Information Symposium!!! PURPOSE Information!!! Teaming Arrangements Expectations Private Sector Development Economic Growth PROGRAMME SCOPE HEALTH FACILITIES MAINTENANCE Hard Facilities Maintenance Soft Facilities Maintenance ICT Health Systems Health Care Waste GENERALLY ALL HEALTH FACILITIES IN LESOTHO (Health Centres and Hospitals) LESOTHO GEOGRAPHIC CONDITIONS HIGHLANDS LESOTHO GEOGRAPHIC CONDITIONS LOWLANDS FOOT-HILLS LWC – RIVER & ROAD CROSSING ROAD CROSSING RIVER CROSSING LWC - SNOW Lvl HARD FACILITIES MANAGEMENT Health Facilities Maintenance 1 2 Hard Facilities 4 5 Buildings & Tech. Serv Medical Equipment Inv. & Asset Management General Equipment Furniture Mafeteng MHoek ……….. 10th District Maseru Health Risk Waste Soft Facilities Inv & Asset Management Medical Equipment 3 ICT Emergency Transport Serv Bldg + Plumbing + Water Msu Mft Mhoek Quthing Qacha TT Mkt BB Lrb Br Total Health Cnt. 25 20 13 8 10 15 8 10 27 15 151 Hospitals 3 1 1 1 2 2 1 2 2 2 17 District Contract Categories Blds + H20 Electricity 10 10 Hard Facilities Management IAM Gen. Equ Furniture Em. Tr. Sv Med. Equi 10 10 10 6 10 Total 66 Electricity Q&A T Break ICT Systems ICT Hardware Software Electronic Medical Records (EMR) Support Backup Add/Delete Users Add/delete services Voice Over Internet Protocol (VOIP) Upgrade IPhone Registration WAN Comms Health Management Information System (HMIS) Support Upgrade Internet issues System Functionality LMDA ICT Support Maintenance Replacement Health ICT System Maseru Mafeteng Electronic Medical Records -EMR ... 10th Dist ICT Health Facilities Maintenance Level 1 Load DHMT Hospitals Msu 1 3 Mft 1 1 H-Risk Waste Health Management Information System -HMIS & Voice over Internet Protocol-VOIP Level 2 Level 3 Hard Facilities Soft Facilities Mhoek Quthing Qacha 1 1 1 1 1 2 TT 1 2 Mkt 1 1 Maseru Mafeteng ... 10th Dist Level 4 BB 1 2 Lrb 1 2 Br 1 2 Total 10 17 LMDA ICT LMDA ICT Support Level 1 Level 2 Level 3 (contracts) Hardware Maintenance/ Service Replacement Software Support Systems Analysis and Design Questions and Answers Environment and Health Care waste Management LMDA Information Symposium Lvl Health Facilities Maintenance 1 Environ Health Care waste ICT Soft Facilities Hard facilities 2 Health care risk waste Incinerator Maintenance Pest Control Transportation & Treatment New incinerator and parts Application of pesticides Transportation and Disposal MHoek ……….. 10th District General waste 3 4 5 Maseru Mafeteng District Health Cnt. Hospitals Msu Mft Mhoek Quthing Qacha TT Mkt BB Lrb Br Total 25 20 13 8 10 15 8 10 27 15 151 3 1 1 1 2 2 1 2 2 2 17 Contract Categories Environmental and health care waste Management Pest Gen. HCRW INC Main control waste 10 1 10 10 Total 31 Requirements • National laws: – Environment Act , 2008 – regulates a number of issues inclusive of waste management, pollution control, use of hazardous substances, consultation with local communities, etc; – Water Act, 2008- use of water and pollution prevention/control – Land Act, 2010- compensation issues , – Labour code & regulations, 2002- Occupational health and safety requirements – Health care risk waste regulations, 2012 Avoid mixing &dumping of waste Body harness when working at heights 19 Reporting FC FAC OUPC Risks • Some of the major risks: – – – – Road traffic accidents, Infectious waste, Working at heights, electric tools, • Encouraged to carryout activity specific risk assessment Questions and Answers Lunch!! Lvl SOFT FACILITIES MANAGEMENT Health Facilities Maintenance 1 2 Hard Facilities ICT Soft Facilities Health Risk Waste 3 Cleaning Services Catering Services Gardens and Grounds Linen & Laundry Security Services Mortuary Services 4 Quthing Only Quthing Only Quthing Only Quthing Only Quthing Only One Facility Facility Health Centres Hospitals Cleaning 8 0 Soft Facilities Management in Quthing Catering Grd + Gdn Lin + Lndr Security 8 8 8 8 0 0 0 0 Mortuary 0 1 Total 40 1 Monitoring and Evaluation Mrs. ‘Mareitumetse Sefako Head of Monitoring and Evaluation Introduction • Implementation of the LMDA Programme will be guided by strong results-based monitoring and evaluation approaches