Microsoft Windows XP Illustrated Introductory Getting Started with Windows XP Unit Introduction Microsoft Windows is an operating system program that controls: – The operation of your computer – Programs you run on your computer • Programs, also known as applications, are task-oriented software that help you to accomplish tasks such as word processing or using a spreadsheet Getting Started with Windows XP Unit A 2 Unit Introduction (cont.) Microsoft Windows has a Graphical User Interface (GUI, pronounced “gooey”) – You interact with the computer through the use of graphics, icons (small meaningful pictures), and other meaningful words, symbols, and windows – Contains Windows, rectangular frames that contain file contents, a program, or icons Getting Started with Windows XP Unit A 3 Starting Windows and Viewing the Desktop The desktop is an on-screen version of an actual desk, containing windows, icons, files and programs The taskbar is a bar at the bottom of the screen that allows you to start and switch among open programs The Start button is on the left end of the taskbar, and is used to start programs, find and open files, access Help and Support, and more The Notification area is on the right end of the taskbar, and displays the time, date, and program related icons Getting Started with Windows XP Unit A 4 Starting Windows and Viewing the Desktop (cont.) Turn on your computer – Windows automatically starts and displays the desktop, or a logon screen where you must enter a password Start button Getting Started with Windows XP Unit A Desktop background; yours might differ Mouse pointer Taskbar 5 Starting Windows and Viewing the Desktop (cont.) Your logon and startup steps might differ depending on whether you are on a nonshared (single user) computer, a shared computer, or a networked computer Getting Started with Windows XP Unit A 6 Using and Changing a Password Passwords are used to maintain security on a shared or networked computer – Passwords are encrypted, which is the process of logically scrambling data, to keep them secure – Passwords are case-sensitive, which means there is a distinction between upper- and lower-case letters – Passwords should be at least seven characters long, and should contain combinations of upper- and lowercase letters, and non-alphabetic characters such as numbers and symbols – Never share your password or leave it in the open, and always log off or shut down your computer when you leave it Getting Started with Windows XP Unit A 7 Using and Changing a Password (cont.) To change your password on a networked computer with Windows Professional: – Press [Ctrl][Alt][Delete] – In the Windows Security dialog box, click Change Password – Type the old password and the new password where indicated, then click OK Getting Started with Windows XP Unit A 8 Using the Mouse A mouse is a handheld input device that you roll across a flat surface to position the mouse pointer A mouse pointer is a small symbol that indicates the pointer’s relative position on the desktop Basic mouse pointer shapes include: Getting Started with Windows XP Unit A 9 Using the Mouse (cont.) Right mouse button A typical mouse has two buttons, although yours may differ: – Left button: used to Left mouse button select text or click icons – Right button: used to open a shortcut menu Shortcut menu Getting Started with Windows XP Unit A 10 Using the Mouse (cont.) Basic mouse techniques include: Getting Started with Windows XP Unit A 11 Using the Mouse with the Web Style Because Windows XP integrates the Internet, it allows you to choose to single-click an item to select it (Web style) instead of doubleclicking (Classic style) – Click the Start button on the taskbar, then click Control Panel – In the Control Panel, click Switch to Classic View if necessary, then double-click the Folder Options icon – In the Folder Options dialog box, click the Singleclick to open an item (point to select) option button, then click OK Getting Started with Windows XP Unit A 12 Getting Started with the Windows Desktop Pinned items (top) and frequently used items (bottom) appear in the left pane The Start button on the taskbar opens a list of commands that allow you to: – Start a program – Open a document – Change a Windows setting – Find a file – Display support information Start menu; yours will differ Getting Started with Windows XP Unit A Program, settings, and file options appear in the right pane 13 Getting Started with the Windows Desktop (cont.) Start menu commands: Getting Started with Windows XP Unit A 14 Changing the Display to Windows Classic Settings Windows Classic is the interface used for Windows 98 or Me If you feel more comfortable working in the Classic environment, you can change to this display: – Right-click a blank area of the desktop, then click Properties on the shortcut menu – In the Display Properties dialog box, click the Themes tab if necessary, click the Theme list arrow, click Windows Classic, then click OK Getting Started with Windows XP Unit A 15 Managing Windows Windows allows you to work with more than one program or window at a time You can identify a window by the title bar, which shows the program and filename if applicable Each window has a border that you can use to resize it and buttons to maximize or minimize it Getting Started with Windows XP Unit A 16 Managing Windows (cont.) You can organize the desktop in several ways: – Click the appropriate button in the upperright corner of the window. To make it: • An icon on the