PURE FAQs

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PURE FAQs
Table of contents
1
General
2
2
Log-in
2
3
Personal details
3
4
Authorisation/trusted user
4
5
Publications
5
6
Artistic output
17
7
Datasets
21
8
Patents
21
9
FRIS portal
21
10
Press clippings
21
11
Reporting
21
12
CV
22
13
Applications
22
14
Award/Project
22
15
Organisations
22
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1
General
1.
2.
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6.
7.
What is PURE?
PURE (abbreviation of ‘Publication and Research’) is a Current Research Information System (CRIS). It
collects metadata about researchers, research organizations (faculties, departments and research groups),
research projects and research outputs (publications) at the VUB. It stores and integrates this information on
research activity in a structured and standardised way. It also serves as the institutional repository to provide
durable full text access to academic publications.
PURE is an Elsevier product.
What is PURE used for?
PURE is used to manage the research projects at the R&D back-office, to create reports and to disclose
research information to the general public.
What is in it for me, a researcher?
With PURE you:
•
Can manage your publications
•
Can create and maintain your CV
•
Have higher visibility of your research
How do I enter data in PURE?
You can access the application with your VUB NetID and password. Just go to: URL
Are all my RedNet data in PURE?
Yes, we have migrated all data. There will be a continuous effort to improve the data quality by the R&D
back-office.
Can I still check my RedNet data?
Yes, we provided a read-only version of RedNet which can be consulted here: URL
Is there a manual available?
Yes, you can always find the manual and FAQs in the bottom right corner.
There are also VUB-specific manuals for the back-office staff. To request these contact the ICT Helpdesk using
the online question form.
2
Log-in
1.
Who has access to PURE ?
a. All VUB Staff members have access to PURE
b. You are a PhD student:
Please ask the dean of your faculty (through your promoter) to have you (re-)assigned as "Affiliated
member" (onbezoldigd medewerker) at the HR department.
c. You are EhB-staff member:
EhB-staff members who wish to use PURE should first fill in this document and mail it back to the
liaison officer .
Once you receive your VUB roll number, follow the steps in this instruction manual to activate your
VUB NetID.
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d.
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3.
4.
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You are UZ-staff member:
You can be registered as “Affiliated member" (onbezoldigd medewerker) at the HR department.
Contact for this the Faculty of Medicine and Pharmacy.
e. Other:
You can consult the database through the VUB research-website Information about Research.
What is my username and password?
Your username and password are your VUB Network Identity (NetID).
You don’t have a VUB NetID?
Each member of the VUB community can activate their own Network Identity (NetID) and e-mail address. For
this you need your VUB rollnumber. You can activate your account on the following webpage:
http://www.vub.ac.be/tools/activation.html
I have forgotten my password:
To reset your password, please go to your Personal Account Manager.
I still cannot log-in to PURE:
Please contact the ICT Helpdesk using the online question form.
Personal details
1.
My name does not correspond with the name I use in my publications:
You can set a ‘known as’. For this go to ‘edit profile’
Fill in your ‘known as’-name
Save
2.
PURE will now use your ‘known as’ name for display purposes.
What is ORCID?
ORCID provides a persistent digital identifier that distinguishes you from every other researcher and, through
integration in key research workflows such as manuscript and grant submission, supports automated linkages
between you and your professional activities ensuring that your work is recognised.
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4.
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How do I get an ORCID?
Just register at their website: http://orcid.org/
Can I upload my photo?
Yes, go to ‘edit profile’ and click ‘Add profile photo’.
Authorisation/trusted user
1.
2.
3.
I want a person to manage all data of my team:
For this please have the chairman of the team contact the ICT Helpdesk using the online question form,
stating name of the person, team and relevant items (or just say ‘everything’).
Relevant items are:
- Activities
- CVs
- Organisation / Team
- Personal data
- Research output / Publications
- Thesis
- Datasets
- Projects
I have authorisation, but cannot manage all the items my team-members are linked to.
This can indeed be the case, because every very item has a ‘managing organisation’ set. This has to be your
team, otherwise you cannot edit it. But you can always go to step 3.
I want a person to manage all my personal data:
For this you can just register this person as ‘trusted user’.
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Note that any additional rights that you might have are not transferred to the trusted person.
5
Publications
1.
2.
How do I enter a publication?
There are several ways to enter a publication:
a. Manually:
Just press the big green button, or the ‘+’ next to research output and a wizard opens.
Select the relevant template. Should you need any more information you can always check the
manual.
b. Import from an online source
c. Import from a file
How do I import a publication from WoS?
Go to ‘import from online source’, select Web of Knowledge:
Enter search criteria and click search:
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Import relevant publications (reject irrelevant ones, they will not be found again in the future)
Verify the data.
Click import
Add additional data and translations.
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3.
Send for validation and save.
Can I be notified when an article is entered in WoS?
