Guidelines for Research Support Allowance - 日本学術振興会

Guidelines for Research Support Allowance
A research-support allowance is available to the host researcher for the purpose of covering expenses
incurred in hosting a Fellow under the JSPS Summer Program. JSPS will make reimbursements for
actual expenses of up to 100,000 yen based on requests from host researchers.
1. Requesting Reimbursement
Payment will be made based on requests from host researchers.
Host researchers who wish to request reimbursement are to submit the documents listed below:
- Reimbursement Request for Research Related Expenses (Form 1)
- List of Expenses (Form 2)
- Documentary Proof (for details, refer to “3. Documentary Proof of Payment”)
*These forms can be downloaded from the program website:
http://www.jsps.go.jp/english/e-summer/pro2011/main.html
Maximum Amount
The maximum amount of reimbursement is 100,000 yen.
Date of Submission
Requests should be submitted along the required documents by September 16, 2011.
Contact
Overseas Fellowship Division, International Program Department
Japan Society for the Promotion of Science
8 Ichibancho, Chiyoda-ku, Tokyo 102-8472
TEL: 03-3263-4098 / FAX: 03-3263-1854
Please note that this research-support allowance only covers expenses incurred during the fellowship
period (i.e. between June 14 and August 24, 2011). Expenses for related research activities
conducted before or after the fellowship period are not covered by this allowance.
2. Expenses to be covered
The table below lists the kinds of expenses that are (are not) covered by the research-support
allowance.
Reimbursement will be made in Japanese currency. If the cost was paid in foreign currency, the
exchange rate on the date of payment is to be applied in converting the amount into Japanese yen.
Categories
Items covered
Consumables
Costs of consumables supplies; that is, items that
cannot endure long-term use such as chemicals,
materials and stationeries
Items not covered
× Purchase of books ,software,
PCs or equipment
× Purchase of cash vouchers
such as phone cards, prepaid
cards or gift coupons
× Purchase of mobile phones
Printing
Cost of printing and publishing research results
× Cost for printing or publishing
research papers not directly
related to research conducted
under this program
Communication
and Mailing
-Postage (stamps)
× Costs for sending baggage
-International phone call and facsimile charges
between Fellow’s host institute
-Shipping and delivery of research materials
and Fellow’s home country or
the venue of research report
presentation meeting (Tokyo).
× Charge for mobile telephone
service
Meeting Costs
-Rental of meeting rooms or equipment
-Light refreshments
Wages and
Remunerations
Remunerations or wages of persons assisting in
Fellow’s research activity. Included are the
following functions: data processing, experiment
assistance, documentation assistance,
specialized knowledge provision, distributing and
collecting questionnaires, gathering research
materials, etc.
Notes
- The work content is to be explained in
advance to the person who performs the
assignment. The work is to be done with
the person’s agreement to the terms.
- The amount of wages and terms of the
work are to be set as follows.
Guide for Amount of Wages
- For arranging documents or assisting in
experiments: about 7,600 yen per day
(based on an estimated 8 hours of work
per day). For a half-day’s work, this
amount should be halved.
× Dining
expenses
such
as
reception or lunch costs
× Cost of the assisting person’s
transportation
Term of Work
- The work is to be performed during the
fellowship period (i.e. between June 14 and
August 24, 2011). As a rule, work should not be
assigned on Saturdays, Sundays and national
holidays.
Miscellaneous
-Cost of photocopying, photographic
Costs
development
-Contract fee with agents (professional translator,
etc.)
3. Documentary Proof of Payment
The documents listed below are required as evidence of payments. If it should be impossible to
submit all the required documents, at a minimum receipts must be submitted.
Documentary Proof
Category
Estimate
Delivery
Slip
Invoice
Receipt
Other material required
Consumables
○
○
○
◎
Printing
○
○
○
◎
○
○
○
◎
List of Stamps (Form 4)
○
○
○
◎
Minutes and participant list of the
meeting
-
-
-
◎*
*Monthly Work Report and
Payment Receipt (Form 5)
◎
For cost incurred in attending
conference, documents that show
the content of the conference.
(For air travel, enclose receipts and
air ticket stubs. Attach a receipt
when claiming lodging expenses.)
Communication
and Mailing
Meeting Costs
Wages and
Remunerations
Miscellaneous
Costs
○
○
○
1) Be sure these documents are dated and stamped with the company’s seal.
2) A duty stamp is required on receipts of more than 30,000 yen.
3) For postage stamps, attach post office’s stamped receipt and the “List of Stamps (Form 4)”
indicating their usage. In the case of international calls and facsimiles, provide invoices and
receipts, noting on them the date of transmission, name and affiliation of other party, and
content of call/fax.
4) For wages or remunerations, the days and/or hours worked should be verified on the last day
of the person’s assignment. Also, be sure to prepare a time record that indicates the
per-day/hour rate, duration (days/hours), and work contents. The time record must be
stamped with the worker’s seal so as to confirm the time worked and payment received.
5) Receipts for photocopy costs should indicate the contents of the copied materials. The
materials must be related to this program.
