Resident Handbook

2015.9
Resident Handbook
Dormitory 1
[Room no.], Kyushu University Ito Dormitory 1, 674, Kuwahara, Nishi-ku, Fukuoka, 819-0382
Dormitory 2
[Room no.], Kyushu University Ito Dormitory 2, 674, Kuwahara, Nishi-ku, Fukuoka, 819-0382
Ito Harmony House
[Room no.], Kyushu University Ito Harmony House, 522, Kuwahara, Nishi-ku, Fukuoka, 819-0382
International Students Exchange Division
Tel：092-642-4323
E-mail：intlrshien＠jimu.kyushu-u.ac.jp
2015.9
2015.9
Welcome to Kyushu University Dormitory
Dormitory 1, 2 and Ito Harmony House is a large international
dormitory that houses a lot of Japanese and international students from all
over the world. We believe that living in our dormitory is a great
opportunity to establish friendships with people from various backgrounds.
In order to create a safe and comfortable environment, we expect residents
to be respectful each other, to cooperate and to abide by the rules outlined
in this handbook. We hope that your stay in dormitory will be an enjoyable
and rewarding one.
2015.9
Contents
１．General Information
（１）Dormitory Manager’s Office ------------------------------ P.1
（２）Rules ----------------------------------------------------------- P.1
１）Resident responsibilities
２）Prohibited Matters
３）Cleaning
（３）Fire, Disaster, and Crime Prevention --------------- P.3
（４）Housing Rates and related fees --------------------- P.4
１）Deposit, Rent, and Common fee
２）Rental Bedding
３）Utilities
（５）Recompense ------------------------------------------------- P.5
（６）Facilities ----------------------------------------------------- P.6
２．Move-In and Out Instructions
（１）Move-In------------------------------------------------------------ P.7
（２）Move-Out---------------------------------------------------------- P.8
３．Useful Contacts
P.9
Appendix
Application for Automatic Withdrawal examples------------ P.11
Rental Bedding ---------------------------------------------------- P.13
Garbage Rules ----------------------------------------------------- P.17
2015.9
１．General Information
（１）Dormitory Manager’s Office
１）The Office is open every day including weekends and holidays.
Office Hours: 8:30 – 19:30
２）In case of an emergency, (after office hours; 19:30-8:30) please call the maintenance
service line: 0120-060-749.
（２）Rules
１）Resident Responsibilities
① Abide by Kyushu University regulations regarding student dormitories and those
outlined in this handbook.
② Behave in an orderly manner and do not disturb other residents.
③ Check notices on the information board every day.
④ Keep your room, the inside of the dormitory, and the areas outside of the dormitory
clean.
⑤ Keep the door to your room locked and your keys with you at all times.
⑥ Pay rent, utilities, and common fees on time. If you fail to pay rent, utilities, and
common fees by the deadline more than three times during your permitted
period of residence, you will be required to move out of the dormitory
immediately.
⑦ Pay all necessary fees by the deadline. If there are any unpaid fees after you have
moved out, we will charge you and inform your supervisor and home university even
if you have returned to your home country.
⑧ Attend the Emergency Evacuation Drills held once a year at this dormitory.
⑨ Attend the Dormitory Orientation.
２）Prohibited Matters
① Do not leave personal belongings in common areas, such as the lounge, corridor,
emergency staircase, or emergency evacuation route.
② Smoking is strictly prohibited. Do not smoke in or near this dormitory.
③ Do not enter your room with shoes on. Remove shoes in front of the door.
④ No guests are allowed to stay overnight.
⑤ No pets are allowed in or near this dormitory.
⑥ No Parking (except for those who have received special permission)
⑦ Oil or electric heaters that do not meet the standards for earthquake-resistant
equipment are not allowed in any rooms.
⑧ Do not drink alcohol in this dormitory.
⑨ Religious activities are strictly prohibited in the dormitory.
⑩ Political activities are strictly prohibited in the dormitory.
⑪ Business or commercial solicitation is strictly prohibited in the dormitory.
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３）Cleaning
①Garbage*1
Dispose of garbage in plastic bags. Be sure to wash out any garbage that had food
in it to avoid creating bad odors or attracting cockroaches or other vermin. Be sure to
close garbage bags completely when putting them out.