Yes, to activate the function go to ‘Personal overview > edit profile’
Go to ‘Automated search’
Set Enable automated search to ‘On’, add ‘suggested names’
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4.
5.
Save
Why can I not import the abstract from WoS?
This is due to Thomson-Reuters policy.
How do I import a publication from Mendeley?
Go to ‘import from online source’, select Mendeley
Fill in the search criteria, click search
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Import the relevant publication.
Verify the data
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Add additional data and translations.
Send for approval and save
6.
How do I import a publication using RIS (EndNote)?
When selecting ‘add new’ go to ‘import from file’
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Either copy-paste the RIS-data in the text-field, or upload the RIS-file. Then select ‘import’.
The identified publications are listed. For each publication you want to import, click ‘import’ next to the
publication.
Select ‘import’
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Verify the data and send for validation.
7.
I (or the import wizard) selected the wrong template, do I have to re-type everything?
No, just click ‘change template’ in the top right corner. All data will be kept (except if it really doesn’t fit the
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new template, e.g. changing from article to book will lose the journal information).
8.
Why do I have to send my publication for validation?
Demands for higher data quality from EWI, VABB, … are becoming stricter. To ensure the highest possible
quality the VUB decided to use a validation workflow.
9. How do I know if my publication is a research publication, a specialist or a vulgarising one?
Scientific research publications contribute to the development of new scientific insight or their application.
Their audience is first and foremost the community of researchers. Specialist publications are aimed at the
professionally interested. Vulgarising publications are aimed at a broad audience.
10. When is a publication considered to be ‘peer-reviewed’?
To be described as peer-reviewed a publication needs to have gone through a process of peer-review by
independent scientists who are experts in the relevant (sub-)discipline(s). Peer-review needs to be executed
by an editorial board, a reading comity, external referees or a combination of these types. There needs to be
at least one reviewer who is not part of the research group and independent of the author(s). The peerreview cannot be organised by the author himself.
11. How do I know if my publication is international peer-reviewed?
The general guidelines are a combination of following quantitatively verifiable conditions:
No more than 2/3 of the authors publishing in a journal are of the same nationality.
No more than 2/3 of the editors of the journal are of the same nationality
The journal uses a peer-review process by referees of different nationalities
The publication in its entirety (eg. not only abstract) written in the internationally
recognised forum language of the relevant research domain
Depending on the discipline more specific definitions of “international publications” can be in use.
Please find the official guidelines here.
12. Can I add a full-text of my publication?
Yes, just click on ‘add document’
13. Which version of my publication should I add as full-text?
You should deposit the version that complies with publisher copyright policies. This is usually the accepted
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author final version (postprint), following peer review but before the publisher’s copyediting and formatting.
You can check the SHERPA / RoMEO database for details of standard publisher policies. A few publishers allow
you to use their PDF as published in the journal, but in most cases you will need to keep your own authorcreated version and use this.
14. In which format should I upload the full-text?
The preferred file format is PDF. Use PDF/A (Portable Document Format Archivable) whenever possible. It is
an ISO-standardized version of the Portable Document Format (PDF) specialised for the digital preservation of
electronic documents (see also http://en.wikipedia.org/wiki/PDF/A).
To convert a word-file to PDF/A (in Word 2007) go to ‘Save as > PDF or XPS’
Go to ‘options’
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Select PDF Options > ISO 19005-1 compliant (PDF/A)
15. What if there is an embargo-date on the full-text?
You can set the embargo-date in PURE. PURE will make sure the full-text will not be disclosed beforehand.
16. When should I send a publication for validation?
Please send your publication as soon as it is published.
17. I want to delete a publication.
As long as your publication is not validated, you can delete it yourself. Once it is validated, please contact the
ICT Helpdesk using the online question form.
18. I am not assigned as author/editor to a publication, but should be.
In this case you can claim the content. We will then verify and add you as an author.
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In case you are not listed, you can click ‘claim content’.
A message box will appear where you can ask the ‘Administrator of claims’ to add you as an author.
19. I am assigned as author/editor to a publication but should not be:
In this case you can disclaim the content. We will then remove you as an author.
A message box will appear where you can ask the ‘Administrator of claims’ to remove you as an author.
20. Where do I enter the impact factor?
In PURE the impact factors are managed by the back office staff.
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21. I did not write my publication at the VUB, but wish to have it on my CV.
You can simply create your publication in PURE. When selecting the relevant teams, remove all VUB-teams
and select the relevant external organisation.
22. What do I do with a poster?
Please enter posters under ‘meeting abstract’.
23. What happened to categories A, B, C, …
In PURE we have chosen to no longer work with these categories. However in the background a mapping is
made, first and foremost for reporting on the allocation model.
A mapping table can be found here.
