the Truckee River and the Tahoe Reno Industrial Park authorized by SB 272
of the 2013 Nevada Legislature and as described in Section 1.5 of the bill.
POSSIBLE MOTION
After discussion, the Commission may wish to consider
a
motion as follows:
I move to amend the cooperative agreement between Truckee Meadows Fire Protection
District and Storey County to provide for cooperative use of fire protection capital assets
and automatic aid service; and further, move to adopt a resolution to chan$e the boundary
line between Washoe and Storey Counties in the area of the Truckee River and the Tahoe
Reno Industrial Park authorized by SB 272 of the 2013 Nevada Legislature and as
described in Section 1.5 of the bill.
AMENDMENT TO COOPERATIVE AGREEMENT
TI{IS AMENDMENT ("Amendmenf') amends that certain Cooperative Agreement
between TRUCKEE MEADOWS FIRE PROTECTION DISTRICT CIMFPD) and
STOREY COfIIITY FIRE PROTECTION DISTRICT (SCFPD) dated July 1, 2012
("Agreemenf'). The defined terms in the Agreement shall have the same meanings when used
herein. Except as amended hereby all provisions of the Agreement re,main in fuIl force and
ef[ect. The parties agree to amend, modifu and supplement the Agree,ment as follows.
to
l.
Special Service Teritory. SCFPD agrees
provide assistance, including
Advanced Life Support, on an automatic aid basis, to TMFPD in an area of Washoe
County within the East Truckee Canyon from the Vista Exit of I-80 on the west to the
Lyon County boundary line on the east, including all areas of Wadsworth within
TMFPD territory. No assistance provided by SCFPD to TMFPD in this area shall be
considered Assistance by Hire, regardless of the extent or duration of the assistance
provided.
2.
SCFPD Station #75, 1705 Peru Drive, McCarran, Nevada 89434 has
jointly stafted in the future bypersonnel of SCFPD and TMFPD. Joint
staff will delay or eliminate the need for TMFPD to build a fire station in the area
specified in Section 1 above, and reduce operating costs for TMFPD to provide
Station
#75.
capacity to be
service to said area. TMFPD, at its election in its sole discretion, shall have the right
to provide personnel to occupy with SCFPD personnel Station #75. SCFPD shall not
charge rent for TMFPD's use of Station #75 and SCFPD shall pay all other costs of
station operation (e.e., utilities, maintenance, repair, etc.). SCFPD shall supply all
work vehicles, equipment and materials required for personnel from both SCFPD and
TMFPD at Station #75. SCFPD shall have supervision and control of its personnel,
and TMFPD shall have supervision and control of its personnel. TMFPD and SCFPD
shall have equal input on Station #75 operation issues.
J.
No Termination. The provisions of this Amendment cannot be modified or
terminated without the agreement of TMPFD, in its sole discretion, the provisions of
Section 24 of the Agreement notwithstanding.
4. Communications. The Storey County Communications Departrnent
will provide the
necessary equipment and facilities to improve communications between SCFPD and
TMFPD which may include 800 MHz or VHF repeaters or other such equipment
deerred necessary on Pond Peak. Such equipment
intended to facilitate
communications within and along the Interstate 80 corridor. The additional
equipment will be provided by Storey County Communications Department at no cost
to TMFPD, including all ongoing operational costs. The Parties will meet to
dete,r:nine the most cost efficient means and methods in which to facilitate joint
emergency communications.
is
s:Marn\TRl\Amend to Coop Agrmt sc-TM Fire
IN WITNESS WHEREOF, the agencies hereto have caused this Amendment To Cooperative
Agreernent to be executed as of the day and year herein below written.
Dated
this
day
of
TRUCKEE MEADOWS FIRE
PROTECTION DISTRICT
DAVID HUMKE,
Chair
2014.