②Drain (Bathroom and Kitchen)
Use a coagulant or old newspapers to dispose of cooking oil, soup or other
leftovers and dispose of them in the designated garbage bags. Do not pour oil, soup,
or anything that could clog pipes down the drain. These drains lead to the ocean.
③Products with adhesion bond
Do not use products with adhesion bonds (such as wall hooks with adhesion tape).
They will damage the walls and you will be charged for any damage.
④Bathroom
Use a hair catcher (stopper) in the drain and clean this out on a regular basis to
prevent clogging the drains.
⑤Ventilation
Japan is located in a humid region and this humidity causes mold. Open the
windows every day to get fresh air into your room and to prevent mold from
growing.
*1 Refer to p.17 (Garbage Rules) for more details.
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（３）Fire, Disaster, and Crime Prevention
●Emergency Calls
Report any emergency calls made to the police or fire/ambulance to the
dormitory manager’s office and resident leaders immediately.
Police：１１０
Fire/Ambulance：１１９
●Crime Prevention
◆Room Key
Do not make a copy of your room key or lend your key to anyone.
If you lose or copy your room key, you will be fined.
◆Door
Lock the door when leaving your room.
◆Bicycle
It is possible that your bicycle may be stolen or damaged. Register your bicycle with
the dormitory manager and place a registration sticker on your bicycle. Take all
necessary measures to prevent bike theft.
◆Suspicious People
Report any suspicious individuals to the dormitory manager’s office.
◆Service Staff
Service technicians or dormitory managers may enter your room for repairs or in case
of an emergency. Except for emergencies, you should be notified in advance.
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2015.9
（４）Housing Rates and other information
１）Deposit, Rent, and Common fee
①Monthly rent and the common fee will be withdrawn from your registered bank
account on the 6th of every month. If the 6th is a bank holiday, the automatic
withdrawal will take place on the next business day. Be sure to deposit the total
amount for rent, and the common fee before the 6th.
②You will be given a bank transfer payment slip when you move in. Use this slip
to pay the total amount for the deposit, rent, and the common fee for the first
month.
③The full monthly amount (for rent and the common fee) will be charged for
all months including the months that you move in and out. Rent will not be
counted on a daily basis. Residents are required to pay for the entire month
even if you have only stayed in the dormitory for one day of that month.
④Your deposit will be returned at the end of the term of residence as long as there
has been no damage to your room.
Dormitory
Room Type
Common
fee/month
Rent/month
Utilities/month
Deposit
(one time payment)
Dormitory 1 Single
18,500(JPY) 4,500(JPY)
Actual cost
30,000(JPY)
Single
25,500(JPY) 4,500(JPY)
Actual cost
30,000(JPY)
Dormitory 2 Share (a),（ｂ）
27,750(JPY) 4,500(JPY) Actual cost※
30,000(JPY)
Couple
55,500(JPY) 4,500(JPY)
Actual cost
30,000(JPY)
Ito Harmony Single
House
Couple
16,500(JPY) 4,500(JPY)
Actual cost
30,000(JPY)
38,500(JPY) 4,500(JPY)
Actual cost
30,000(JPY)
※For shared rooms, each person should pay the actual cost of utility fees (electricity, gas,
water)and cleaning fee(deposit) equally divided by the number of people living in the room.
２）Rental Bedding
①All residents are required to rent bedding.
②Please pay the fee at a post office (Japan Post Bank) with the payment slip given
to you at check in. Residents will pay banking charges.
Banking Charge: 130JPY at the post office counter/80JPY through ATM
*Refer to p.11-12 for the details.
３）Utilities
①It is your responsibility to make contracts and payments for public utilities such
as electricity, water, telephone, NHK reception, and internet service for your
room.
②Residents are also responsible for canceling all contracts with utility companies
and for completing all payments before moving out.
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2015.9
Contact Information
Electricity
Water
Kyushu Electric Power Co., Inc., Fukuoka-Nishi
Branch
0120-986-206
(9:00-17:00, weekdays only）
Waterworks Department of Fukuoka City,
Customer Center
092-532-1010
(9:00-17:00, weekdays only）
Information needed to apply for a contract:
１．Your full name
２．Address : Please refer to the first page
３．Telephone No. *Cellphone number is acceptable.
４．Move–in date
５．Payment choice;
－Bank account transfer
－Credit card
－Payment slip
（５）Recompense
You must pay recompense if you cause any damage to Kyushu University or other
residents.
