Handbook for Expecting and New Parents 新しい家族を迎える方の

Handbook for Expecting and New Parents
新しい家族を迎える方のためのハンドブック
Gender Equality Division
男女共同参画ディビジョン
About the handbook
Congratulations on your pregnancy. We hope your maternity time goes smoothly for
you and the new life carry.
OIST has prepared this handbook which describes basic matters such as the
government procedures required after you discover you are pregnant, reports needed at
your workplace, and OIST’s maternity leave, child-care leave, and return to work
procedures.
It also explains in detail things like OIST’s rules and required documents that need to
be submitted which are separate to those required by law. If there is anything you do
not understand or something you feel anxious about, in addition to your family, please
consult with your supervisor or other OIST mothers and OIST’s Infant Parents Group.
Please accept hints and wisdom from all these helpful resources and enjoy this happy
time of maternity life, childbirth, and child-rearing.
Presentation Venue / Date & Time
1
Table of contents
1. When you discover that you are pregnant
2. Procedures for maternity and childcare leave at OIST
3. Financial support for maternity leave/childbirth/childcare leave
4. Returning to work after taking maternity/childcare leave
5. Checklist
6. Local municipal administrative procedures and contact points
7. Pediatrician’s information/Vaccination schedule
2
1. After you know you are pregnant
1.
Your obstetitian will issue a “pregnancy certificate” at about 8 to 10 weeks.
2.
Submit the pregnancy certificate to the local government office where you live and
receive a maternal and child health handbook.
3.
After receiving your maternal and child health handbook, report your pregnancy to
your workplace within 1 month.
(There are individual differences, but the time that you receive your maternal and child health handbook may also be the
period when you have hyperemesis (morning sickness). Report your pregnancy as soon as possible to your supervisor.)
4.
If possible, report at least 6 months ahead of the estimated date of delivery on
taking child-care leave and your desired timing for returning to work.
* Depending on your unit or section, a replacement may have to be searched for, regardless of whether or not you will
return to work. Please cooperate with the search so that the handover can take place smoothly.
3
Important
things
Another person will do your work in your stead while you are on leave. Taking leave is a right, but remember
that “somebody else is doing your job because you are exercising your right” rather than thinking “of
course, somebody is doing my work for me” and communicate a feeling of “appreciation.”
Keep your work place arranged in good order at all times and organize contacts of work-related people
somewhere that is easy to find.
Report to and consult with your supervisor often so that work can be arranged to suit your physical condition and you can continue to work
until your maternity leave. Individual differences in the process of pregnancy are great and the state of the mother or fetus can change
rapidly. Use your “Maternity Health Care Guidance Contact Card” so that you can communicate the details accurately when there has
been a change in your condition and when you have received guidance from a doctor or midwife.
Schedule of
regular
checkups
month day
month day
month day
month day
month day
month day
month day
month day
month day
month day
month day
month day
Gynecological checkups
You can receive 14 checkups required during your pregnancy free of charge with the costs borne by the local
government.
(Please be careful as there are expiry dates on the 2nd to 5th checkups).
[Pre-childbirth]
12th to 23rd weeks of pregnancy
24th to 35th weeks
36th week to childbirth
Once every 4 weeks
Once every 2 weeks
Once a week
<- Pre-childbirth maternity leave from 35 weeks
Time taken for gynecological
checkups and for parents’ classes
is unpaid, so you should use your
paid leave well.
Post-childbirth
- On the instructions of your doctor.
- There may also be infant checkups.
Mothers’ (parents’) classes
・Opportunities are provided by each department of obstetrics and gynecology or local government, etc., to learn about physical and
mental changes during pregnancy, childbirth, and child-rearing.
・There are also chances for information exchanges between expecting mothers and to be able to consult with a midwife or public
health nurse over your anxieties or questions, etc.
・Please confirm the schedule with your department of obstetrics and gynecology or the local government where you live and make
sure to use these opportunities.