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Artistic output
1. How do I add artistic output in PURE?
- Login and click on 'research output +' or 'Add new' > ‘research output’
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- Click on ‘non-textual form’ and choose the specific type (exhibition, performance, artefact, composition, digital or
visual product,…), a new screen will appear were you can fill in the appropriate information (title, description,..)
- For the arts, an 'artistic output keyword' should be filled in (for example: concert, solo-exhibition, soundtrack, video
installation …)
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2. How do I add event-type information to artistic output in PURE?
- For artistic output with a location or a start- and end-date (concert, exhibition, performances and events), you
should create a related EVENT to enter location and time information.
- Choose ‘Add event’ in the output form and add the appropriate information: Event Type, Title (output title), City,
Location (name), Country, Start Date and End Date)
Two examples of events related to artistic output: a concert and an exhibition:
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3. How do I add documentation (images,…) to artistic output in PURE?
- Documentation (images, audiovisual files,…) can be uploaded by adding PURE Documents in the output form (the
files will be saved in the PURE repository). Another option is to provide a link to the documentation on Avilarts (Links
> URLs > ‘Add link’) or a link to other websites related to the output
- When you choose to add a document certainly add the title, the appropriate filetype and a rights statement:
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Datasets
1.
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Patents
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2.
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My publication/project is not on the FRIS portal.
We are working with EWI to establish a real-time connection between PURE and FRIS. Currently there is a
moratorium until the connection is operational. The data on the FRIS portal date from October 2014.
Press clippings
1.
11
Who manages patents at the VUB?
This is done by TTI. You can contact them to apply for a patent or any other question concerning patents.
Can I import a patent?
You cannot import a patent.
FRIS portal
1.
10
How do I enter a dataset?
Currently there are no inter-university guidelines, nor best rules on how to enter a dataset. If you have a
publishing requirement for datasets please contact R&D back office and they will assist you in entering the
dataset.
I have a press clipping I wish to add.
Please contact MARCOM.
Reporting
1.
How do I filter on data?
Several filters are available. Just click the icon. By default the filter for ‘My content’ is set. You can remove it
to search on all public content in PURE.
2.
Can I save a filter?
You can save as many filters as you want. Just click the pin, give it a name and save.
3.
The filter will now always be available on the left-hand side.
In which format can I export data?
You will find the formats on the bottom of your screen:
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CV
1.
2.
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Can I get a more elaborate report than can be achieved through filtering?
How do I create a CV?
There are some excellent screencasts to be found here.
What is the difference between a public and a private CV?
There is none as far as we can tell. It is a functionality we do not use at the VUB.
Applications
Managing applications is a feature new to the VUB. Currently no formal processes are in place yet; these will
be rolled out over time as the use of PURE matures. In the meantime feel free to use this module to manage
your applications. This way the back-office will be more aware of your applications and this will make it easier
to provide support if necessary.
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Award/Project
1.
2.
3.
4.
5.
6.
7.
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What is the difference between an Award and a Project?
The award contains all the data concerning financial sources of a project. The project contains the description
of what the research is actually about.
I cannot edit my award:
These data are managed by the back-office.
I cannot find my project:
If you are the promoter of the project, you should contact the ICT Helpdesk using the online question form.
If you are a researcher, your promoter probably has not added you yet. You can ask him to check.
I cannot edit my project:
Once a project is validated it can no longer be edited. This to ensure that data does not get deleted. You can
contact the ICT Helpdesk using the online question form asking to make it editable again, or else stating the
necessary change.
What are the role types ‘Pl’ and ‘Col’?
They are not relevant for the VUB. These are default PURE roles. Unfortunately one of the few classifications
that cannot be removed.
What are ‘Institutional contribution’, ‘Institutional fEC’ and ‘fEC %’ on funding?
You can ignore these fields. They are for British PURE customers and not relevant for the VUB.
Isn’t the term award used for two different things in PURE?
Yes, it is. One concerns award as financial source for a project. The other, award as activity, concerns prizes
and honors a researcher has received.
Organisations
1.
2.
3.
4.
What is the difference between a department (vakgroep) and a research group
(onderzoeksgroep)?
A department is an official part of the VUB organisational structure, responsible for the organisation of
education and research within the faculty. Every member of staff is associated with at least one department.
All financial and personal affiliations are established within departmental structures.
Research groups are affiliations of researchers, created around a common research theme. Research groups
are recognized by the Research Council (onderzoeksraad) and members are assigned by the chairman of the
research group. Budget allocations (including recruitment of personnel) are always managed by departments
and cannot be managed by research groups.
I cannot find where to edit my organization.
You need to have the role ‘editor of an organisation’ for this. By definition this is given to the chairman, and
to anyone he has requested through the helpdesk.
I cannot see who the chairman of the organization is.
No, you did not miss it. It is expected in the next PURE release.
How do I add a person to a research group?
Unfortunately this can only be done by back-office. Please contact the ICT Helpdesk using the online question
form.
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