taskbar, click the Minimize button • Fill the screen, click the Maximize button • Closed, click the Close button – To move a window, position the mouse pointer over the title bar, click the left mouse button, then drag the window to the new location Getting Started with Windows XP Unit A 17 Managing Windows (cont.) To resize a window: – Position the mouse pointer on the border of the window, click the left mouse button, then drag to resize – Mouse pointer shapes that appear when resizing windows: Getting Started with Windows XP Unit A 18 Moving and Resizing the Taskbar You can also resize and move other desktop elements, such as the taskbar With Windows XP, the taskbar is locked by default so it cannot be resized or moved – To unlock the taskbar, right-click a blank area of the taskbar, then click Lock the Taskbar on the shortcut menu to deselect it – To move the taskbar, drag it to any edge of the desktop – To change the size of the taskbar, drag its edge upwards with the vertical resize pointer Getting Started with Windows XP Unit A 19 Using Menus, Toolbars, and Panes Toolbar Menu bar Check mark Bullet Arrow indicates submenu Pane Getting Started with Windows XP Unit A 20 Using Menus, Toolbars, and Panes (cont.) A menu is a list of commands that you use to accomplish certain tasks – A checkmark or bullet mark indicates that a feature is enabled • To disable a checked feature, click the command again • To disable a bulleted feature, select another command – Typical menu items include: Getting Started with Windows XP Unit A 21 Using Menus, Toolbars, and Panes (cont.) A toolbar contains buttons that are convenient shortcuts for menu commands – When you position the pointer over a button, a screen tip appears displaying the button name – To select a button, click it with the left mouse button A pane is a frame within a window, from which you can access commands and navigation controls Getting Started with Windows XP Unit A 22 Unlocking and Customizing Toolbars With Windows XP, most toolbars are locked by default so they cannot be resized or moved – To unlock a toolbar, click View on the menu bar, point to Toolbars, then click Lock the Toolbars to deselect it – To move an unlocked toolbar, drag the dotted left edge of the toolbar to the new location To customize a toolbar by adding or removing buttons: – Click View on the menu bar, point to Toolbars, then click Customize – In the Customize Toolbar dialog box, select buttons to add or remove, then click the appropriate button Getting Started with Windows XP Unit A 23 Using Scroll Bars Scroll bars appear when you cannot see all of the items available in a window Up scroll arrow Scroll box Vertical scroll bar Horizontal scroll bar Down scroll arrow Getting Started with Windows XP Unit A 24 Using Scroll Bars (cont.) You can use scroll bars to display additional window contents Getting Started with Windows XP Unit A 25 Accessibility for Special Needs Windows XP can be adjusted to fit the needs of those with impaired vision or hearing using the Accessibility Wizard – To open the Accessibility Wizard, click the Start button on the taskbar, point to All Programs, point to Accessories, point to Accessibility, then click Accessibility Wizard – Follow the wizard steps to adjust your keyboard, display, and mouse functions Getting Started with Windows XP Unit A 26 Using Dialog Boxes A dialog box is a window that opens when you must supply more information before a command can be carried out Dialog boxes: – Open when you choose a menu option that is followed by an ellipsis (…) or when you open an option from the Control Panel – May contain tabs at the top that separate commands into related categories – Can be closed by clicking OK to accept all of your changes, or by clicking Cancel to not make any changes Getting Started with Windows XP Unit A 27 Using Dialog Boxes (cont.) A sample dialog box: Tab Up and Down arrows Check box Option button Command buttons Text box Getting Started with Windows XP Unit A 28 Using Dialog Boxes (cont.) Typical items in a dialog box: Getting Started with Windows XP Unit A 29 Using Windows Help and Support The Help and Support center is a complete resource of information, training, and support to help you use Windows XP Help and Support is like a book stored on your computer, with additional links to the Internet, a search feature, an index, and a table of contents Getting Started with Windows XP Unit A 30 Using Windows Help and Support (cont.) To use Help and Support: Search text box – Click the Start button on the taskbar, then click Help and Support – The Help and Support Center window opens – In the Search text box, type the search criteria, then press [Enter] Categories and topics Getting Started with Windows XP Unit A 31 Using Windows Help and Support (cont.) To use Help and Support (cont.) – A search pane opens, displaying results from the search in three areas: Suggested Topics; Full-text Search Matches; Microsoft Knowledge Base (only when connected to the Internet) – Click a topic, then click the Expand indicator next to the appropriate topic in the right pane Search results Getting Started with Windows XP Unit A Right pane displays help on the topic you select 32 Using Windows Help and Support (cont.) Click the buttons on the Help toolbar to: – Navigate back and forth between Help topics you have visited – Add a topic to the Favorites list so you can return to it later Getting Started with Windows XP Unit A 33 Getting Help while you Work You can access