6) For reimbursement of travel expenses incurred in accompanying a fellow to conferences or on
fieldwork, a receipt or other documentary proof of payment must be submitted, including a
summary of the meeting or fieldwork schedule and receipts indicating the dates and itinerary
during the period in which travel costs were incurred. JSPS will calculate reimbursement of travel
costs in accordance with its regulations. Based on receipts, lodging expenses are covered up to
¥11,000 per night. Per diem is not provided.
7) Even when a person other than the host researcher advances travel money, JSPS will reimburse
the host researcher. Therefore, evidence should be provided of the money flow, starting from the
cash advancer.
8) If it is difficult to obtain a receipt from an institution in charge of accounting on behalf of a host
researcher, attach a document showing the date of the payment (e.g., a copy of payment data
page of its financial accounting system).
9) As proof of payment, be sure to attach a proper receipt. (A cash register slip (receipt) will not
suffice.) Without a proper receipt, reimbursement cannot be made. When other documents, such
as an estimate, delivery note or invoice, cannot be obtained, be sure to attach a receipt that
itemizes the items purchased.
様式 1 (Form 1)
外国人特別研究員（夏期）
(JSPS Fellowship Summer Program)
日付(Year / Month /Date) 2011 年
月
日
独立行政法人日本学術振興会経理課長殿
(To: Head, JSPS Accounting Division)
請求研究者（所属・職・氏名）
(Affiliated Institution/Position/Host Researcher’s Name)
印(Signature)
調査研究費精算請求書
(Reimbursement Request for Research-related Expenses)
2011 年度 JSPS サマー・プログラムに係る調査研究費を、下記のとおり支出願います。
(Please reimburse the cost of my expenses under the Summer Program 2011 into the following bank
account.)
記
１．参加研究者名・ID
(Fellow’s name / ID)：
２．請求金額(Amount Claimed)：
（SP11
＿
＿
＿）
円(YEN)
３．支払先振込銀行口座(Bank account number)：
銀行名(Bank Name)
支店名(Branch)
口座番号(Account Number)
(総合 / 普通 / 当座)（Multipurpose・Savings・Checking ）
（ふりがな）（Hiragana）
名義人(Account Name)
自宅住所(Home Address)＊
（＊銀行口座が個人名義の口座である場合にご記入ください。なお、銀行に登録
してある住所ではなく、ご自宅の住所となりますのでご留意ください。）
(*Enter name of account holder in case of individual bank account. Enter address where
you live, not the one registered for the bank account.)
（請求金額の内訳を別紙「調査研究費支出簿」を用いて一覧表とし、必要とされる証拠書類とともに添付し
て下さい。
）
(Attach a research expenditure ledger iteming costs along with coinciding receipts.)
様式 2(Form 2)
外国人特別研究員（夏期）
(JSPS Fellowship Summer Program)
調査研究費支出簿
(List of Expenses)
整理番号日付(Date)
(領収書の日付と
(Item
一致のこと)
Number)
(Should coincide
with receipt.)
費目名
(Item type)
1
2
3
4
5
6
7
8
9
10
11
12
合
計( Total)
費目の内容
(Item name)
支出金額（円）
(Unit cost,YEN)
様式 3(Form 3)
外国人特別研究員（夏期）
(JSPS Fellowship Summer Program)
調査研究費証拠書類貼付用紙
(Receipts)
整理番号(Item Number)：
（領収書等貼付欄）
(Paste receipt or other evidence of payment for this numbered item here.)
様式 4(Form 4)
外国人特別研究員（夏期）
(JSPS Fellowship Summer Program)
切
手等受払簿
(List of Stamps)
整理番号(Item Number)
切手種別(Type of Stamp)
円切手(¥
stamp)
＊切手の単価毎にコピーして作成すること。用途欄には通信相手及び送付物の概要を記入のこと。
＊ Use one Form 4 sheet for each type of stamp. Enter the receivers of mail packages sent and their
contents.
日付
受領枚数
使用枚数
残枚数
用
途
(Date)
(Purchased)
(Used)
(Remaining)
(Purpose)
計(Total)
様式 5(Form 5)
外国人特別研究員（夏期）
(JSPS Fellowship Summer Program)
2011 年（平成 23 年）出務表及び領収書（月分）
(Work Report and Payment Receipt)
整理番号(Item Number)
＊月ごとに作成して下さい。(*Please prepare these documents each month.)
＊出務した日の空欄に、出務者本人が押印して下さい。(*Have worker stamp block of work days left blank.)
＊時給で支出した場合は、必ず勤務時間数を記入し、
「謝金日額」のかわりに「時給単価」、
「日数」のかわり
に「時間数」を記入して下さい。プログラム期間以内とし、土日祝祭日を除きます。
(*When hourly wage is paid, be sure to enter the number of working hours. Chose one: daily or hourly wage.)