① If you lose your key, inform the dormitory manager immediately. You will be
charged a fine for the lost key.
② We suggest that all residents get fire insurance.
③ Do not take anything (this includes the air conditioner, desk, chair, bed with strage,
refrigerator, etc.) from the dormitory facilities without permission.
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（６）Facilities
１）Room Facilities and Equipment
① Keep the dormitory facilities and furnishings in good condition.
② Do not take anything out of your room without permission.
③ You will be charged if you intentionally or unintentionally damage or misplace
communal property and facilities.
２）Parking Permission
① You are required to apply for parking permission if you plan to park a bicycle or
motorcycle in the parking area.
② Once approved, place the registration sticker from the dormitory manager’s office
on your bicycle or motorcycle. Bikes without a registration sticker will be
removed.
③ Do not leave your bike when you move out. Dispose of your bicycle in
accordance with city garbage regulations.
３）Multi-Purpose Hall
①Residents are required to acquire permission from the management office two
weeks before the date you want to use.
②Keep the room clean during and after use. Be sure to double check that the room is
clean and lock the door after use.
４）Lounge
Do not leave your personal garbage in the lounge and keep the lounge clean.
５）Laundry room
You are responsible for your own laundry and should not leave it in the washing
machine for a long time. *Using a washing machine in your room (including the
balcony) is strictly prohibited.
６）Other
Do not hang bedding on the outer wall of the balcony to prevent it from falling down.
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2015.9
２．Move In and Out instructions
（１）Move -in
１）Documents
Submit the following documents to the Dormitory Manager’s office as soon as
possible after moving in.
① Pledge
－Requires a signature or stamp by the resident.
② Notice of Residence
－Fill out, sign and paste an ID photo on the application.
③ Notice of Student ID number & copy of your student ID card
－Fill out the notice and submit a copy of your Student ID to the manager’s office as
soon as you get your Student ID card from Kyushu University.
④ Application for Automatic Withdrawal
－Fill out and stamp the application form (see Appendix, p.12 for examples).
－If you opened a bank account with your signature instead of a stamp, also sign this
application.
⑤ Cycle Parking Permission Application (*only for those who use a bicycle or
motorcycle)
－Fill out the application form and submit to the dormitory manager’s office if you
have a bicycle or motorcycle.
－Residents are only permitted to have one bicycle or motorcycle.
２）Room change request
In general, requests for a room change are not accepted.
If you are having any serious trouble, report it immediately.
Cleaning fee will be charged if a room change is determined necessary.
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2015.9
（２）Move - Out
１）Rules and Procedures
① All residents are required to move out by the end of the permitted residence period.
② Submit the Notice of Move-out to manager by one month before your move-out
date, e.g. If you plan to move out on August 10th, you must submit the notification
by July 10th.
③ Do not leave any personal belongings or garbage in your room or post box.
④ Remove all garbage and clean your room and balcony.
⑤ Make an appointment with the dormitory manager to check your room before
moving out. If any damage is found or cleaning is required in your room, all or part
of the 30,000JPY deposit fee will be kept as payment for repairs.
⑥ Make arrangements for moving out by yourself.
⑦ The amount of the 30,000JPY deposit to be returned to you will be calculated when
you move out.
※If you move out without any notice, you will continue to be charged for the room
rent, utilities, and common fee. DO NOT FORGET to let us know when you are
leaving.
２）Eviction
If the resident fails to comply with the rules and regulations of the dormitory or if any
of the following apply, the resident will be evicted immediately.
① As a result of disciplinary action or punishment.
② If the resident is found to have engaged in theft, sexual harassment or molestation,
or unlawful activities. (Regardless of if these actions have been reported to the
police or prosecuted as a criminal offense.)
③ The resident fails to pay rent or any required fees for three months.
④ If the resident is found to have violated the law or failed to observe previous
warnings about unacceptable activities.
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３．Useful Contacts
Contact
Tel
110
119
Emegency Police
Fire/Ambulance
Nihon Emegency Assistance＊１
(Available in: English, Chinese, and
Japanese)
Public Services Nishi Ward Office, Fukuoka City
Susenji Post Office
Kyushu Electric Power Co., Inc.