context-sensitive help related to your current task – Click the Help button in the upper-right corner of a dialog box, then click the mouse pointer on the item for which you need additional help OR – Right-click an item in a dialog box, then click What’s This? to display an explanation OR – Display Help windows while you work Getting Started with Windows XP Unit A 34 Turning Off the Computer Shutting down the computer properly: – Prevents loss of data and problems restarting Windows – Involves several steps: • • • • • Saving and closing all open files Closing all open windows Exiting all running programs Shutting down Windows Turning off the computer Getting Started with Windows XP Unit A 35 Turning Off the Computer (cont.) To shut down the computer: – Click the Close button in the upper-right corner of all open windows or programs – Click the Start button on the taskbar, then click Turn Off Computer – In the Turn Off Computer dialog box, click Turn Off to exit Windows and shut down your computer – If you see the message “It’s now safe to turn off your computer,” turn off the computer and the monitor Getting Started with Windows XP Unit A 36 Turning Off the Computer (cont.) Shut down options: Getting Started with Windows XP Unit A 37 Working on a Computer for Multiple Users When many users share a computer, each user should have his or her own Windows identity to: – Keep files completely private – Customize Windows preferences – Give identities unique user names and passwords To set up user accounts, do so during installation, or double-click User Accounts in the Control Panel to add a new user When Windows starts, a user profile must be selected and the correct password entered Getting Started with Windows XP Unit A 38 Working on a Computer for Multiple Users (cont.) To change users on a shared computer : – Click the Start button on the taskbar, then click Log Off or Switch User To change users on a networked computer : – Press [Ctrl][Alt][Delete], type your user name and password, then click OK Getting Started with Windows XP Unit A 39 Microsoft Windows XP Illustrated Introductory Working with Windows Programs Unit Introduction A program is software used to accomplish specific tasks, such as word processing and file management Windows accessories are built-in programs to accomplish basic tasks Getting Started with Windows XP Unit A 41 Starting a Program The most common method for starting a program is to use the Start menu – Click the Start button on the taskbar – Point to All Programs on the Start menu – Click the appropriate program or submenu to access a program Start menu Getting Started with Windows XP Unit A 42 Creating Documents in Other Languages To install multiple languages on your computer – Open the Control Panel in Classic View – Double-click the Regional and Language Options icon, click the Languages tab, then click Details – In the Text Services and Input Languages dialog box, click Add – In the Add Input Language dialog box, click the Input language list arrow, click the language to install, then click OK Getting Started with Windows XP Unit A 43 Creating Documents in Other Languages (cont.) To compose a document that uses more than one language – Click the language icon on the Language Bar on the task bar – Click the language you want to use, then type your message – Any recipient of multi-language documents must have the same languages installed on their computer to read and edit the documents Getting Started with Windows XP Unit A 44 Opening and Saving a WordPad Document To store a document permanently, you must save it as a file, which is a collection of information with a unique name and location Getting Started with Windows XP Unit A 45 Opening and Saving a WordPad Document (cont.) To open a document: – Click the Open button on the Toolbar – In the Open dialog box, click the Look in list arrow, then click the drive and folder where your file is located – In the file list, click the file, then click Open Getting Started with Windows XP Unit A 46 Opening and Saving a WordPad Document (cont.) To save a file for the first time: – Click File on the menu bar, then click Save As – In the Save As dialog box, type a new filename, then click Save To save a file with the same name: – Click File on the menu bar, then click Save OR – Click the Save button on the toolbar OR – Press [Ctr][S] Getting Started with Windows XP Unit A 47 File Extensions File extensions are the three letters that may appear after a file name in a dialog box or file management program window, such as .txt or .doc To display or change file extension settings: – Click the Start button on the taskbar, then click My Documents – In the My Documents window, click Tools on the menu bar, then click Folder Options – Make the appropriate changes in the Folder Options dialog box, then click OK Getting Started with Windows XP Unit A 48 Editing Text in WordPad An advantage of using a word processing program is that you can edit a document, or change its contents without recreating it Text can be edited using the mouse, toolbar buttons or the keyboard The Clipboard is a temporary storage for text or objects that you have cut or copied Dragging and dropping moves an object or text using the mouse without saving it to the clipboard Navigating a document means to look for and position the insertion point in the appropriate location in a document Getting Started with Windows XP Unit A 49 Editing Text in WordPad (cont.) Methods for selecting text include: Getting Started