Objectives of M&E • Provide information for evidence-based management decision making; • Assess the effectiveness, efficiency and impacts of interventions; • Ensure transparency and accountability for results; and, • Document lessons and support national policy making and development. Scope of M&E Impact Level Output Level • Process Performance e.g. Compliance with time and cost for service provision and maintenance works Process Level • Output Performance e.g. Efficient functionality of facilities, equipment and services • E.g. Level of compliance with set standards for health facilities, equipment and services Outcome Level •Improvements in provision of high quality health services •Health service providers and patients’ satisfaction levels M&E Implementation Process Step 1 Step 2 • Consensus on key performance indicators and targets between LMDA, Ministry of Health, contractors & service providers as contractual obligation • Routine collection of data and information by contractors & service providers in line with specified performance indicators • Reporting of data and information to LMDA as part of contract deliverables Sept 3 Step 4 • Performance assessment by LMDA, dissemination of results and feedback to contractors, service providers & the broader stakeholders Conclusion • It is imperative that contractors and service providers put in place mechanisms and structures that will support full compliance with the M&E reporting requirements. Thank You Questions and Answers LMDA PROCUREMENT 34 “LMDA Procurement Procedures & guidelines” • Open, fair and Competitive Procedures • equal opportunity to bidders • Contracts awarded to responsive, capable and willing Firms and individuals • Guidelines describe action to be taken where there is fraud &corruption • Based on Price Reasonableness 35 Methods of determining a Price reasonableness • commercially reasonable price (comparison of price quotations and market prices) • Competitive Prices: In an open competitive bidding process. • Historical Prices: Prices offered in the past for similar contracts • Comparison with Prices of a Similar Item: • Comparison with rates/Prices provided by legally recognized body/Institution • Published Prices: On popular press. 36 ADVERTISING ADVERTISING THE PROCUREMENT REQUIREMENTS 37 “ADVERTISING” Interested Bidders must regularly check the LMDA Website: http://www.lmda.org.ls Procurement opportunities and LMDA Procurement Guidelines and Guidance Papers 38 “General Procurement Notice (GPN) • Generic description to alert potential bidders of all upcoming procurements within Procurement Plan period • Explain upcoming Procurement Opportunities • Published in local news papers, LMDA website and international website(dgmarketwww.dgmarket.com) 39 “Specific Procurement Notice (SPN)/ Invitation For Bids(IFB)” • Required for each Procurement • Done after a reasonable time following the publication of the GPN • Estimated contract value determines publication site (But, estimate will not be disclosed to Bidders) 40 “SPN/IFB” • Publication in local newspapers, LMDA Website, and dgMarket for: – Contracts for Goods & Non-consultant services valued at or over $200,000, – Contracts for Works valued at or over $1 Million – Contracts for Consulting Services valued at or over $500,000 • For contracts valued below thresholds, SPN on a site of preference of the LMDA 41 “Common Discrepancies found in Bids” LMDA normally holds Pre-bid Meetings to explain requirements or common discrepancies found in bids • Bid Not Submitted on time. • Bid Submitted at wrong Place. • Bid Submitted but not registered. • Bid not signed • Photocopy of Bid Security. • No Power of attorney for the Bidder’s Authorized Representative. 