Rules pack 2015 star Wars X Wing Escalation www.lotrutrecht.net [email protected] LOTR Utrecht is onderdeel van Stichting Spel en Dans 1 Version April 2015 General information Location Clubgebouw Vijverkwartier Thorbeckelaan 5 3705 KJ Zeist Signing up and cancellation Signing up is necessary to join our events. This can be done at http://www.signupgenius.com/go/10c054aacab22a1fc1-deelnemers or by sending an e-mail to [email protected] at least three days before the event. Cancellation can be done in the same way as signing up by using the same page, or by sending an email to the organization. After signing up, the entrance fee has to be paid via bank transfer at least three days before the event. NL38INGB0006733173 t.n.v. Stichting Spel en Dans If a participant did not cancel at least three days before the weekend and doesn’t show up at the event, there will be no restitution of the entrance fee. Signing up for spectators is not necessary. If, on the day of the event, it turns out you are unable to come, or if you are delayed, please contact the organization by calling to 06-15545428. Payment Entrance fee bank transfer 3 days before the weekend Entrance fee at the cash register at the event day donors category A 1st day of the month: free nd rd 2 and 3 day: €5,Sat. evening*: free donors category B 1st day of the month: free nd rd 2 and 3 day: free Sat. evening*: free non-donors 1st day of the month: €8,nd rd 2 and 3 day: €7,Sat. evening*: €5,*free if participating in the Saturday or Sunday event 2 free €7,free free free free €10,€9,€7,- Overnight stay It is possible to stay overnight at the location, which might be practical for those who have to travel far and wish to participate on both days of the event or stay a long time on the Saturday evening. The overnight stay will take place in the tournament room in between the tables. It is very much appreciated if the participant brings his own air matrass. There are, however, mattresses present at the location which can be used after reservation. Sleeping bags and pillows are not present and therefore need to be brought along by the participant. The location contains no showers. Things that need to be brought along Essential: - your army, cards - entrance fee (unless paid in advance) - personal dice, templates, tokens and 3 obstacles Things to take care of - bank transfer of entrance fee - sending in armylist - sleeping materials if staying the night (mattress, sleeping bag, …) - lunch Things that are taken care of - coffee and tea (free) - FAQ’s - tray for transporting models Food Participants are expected to bring their own food. There is a C1000 nearby (open on Saturday until 9 p.m., Sundays 12-18) and a snack bar / Chinese take-away. A fridge and a microwave are present at the location which can be used freely. Tablets Due to the increasing amount of digital material tablets are allowed and need to be sufficiently charged. Tablets can also be used for the armylists and publications such as codexes and armybooks. Due to the size laptops are not allowed. IMPORTANT: bringing tablets to our events is at the owners own risk. Casual event The events of LOTR Utrecht, including the tournaments, hold the fun of playing and sportsmanship in high regard. Though it is always attempted to place equally experienced players against each other so they can fully enjoy their game on their own level, new and young gamers are equally welcome to have a great time participating. So called “cheesy” armies and a “cheesy” way of playing are not appreciated. 3 Random winners At the end of each event an additional winner will be randomly selected from all participants present to enable everyone a chance to go home with a prize. Of course, those who have already won a prize, and the members of the organization are excluded from this. Organization The members of the organization… -enjoy the hobby as much as any of us and try to participate in the games when possible. They can even form teams with non-organization participants. -will not be able to win prizes by participating in our events. -will have their ranking of the event they participated in displayed to show their achievement. -are the reserve players and will miss games to even the number of players. -are the only ones allowed on the platform and into the storage room. Participants are only allowed there on invitation. -are available for help, questions and judgement calls. For each tournament, one of the members of the organization is designated the referee. He is the primary judge for the game and he is available for questions about the game and the scenarios. Important: All participants are expected to follow the guidelines given by the organization and to abide their decisions during the events. Questions In case of questions about the rules of the game please use one of the following means to obtain an answer: - the rulebook - the supplemental book - the official errata (accessible at the public laptop during the event) - the forum on our web site - an email to the organization It is also possible to ask your question to the organization during the events. Collective clear-up At the end of every event we will collectively clear up the materials. The organization