with Windows XP Unit A 50 Setting Paragraph Tabs Tabs set how text or numerical data aligns in relation to the edges of a document A tab stop is a predefined stopping point along the document’s typing line Default tab stops are every half-inch, but you can set tab stops manually wherever – To display tab stops on the ruler, click any word in the paragraph – To set a tab stop, click the ruler where you want to set it, or use the Tabs command on the Format menu to open the Paragraph dialog box – To delete a tab stop, drag it off the ruler Getting Started with Windows XP Unit A 51 Formatting Text in WordPad The format of text is the appearance, which can be used to emphasize text or make it more attractive – Formatting text includes adding bold, italics, underline, or color A font is a set of characters with the same typeface or design – Font size is measured in points, which is 1/72 of an inch Getting Started with Windows XP Unit A 52 Formatting Text in WordPad (cont.) You can make most formatting changes in WordPad using the Format Bar Getting Started with Windows XP Unit A 53 Setting Paragraph Indents Indenting a paragraph means to move it away from the left or right margin To change paragraph indentation settings, move the appropriate indentation marker(s) on the ruler: – The left side of the ruler has three markers: • First-line indent marker: the top triangle, which controls where the first line of the paragraph begins • Hanging indent marker: the bottom triangle, which controls where the remaining lines of the paragraph begin • Left indent marker: the small square under the bottom triangle, which allows you to indent the entire paragraph – The right side of the ruler has one marker: • Right indent marker: controls where the right edge of the paragraph ends Getting Started with Windows XP Unit A 54 Creating a Graphic in Paint Paint is a Windows accessory you use to work with and create graphics or pictures, specifically bitmap (.bmp) files A bitmap file is a map of a pictures created from small dots or bits, black, white or colored Getting Started with Windows XP Unit A Toolbox Bitmap file in Paint window Color boxes 55 Creating a Graphic in Paint (cont.) Paint has buttons, known as tools, for drawing and manipulating pictures, located in the Toolbox To create a graphic, click the appropriate button in the Toolbox, position the pointer in the Paint window, then drag to the appropriate size Getting Started with Windows XP Unit A 56 Copying Data Between Programs Even if files were Logo selected in created in two Paint document different programs, you can copy data from one to another A program button on the taskbar represents any window that is open on the desktop Windows can be tiled, or arranged horizontally and vertically so that both can be seen at the same time Program buttons on taskbar Getting Started with Windows XP Unit A Logo pasted in WordPad document Windows tiled vertically 57 Copying Data Between Programs (cont.) To copy files from one program to another: – Open both programs and files – Tile the windows as necessary by right-clicking the taskbar and choosing the appropriate tiling option – Copy the text or object using a method below – Click where to place the copied text or object in the destination file, then paste the text or object using a method below Getting Started with Windows XP Unit A 58 Switching Between Files If you have multiple file and program windows, the taskbar groups them under one program button – For example, two WordPad documents will be represented on the taskbar as one button named 2 WordPad – When you click the 2 WordPad button on the taskbar, a menu appears, from which you can choose the file to view Click list arrow to select a Paint window to open Getting Started with Windows XP Unit A 59 Printing a Document Printing a document creates a printout or hard copy paper document Most Windows programs have a print option that you can access through the Print dialog box and a Print button on the toolbar Print Preview allows you to look at the layout and formatting of a document before you print it Getting Started with Windows XP Unit A 60 Printing a Document (cont.) To preview a document : – Click the Print Preview button on the Toolbar to view a preview image of the printed document – Click Close on the Print Preview toolbar Getting Started with Windows XP Unit A 61 Printing a Document (cont.) To print a document : – Click the Print button on the Toolbar OR – Click File on the menu bar, then click Print – In the Print dialog box, click OK Getting Started with Windows XP Unit A 62 Installing a Printer The Add Printer Wizard makes installing a printer quick and easy by asking a series of questions to help you: – – – – – Set up a local or network printer Install printer software Establish a connection Assign a name to the printer Print a test page to make sure the printer works To start the wizard: – From a Print dialog box, double-click the Add Printer icon in the Select Printer box – From the Start menu, click Printers and Faxes, then click Add a printer in the left pane Getting Started with Windows XP Unit A 63 Playing a Video or Sound Clip Windows Media Player is a Windows accessory with which you can play video, sound, and mixed-media files Streaming media is continuously playing video, live broadcasts, sound, or music You can copy music tracks or an entire CD to your computer and create your own jukebox or playlist Skin is the Windows Media Player’s appearance, which you can change Getting