CORRIGENDUM 3 Tender No: MAP_IT/Project/Medical

Madhya Pradesh Agency for Promotion of Information Technology
(A Regd. Society of Govt. of M.P. under Department of Information Technology)
State I.T. Center, 47-A, Arera Hills, Bhopal - 462011
Phone: 91-755-2518300; Fax: 91-755-2579824
Email: [email protected]; [email protected]
Dated: 27-12-2014
CORRIGENDUM 3
Tender No: MAP_IT/Project/Medical University/2014/06 dated 9th June, 2014
Refer MAP_IT‘s Open tender no. MAP_IT/Project/Medical University/2014/06 dated 9th June, 2014, 2014 for Selection of System Provider for Automation of Medical
University, Jabalpur on BOO Model.
1. The last date and time of online submission of bid has been extended as per the below schedule:
Items/ Events
Description
Last date of purchase of tender
16/01/2015 up to 2:00 PM
Last date of online submission of bid
16/01/15 up to 3 PM
Last date of submission of EMD in Hard Copy
20/01/15 up to 3 PM
Date of opening of Envelope A (EMD)
20/01/15 at 4:00 PM
Date of opening of Envelope B (Technical Proposal)
20/01/15 at 4:01 PM
2. The Modifications/ additions to the tender clauses are as mentioned in the table below:
S.
RFP Section
No.
1. Section
II:
Bidding
Procedures
2. Section
II:
Bidding
Procedures
Relevant Clause No.
Existing Clause
at
Modified Tender Clause
1.1.2
EMD must be paid online
(http://www.mpeproc.gov.in).
e-procurement
portal
3.1, Item 1
Prime Bidder and consortium partner should be an Information
Technology Service based Company/Society/Firm registered in
India since last 5 (Five) years.
EMD must be paid online at e-procurement portal
(http://www.mpeproc.gov.in), or paid through a DD issued by a
Scheduled/ Nationalized bank in India, in favor of MAPIT, Bhopal.
Prime Bidder should be an Information Technology Service based
Company/Society/Firm registered in India since last 5 (Five) years.
The consortium partner (if any) should atleast be an Information
Technology Service based Company/Society/Firm registered in
India
since
last
2
(Two)
years.
The time period for above registration will be counted till the
date of submission of bid.
Page 1 of 15
S.
RFP Section
No.
3. Section
II:
Bidding
Procedures
4. Section
II:
Bidding
Procedures
5. Section
II:
Bidding
Procedures
Relevant Clause No.
Existing Clause
Modified Tender Clause
The prime bidder/ consortium partner should have average
minimum annual turnover of INR 50 Crores in last 3 financial
years (FY 11- 12, 12-13 & 13-14)
The prime bidder / consortium partners should be at least CMMi
Level 3 certified.
The prime bidder/ consortium partner should have average
annual turnover of INR 15 Crores or above in last 3 financial years
(FY 11- 12, 12-13 & 13-14).
The prime bidder / consortium partner (if any) should be at least
CMMi Level 3 / ISO 9001:2008 certified.
3.1, Item 4
Bidder’s experience in implementation of Information
Technology projects in Govt. Depts. / PSUs/ Educational
Institutions in India during last 5 Financial Years. (FY 09-10
onwards)
:
- Three projects each with value of INR 10 Crores or above
- Two projects each with value of INR 15 Crores or above
- One project with value of INR 20 Crores or above.
The project should have been either completed, or in
implementation phase
Valid Supporting Documents/Information to be submitted as
criteria Validation with Technical proposal
i) Completed Format 5: Project Experience, for each project
ii) Work order (clearly indicating value),
iii) Relevant documents to proof desired scope/quantum of work.
The prime bidder (including all consortium partners in case of
consortium) shall not be blacklisted by any Government/Semi
Government organizations in India, as on date of submission of
bid.
Valid Supporting Documents/Information to be submitted as
criteria Validation with Technical proposal.
Format 3: Declaration Regarding Clean Trackshould be attached
for the bidder.
Format 3: Declaration Regarding Clean Track
Bidder’s experience in implementation of Information
Technology projects (having software solution as a component) in
Govt. Depts. / PSUs/ Educational Institutions in India:
- Three projects each with value of INR 3 Crores or above
OR
- Two projects each with value of INR 5 Crores or above
OR
- One project with value of INR 7 Crores or above.
The project should have been either completed, or in
implementation phase.
Valid Supporting Documents/Information to be submitted as
criteria Validation with Technical proposal
i) Completed Format 5: Project Experience, for each project
ii) Work order (clearly indicating value),
iii) Copy of Agreement clearly indicating the Scope of Work
The prime bidder (including all consortium partners in case of
consortium) should not be blacklisted by any Government/Semi
Government organizations in India, as on date of submission of
bid.