4
2. Procedures for maternity and childcare leave at OIST
□ Exemption and Restrictions from overtime, holiday and late-night work
Pregnancy
□ Based on your maternal health contact card and measures given in your doctor's
instructions
□ Prenatal Leave
Application required in the system
Time sheet submission required
Within 6 weeks of expected delivery date （14 weeks for multiple pregnancies)
□ Wife’s delivery （Up to 3 days can be taken）
□ Paternity （Up to 5 days can be taken）
□ Postpartum Leave
Granted 8 week postpartum maternity leave after giving birth. Mother’s are required to
take leave in order to ensure the mother’s health.
（Employees may return to work 6 weeks from delivery date if approved by their doctor.)
Time sheet submission required
□ Childcare Leave
Before
and after
giving
birth
To provide care to a new born baby or another
child who has not entered elementary school
during mother’s maternity leave
Employees who live together with their child who is younger than 3 years old
may take this leave
□ Childcare Time
Employees will be given two 30-minute un-paid breaks per day in addition to
a regular break
（Employees raising an infant who is younger than one year old are eligible）
□ Childcare Partial Leave
A parent who has a child younger than 3 years old may request a reduction of their
working hours which may not exceed 2 hours and must be in 30 minutes increments.
□ Restrictions on overtime work, holiday and exemption from late-night work
□ Child Medical Care
When a child who has not entered elementary school is sick or injured or when the child
requires vaccination or medical check-up.
（Up to 5 days for one child. Up to 10 days for two or more children.）
After
return
to work
Pink ： Mother
Blue ： Father
Green ： Both
5
2. Procedures for maternity and childcare leave at OIST
・Copy of Maternal & Child health handbook or certificate from doctor or municipality
（The page showing the expected delivery date）
・Request for Maternity Leave
A month before
prenatal leave
・Commuting Notification
・Exemption of PSMA Premium for Maternity and Childcare Leave
・Attendance Management Tool
・Request for resumption of work from maternity leave
NO
Taking Childcare
Leave after
Postpartum Leave
・Commuting Notification
・Request for Childcare Leave
・Copy of bank account book
・Copy of Maternal & Child health handbook or certificate from
doctor or municipality
YES
・Exemption of PSMA Premium for Maternity and Childcare Leave
Return to Work
・Application for Benefit of Childcare Leave
・Request for Resumption of
work from Childcare Leave
・Attendance Management Tool
・Commuting Notification
It is necessary to submit leave, return to work applications, and others
documents at least one month prior to the HR Operations Team
6
3. Financial support for maternity leave/childbirth/
childcare leave
Payment
Eligible person
[1] Salary
Parmanent / fixed-term employees
Timing
During pre-childbirth / postchildbirth leave
[2] Childbirth allowance
Relevant part-time staff only
Amount
Payer
Basic salary / housing allowance
OIST
Amount calculated by subtracting salary from 80% of the daily amount
of the standard salary per day
Private School
Mutual Aid
420,000 yen / childbirth subject to the obstetrics compensation system
[3] Lump-sum benefit
for childbirth/child-care
Members of Private School
Mutual Aid
Post-childbirth (subject to
payment if pregnant for 85 days
or longer even in cases of nonnormal birth)
390,000 yen / other than childbirth subject to the obstetrics
compensation system
50,000 yen / (family) additional amount for childbirth expenses
Separate to the childbirth expenses above
Private School
Mutual Aid
* In the case of a maternity clinic that does not use the direct payment
system, please contact HR Management Section (Operations Team).
[4] Basic childcare leave
benefits
The number of months during
which there were at least 11 days
for which wages were paid must be
at least 12 months in the 2 years
prior to the start of leave.
Until the child reaches 1 years
old (1 year and 6 months old in
cases falling under an extension
of the period subject to
payment)
67% of the monthly wage for the first 6 months (maximum of 285,420
yen)
50% of the monthly wage after 6 months have elapsed (maximum of
213,000 yen)
Employment
insurance
* Payment every 2 months
Own cost
During prenatal / postpartum
During the child-rearing leave
period
Health insurance premiums / employees’ pension
insurance premiums
Both person concerned / place of business exempt
(Parents and place of employment are required to
submit exemption applications)
Local inhabitants’ taxes
Private School Mutual Aid installment
savings
Deducted from salary
For discontinuation of installments, submit
form to HR by the 20th of the month prior
to the month with no salary.