Started with Windows XP Unit A 64 Playing a Video or Sound Clip (cont.) To play a clip: – Click the Start button on the taskbar, point to All Programs, point to Accessories, point to Entertainment, then click Windows Media Player – Click File on the menu bar, click Open, navigate to and click the file to play, then click Open – Click the Play button Taskbar Playlist Video file Play button Getting Started with Windows XP Unit A 65 Playing Media from the Internet Videos, live broadcasts, and music tracks are types of media available from the Internet When you stream the media, the video or music starts playing while the file is transmitted over the Internet but is not stored on your computer When you download a file, it is transferred to your computer before it is played Getting Started with Windows XP Unit A 66 Playing Media from the Internet (cont.) To stream media from the Internet: – Locate the Web site that contains the media – Click the link to the media – Wait for Windows Media Player to start playing To download a file to your computer from the Internet: – Locate the Web site that contains the media – Click the download link – In the File Download dialog box, click the Save this file to disk option, then click OK – In the Save As dialog box, specify the location, then click Save Getting Started with Windows XP Unit A 67 Creating a Movie Windows Movie Maker is an accessory that allows you to create movies from a variety of sources A collection is an organization of clips to be used in projects Video clip icon Audio clip icon Coffee Cup collection Preview of selected media clip Contents of the Coffee Cup collection Frame 1 Timeline button Storyboard Getting Started with Windows XP Unit A 68 Creating a Movie (cont.) To create a movie: – Click the Start button on the taskbar, point to All Programs, point to Accessories, then click Windows Movie Maker – Click File on the menu bar, then click Import – In the Select the File to Import dialog box, locate and click the file, then click Open – Drag the clip to the storyboard or audio track – Repeat as necessary, using the Timeline or Storyboard view as appropriate – Click the Save Project button on the toolbar, then in the Save Project dialog box, name the file, then click Save Getting Started with Windows XP Unit A 69 Using Copyrighted Materials When creating movies, documents, or other work, consider the source of videos, images, and text Media from other sources, including magazines, books, and the Internet are the intellectual property of others Permission must be asked for and received in order to be used and a fee may be required Getting Started with Windows XP Unit A 70 Microsoft Windows XP Illustrated Introductory Managing Files and Folders Unit Introduction File management is organizing and keeping track of files and folders – A folder is a container for storing programs and files Windows has two file management programs, both of which have two panes in order to display folders and task options: – My Computer – Windows Explorer Getting Started with Windows XP Unit A 72 Understanding File Management File management can help you do the following: – Organize files and folders in a file hierarchy – Save files in a folder with an appropriate name for easy identification – Create a new folder so you can reorganize information – Delete files and folders you no longer need – Find a file easily – Create shortcuts to files and folders Getting Started with Windows XP Unit A 73 Understanding File Management (cont.) Sample file hierarchy Getting Started with Windows XP Unit A 74 Opening and Viewing My Computer (cont.) To open My Computer and view files and folders: – Click the Start button on the taskbar, then click My Computer – Click an option in the left pane to perform tasks related to the folder’s contents – Double-click a drive or folder in the right pane to display its contents in the right pane Getting Started with Windows XP Unit A 75 Opening and Viewing My Computer (cont.) Drives and folders are represented by icons in file management programs: Getting Started with Windows XP Unit A 76 Opening a Document with a Different Program Most documents are associated with a specific program and will open automatically in that program To open a document in a different program: – Right-click the icon of the file on the desktop – Point to Open With on the shortcut menu – Click the application you want to use to open the document, or click Choose Program to access more program options Getting Started with Windows XP Unit A 77 Viewing Files and Folders Each time you open a folder in My Computer, Windows keeps track of where you’ve been You can change the view to display folders as icons, in list format, and with different levels of details Standard Buttons toolbar buttons are used to navigate and change folder and file display options: Getting Started with Windows XP Unit A 78 Viewing the Folders List The Folders list, also called the Folders Explorer bar, displays the file hierarchy of the drive and folders on your computer in the left pane of the My Computer or Windows Explorer window At the top of the hierarchy is the desktop, followed by: – – – – My Documents My Computer My Network Places Other drives and folders Getting Started with Windows XP Unit A 79 Viewing the Folders List (cont.) Click the Folders button on the Standard Buttons toolbar to display folders in the left pane Click the Expand and Collapse indicators to display or hide folder hierarchy in the left pane Click a folder in