Valid Supporting Documents/Information to be submitted as
criteria Validation with Technical proposal
Format 3:Undertaking Regarding Blacklisting should be attached
for the prime bidder and consortium partner (if any).
Format 3: Undertaking Regarding Blacklisting
3.1, Item 2
3.1, Item 3
6. Section
Bidding
Procedures
II:
3.1, Item 5
7. Section
Formats
Templates
V:
&
Format 3
Page 2 of 15
S.
RFP Section
No.
8. Section
V:
Formats
&
Templates
9. Section
Bidding
Procedures
II:
Relevant Clause No.
Format 3, Para 2
3.1, Item 6
Existing Clause
Modified Tender Clause
I hereby declare that my company has not been debarred/black
listed by any Government/Semi Government organizations in
India. I further certify that I am competent officer in my company
to make this declaration.
The proposed solution shall have been implemented in at least 1
Universities, with at least 2,000 (two thousand) student users per
University in the past 3 Financial Years (FY 11- 12, 12-13 & 13-14)
(Note: In case of COTS solution, it is not necessary that the bidder
has implemented the solution by themselves, but shall get
necessary supporting documents clearly validating that the
solution has been implemented as mentioned above)
I hereby declare that my company has not been debarred/black
listed by any Government/Semi Government organizations in
India, as on date of submission of bid. I further certify that I am
competent officer in my company to make this declaration.
The proposed solution shall have been implemented in at least 1
Universities/ Institute recognized by any Government regulatory
body in India (Proof to be submitted), with at least 2,000 (two
thousand) student users per University/Institute in the past 3
Financial
Years
(FY
1112,
12-13
&
13-14)
(Note: In case of COTS solution, it is not necessary that the bidder
has implemented the solution by themselves, but shall get
necessary supporting documents clearly validating that the
solution has been implemented as mentioned above)
Valid Supporting Documents/Information to be submitted as
criteria Validation with Technical proposal
i) Work Order,
ii) Certificate from client on client letterhead indicating the
number of users, in a year-wise manner.
10. Section
Bidding
Procedures
II:
3.2, Item 1
11. Section
Bidding
Procedures
II:
3.2, Item 2
Average Annual Turnover of Prime Bidder/Consortium Partner
during the last three (3) financial years (FY 11-12, 12-13 & 1314)–
>=
INR
100
Crores
:(10
marks)
>= INR 75 Crores and < INR 100 Crores:(7 marks)
>= INR 50 Crores and < INR 75 Crores (4 marks)
Maximum Marks: 10
Bidder’s experience in implementation of Information
Technology projects in Govt. Depts. / PSUs/ Educational
Institutions in India during last 5 Financial Years. (FY 09-10
onwards).( Cumulative value of top three qualifying projects will
be
taken
into
consideration)
Valid Supporting Documents/Information to be submitted as
criteria Validation with Technical proposal
i) Work Order
ii) Certificate from client on client letterhead indicating the
number of users, in a year-wise manner.
Average Annual Turnover of Prime Bidder/Consortium Partner
during the last three (3) financial years (FY 11-12, 12-13 & 1314)–
>= INR 50 Crores :(15 marks)
>= INR 30 Crores and < INR 50 Crores (10 marks)
>= INR 15 Crores and < INR 30 Crores (6 marks)
Maximum Marks: 15
Bidder’s experience in implementation of Information
Technology projects in Govt. Depts. / PSUs/ Educational
Institutions in India.( Cumulative value of top three qualifying
projects will be taken into consideration)
>= INR 15 Crores :(15 marks)
Page 3 of 15
S.
No.
RFP Section
Relevant Clause No.
Existing Clause
>=
INR
50
Crores
:(10
>= INR 40 Crores and < INR 50 Crores:(7
>= INR 30 Crores and < INR 40 Crores (4 marks)
Maximum Marks: 10
CMMi Certification of the Prime Bidder or Consortium
Level
5
(10
Level
4
(7
Level 3 (4 Marks)
Maximum Marks: 10
Modified Tender Clause
marks)
marks)
12. Section
Bidding
Procedures
II:
3.2, Item 3
Partner:
Marks)
Marks)
13. Section
Bidding
Procedures
II:
3.2, Item 4
Experience of Implementing Project in PPP model (BOOT / BOO)
in Govt. Depts. / PSUs/ Educational Institutions in India during
last 5 Financial Years. (FY 09-10 onwards).
14. Section
Bidding
Procedures
II:
3.2, Item 5
Total No. of student users, in 1 Universities, where the solution
has
been
implemented.