(Must arrive at the PSMA by the 25th)
Paid individually using tax payment slips
7
4. Returning to work after taking maternity/
childcare leave
Step 1
Investigate in advance which child care center will be
good
If possible, it is better to do this prior to childbirth when it is easy to move around
Step 2
Determine the timing of your return to work
Communicate with your colleagues and supervisor, etc., from about 3 months prior to your desired date for
returning to work and confirm in advance the current situation and any points that have changed
Step 3
Narrow down the child care center choices to about
3 preferred ones
- Child care center educational policies
- Feeding
- Distance (time) from home => child care center => workplace
- Number of children on waiting list
- Possibility of extended child care hours
- Handling of allergy foods, etc.
Step 4
Submission of return to work request
- Request to return to work after maternity leave
- Request to return to work after child-rearing leave
In principle, submit requests to the HR Operations Team at least 1 month prior to the scheduled date for returning to
work
Step 5
Child care center admission application procedures
The documents to be submitted differ between certified and non-certified centers. If you wish to enroll your child at
a certified child care center from April in the new fiscal year, you must submit the required documents to your local
government office by November of the previous year.
Required documents
- Certificate of employment
- Application for admission - Health certificate
- Certificate of income and
withholding tax for certified centers
Ask the HR Operations Team about the filling in of certificates and documents from the workplace and the
impression of official stamps, etc., at an early stage.
Step 6
Confirmation of child-care support at home after
returning to work
Confirm clearly in advance with your spouse about role sharing after returning to work, etc., including the handling
of sudden illnesses and going to pick-up your child from child care, etc.
Step 7
Notification of determination of entry into a child care
center
There will be an interview at the center (local government office) when entry into child care is determined. Please
also confirm the timing of the child care adaptation period. The first day back upon returning to work and the child
care center entrance ceremony can overlap. Also, prepare at an early stage the things that will be required for time
at the child care center, etc. We recommend using temporary child care until your child enters a child care center.
Step 8
Interview with your supervisor (month day time)
Set up an interview with your supervisor at an early stage. Also, communicate things like how to work after
returning to work and things that you want to be considered, as well as the state of health of your child, etc. Do not
forget that this is not a natural right and to have feelings of appreciation and consideration for those around you.
Step 9
Date of return to work (year month day)
You will be nervous on your first day back after returning to work even if you are in a workplace that you are used
to. Get used to things again slowly so as to not fall into poor health from trying too hard.
8
5. Check lists
Period
Procedure
Where
After issuance of certificate form
maternity hospital
1. Receive a mother and child health handbook
Local
municipal
□
After receiving your maternal and
child health handbook
1. Inform your work place
Supervisor
□
Copy of Maternal & Child Health handbook or certificate from doctor or
municipality
1. Request for Maternity Leave
One month before Maternity
Leave
3. Exemption of PSMA premium for Maternity
and Childcare Leave
2. Application form for Approval of a Dependent
Accompanying
□
Request required form to the HR Operations Team
HR
3. Notification of Dependent (s)
4. Notification of birth