the left pane to display its contents in the right pane Getting Started with Windows XP Unit A Folders list Selected folder’s contents appear in the right pane 80 Viewing Files Using the History List Windows keeps a list of your most recently used files, folders, and network computers in the History folder Use the History Explorer bar to find a recently used file by date, site, most visited, and order visited today To display the History Explorer bar, click View on the menu bar, point to Explorer bar, then click History Getting Started with Windows XP Unit A 81 Creating and Renaming Files and Folders Creating a new folder can help you organize and keep track of files and folders To create a new folder, select the location where you want the new folder, create the new folder, then name it Name the folder meaningfully, so you can know its contents by reading the name Getting Started with Windows XP Unit A 82 Creating and Renaming Files and Folders (cont.) To create a new folder: – Use the Folders Explorer bar to navigate to the folder where the new folder will be stored – Click File on the menu bar, point to New, then click Folder – Type the folder name, then press [Enter] Getting Started with Windows XP Unit A New folder appears in both panes 83 Creating and Renaming Files and Folders (cont.) To rename a folder: – Right-click the folder icon in the right pane – Click Rename on the shortcut menu – Type the new folder name, then press [Enter] Getting Started with Windows XP Unit A Click command to rename the file 84 Searching for Files and Folders The Search Companion: – Can help you find files and folders – Opens in the Search Explorer bar – Gives you the option to find files or folders by name, location, size, type, and date created or last modified – Is also accessible from the Start menu Getting Started with Windows XP Unit A 85 Searching for Files and Folders (cont.) To open the Search Explorer bar: – Click the Search button on the Standard Buttons toolbar – Choose a search option method in the Search Explorer bar – Type the search criteria in the text box – Click the Look in list arrow to choose a new location if necessary – Click Search – The Search program finds the files and folders that match the criteria Getting Started with Windows XP Unit A 86 Searching for Files and Folders (cont.) Search Explorer bar with All files and folders option: Search button Enter file name or partial name here Enter text contained in file here Click button to start Search Getting Started with Windows XP Unit A 87 Searching for Files and Folders (cont.) Search results Files and folders that match your search Additional search options Getting Started with Windows XP Unit A 88 Copying and Moving Files and Folders Copying a folder leaves it in the original location and creates a duplicate in a new location Moving a folder relocates it To move or copy a folder correctly: – Right-click the folder – Drag it to the location to where you want it moved or copied – Choose the appropriate command from the shortcut menu Getting Started with Windows XP Unit A 89 Copying and Moving Files and Folders (cont.) Moving a file from one folder to another by dragging it: File being moved Getting Started with Windows XP Unit A 90 Copying and Moving Files and Folders (cont.) Copying a file from one location to another by right-clicking, then dragging: Copied file will appear here Getting Started with Windows XP Unit A Shortcut menu; click Copy Here to copy the file to its new location 91 Sending Files and Folders The Send To command on the shortcut menu that appears when you right-click an item on the desktop or a file management window lets you send a file or folder to a new location: – – – – To a floppy disk to make a quick back-up copy To a mail recipient as an electronic attachment To the desktop to create a shortcut To move from one folder to another Getting Started with Windows XP Unit A 92 Deleting and Restoring Files and Folders You can delete items you no longer need, or remove them from the disk If you delete a file or folder from the desktop or from the hard disk, it goes to the Recycle Bin – The Recycle Bin stores all items you delete from your hard disk – You can restore it if necessary – If you delete a file from a floppy disk it cannot be restored Getting Started with Windows XP Unit A 93 Deleting and Restoring Files and Folders (cont.) You can delete a file in several ways: Getting Started with Windows XP Unit A 94 Deleting and Restoring Files and Folders (cont.) To restore a file: – If it was the last action you performed in My Computer or Windows Explorer, click Edit on the menu bar, then click Undo – Select the file in the Recycle Bin window, then click Restore this item in the left pane under Recycle Bin Tasks Getting Started with Windows XP Unit A 95 Recycle Bin Properties You can adjust Recycle Bin settings by right-clicking the Recycle Bin on the desktop, then clicking Properties on the shortcut menu Settings options include: – Deleting files from the hard drive immediately instead of placing them in the Recycle Bin – Increasing or decreasing the amount of space allotted to the Recycle Bin by moving the Maximum Size slider Getting Started with Windows XP Unit A 96 Creating a Shortcut to a File or Folder A shortcut is a link that you can place in any location to gain access to a file, folder, or program just by double-clicking it – Right-click the file, then click Create Shortcut on the shortcut menu – An icon with a small arrow for a shortcut now