will hand out crates in which the materials can be stored. Each crate has a label saying what materials should be put in which crate. When in doubt where to put something, please ask a member of the organization. Mind that a full crate is a full crate. If scenery is crammed in the crates the scenery might get damaged. Only members of the organization are allowed in the storage room. 4 Etiquette Any trash is to be put in the trashcan (near the bar) as soon as possible and used dishes to be cleaned immediately. This way the gaming area will stay clean and neat. Because the materials on the playing tables stain easily, food and drinks should under no circumstances be placed on them. Empty tables, shelves along the walls and the bar can be used to place the food and drinks on. Please do not put things like bags in the walkways and only place models and other playing materials on the gaming tables. Please close the gate behind you when you pass through. Alcohol and drugs prohibition Alcohol and drugs are not allowed in the building and on the surrounding terrain. Participants and visitors are not allowed to consume alcohol and use drugs during the event both on the terrain and outside of it, including Saturday evening. Also, participants and visitors are not allowed on the terrain if they are under the influence of alcohol or drugs. It is prohibited to smoke inside the building and next to open doors. Smoking is allowed on the terrain and outside of it. Liability The organization is not liable for damage or theft of properties of participants or visitors. All participants are expected to have their own health insurance and carry the insurance card with them, in case an emergency happens. 5 The Tournament Timetable 4 round-tournaments 8.00 Opening location 9.45 Check-in 10.00 – 11.00 Round 1 11.15 – 12.30 Round 2 12.30 Lunch break 13.00 – 14.30 Round 3 14.45 – 16.45 Round 4 17.00 Award ceremony 17.00 - 20.00 Epic (not mandatory) Squad construction A squad must be constructed using all official rules. -This event uses the official Escalation rules created by Fantasy Flight Games. -The maximum amount of points will be increased during the event. With every increase ships and/or upgrades can be added to the existing squad. No elements may be discarded or replaced. -Round 1: 60 points -Round 2: 90 points -Round 3: 120 points -Round 4: 150 points After the award ceremony, there will be an epic battle. This round is not mandatory, but highly recommended. Using all official rules players use a pre constructed 150 epic squadron (huge ships allowed). This squadron does not have to contain the same models as the Escalation tournament (may even consist of a different faction). Depending on the amount of players teams will be created of 2 or 3 players each. Official tournament rules Except where the rulepack differs from the official rules the following document is used): http://www.fantasyflightgames.com/ffg_content/x-wing/support/faq/X-Wing-TournamentRules.pdf Scores 0 Loss 1 Draw 3 Modified Match 5 Match Win As secondary scores the Margins of Victory are recorded also and used to determine the winner in case of a tie. 6 Allowed non-official elements: Although it is preferred to have only official elements, it is allowed to have: -3rd party models. These must be of the same size and appearance as the official ones and must be placed on official Star Wars X-Wing bases. -Color photocopies of cards. These must be the same size as the official ones and inserted into a sleeve with a playing card for solidity). -3rd party rulers, maneuver templates and tokens . The rulers and maneuver templates must be the same size as the official ones from the starter box. The tokes must be clear what they represent. Space Mats The space mats used are those placed by the organization. Personal mats are not used (this includes official Fantasy Flight mats). Armylist to be send in at least three days before the event to ([email protected]) -Name player -Total points -List of fighters with their upgrades and pointvalues Scores At this tournament there are 2 prizes to win: -1st place -2nd place Allocating opponents and tables The organization determines the table and opponent of each participant for every round. In the first round however the opponents and tables will be determined randomly. From round 2 on the “swiss” system will be used. In addition to the pairing provided by this system we want to enlarge the diversity of games in the following ways: participants will play against as many different opponents as possible, and will play on as many different tables as possible. Participants who are known to play with other participants regularly outside of our events will be placed together as little as possible (if new to our events, please inform the organization about this). Scenario’s All battles during this tournament will be to destroy the opponent’s squadron. Ending the game If one or both players have been destroyed or when a round has been completed and there is no time for another complete game turn before the end time of the round, the game ends. The scores need to be determined (the required information for doing so can be found on the scenario card) and need to be handed