>=
20,000
student
Users
:(15
marks)
>= 10,000 student Users and < 20,000 student Users (12 marks)
>= 4,000 student Users and < 10,000 student Users (8 marks)
>= 2,000 student Users and < 4,000 student Users (4 marks)
15. Section
Bidding
Procedures
II:
3.2, Item 7
Will the solution be transferred to University (in running
condition, transfer of source code not mandatory) at the expiry of
contract period.
*An undertaking to this affect shall be submitted by Authorized
>= INR 10 Crores and < INR 15 Crores:(10 marks)
>= INR 7 Crores and < INR 10 Crores (6 marks)
Maximum Marks: 15
Quality Certification of the Prime Bidder or Consortium Partner:
CMMi Level 5 (15 Marks)
CMMi Level 4 (12 Marks)
CMMi Level 3 (9 Marks)
ISO 9001:2008 (6 Marks)
Maximum Marks: 15
Experience of Implementing Project in PPP model (BOOT / BOO)
in Govt. Depts. / PSUs/ Educational Institutions in India during
last 5 Financial Years. (FY 09-10 onwards).
Valid supporting work order shall be submitted.
Total No. of student users, in 1 Universities/ Institute recognized
by any Government regulatory body in India, where the solution
has been implemented.
>= 12,000 student Users :(15 marks for implementation in
University, 12 marks for institute)
>= 6,000 student Users and < 12,000 student Users (12 marks for
implementation in University,9 marks for institute)
>= 2,000 student Users and < 6,000 student Users (9 marks for
implementation in University, 6 marks for institute)
Valid Supporting Documents/Information to be submitted as
criteria Validation with Technical proposal
) Work Order, and
ii) Relevant document (Contractual/ System Generated/ Client
Certificate) clearly indicating no. of student Users.
Clause Deleted
Page 4 of 15
S.
No.
RFP Section
16. Section
Bidding
Procedures
Relevant Clause No.
signatory.
Maximum Marks: 10
Commitment for Implementation Timelines (considering all
dependencies
etc.)
0.5 Marks would be awarded for reduction in implementation
timelines
by
every
week.
*Bidders are advised to use this with caution. The committed
Timelines shall form part of SLAs & Contract to be signed by the
bidder. The implementation timelines include the dependencies
on client as well. The client shall not be held responsible in case
of
any
delays
from
client
end.
Maximum Marks 10
Technical
Presentation
Maximum Marks : 30
II:
3.2, Item 8
17. Section
II:
Bidding
Procedures
18. Section
III:
Project
Requirements
3.2, Item 9
19. Section
III:
Project
Requirements
2.2: Coverage, Para 2
20. Section
3.1.2:
III:
Existing Clause
2.1, Para 2
Integration/
The hardware and software, with all the licenses etc. shall be
installed in any commercially available Data Centre. It may be
noted that the bidders will get additional advantage in
evaluation, in case the bidder opts for transfer of the entire
solution in running condition to Medical University. In this case,
the University will provide required hardware to install the
solution, at the time of exit.
The above mentioned total number of students shall be used for
the purpose of Financial Bid Evaluation. The University
guarantees that at least 70% of the student (Refer to estimated
no. as given in Table above) will be subscribing to the system. The
transaction fee will be paid to the service provider, based on the
actual no. of student/transactions.
The implementation of the University Automation application
Modified Tender Clause
Clause Deleted
Technical
Presentation
Maximum Marks : 35
and
Live
Demo
The hardware and software, with all the licenses etc. shall be
installed in any commercially available Data Centre.
The above mentioned total number of students shall be used for
the purpose of Financial Bid Evaluation. The University
guarantees that at least 70% of the estimated students per year
(Refer to estimated enrolment no.s as given in Table above) will
be subscribing to the system. The minimum guaranteed amount
will be calculated on basis of "Annual Fee for Student for using
Application"(based on the rates quoted in Financial bid). The
payments will be made on basis of actual no. of
student/transactions.
The implementation of the University Automation application
Page 5 of 15
S.
No.
RFP Section
Project
Requirements
21. Section
III:
Project
Requirements
Relevant Clause No.
Existing Clause
Modified Tender Clause
Interface
Requirements
requires integration with the existing legacy systems &
interfacing with the various colleges. The bidders shall provide
open APIs for interface with future e-commerce / m-commerce
/ERP applications. The University Automation application must be
integrated with the payment gateway, & should allow users to
remit the funds via NEFT / RTGS/ Debit Cards/credit card/ Direct
Account Transfer from all leading banks in India. The user shall
not be charged any extra amount for usage of Payment Gateway,
and the same shall be paid by System Provider. Also, the system
shall be able to provide interface to printers.