appears – Move the shortcut to the desktop, to a file or folder, to the Start menu, or the taskbar by simply dragging it or by right-clicking it, dragging it, then clicking Move Here on the shortcut menu Getting Started with Windows XP Unit A 97 Microsoft Windows XP Illustrated Introductory Customizing File and Folder Management Unit Introduction Customizing file and folder management can save you time and effort Customizing options include: – – – – – – Create links to files and folders Change folder view options Store a file in a custom personal folder Display disk and folder size information Compress files and folders to save disk space Use a compact disk to backup and store files Getting Started with Windows XP Unit A 99 Adding a Folder to the Favorites List The Favorites list in My Computer or Windows Explorer allows you to return to the folder by selecting a link Favorites can: – Be deleted – Save time spent navigating – Include locations on the Internet Getting Started with Windows XP Unit A 100 Adding a Folder to the Favorites List (cont.) To add a Folder to the Favorites list: – Open My Computer or Windows Explorer – Navigate to the folder you want to add a link to, and display its contents in the right pane – Click Favorites on the menu bar, then click Add to Favorites – Rename the link if necessary in the Add Favorite dialog box, then click OK Getting Started with Windows XP Unit A 101 Adding a Folder to the Favorites List (cont.) Favorites can be organized by clicking Favorites on the menu bar, then clicking Organize Favorites Options include creating a Favorites subfolder, moving a link to a folder, renaming a link, or deleting it Getting Started with Windows XP Unit A 102 Changing Folder Options Windows displays folder contents in a standard way, known as the default Default settings are as follows, although yours may differ depending on your computer setup: – – – – Tiles view displays files as icons Common task links appear in the left pane Folders open in the same window Items open when you double-click them Folder views options include: Thumbnails, Icons, List, or Details Getting Started with Windows XP Unit A 103 Changing Folder Options (cont.) To change the view: – Click the Views button on the Standard Buttons toolbar, then click the appropriate option To open the Folder Options dialog box: – Click Tools on the menu bar, then click Folder Options Getting Started with Windows XP Unit A 104 Changing File Details to List You can add or remove folder details information, such as: – – – – Name Size Type Date Modified Getting Started with Windows XP Unit A 105 Changing File Details to List (cont.) To change the file details shown: – Display the folder’s contents in the right pane – Click View on the menu bar, then click Choose Details – Click the appropriate details check boxes in the Choose Details dialog box – Click OK OR – In Windows Explorer, right-click any column indicator button, then click a detail option on the shortcut menu to deselect it Getting Started with Windows XP Unit A 106 Moving Columns in Details View To change the order of column details to make it easier to find the information you need: – Open the Choose Details dialog box by clicking View on the menu bar, then clicking Choose Details OR – Position the mouse pointer over a column indicator button, then drag it between the two columns where you want it to appear Getting Started with Windows XP Unit A 107 Changing File and Folder List Views To change the order in which the file and folder information is sorted in the columns – Click a column indicator button to sort by the type of information in that column OR – Click View on the menu bar, point to Arrange Icons, then click a details category to sort by Getting Started with Windows XP Unit A 108 Displaying Disk and Folder Information The size of the disk and how much space remains is important, because disks store a limited amount of data You can also change the disk label, which is the name assigned to a hard or floppy disk Getting Started with Windows XP Unit A 109 Displaying Disk and Folder Information (cont.) To name a disk: – In My Computer, rightclick the icon of the disk whose name you want to change – Click Properties on the shortcut menu, then click the General Tab in the Properties dialog box if necessary – Click in the text box, type the name, then click OK Getting Started with Windows XP Unit A Type a disk name here 110 Displaying Disk and Folder Information (cont.) To display disk or folder information: – In My Computer, rightclick the icon of the disk or folder whose properties you want to display – Click Properties on the shortcut menu, then click the General Tab in the Properties dialog box if necessary – View the disk properties, then click OK Getting Started with Windows XP Unit A 111 Understanding File Sizes When you create a file, it takes up space on the disk Files with text are typically smaller than graphics files File size is measured in bytes – A byte is a unit of storage the size of a single character or pixel – A kilobyte (KB) is 1024 bytes – A megabyte (MB) is 1,058576 bytes, or 1,024 KB – A gigabyte (GB) is 1,024 megabytes Getting Started with Windows XP Unit A 112 Compressing Files and Folders You can compress files in special folders using compression software to decrease the file size Compression: – Frees up disk space – Reduces file transfer time over the Internet or between computers – Denotes folders by a zippered folder icon – Uses a copy in the compression but the