Fukuoka City Waterworks Department
NTT
NHK (TV)
03-3811-8124
092-806-0004
092-806-1042
0120-986-206
092-532-1010
116
0120-151-515
Information
24 hrs/7 days a week
Trilingual Medical
Assistance
9:00-17:00(weekdays）
9:00-17:00（weekdays）
Phone
Public Broadcasting
＊１ All international student are required to join the Emergency Plan. (Fee:
1,000(JPY)/ year)
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2015.9
Appendix
10
2015.9
Application for Automatic Withdrawal
Fukuoka Bank
Nishi Nihon Bank
11
2015.9
Japan Post Bank
12
2015.9
レンタル布団について
Rental Bedding
关于租用被褥
レンタル布団は、合計７点セットです。
敷布団とカバー、掛布団とカバー、枕と枕カバー、毛布。
A rental bedding set consists of a mattress pad and its cover, a coverlet and its cover, a pillow and
its pillowcase, and a blanket.
租用被褥，共有 7 件。
床垫与床垫罩，被子与被罩，枕头与枕套，毛毯。
レンタル布団は、納入前にレンタル業者により、殺菌・乾燥が行われ、清潔な状態で届け入れられています。必
ず、シーツを掛けて使用してください。布団の汚れや、レンタル品の紛失については、別途料金を請求しますの
でご注意願います。
All bedding is sterilized and disinfected before being supplied to students. Be sure to cover the bedding
with the given covers before use. If items are found in bad condition or missing, you will be asked to
pay a replacement fee.
租用被褥，在纳入之前经由租用业者进行过杀菌干燥处理之后，清洁状态下送达。请务必套好布罩之后使用。关于
被褥的污损与丢失，会产生额外费用。请加以注意。
下記の図のように、掛布団、敷布団、枕は必ずシーツを掛けて使ってください。
清潔に快適に使用するためシーツは定期的に洗濯をしましょう。(シーツの掛け方別紙の通り)
Be sure to cover the mattress pad, the coverlet, and the pillow with its cover (as shown in the pictures
below). Wash the covers regularly for clean and comfortable use. (Please see the How to put on a cover
instructions attached for more information).
如下图，床垫，被子，枕头，务必在套上布罩之后使用。
为了清洁舒适的使用，请定期清洗布罩。(套布罩的方法请参照别纸)
敷布団(mattress pad)
掛布団(coverlet)
枕(pillow)
レンタル終了時には、上記 7 点を確認し、ベッドの上に置いておいてください。レンタル業者が回収時に確認し
ます。間違ってシーツや、枕を転居先に持って行かないようにしてください。
At the end of the rental period, be sure to place the above 7 items on the bed in your room.
The rental supplier will check to make sure that every rental item has been collected. Do not take any
of the bedding to your next residence.
租用结束时，7 件物品确认之后，放置于床上。租赁业者在回收时进行确认。请注意不要误将床单枕头带去新的居
住场所
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2015.9
レンタル布団料金支払いについて
Rental bedding payment
关于租用床褥的金额支付
お部屋のレンタル布団の支払いを下記の要領でお願いいたします。
添付の払込取扱票にて、郵便局（ゆうちょ銀行）にてお支払い願います。
払込票には、あらかじめ寮名・部屋番号・お名前・金額が記載されています、間違いがないかを確認して、誤り
がある場合は、二重線で消して、訂正してください。受領証のお名前はご自身でご記入をお願いします。
払込手数料は、レンタル利用者負担にてお願いします。
窓口での払込手数料 JPY130.00 / ATM 払込み手数料 JPY80.00
＊＊受け取った受領証を、大切に保管してください。（＊後日確認させていただくことがあります）＊＊
Please make a payment for the rental bedding as follows:
Make a payment at the post office (Japan Post Bank) with the attached payment slip. Your dormitory, room
number, name, and the total amount to be paid will be preprinted on the slip. Please check that the
information is correct. If you find any errors or misprints, cross out the mistake with two lines and
write the correct information above the error. Please write your name on the receipt.
Banking charges are to be covered by the resident.
Banking charges; JPY130.00 at the Japan Post Bank counter/ JPY 80.00 through the ATM
＊＊Keep the receipt from the post office as evidence of payment＊＊
关于房间租用被褥的支付，有如下几点要领。带着附带的支付办理票，去邮局进行支付。在支付票上，预先记入了
宿舍名・房间号・名字・金额，请进行确认。如有错误，用二重线划掉并进行订正。收据上的名字，请亲自进行填
写。缴纳手续费，请租用者自行负担。
窗口缴纳手续费
JPY130.00 / ATM 缴纳手续费 JPY80.00
＊＊请妥善保管收据。
（＊日后进行核对的情况时有发生）＊＊
レンタル期間： 6 ヶ月以内
Rental period：One semester (within 6 months)
租用期间：6 个月以内
料金：JPY5,000/セット
Price：JPY5,000/set
金额：JPY5,000/一套
支払期限：入居後 1 週間以内
Payment deadline：within one week of move-in.