3.3: Solution Hosting
& Certification
The solution can be hosted in any commercially available data
center within India. The data center must be tier-3 data centre or
above certified, and must be ISO/IEC 27001:2005 security
certified
or
above.
The bidder must provision BCP site & DR for ensuring the
continuous availability of the solution. The bidder will be required
to create a hybrid cloud in this case, with only the public
information kept in public domain, and remaining available
through
private
cloud
only.
The Automation solution and email solution shall be certified by
cert-in empanelled agencies. The bidder shall also be responsible
for getting the STQC certification. The bidder will be required to
make the changes suggested by such agencies, in the automation
solution, as well as email solution. The bidder will also be
required to get the cert-in certification done on yearly basis, post
Go-Live also.
requires integration with the existing legacy systems &
interfacing with the various colleges. The bidders shall provide
open APIs for interface with future e-commerce, m-commerce,
ERPs and other applications as may be required by the University.
The University Automation application must be integrated with
the payment gateway, & should allow users to remit the funds via
NEFT, RTGS, Debit Cards, Credit card, Direct Account Transfer
from all leading banks in India. The user shall not be charged any
extra amount for usage of Payment Gateway, and the same shall
be paid by System Provider. Also, the system shall be able to
provide interface to printers.
The solution can be hosted in any commercially available data
center within India. The data center must be tier-3 data centre or
above certified, and must be ISO/IEC 27001:2005 security
certified
or
above.
The bidder must provision DR for ensuring the continuous
availability of the solution. The bidder shall take full data backup
on daily basis (in off-peak hours), and incremental backup 3 times
per day. The time for incremental backup will be determined by
University, in consultation with the bidder, from time to time,
and based on the application load pattern, etc.
The bidder will be required to create a hybrid cloud, with only the
public information kept in public domain, and remaining available
through private cloud only. The public information, such as web
portals, students, parents, faculty, college related portals shall be
kept in public cloud. The modules where sensitive information
with respect to examination, finance and other confidential
information of the University shall be made accessible through
private
cloud
only.
The Automation solution and email solution shall undergo
Vulnerability Assessment and Penetration testing by 3rd party
cert-in empanelled agency. The bidder shall also be responsible
Page 6 of 15
S.
No.
RFP Section
Relevant Clause No.
22. Section
III:
Project
Requirements
23. Section
III:
Project
Requirements
3.5.1.2
24. Section
III:
Project
Requirements
25. Section
III:
Project
Requirements
3.6
Training
and
Capacity Building, Para
2, Line 1
5.3.3
26. Section
III:
Project
Requirements
6.2, para 2
3.5.2
Existing Clause
Project Manager
Minimum 10 years experience in IT project management, post
MBA
The bidder shall also provide the technical manpower to facilitate
the faculty/staff of University/Colleges/institutions for decrypting
the question paper at the test centers. For this, bidder shall quote
per student charges, as per the bidding formats
The System provider shall organize all such non-residential
trainings at District Headquarters level.
Any delay on account of University side procedures such as
issuance of Government orders, logistics arrangement at site
offices, personnel deployment, power supply, network
connectivity and bandwidth etc. should not be considered for
acceptance. In case such a delay occurs, the acceptance should
be completed for those services where these procedures are not
impacting. The prorated payment for the delayed service may be
made in good faith by Medical University.
The SLAs defined are indicative that can be modified by Medical
University based on the technical presentations and other
aspects at the time of signing of agreement with the selected
Modified Tender Clause
for getting the “Software and System Certification” done through
STQC. The bidder will be required to make the changes suggested
by such agencies, in the automation solution, as well as email
solution. The bidder will also be required to get the Vulnerability
Assessment and Penetration testing by 3rd party cert-in
empanelled agency done on yearly basis, post Go-Live also.
Project Manager
Minimum 10 years experience in IT project management/ IT
Consulting/ IT Services, post MBA
The bidder shall also provide the technical manpower to facilitate
the faculty/staff of University/Colleges/institutions for decrypting
the question paper, and scanning OMR sheet at the test centers.
For overall estimation, the bidder can assume that on an average,
1 technical support person will be required per 100 examinees
(students). Approximately 10 no. of days on average shall be
assumed for an examination period (Days calculated on the basis
of no. of subjects per course). For this, bidder shall quote per
student charges, as per the bidding formats.
The System provider shall organize all such non-residential
trainings at Indore, Bhopal, Jabalpur, Gwalior, and Rewa.
Any delay on account of University side procedures such as
issuance of Government orders, logistics arrangement at site
offices, personnel deployment, power supply, network
connectivity and bandwidth etc. should not be considered for
acceptance. In case such a delay occurs, the acceptance should
be completed for those services where these procedures are not
impacting. The University will make the payments, as per the
Financial quotes, after deduction of penalties (if any).