5. Child benefit
6. Child’s VISA （If the parents are non-Japanese）
7. Passport
One month prior to the proposed
Childcare Leave
1. Request for Resumption of work from
Maternity Leave
Local
municipal
Immigration
Contact to the HR Operations Team, without using the “Direct Payment System” at
your maternity hospital
When adding the child as your dependent request the form to the HR Operations Team
Necessary documents have to be submitted to PSMA via OIST within 30 days
from the day of birth
□
□
□
Apply for approval of a child
□
Within 14 days from the day of birth
□
Within 15 days from the day of birth
□
Within 30 days from the day of birth
□
□
Embassy
Resumption to Work without taking a Childcare Leave
□
HR
2. Commuting Notification
□
1. Request for Childcare Leave
□
2. Exemption of PSMA premium for Maternity
and Childcare Leave
□
HR
・Copy of bank account book
・Copy of maternal & child health handbook or certificate from doctor or
municipality
3. Application for Benefit of Childcare Leave
One month prior to the proposed
Resumption of Work
□
HR
1. Maternity Benefit (PSMA)
One month prior to the proposed
Resumption of Work
Check
□
2. Commuting Notification
4. End postpone of PMSA saving installment
After childbirth
Remarks
□
1. Request for Resumption of Work from Childcare Leave
2. Childcare center entrance documents
3. Commuting Notification
□
HR
Employment Verification Request
□
□
9
6. Local municipal administrative procedures and
contact points
母子手帳の交付（妊娠届）
Parent and Child health Record Book
役所
Municipal
申請課
Submission department
必要書類
Necessary documents
恩納村 (Onna-son)
福祉健康課
Welfare and Health Division
966-1207
読谷村 (Yomitan-son)
こども未来課 (Kodomo Mirai-ka)
Child Future Division
982-9240
沖縄市 (Okinawa City)
こどものまち推進部こども相談・健康課 (Kodomo soudan kenko-ka)
Child Consultation Health Division
Ｔｅｌ
① 申請書 Pregnancy Notification form
939-1212
② 妊娠証明書 Pregnancy Certificate
うるま市 (Uruma City)
健康福祉センターうるみん３Ｆ健康支援課 (Kenkoshien-ka)
Health and Welfare Center 3F health support section
973-3209
浦添市 (Urasoe City)
浦添市保健相談センター 1階
1st floor of Urasoe city health care consultation Center (Zero issue desk)
875-2100
那覇市 (Naha City)
那覇市保健所地域保健課
Naha City Public Health Center, Regional Health Division
妊娠証明書を添付する必要はありません
Not required to attach the pregnancy certificate
853-7962
※ Please bring your photo ID and Inkan just in case.
10
6. Local municipal administrative procedures and
contact points
出生届け
Notification of birth
役所
Municipal
申請課
Submission department
恩納村 (Onna-son)
村民課戸籍係
Villagers Division Register
読谷村 (Yomitan-son)
住民年金課
Citizen Pension Division
届出人
Person who notify
時期
When
必要書類
Necessary documents
Ｔｅｌ
966-1205
1. 父または母 Father or Mother
2. 同居人 House mate
3. 出産に立ち会った医師
The doctor who attended childbearing
4. 助産師 Maternity nurse
982-9207
① 出生証明書
Birth certificate (by a doctor or midwife)
沖縄市 (Okinawa City)
うるま市 (Uruma City)
浦添市 (Urasoe City)
那覇市 (Naha City)
市民課 (Shimin-ka)
City Residential Division
出生日から14日以内
Within 14 days from the day
of birth
② 出生届
Birth notification
939-1212
(Ex; 3119)
本庁、石川庁舎、勝連庁舎、与那城庁舎
(Central government office, Ishikawa bldg.,
Katsuren bldg., Yonashiro bldg.)
父または母 Father or Mother
※父または母以外の方が届出をする
場合にはご連絡ください
If someone other than either parent submit
the documents, contact in advance
市民課戸籍係
Citizen Affairs Section, Family Registration
1. 父または母 Father or Mother
2. 同居人 House mate
3. 出産に立ち会った医師
The doctor who attended childbearing
4. 助産師 Maternity nurse
098-876-1234
(Ext:3063/3064)
1. 父または母 Father or Mother
862-3274
Mawashi Branch; 832-8321
Shuri Branch; 884-4312
Oroku Branch; 857-0086
Haisai Citizens' Affairs Division
③ 印鑑
Inkan (personal seal)
④ 母子手帳
Mother and Child Health Record Book
Central; 973-3206
Ishikawa; 965-5609
Katsuren; 978-7193
Yonashiro; 978-2655
11
6. Local municipal administrative procedures and
contact points
※ 原則として、生まれた子が日本に住んでいる場合に支給されます。
In principle, payment is made when a newborn lives in Japan.