original remains intact You can uncompress, or extract, a file and open it as you normally would Getting Started with Windows XP Unit A 113 Compressing Files and Folders (cont.) To compress a file or folder: – In My Computer or Windows Explorer, navigate to the location where you want the compressed file to be stored – Right-click an empty area of the window, point to New on the shortcut menu, then click Compressed (zipped) folder – Type the file name, then press [Enter] – Drag the files or folders you want to compress to the compressed folder Getting Started with Windows XP Unit A 114 Compressing Files and Folders (cont.) To extract compressed files or folders: – In My Computer with the task pane displayed in the left pane, doubleclick the compressed folder in the right pane – In the left pane under Folder Tasks, click Extract all files – Navigate through the Extraction Wizard, selecting a location for the extracted files, then click Finish Getting Started with Windows XP Unit A 115 Compressing Files and Folders on an NTFS Drive If your hard disk is formatted as NTFS, you need to use a different compression method – NTFS is an advanced file system that provides additional security, performance, and reliability – FAT (File Allocation Table) or FAT32 is the standard file system To compress a file or folder on an NTFS drive: – Right-click the file or folder, then click Properties on the shortcut menu – In the Properties dialog box, click the General tab if necessary, then click Advanced – Click the Compress contents to save disk space check box to select it, then click OK twice – In the Confirm Attribute Changes dialog box, click the appropriate option, then click OK Getting Started with Windows XP Unit A 116 Using Personal Folders Windows provides a set of personal folders Depending on your setup, your list may vary, but a standard set of personal folders includes the following: – – – – My Documents window My Documents My Pictures My Music My Videos Getting Started with Windows XP Unit A 117 Using Personal Folders (cont.) Your personal folders are private unless you decide to share them with others who use your computer Personal folders on a shared computer are identified by the user name – Each user on a shared computer has his or her own set of personal folders Getting Started with Windows XP Unit A 118 Using the Shared Documents folder Shared folders provide a place to make files, pictures, etc., available to others who use your computer Your personal folders (i.e. My Documents) each have a shared counterpart (i.e. Shared Documents) To share files and folders: – Open My Documents, then click the file or folder you want to share – Drag the file or folder to the Shared Documents (for example) folder under Other Places in the left pane Getting Started with Windows XP Unit A 119 Customizing a Personal Folder In My Documents, you can create and customize your folders and view options based on their contents The left pane of each personal folder provides links to file management activities specifically related to the folder’s contents You can apply a folder template, which is a collection of folder task links and viewing options Getting Started with Windows XP Unit A 120 Customizing a Personal Folder (cont.) To customize a folder for pictures in My Documents: – Display the folder’s contents in the right pane – Right-click a blank area of the folder window, then click Customize This Folder on the shortcut menu – Click the Use this folder type as a template list arrow, then click the appropriate option – Click the Also apply this template to all subfolders check box if necessary, then click OK Getting Started with Windows XP Unit A 121 Customizing a Personal Folder (cont.) Picture tasks in the My Pictures folder Getting Started with Windows XP Unit A 122 Managing Files and Folders on a CD A compact disc (CD) is a small circular disc used to store large amounts of information – CDs have a low cost & convenient size – CD recording hardware is popular – CDs are an effective way to backup or transfer information from your computer without a network You can write (copy) files and folders to either a: – Compact disc-recordable (CD-R), which you cannot erase – Compact disc rewritable (CD-RW) that you can reuse Standard CDs hold up to 700 MB of data Getting Started with Windows XP Unit A 123 Managing Files and Folders on a CD (cont.) To create a CD, you must have a CD recorder, blank CDs, and enough temporary storage space on your hard drive: – Insert a blank CD-R or CD-RW into your CD recorder – Open My Computer, then double-click the folder whose contents you want to copy – In the left pane under File and Folder tasks, click Copy this folder – In the Folder list, click the CD recording device, then click Copy Getting Started with Windows XP Unit A 124 Managing Files and Folders on a CD (cont.) Steps to create a CD (cont.) – In the left pane under Other Places, click My Computer, then double-click the CD recording drive – In the left pane under CD Writing Tasks, click Write these files to CD – Follow the steps in the CD Writing Wizard Getting Started with Windows XP Unit A 125 Creating Music CDs You can use Windows Media Player to create CDs from music tracks you have stored in the Media Library A standard CD (700 MB) holds 76 minutes of music You can copy: Windows Media (.wma), mp3, and .wav files Be sure to be aware of any copyright restrictions Getting Started with Windows XP Unit A 126
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