Clause Deleted.
Page 7 of 15
S.
No.
RFP Section
Relevant Clause No.
Existing Clause
27. Section
III:
Project
Requirements
Additional Clause
System Provider.
N.A.
28. Section
III:
Project
Requirements
29. Section IV :
Instructions to
Bidders
Additional Clause
N.A.
1.13.2
30. Section IV :
Instructions to
Bidders
1.14.2
Limitation
of
liability
The total cumulative liability of the System Provider arising from
or relating to this Contract shall not exceed the Total Contract
Value, which gives rise to such liability provided, however, that
this limitation shall not apply to any liability for damages arising
from:
The Bid Security (EMD) shall be in Indian Rupees (INR) and shall
be
paid
online
at
e-procurement
portal
(http://www.mpeproc.gov.in).
31. Section IV :
Instructions to
Bidders
1.14.3
The EMD shall be valid for at least 180 (one hundred and eighty)
days from the date of submission of proposal. No interest shall be
payable on EMD under any circumstances.
32. Section IV :
Instructions to
Bidders
1.15, Para 1
The Bidder shall at his own expense, deposit with department,
within Fifteen (15) working days of the date of notice of award of
the contract or prior to signing of the contract, whichever is
earlier, an unconditional and irrevocable Performance Security in
the form of Bank Guarantee (BG) from a Scheduled/ nationalized
Modified Tender Clause
3.4.12 The tolled number from at least 2 service providers shall
be procured by the bidder, in the name of Medical University.
The running bills for the same shall be paid by the Medical
University. The system provider will be required to submit
detailed MIS of the calls, along with the bill to Medical University,
within 5 days of generation of bills. Alternately, at the time of
implementation, the University, at its discretion, may provide the
numbers from 2 service providers, and the service provider may
be asked to use the same for helpdesk.
4.20 The University will get the deliverables reviewed in
maximum of 2 Weeks, from date of receipt of the same. Any
delay more than that will not be attributed to the bidder.
The total cumulative liability of the System Provider arising from
or relating to this Contract shall not exceed the Total Contract
Value(equivalent value for transactions, as determined by
minimum guaranteed number of students.), which gives rise to
such liability provided, however, that this limitation shall not
apply to any liability for damages arising from:
The Bid Security (EMD) shall be in Indian Rupees (INR) and shall
be
paid
online
at
e-procurement
portal
(http://www.mpeproc.gov.in), or through a DD issued by a
Scheduled/ Nationalized bank in India, in favor of MAPIT, Bhopal.
The EMD shall be valid for at least 180 (one hundred and eighty)
days (90 days in case of DD) from the date of submission of
proposal. No interest shall be payable on EMD under any
circumstances.
The Bidder shall at his own expense, deposit with department,
within Fifteen (15) working days of the date of notice of award of
the contract or prior to signing of the contract, whichever is
earlier, an unconditional and irrevocable Performance Security in
the form of Bank Guarantee (BG) from a Scheduled Commercial
Page 8 of 15
S.
No.
RFP Section
Relevant Clause No.
rd
33. Section IV :
Instructions to
Bidders
34. Section
VI:
Annexures
1.15, Para 2, 3 Line
35. Section
Annexures
VI:
1.1.1.4
36. Section
Annexures
VI:
1.1.1.5
1.1.1
Existing Clause
Modified Tender Clause
Bank acceptable to department, payable on demand, for the due
performance and fulfillment of the contract by the bidder.
The BG shall be valid for a period of 7 (Seven) Years from date of
signing of agreement and should be in the standard format
prescribed by Reserve Bank of India.
The admission module shall cater to the needs of students while
registering for the first time in the college, and while enrolling for
subsequent semesters class/professionals during the entire
tenure of their respective course. Also, this shall capture details
of any internship etc., which the student undergoes as part of
their curriculum. This module shall be able to import data in excel
format and/or provide the APIs or mechanisms to upload/fetch
the data of students from any system, used for entrance
examination, which may be conducted by University or any other
agency as decided by University
Typically, each course is divided into a certain no. of semesters (2
or 3 per year). The student is required to enroll for each semester
at the beginning of semester, and the pre-requisite for this is
generally passing marks in the previous semester. The system
shall be able to capture and automatically verify such details.
Bank acceptable to department, payable on demand, for the due
performance and fulfillment of the contract by the bidder.
The BG shall be valid for a period of 7 (Seven) Years from date of
signing of agreement and should be in Format 10: Performance
Bank Guarantee.
