New HQ Design Project - Halton Regional Police Service

Halton Regional Police Service
New Headquarters Design Project
Trust & Respect
Integrity
Accountability
Excellence
Teamwork
Presentation to Police Services Board
November 27, 2014
Progress Through Participation
Justice
Background / Status
•
September 2013 – Board authorized HRPS Staff to determine Regional ability to
fund the construction of a new HRPS Headquarters.
–
•
•
Based on Stantec Architecture Feasibility Study
In 2014
–
April – Rebanks Pepper Littlewood Architects Inc. (RPLA) retained as Prime Consultant
–
April – Facilities Plan Update presented to PSB
–
October – 10-Year Capital Forecast approved by PSB (including New HQ and 1 District)
Today’s meeting
–
Present current design findings for HQ
–
Present Total Project Cost based on Class B (+/- 10%) construction cost estimate
–
Solicit approval to proceed to Regional Council (January 2015)
2
New HQ Building Overview
•
Planning horizon = 25 years
•
To accommodate all HQ Administrative units and select operational units
•
Consolidate all evidence control functions (supporting best practices in evidence management)
•
Centralize training (supporting more efficient training deployment)
•
Appropriate upgrades to technical spaces for speciality units, such as :
•
Forensic Labs
•
Evidence storage
•
Training rooms and ammunition storage
•
Supports 20 & 30 Division facilities for long term growth
•
Project Site has been revised to include lands to the South
3
Contribution to the Long Term Facilities Plan
Are we still generating the same benefits as we expected?
YES

Accelerates phasing of Central Services Facility (CSF)

Extends planning horizon for HQ (from 10 years to 25 years)

Operational and space use efficiencies in combined HQ / CSF

Geographic centralized site location

Relocates bureaus from 20 & 30 Division which provides space proportionate
to growth envisioned in 2011 BPE

Maintains proximity of HQ with regional services

Safety Village remains in existing location

Funding efficiencies from land donation and funding approach

Able to satisfy parking needs (public and secure)

Evidence control functions into single site (custody, audit)