支付期限：入住后一周之内。
注意
サポートセンターや、管理人室等で支払うことはできません。募集要項にもありましたとおり、レンタル布団を
使用しない場合も、レンタル料金の支払いは必須となりますので、ご了承ください。
Remarks
Cash payment at the support center or at the dormitory office is not accepted. As stated in the application
outline, you must pay the rental fee even if you do not use the rental bedding. We appreciate your
cooperation.
注意
留学生支援中心与管理人室不接受现金支付。如募集要项所写，即使不使用租用被褥也须支付租用料金，敬请谅解。
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退居時
レンタル品チェックシート
レンタル品の合計７点を揃えて、ベッドに置いてください。
退居日と部屋番号、お名前を記載して、このシートを添えてください
When you move out, please check all the items listed below.
Write your name, room number, date of move-out and place the following items on your bed with this form.
退居时，请凑齐 7 件租用品，放置于床上。
记入退居日和房间号、名字之后，请将此表添置于上。
□敷き布団 Mattress pad 床垫
□敷き布団のシーツ Mattress pad cover 床垫套
□掛け布団 Coverlet 被子
□掛け布団のシーツ Coverlet cover 被单
□枕 Pillow 枕头
□枕カバー Pillowcase 枕套
□毛布 Blanket 毯子
寮名/ Dormitory (circle one)/宿舍名：
香椎浜/kashiihama/香椎浜
井尻/Ijiri/井尻
伊都ドミトリー1/Ito Dormitory 1/伊都宿舍 1
伊都ドミトリー2/Ito Dormitory 2/伊都宿舍 2
伊都ドミトリー3 /Ito Dormitory 3/伊都宿舍 3
伊都協奏館/Ito Harmony House/伊都协奏馆
県庁口国際交流会館/Kenchoguchi/县厅口国际交流会馆
ドミトリー福岡/ Dormitory Fukuoka/宿舍福冈
福岡国際交流会館/Fukuoka International House/福冈国际交流会馆
部屋番号/Room No/房间号：
使用者氏名/ Resident’s Full Name /使用者姓名：
退居日/ Move-Out Date /退居日：
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2015.9
*
*Please write your name
*请填写你的名字
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2015.9
Garbage Rules
Garbage
Garbage Disposal Rules are Strictly Enforced
Garbage must be placed in the designated area on the appointed day and time.
Please follow Fukuoka city garbage regulations.
There are three types of garbage bags designated by Fukuoka city.
How to Sort Garbage
Burnable Garbage bag （Red）
Type of Garbage
C
O
L
L
E
C
T
A
B
L
E
Kitchen waste, Paper, Disposable diapers,
Clothes, Wood chips, Cardboard, Plastics,
Rubber, etc.
Non-Burnable Garbage bag （Blue）
Type of Garbage
Glass, Metalware, Batteries, Porcelain and
ceramics, Empty cans, Telephone sets, Aerosol
cans (punch a hole in the empty cans, away from
fire, to release remaining gas), etc.
Glass Containers, PET Bottles bag （Orange）
Glass containers and
PET bottles
(bearing PET logo)
Type of Garbage
Other （Oversized Garbage）
U
N
C
O
L
L
E
C
T
A
B
L
E
Type of
Garbage
Furniture, Kerosene heaters,
Electric appliances, Carpets,
Bedding, Bicycles, Tricycles, etc.
How?
092－731－1153
or
https://sodaigomikankyo.city.fukuoka.lg.jp/
Call the "Oversized Disposal
Office" and check the fees,
collecting site and date.
Other （Recycling）
Ask the shop where you bought
the product. *The city no longer
collects these items.
Air Conditioner, TV (CTR type),
Refrigerator, Washing machine
Type of
Garbage
How?
Personal Computer
(desktop or laptop)
and related accessories
Ask PC maker or JEITA
JEITA（http://www.pc3r.jp/）
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