The admission module shall cater to the needs of students while
registering for the first time in the college, and while enrolling for
subsequent class/professionals during the entire tenure of their
respective course. Also, this shall capture details of any internship
etc., which the student undergoes as part of their curriculum.
This module shall be able to import data in excel format and/or
provide the APIs or mechanisms to upload/fetch the data of
students from any system, used for entrance examination, which
may be conducted by University or any other agency as decided
by University
Usually, the health sciences courses are of annual pattern but
sometime it may be off six months pattern or of 1.5 years
pattern. The student is required to enroll for every academic
year/professional/semester and the pre-requisite for this is
generally
passing
marks
in
the
previous
year/professional/semester or as decided by the University from
time to time. The System shall be able to capture and
automatically verify such details.
This module is envisaged to provide ability to register for an
examination. The student is generally allowed to register for an
examination on the basis of his/her class attendance. The system
shall be able to automatically verify such eligibility criteria (as
decided by University from time to time), and permit
examination enrolment for only those students, who are eligible
to appear for an examination. This shall be integrated with fee
management in order to enable student to pay the examination
fee online.
This module is envisaged to provide ability to register for an
examination. The student is generally allowed to register for an
examination on the basis of his/her class attendance. The system
shall be able to automatically verify such eligibility criteria, and
permit examination enrolment for only those students, who are
eligible to appear for an examination. This shall be integrated
with fee management in order to enable student to pay the
examination fee online.
Page 9 of 15
S.
RFP Section
No.
37. Section
VI:
Annexures
Relevant Clause No.
1.1.1.6
Existing Clause
Modified Tender Clause
Apart from regular courses, internship forms an important part of
the curriculum in the medical community. It provides exposure to
the students to learn and practice in more practical situations.
Since internship is generally done outside the college of the
student, where university doesn’t have much jurisdiction, it
becomes important that the internship of the students, its
progress etc. is monitored and captured effectively by the
University, to ensure quality of overall education imparted to the
students.
This module shall capture all the personal details of the student,
which can come handy to the university and colleges, as and
when required. This must contain some fields, such as contact
number, email ids, permanent address etc., which a student shall
be allowed to change as and when required. Other details such as
educational background etc. , shall be displayed, as captured at
the time of admission
Apart from regular courses, internship forms an important part of
the curriculum in the medical community. It provides exposure to
the students to learn and practice in more practical situations.
Sometimes internship by the student is done outside the
jurisdiction of University, it becomes important that the
internship of the students, its progress etc. is monitored and
captured effectively by the University, to ensure quality of overall
education imparted to the students.
38. Section
Annexures
VI:
1.1.2.1
39. Section
Annexures
VI:
1.1.2.4
This module shall allow students to create requests for transfer
from one college to another. This must capture the parameters
and rules for the transfer process, as decided by the university.
Also, it must be able to provide facility for automatic verification
based on the requisition and rules. Such requests shall be duly
approved by the university and the colleges, through online
system. The system should provide the mechanism to check the
liabilities etc. due towards the initial college.
40. Section
Annexures
VI:
1.1.2.8
This module shall facilitate capturing of research related projects,
in which the student is involved. It shall also display the available
research projects, throughout the university and its colleges, and
the process of application for the students willing to work with
This module shall capture all the personal details of the student,
which can come handy to the university and colleges, as and
when required. This must contain some fields, such as contact
number, email ids, permanent address etc., which a student shall
be allowed to change as and when required. Other details such as
educational background etc. (or as decided by University from
time to time), shall be displayed, as captured at the time of
admission
This module shall allow students to create requests for transfer
from one college to another. This must capture the parameters
and rules for the transfer process, as decided by the university.
Also, it must be able to provide facility for automatic verification
based on the requisition and rules. Such requests shall be duly
approved by the university and the colleges, through online
system. The system should provide the mechanism to check the
liabilities etc. due towards the initial college. It shall also be
included with fee management module through which student
shall be able to pay the fee for transfer request as decided by the
University.
This module shall facilitate capturing of research related projects,
in which the student/faculty is involved. It shall also display the
available research projects, throughout the university and its
colleges, and the process of application for the students willing to
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Relevant Clause No.
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Modified Tender Clause
such research projects.
The automatic notifications for fee paid, fee to be paid etc. shall
be reflected in the student’s dashboard. This shall be fully
integrated with fee payment module, and shall display the
updates on real-time basis.
work with such research projects.
The automatic notifications for fee paid, fee to be paid etc. shall
be reflected in the student’s dashboard. This shall be fully
integrated with fee payment module, and shall display the
updates on real-time basis (This should provide facility to send
SMS to students and parents).
The examination related notifications, such as declaration of
dates, availability of registration forms, availability of hall tickets,
etc. shall be made available at the student’s dashboard (This
should provide facility to send SMS to students and parents).
