Global ILL Framework (GIF) - North American Coordinating Council

Global ILL
Framework (GIF)
Teamwork between
Japan and North America
Principles for Japan/US GIF Implementation from
now
Japan
日本
North America
北米
JANUL
NCC
国立大学図書館協会
北米日本資料調整協議会
GIF Project
ILL/DD Committee
(International Scholarly Communication Committee)
Coordination Strategies 運用連絡体制
（Troubleshooting through partially shared mailing lists, occasional face-to-face meetings etc. ）
Global ILL Framework (GIF) Project Team, Committee on
International Scholarly Communication, Japan Association of
National University Libraries (JANUL)
【主査】笹川郁夫東京大学附属図書館事務部長
Ikuo SASAKAWA, Executive Director, University
Library, University of Tokyo
早瀬均名古屋大学附属図書館事務部長
Hitoshi HAYASE, Executive Director, Nagoya
University Library
栃谷泰文東京大学附属図書館情報サービス課長
Yasubumi TOCHITANI, Director, Information Services
Division, University Library, University of Tokyo
Japan Side pt.2
井上修東京工業大学学術情報部情報図書館課課長
Osamu INOUE, Head, Library Division, Academic
Information Department, Tokyo Institute of Technology
熊渕智行東京工業大学学術情報部情報図書館課課長
補佐
Tomoyuki KUMABUCHI, Deputy Head, Library
Division, Academic Information Department, Tokyo
Institute of Technology
森恭子東京大学附属図書館柏図書館情報サービス係
Kyoko MORI, Section of Information Service, Kashiwa
Library, University of Tokyo
NCC’s ILL/DD Committee List 1
(co-chair) Sharon Domier, East Asian Librarian,
University of Massachusetts, Amherst
- checks holdings information for non EAS members
Hitoshi Kamada, Japanese Studies librarian, Arizona
State University
- provides training, develops holding program
Lynne Kutsukake, Japanese Studies Librarian,
University of Toronto
- develops user guides, Keio liaison
Chiaki Sakai, Japanese Studies Librarian, University of
Iowa
- EA Studies librarian support, communication with Japan,
GIF mailing list
NCC’s ILL/DD Committee List 2
Margaret Ellingson, ILL Team Leader, Emory
University
- ILL specialist, support and training for ILL staff
Michelle Foss, ILL Librarian, University of Florida
- ILL specialist, RLG support and contact
(co-chair) Kathryn Ridenour, Head, Interlibrary
Loan & Document Delivery, University of
Massachusetts, Amherst
- OCLC contact, ILLiad specialist
Yoko Okunishi, GIF Support, NCC
GIF Participants (Feb. 2006)
Japanese Libraries
125 DD
66 ILL/DD
North American Libraries
50 DD
25 ILL/DD
Global ILL Framework (GIF)
Activity
Japan →
North America
North America→
Japan
2002/03 301
98
2003/04 530
131
2004/05 707
190
Top 5 Most Successful
Requesters in North America
no.1
no.2
no.3
no.4
no.5
2002/03 UMass
(41)
Wash
(14)
Smith
(11)
Iowa (8)
UCLA (5)
2003/04 Iowa
(33)
UMass
(17)
Wash
(16)
Calgary
(14)
Indiana
(12)
2004/05 Wash
(32)
Arizona
(31)
UMass
(23)
Indiana
(18)
Calgary
(15)
Top 5 Most Active Fillers
in Japan
no.1
no.2
no.3
no.4
no.5
2002/03 Kyoto Hiroshima
(14)
(8)
Tokyo (7)
2003/04 Kyoto Miyazaki
(17)
(13)
Tokyo,
Chiba,
Hi’bashi
(9)
Hi’bashi
(15)
Tohoku,
Ehime,
D’sha (6)
Hiroshim
a (8)
Aichi
Kyoiku
(5)
Saitama
(7)
2004/05 Kyoto Kanazawa
(18)
(17)
AichiKen Chiba
(14)
(11)
Top 5 Most Successful
Requesters in Japan
no.1
no.2
no.3
no.4
no.5
2002/03 Hokkaido
(95)
Hiroshim
a (36)
Tokyo
Kyoto (22)
Kogyo (32)
Chiba,
Tohoku,
Nagoya
(13)
2003/04 Hokkaido
(142)
Kyoto
(45)
Tsukuba
(42)
Tokyo (33)
Tohoku,
H’bashi
(32)
2004/05 Kyoto (118)
Hokkaido Tsukuba
(101)
(58)
H’bashi (49)
Tokyo (41)
Top 5 Most Active Fillers in
North America
no.1
no.2 no.3
no.4
no.5
2002/03 U Wash OSU
(45)
(43)
Oregon (22) UCLA (21)
Wisconsi
n (16)
2003/04 UCLA
(51)
OSU
(49)
Wash, Iowa Wisconsin
(37)
(32)
Kansas
(31)
2004/05 UCLA
(63)
OSU
(62)
Iowa (49)
Arizona
(34)
Wisconsin
(45)
What Happened Last Year?