Eliminates challenge of finding suitable site for CSF
4
Massing Model – Feasibility Study
5
Site Plan - Feasibility Study
6
Site Plan - Design Project
7
Building Orientation
8
New HQ Design
9
New HQ Design
10
New HQ Design
11
Building Size – Feasibility vs. Current Design
Program Area
Feasibility Current
Study
Design
Comments
Usable area above grade
Administration
Command / Chief's Staff / HRPSB
12,009
13,303
Operations
RID / FIS / ESU / Traffic
19,729
27,700 Increased garage spaces
Support Services
CPS / SS / IT / CS / HR & Training / Range
79,824
57,447 CPS restructured; smaller spaces
Common Areas
Public Lobby/Community & Media Room
Staff Amenities
Shared Meeting rooms / unfinished space
Washrooms, stairs, service rooms corridor
5,340
16,664
2,310
28,274
5,942
21,776
3,070
31,300
164,150
160,538
25,350
28,709
2,300
4,349
27,650
33,058
191,800
193,596
17,900
36,804
209,700
230,400
Subtotal
Usable area below grade
Vehicle parking
Workshops/ Storage
Fleet / IT / RID
Subtotal
Total Usable Area
Building Ancillary
Mechanical/Electrical
Total Building Gross Floor Area (sq ft)
12
Building Size – Feasibility vs. Current Design
Program Area
Feasibility Current
Study
Design
Comments
Usable area above grade
Administration
Command / Chief's Staff / HRPSB
12,009
13,303
Operations
RID / FIS / ESU / Traffic
19,729
27,700 Increased garage spaces
Support Services
CPS / SS / IT / CS / HR & Training / Range
79,824
57,447 CPS restructured; smaller spaces
Common Areas
Public Lobby/Community & Media Room
Staff Amenities
Shared Meeting rooms / unfinished space
Washrooms, stairs, service rooms corridor
5,340
16,664
2,310
28,274
5,942
21,776
3,070
31,300
164,150
160,538
25,350
28,709
2,300
4,349
27,650
33,058
191,800
193,596
17,900
36,804
209,700
230,400
Subtotal
Usable area below grade
Vehicle parking
Workshops/ Storage
Fleet / IT / RID
Subtotal
Total Usable Area
Building Ancillary
Mechanical/Electrical
Total Building Gross Floor Area (sq ft)
Consistent with
Feasibility Study
13
Building Size – Feasibility vs. Current Design
Program Area
Feasibility Current
Study
Design
Comments
Usable area above grade
Administration
Command / Chief's Staff / HRPSB
12,009
13,303
Operations
RID / FIS / ESU / Traffic
19,729
27,700 Increased garage spaces
Support Services
CPS / SS / IT / CS / HR & Training / Range
79,824
57,447 CPS restructured; smaller spaces
Common Areas
Public Lobby/Community & Media Room
Staff Amenities
Shared Meeting rooms / unfinished space
Washrooms, stairs, service rooms corridor
5,340
16,664
2,310
28,274
5,942
21,776
3,070
31,300
164,150
160,538
25,350
28,709
2,300
4,349
27,650
33,058
191,800
193,596
17,900
36,804
209,700
230,400
Subtotal
Usable area below grade
Vehicle parking
Workshops/ Storage
Fleet / IT / RID
Subtotal
Total Usable Area
Building Ancillary
Mechanical/Electrical
Total Building Gross Floor Area (sq ft)
Feasibility Study
underestimated
Ancillary
14
Cost Estimate – Feasibility vs. Current
Feasibility
Study
Construction
Funding
Model
Class B
Median
Class B
3% Low
51.3
56.1
52.8
51.2
Contingency and Cash Allowances
3.8
incl. above
3.4
3.3
Furniture, Fixtures and Equipment
1.6
1.5
1.6
1.6
IT Infrastructure
5.0
5.0
4.5
4.5
Professional Fees
5.1
3.0
3.1
3.1
Soft Costs
0.1
1.7
1.7
1.7
incl. above
incl. above
1.3
1.3
-
-
0.6
0.6
66.9
67.3
69.0
67.3
Land - acquired by Region
-
1.8
1.8
1.8
Land - transfer from Region (non-cash)
-
7.3
7.3
7.3
66.9
76.4
78.1
76.4
Difference versus Feasibility - excluding Land
(2.2)
(0.4)
Difference versus Funding - excluding Land
(1.7)
0.0
Overall Project Contingency
Project Management Fee (Region)
Subtotal
Total Project Cost
15
Cost Estimate – Discussion
•
Cost consulting estimate of construction is to reflect the expected median bid
amount from a competitive tender result. Minimum of four tender submissions.
•
Lowest acceptable bid is dependant on market conditions at the time of tender.
•
Currently the market looks favourable for a spring 2015 tender, with few large
construction projects anticipated for early next year.
•
A construction tender spread between 5% to 8% would be considered normal
given market conditions.
•
Project Steering Committee and Consulting Team believe it is a reasonable risk to
expect a low bid of at least 3% below median.
16
Project Time Line
•
60% Construction Documents and Class B cost estimate
Nov 14, 2014
•
HRPSB Presentation of Design and Funding Proposal
Nov 27, 2014
•
Prequalify General Contractors
Dec – Jan 2015
•
90% Construction Documents and Class A cost estimate
Jan 8, 2015
•
Administration and Finance Committee Presentation
Jan14, 2015
•
Region Council Budget Approval Presentation
Jan 28, 2015
•
Request for Tender (prequalified GC’s)
Feb thru April 2015
•
Award General Contractor (lowest compliant bid)
Mid April 2015
•
Earliest Projected Construction Start
May 2015
•
Estimated Construction Duration
24 Months
17
Recommendation – Feasibility Study (Sept 2013)
“That the Halton Regional Police Service Board receive the Stantec
information as presented and authorize staff to move forward to determine
Regional ability to fund the construction of a new HRPS Headquarters located
on adjacent Halton Region Centre property to enable more effective and
efficient delivery of policing services; and further, …”
November 27, 2014
18
Recommendation – Design Project (Nov 2014)
“That the Halton Regional Police Service Board receive the project
information as presented and authorize staff to move forward to Regional
Council for funding approval to construct a new HRPS Headquarters located
on adjacent Halton Region Centre property to enable more effective and
efficient delivery of policing services.”
November 27, 2014
19
Questions?

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