Course Allotment
Through the course allotment module, the university shall be
able to allot the range of courses, that a faculty is eligible to
teach, based on various parameters such as qualifications,
experience, etc. No faculty shall be allowed to teach the courses
beyond the permitted courses, under normal circumstances.
Fee Payment
This module shall provide facility of online payment of affiliation,
and all other fee by college/institute to the university.
This module shall provide facility to the colleges to monitor the
attendance of the students for the courses registered in any
particular
semester/professional/year.
The
attendance
monitoring system provided by the system provider should use
open standards and should be easily integrated with most of the
biometric hardware present in the open market.
Enrollment Management
Once the student is granted admission to a college, he is required
to enroll for the semester/professional/year on a periodic basis
throughout his entire course. This facility shall provide the facility
to register for a semester /professional/year and choose the
compulsory and elective subjects, as prescribed by the University
1.3.3.6 Faculty Requirements Assessment
41. Section
Annexures
VI:
1.1.3.3
42. Section
Annexures
VI:
1.1.3.4
The examination related notifications, such as declaration of
dates, availability of registration forms, availability of hall tickets,
etc. shall be made available at the student’s dashboard.
43. Section
Annexures
VI:
1.2.1.4
Course Allotment
Through the course allotment module, the university shall be
empowered to decide what courses may be taught by a faculty.
No faculty shall be allowed to teach the courses beyond the
permitted courses, under normal circumstances.
44. Section
Annexures
VI:
1.3.1.5
45. Section
Annexures
VI:
1.3.2.2
46. Section
Annexures
VI:
1.3.2.3
47. Section
VI:
Additional Clause
Affiliation Fee Payment
This module shall provide facility of payment of affiliation, and
all other fee to the university.
This module shall provide facility to the colleges to monitor the
attendance of the students for the courses registered in any
particular semester. The attendance monitoring system provided
by the system provider should use open standards and should be
easily integrated with most of the biometric hardware present in
the open market.
Semester Registration Management
Once the student is granted admission to a college, he is required
to register for the semesters on a periodic basis throughout his
entire course. This facility shall provide the facility to register for
a semester and choose the compulsory and elective subjects, as
prescribed by the University
N.A.
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Annexures
48. Section
Annexures
VI:
1.3.4.1
This module shall provide facility to receive reimbursements from
university, as may be required from time to time. Also, it shall
provide facility to apply for various grants given by the university
to promote education and research work and other purposes.
The tracking system for grants utilization must also be present.
49. Section
Annexures
VI:
1.4.1.2
This module shall provide automatic generation of question
paper by the system, from the available question bank. At least 3
sets of question papers for one particular exam shall be prepared
by the system, reviewed by the University on the day of
examination, and the approved question paper out of 3 shall be
transmitted to the Test Centers.
50. Section
Annexures
VI:
1.4.2.3
51. Section
Annexures
VI:
1.4.3.1
This module shall provide facility of pushing the notifications
through emails and SMS, and at the dashboard of Colleges,
students and parents, related to the examination.
Student’s attendance shall be captured using biometric
attendance & photo.
Modified Tender Clause
This module shall provide facility for the colleges to update the
details of faculty posts and the status of faculty against each post.
The access shall also be made available to the University to
oversee institute/college wise approved vs. available faculties.
The colleges/institutes shall be able to update faculty details.
This
module
shall
provide
facility
to
receive
reimbursements/advances from university, as may be required
from time to time. Also, it shall provide facility to apply for
various grants given by the university to promote education and
research work and other purposes. The tracking system for grants
utilization must also be present.
This module shall provide automatic generation of question
paper by the system, from the available question bank. 3-5 sets
of question papers for one particular exam shall be prepared by
the system, reviewed by the University on the day of
examination, and the approved question paper out of 3 shall be
transmitted to the Test Centers. The system shall have provision
of providing option of selection of final question paper in 2 ways:
i) either manually by the Committee (involving more than one
persons), ii) random selection by the system.
This module shall provide facility of pushing the notifications
through emails and SMS, and at the dashboard of Colleges,
faculty, students and parents, related to the examination.
This module shall provide facility to the colleges to view the
attendance of the students for the courses registered in any
particular semester/professional/year. The information for
attendance may come through excel format or similar from
institutes, or the institutes may have biometric systems for
attendance capturing. The module shall allow the capturing of
attendance from any such source, as may be available with the
institution. The bidder’s scope in this RFP excludes biometric
systems for this purpose.
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52. Section
VI:
Annexures
Relevant Clause No.