Hitoshi Kamada developed a program to extract
GIF members from Webcat Holdings List
Link Between OCLC & NII Broken - June to
Nov. 2005
ARL Relinquished Global Resource Network
(GRN) to Center for Research Libraries
NCC’s ILL/DD Committee became independent
of GRN
What’s New?
• Brochure
• Publicity / Poster sessions / Training
• User Guides
– Searching NACSIS Webcat & Webcat Plus
– Verifying Holdings Information (no
Japanese necessary)
– Processing ILL/DD Requests
Tips for Using GIF ILL/DD
• Sending requests to Keio (慶應)
- Keio has two library symbols
- KUMMC is for GIF Project but
- OCLC users, use KEI for normal
transactions(faster for us, cheaper for
Keio) Confirm holdings in their OPAC
• Filling out ILL/DD request forms
- Do not cut & paste bib info from other
databases
- Diacritics (macron and alif) often
cause garbled character problem e.g.
To?kyo? Ko?to? Gakko?
Sneak Preview of
New GIF Manual Package
 Enter your search into the title
box. In the example below, we
are searching for the journal
「藤井寺市史紀要」.
 When you are searching for a
journal, be sure to add a
checkmark to the 雑誌 box at
the bottom of the screen.
 If no ISBN or ISSN information
available, try one of the following.
1. Get help from your Japan Specialist.
2. Ask your patron to search NACSIS
Webcat by herself/himself and
provide you the NACSIS record ID.
Guide for users is also available in
this package.
You can manipulate URL to pull up
the bibliographic record with NACSIS
record ID. Use the URL below and
change the ID part.
http://webcat.nii.ac.jp/cgibin/eng/shsproc?id=AN00116534
NACSIS record ID appears after title and statement of responsibility on full
bibliographic record screen.
NACSIS record ID for periodicals starts with AA or AN followed by 8-digit
numbers. Monograph ID starts with BA or BN followed by 8-digit numbers.
eg) Periodical ID: <AN10033069> <AN00278208>
Monograph ID: <BA49503906> <BN06770039>
From users guide
From ILL staff guide
What’s Next?
• Work with NII and our Japanese
counterparts to make the Webcat Plus
interface easier to use
• Update the Holdings Software to work
with Webcat Plus
• Work with the Librarians doing training
to make sure that GIF and verifying
holdings info are included in all
sessions.
Please join the NCC GIF
discussion group!
• Closed list only for North American GIF
members  No spam e-mails
• Use this discussion group to
- Ask your ILL/DD questions
- Receive useful tips such as user guides,
recent developments of GIF Projects,
new GIF participants’ information
- Be informed of system status
• Please contact Chiaki Sakai to join the
group! ([email protected])
GIF
Get It Fast!
Make Document Delivery
from Japan A Regular
Part of Your Service.

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