※ 受給者は、生計中心者で恒常的に所得が高い方。
Recipient is main income provider with a constant high income.
児童手当申請
Child Benefit
役所
Municipal
申請課
Submission department
申請時期
When
必要書類
Necessary documents
恩納村 (Onna-son)
福祉健康課
Welfare and Health Division
966-1207
読谷村 (Yomitan-son)
こども未来課 (Kodomo Mirai-ka)
Child Future Division
982-9240
沖縄市 (Okinawa City)
こども家庭課 (Kodomo Katei ka)
Children's Welfare Division
① 受給者の健康保険証コピー
A copy of applicants health insurance card
出生日から15日以内
Within 15 days after giving birth
Ｔｅｌ
939-1212
(Ex; 3119)
② 受給者名義の金融機関の口座番号がわかるものコピー
A copy of applicants saving bankbook
うるま市 (Uruma City)
児童家庭課児童係
Welfare Division Child Family Section
浦添市 (Urease City)
児童家庭課児童係
Children's Welfare Section
876-1234
（Ex;3611/3617）
那覇市 (Naha City)
子育て応援課
Child-Rearing Support Division
861-6951
③ 認め印 Inkan
973-4983
申請が遅れると遅れた分の月の手当が受けられなくなります。出生届けの手続きをした日に、こども手当の申請も行ってください。
Application within 15 days form the next day when it's for date of birth, you will not be able to receive benefits for the months the application is overdue.
Therefore, it is best if applications are submitted the same day you register your child's birth of residency.
12
7. Pediatrician’s information / Vaccination
Area
Hospital Name
Languages
Nishimachi Clinic
English
098-867-0010
3-4-1 Nishi, Naha City
Kokura-Dai-Heart-Clinic
English
098-855-8810
1169-20 Kokuba, Naha City
English
Portuguese
Española
French
098-863-8811
2-16-5 Makishi, Naha City
098-886-5790
2-8-2 Kubagawa-cho, Shuri, Naha City
Miyagi Pediatric Dispensary
Naha & Urasoe
Central area
Yes
Telephone
Address
MOA Okinawa Jigyodan Ryoin Clinic
Chinese
Keiwa Medical Clinic
English
098-951-3759
2-17-12-1F Makishi, Naha City
Korea
098-886-0888
4-9-1 Ishimine, Shuri, Naha City
098-884-5111
2-31-1 Furujima, Naha City
098-853-3134
4-11-1 Kohagura, Naha City
098-878-0231
4-16-1 Iso, Urasoe City
Kanoo Clinic
South area
Emergency
Yes
Notes
Call in advance
Naha City Hospital
English
Okinawa Red Cross Hospital
English
Urasoe Sogo Hospital
English
Others
Tomishiro Central Hospital
English
098-850-3811
25 Ueta, Tomigusuku City
Call in advance
Okinawa Prefectural Nanbu Medical Center & Children's Medical
Center
English
Chinese
098-888-0123
118-1 Arakawa, Haebaru-cho
Call in advance
Okinawa Prefectural Chubu Hospital
English
098-973-4111
281 Miyazato, Uruma City
Chibana Clinic
English
Chinese
098-939-1300
6-25-5 Chibana, Okinawa City
Aichi Clinic
English
098-892-3511
16-1 Aichi, Ginowan City
Kaiho Hospital
English
098-898-2111
2-23-5 Mashiki Ginowan City
Yoshizato Pediatric Clinic
English
098-921-0300
5-24-15 Misato, Okinawa City
Awase Daiichi Iin
English
098-937-5536
2-54-26 Awase, Okinawa City
Oomine Clinic
English
Chinese
098-973-1125
1417 Taba, Uruma City
Yes
Yes
Vaccination schedule recommended by the Japan pediatric s society.
https://www.jpeds.or.jp/modules/general/index.php?content_id=9
13
Contact
If you have any questions, please feel free to
contact me.
Diversity Section, Midori Shinzato
[email protected]
[email protected]
Ext：18776
14

Download Report