Existing Clause
Modified Tender Clause
1.4.3.4
This module shall provide the facility of scanning and uploading
the answer sheets, along with the details of students and exam
captured through OMR sheets, in a confidential and secured
manner. This module shall provide an easy-to-use interface for
data entry operators to upload the details of OMR sheets and
scanned answer sheets. University will pay for additional space in
State Data Centre for storing the past records. The System
Provider must make available the space for storing scanned
answer sheets of current examination. The mechanism for taking
backup is at sole discretion of the service provider, and all
associated costs will be borne by the provider.
This module shall be used to manage the fee payments made by
colleges for affiliation application and renewals.
N.A.
This module shall provide the facility of scanning and uploading
the answer sheets, along with the details of students and exam
captured through OMR sheets, in a confidential and secured
manner.
The answer sheet will consist of 2 parts: i) OMR Sheet, ii) 30-40
pages of answer sheet. The scanning of OMR sheet will be done
at the test centre, by Technical manpower provided by the
Service provider. The remaining answer sheet may be digitized by
University, as and when the manpower is available with the
University. This module shall provide an easy-to-use interface for
data entry operators to upload the details of OMR sheets and
scanned answer sheets. The system shall provision the storage
space for details of OMR sheets, for the entire lifetime of the
system. For scanned answer sheets, the system provider must
provision space for storing answer sheets for atleast one year.
The archived data will be stored by University, at State Data
Centre, or as backup media tapes, as may be desired by
University.
This module shall be used to manage the fee payments made by
colleges for affiliation and all other kind of fee.
1.5.1.9 Endowment/Medal Management
This module shall be used by the University to manage the
endowment fund and various medals to be given to the students.
The solution shall be able to generate the portals for the
University, individual colleges and students based on the Content
Management System.
This module shall provide facility for administration of Content
Management System, through easy-to-use GUI.
53. Section
Annexures
54. Section
Annexures
VI:
1.5.1.4
VI:
Additional Clause
55. Section
Annexures
VI:
1.5.6
56. Section
Annexures
VI:
2.1.3
This module shall be able to generate the dynamic portals for
University, individual colleges and individual students based on
the information provided through Content Management System.
i. University Portal
ii. Colleges Portal
iii. Content Management System for Portals
The transaction charges, which shall not be more than 1% for
debit cards, 1.5% for credit cards, and flat charges of less than
INR 5 in case of NEFT/RTGS or internet banking, shall be paid by
The transaction charges shall not be more than the charges, as
prescribed by RBI guidelines. Also, the payment gateway selected
by the System Provider must have an uptime of 99.5% or more
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57. Section
Annexures
VI:
58. Section VI:
Annexures
Relevant Clause No.
Existing Clause
Additional Clause
the user of the payment gateway. Also, the payment gateway
selected by the System Provider must have an uptime of 99.8% or
more.
N.A.
Additional Clause
N.A.
59. Section
Annexures
VI:
Additional Clause
N.A.
60. Section
Annexures
VI:
Additional Clause
N.A.
Modified Tender Clause
1.2.1.5: Course Completion Status
This module shall allow the faculty/colleges to update the
progress of courses on periodic basis. Usually, each course is
divided into certain no. of hours, and this status tracking may be
based on that, along with some subjective parameters, as may be
decided by the University from time to time. This module shall be
visible in the Colleges Management and University Management
as well. If the University decides, the information from this
module may be required to be displayed at parents’ and/or
students’ portals.
1.3.3.5 Visiting Faculty Information
This module shall provide facility to the colleges to update the
information about the visiting faculty in the colleges. The access
shall be made available to the University to oversee this.
1.5.1.10 Local Inspection Committee (LIC) Report
This module shall provide a facility to LIC member to enter /
upload LIC (Physical Verification) report into the system.
1.6 E-Library
This module shall contain a digital library which serves as a
repository to manage, store and provide access to digital
resources which are used as a source for research and teaching.
Digital resources from various disciplines and in a range of
different formats shall be provided by Medical University.
The
type
of
data
in
digital
library
can
be:
• Images – 2D, 3D and 4D and in a range of file format and sizes
• Digital audio files.
• Digital video files.
• Transcriptions.
• Digitized text.
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• Web resources.
• Presentational resources
3. All other terms and conditions of the tender document will remain the same.
Notes:
* All Corrigendum/Amendments/Changes, if any will be issued and made available only on Website https://www.mpeproc.gov.in/. No
Corrigendum/Amendments/Changes will be issued in newspapers. Hence prospective bidders/tenderers are advised to keep visiting the Website
https://www.mpeproc.gov.in/ on regular basis.
Sd/Authorized Signatory
For information to: -
1. All concern thorough website https://www.mpeproc.gov.in/ only.
Page 15 of 15

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