STOREY COT]NTY FIRE
PROTECTION DISTRICT
Truckee Meadows Fire Protection
Board of Fire
MARSHALL MCBRIDE, Char
Storey County Fire Protection District
Board of County Commissioners
ATTEST:
ATTEST:
Washoe County Clerk
Storey County Clerk
District
Commissioners
S:Main\TRl\Amend to Coop AgmtSC-TM Frre
RESOLUTION
A RESOLUTION DECLARING THE INTENT OF TIM BOARD OF COUNTY
COMMISSIONERS TO CHANGE TFIE BOUNDARY LINE BETWEEN WASHOE
AND STOREY COUNTIES IN TI{E AREA OF TIIE TRUCKEE RIVER AND TIIE
TAHOE RENO INDUSTRIAL PARK AS AUTHORZED BY SB 272 OF TTM 2013
NEVADA LEGISLATURE AND AS DESCRIBED IN SECTION 1.5 OF TIIE BILL
AND OTI{ER MATTERS PROPERLY RELATED TIIERETO
WHEREAS, the Constitution of the State of Nevada provides the Nevada Legislature
shall establish a system of county and township government (Art. 4, Sec. 25) and through
Chapter 243 of the Nevada Revised Statutes, the Legislature established Washoe and Storey
Counties and set their boundaries;
WHEREAS, the 2013 Nevada Legislature passed SB 272 which allows the changing of
the boundary between Washoe and Storey Counties in two specific locations as described in the
bill, and also authorizes Washoe and Storey Counties to effectuate the changes in the boundaries
upon the adoption of resolutions by the respective boards of county commissioners before June
30,2015;
WHEREAS, the sponsor of the SB 272 introduced an exhibit depicting the potential
boundary line changes the bill authorizes and a copy is attached as Exhibit A;
WHEREAS, the exhibit shows that one of the boundary changes authorized would move
into Storey County an area made up of 18 parcels north of the Truckee River and generally south
of Interstate 80 corridor and near Storey County's Tahoe-Reno Industrial Center (TRI);
WFIEREAS, Section 1.5 of SB 272 contains a precise legal description of the portion of
the Washoe County Boundary that is authorized to be changed;
WHEREAS, the 9 parcels are owned by the owners of the Tahoe-Reno lndustrial Center,
7 parcels are owned by the Union Pacific Railway Company,
Nature
Conservancy;
1
ard2 parcels
are owned by the
WHEREAS, the above-referenced 18 parcels are presently within the jurisdiction of the
Truckee Meadows Fire Protection District;
WHEREAS, in tostimony given to the Nevada Senate Committee on Government Affairs
on
April 3, 20L3 , an agent of the Tahoe-Reno Industrial Center (TRD
167-square mile industrial center with $50
established that TRI is a
million in infrastructure improvements including:
paved roads and related structures, a $4M sewer plant
with al.2M gallon daily capacity, 4 water
tanks with 5M gallon capacity, and a municipal services center including facilities for police and
fire services;
WHEREAS, no similar such infrastructure improvements are presently and proximately
available from Washoe County and its related government services districts for those parcels;
WI{EREAS, cooperative and interlocal agreements between Storey County and Washoe
County (and its related govemment services districts) whereby Storey County provides certain
primary public safety services would be of benefit to the citizens and taxpayers of the Washoe
County and its districts; and
WHEREAS, Paragraph? of Section 2 of SB 272 provides all taxes and pledged revenue
in existence before July 1, 2013, must not be directly or indirectly modified in such a manner
as
to impair adversely any outstanding obligations of Washoe County, until all those obligations
have been discharged in
full or provision for their payment
and redemption has been
fully made
and no such obligations exist;
NOW TIIEREFORE, be it resolved by the Board of Commissioners of Washoe County
as
follows:
1.
Section 1.5 of SB 272 of the 2013 Nevada Legislature changing the legal
description of the boundary of Washoe County is made effective by the adoption of this
Resolution.
2.
Section 1 of SB 272 of the 2013 Nevada Legislature changing the legal
description of the boundary of Washoe County is not made effective by the adoption of this
Resolution.
[Business Impact Note: The Board of County Commissioners hereby finds that this
resolution does not impose a direct and significant economic burden upon a business, nor does it
directly restrict the formation, operation or expansion of a business.]
ADOPTED this
_
day of
_,201.4,
vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
David Humke, Chairman
ATTEST:
NANCY PARENT, County Clerk
by the following
EXHIBIT A
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