Sun
Mon
Tue
Wed
Thu
Fri
Sat
Week
謝金日額／時給
6/22
23
24
25
Daily wage/hourly wage
印
印
印
印
○
○
○
○
(
)時間
(
)時間
(
)時間
(
)時間
6月
円(YEN)
June
26
27
28
29
30
7/1
2
印
印
印
印
印
印
印
○
○
○
○
○
○
○
(
)時間
(
3
印
○
(
)時間
7月
July
)時間
(
)時間
(
)時間
(
)時間
(
8月
August
)時間
(
)時間
(
)時間
(
)時間
)時間
)時間
(
)時間
(
)時間
)時間
)時間
)時間
(
)時間
(
)時間
(
)時間
(
)時間
)時間
(
)時間
(
)時間
(
)時間
(
)時間
)時間
)時間
)時間
(
)時間
(
)時間
(
)時間
)時間
)時間
(
)時間
(
)時間
(
)時間
(
)時間
日(Days) /
時間(Hours)
)時間
)時間
30
印
○
(
合計額(Total Amount)
円(YEN)
)時間
6
印
○
(
)時間
13
印
○
(
19
印
○
(
)時間
23
印
○
12
印
○
(
日数／時間数
No. of days/No. of hours
16
印
○
5
印
○
事由(Type of Work)
)時間
20
印
○
(
)時間
23
印
○
(
)時間
上記のとおり相違ないことを確認する。(Date:yy/m/dd) 平成 23 年
月
受入研究者(Host researcher’s name)
出務者
（本人
記入）
(
29
印
○
18
印
○
(
)時間
)時間
9
印
○
22
印
○
11
印
○
(
(
15
印
○
4
印
○
17
印
○
(
(
28
印
○
10
印
○
(
)時間
)時間
8
印
○
21
印
○
3
印
○
(
(
14
印
○
27
印
○
16
印
○
(
)時間
)時間
7
印
○
20
印
○
9
印
○
(
(
13
印
○
2
印
○
22
印
○
(
(
26
印
○
15
印
○
21
印
○
(
)時間
)時間
)時間
6
印
○
19
印
○
8
印
○
14
印
○
(
(
8/1
印
○
7
印
○
(
)時間
(
12
印
○
25
印
○
31
印
○
(
(
18
印
○
24
印
○
(
)時間
)時間
5
印
○
11
印
○
17
印
○
(
(
4
印
○
10
印
○
(
)時間
日
印
住所(Worker’s home address)
氏名(Worker’s name)
領
収
書(Receipt)
独立行政法人日本学術振興会経理課長殿
(To: Head, JSPS Accounting Division)
下記金額を､謝金として上記受入研究者より領収しました。
(This is to confirm that I have received wage in the following amount.)
金
円(YEN)
(Date) 平成 23 年
月
日
氏名(Name)
印
印
記入例
様式 1 (Form 1)
外国人特別研究員（夏期）
(JSPS Fellowship Summer Program)
日付(Year / Month /Date) 2011 年 8 月 31 日
独立行政法人日本学術振興会経理課長殿
(To: Head, JSPS Accounting Division)
請求研究者（所属・職・氏名）
(Affiliated Institution/Position/Host Researcher’s Name)
半蔵門大学理工学研究科
学振太郎
教授
印(Signature)
調査研究費精算請求書
(Reimbursement Request for Research-related Expenses)
2011 年度 JSPS サマー・プログラムに係る調査研究費を、下記のとおり支出願います。
(Please reimburse the cost of my expenses under the Summer Program 2011 into the following bank
account.)
記
１．参加研究者名・ID
(Fellow’s name / ID)：
２．請求金額(Amount Claimed)：
Newton S. Isaac
13,003
（SP11
５
１
１）
円(YEN)
３．支払先振込銀行口座(Bank account number)：
銀行名(Bank Name)
一番町銀行
支店名(Branch)
麹町支店
口座番号(Account Number)
12345678
(総合 / 普通 / 当座)（Multipurpose・Savings・Checking ）
（ふりがな）（Hiragana）
名義人(Account Name)
半蔵門大学
自宅住所(Home Address)＊
（＊銀行口座が個人名義の口座である場合にご記入ください。なお、銀行に登録
してある住所ではなく、ご自宅の住所となりますのでご留意ください。）
(*Enter name of account holder in case of individual bank account. Enter address where
you live, not the one registered for the bank account.)
（請求金額の内訳を別紙「調査研究費支出簿」を用いて一覧表とし、必要とされる証拠書類とともに添付し
て下さい。
）
(Attach a research expenditure ledger iteming costs along with coinciding receipts.)
記入例
様式 2(Form 2)
外国人特別研究員（夏期）
(JSPS Fellowship Summer Program)
調査研究費支出簿
(List of Expenses)
整理番号日付(Date)
(領収書の日付と
(Item
一致のこと)
Number)
(Should coincide
with receipt.)
費目名
(Item type)
費目の内容
(Item name)
1
2011
7
26 消耗品費
無水エタノール 500ｍｌ
2
2011
8
10 雑役務費
交通費
学振太郎（8/5）
支出金額（円）
(Unit cost,YEN)
1,393
（内税）
11,610
3
4
5
6
7
8
9
10
11
12
合
計( Total)
13,003

Download Report