in by using the designated forms before the set 7 time for that game runs out. Participants who do not hand in their score before the game time runs out will be given a score of 0. There will be a 30 minute and a 5 minute mark to notify players about the time left for that round. Players should only start a new game turn if they are confident it can be completed before time runs out. When the time has run out no new scores will be accepted. An additional challenge If both players would like the additional challenge, a huge ship can be used instead of 3 obstacles. All for fun, and fun for all 8 Appendix 1 Donorship of the gaming club Why become a donor (NL: donateur)? Our gaming club strives to create enjoyable events and the donors are its core. They are involved in most of its activities, proofread documents and provide a constant stream of feedback for the organization to further improve the events. Being a donor creates a stronger bond with the club and thus increases the fun experienced during our weekends. Advantages of a donorship -Discount on the events. -Discount at our sponsor Subcultures -Access to donor pages of the website -Access to donor part of the forum -Access to the donorship meeting to discuss changes for the next year -Optional membership of commissions -Proofreading of rulepacks and providing feedback -Contributing financially to the continuation of the gaming club and her events Donor category A -A monthly donation of at least €7,- via automatic bank transfer to the foundation: Stichting Spel en Dans, NL38INGB0006733173 -First day of the month free entrance, €2,00 discount on other events. Donor category B -A monthly donation of at least €10,- via automatic bank transfer to the foundation: Stichting Spel en Dans, NL38INGB0006733173 -Free entrance on all events. How to become a donor During the events signup forms are available. In the case of a minor, one of the parents/guardians need to sign as well. The donorship starts the month in which the first donation is made. How to cancel donorship Canceling your donorship can be done by sending an email to the organization ([email protected]) at least 1 week before the next donation is made. The automatic bank transfer has to be stopped by the donor. The foundation is not obligated to return any donations made after cancelling the donorship. 9 Appendix 2 Armies, miniatures and bits of the gaming club Borrowing armies At the gaming club we have collected several armies of the games we organize events for. These can be used by members of the organization and participants alike. New players can use these to learn the game or fill in the gaps of their still incomplete army to help them create an army usable during our events. The organization can use these armies to give demonstrations or enter the tournament to even out the number of participants. Beginners support At the club we have a collection of models which is especially intended to be used to help new players build up their army by donating a couple of relevant miniatures from this collection to that player. Participants can help us with this project by donating miniatures especially with this in mind. Bitbox Every player is on an everlasting hunt for usable bits while producing a fair amount of spare parts that are less useful. We have a bitbox at the club in which the participants can search freely. Of course, there is a price to pay for taking bits from the bitbox. A donation in the form of bits has to be made with an approximate value and amount of twice that of what is taken. In this way the bitbox will remain full and will have an ever changing content. 10 Appendix 3 Location and directions Location Clubgebouw Vijverkwartier Thorbeckelaan 5 3705 KJ Zeist Travelling by car From Utrecht When leaving Utrecht take the Utrechtseweg (direction Zeist). Turn left to the Amersfoortseweg and then turn right to the Panweg. After the viaduct straight ahead on the round-about. Then the first road on the right without traffic lights is the Thorbeckelaan. There is a sufficient amount of parking space in the vicinity. It is however not allowed to park in the park surrounding the terrain. Parking places are available along the road and, under special circumstances, on the terrain itself. From the A28/E30 The map above shows the highway A28/E30 at the exit to Zeist. Follow the direction Zeist on the Boulevard. Turn right at the crossing, onto De Dreef. Turn left onto the Panweg at the round-about. The first road on the right without traffic lights is the Thorbeckelaan. Travelling with public transport From Utrecht Central station it is about 20 minutes by bus (± €2,- with the ov-chip card) and a 5 minute walk to the location. Busses 52 and 53 depart regularly in the direction of Zeist. The bus stop closest to the location is L-flat in Zeist. After getting off the bus, walk on the cycling path next to the road in the direction the bus continues until you reach a path on the right. Take the path and turn right onto a forest path when a play court turns up on your left. A short way ahead you can already see the fence surrounding the terrain. The gate is on the other side of the terrain. 11
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