42 “Common Discrepancies found in Bids (cont)” • Bid validity • The validity of bid security • The bid security is not in the required format • The amount of bid security is less than required • BOQs/Schedule of Requirement not in Order: • No bid price mentioned • Turnover information • Successful past performance experience Information • Information on Financial Capability(Audited Financial Statements) • Proposed Personnel 43 “EVALUATIONS” CONTRACT NEGOTIATIONS 44 “Items Subject to Negotiations” • TOR Improvements (not substantive changes) • Technical Approach, Methodology & Work Plan • Staffing • Dispute Resolution Clauses • Reports and Deliverables • Payment Schedule 45 “Publicize the intent to award” • Done before contract award • To be done for all Competitive Bidding procurements • Placed on all sites that advertised the IFB/SPN • For any bidder who may wish to challenge the contract award decisions as per the Bid Challenge system (BCS) 46 “Notification of award” After the award of contracts: • The results of awarded contracts should be published at the same site that hosted the SPN (Normally done on quarterly basis) • Identify description of a procurement & Scope • Name of the winning bidder • recommended award price and duration of work/assignment • After stand still period (5 days), 47 “Evaluation of Contracts after contract award” Contractor Past Performance Reporting System (CPPRS) • CPPRS is a system that LMDA uses for evaluating Contractors/suppliers/Consultants • CPPRS will be prepared by LMDA for each Consultant/ Contractor/ Supplier. • Evaluation normally done annually or as necessary for Problematic contracts • CPPRS form originates from LMDA & sent to Consultant/Supplier/Consultant 48 THANK YOU! 49 Questions and Answers Anti-corruption Policy 51 Purpose & Scope • Purpose – Provides guidance on prevention, detection and remediation of fraud and corruption. • Scope – Applies to all LMDA projects: Contractors, suppliers, consultants, beneficiaries and employees. 52 Supporting Instruments • • • • • Fiscal Accountability Plan (Financial Policy) Procurement guidelines Bid Challenge System Guidance doc. Human Resource Policies and Procedures Whistleblower’s policy ( displayed at reception) 53 Negative Impact of Fraud and Corruption Fraud and corruption reduce benefits to recipients (often the poor) and retard economic growth and national development, amongst others by: – – – – – Increasing costs (e.g. kick-backs); Lowering Productivity and compromising quality; Concentrating Public Investment in Unproductive projects; Discourages investor confidence; Impairs distribution of justice (bribery lets crooks off the hook) – Distorts fairness of processes 54 Guiding principles • Promotion of high standard of integrity and ethical behaviour. • Corruption-free environment and Transparency (predictable actions) are some of LMDA’s core values. • Eradication of corruption is the responsibility of all LMDA’s Stakeholders (It takes two to tango). 55 Risk Assessment Process by LMDA • Training provided in 2010 on types of Fraud and Corruption Risks • Training offered to Implementing Entities (GoL Ministries), Project Implementation Units, Procurement and Fiscal Agents, staff. • Probability of occurrence and Impact of Risk Factor considered. Risk assessment goes beyond procurement of goods and services 56 LMDA Specific Risk Assessment Matrix • Development of LMDA specific Risk Assessment Matrix through a highly consultative process with: a) b) c) d) e) f) contractors, consultants, external auditors, members of staff at all ranks Procurement and Fiscal Agents; and Implementing Entities even senior government officials 57 Development of an Action Plan • Energy focused on medium to high probability of occurrence, and/or high impact risks; • On the basis of the selected risks, an action plan was developed to regularly assess management of identified risks; • Report to the Board on progress in the implementation of the anti-corruption plan 58 Summary Progress report to Board Review and reporting Policy development • FAP • Procurement Guidelines •PCEO Act 1999 Implementation Risk assessment Action plan + relevant policies Probability RV= P*I 5 15 25 3 9 15 1 3 5 Impact Anticorruption Action plan List of risks & mitigation 59 Interventions Against Corrupt Practices • Prevention and Detection: Provision of information on prevention, detection and remediation of corruption to stakeholders and implementation partners; – Formalised lines of reporting (whistleblower policy) • Remediation:- use of administrative interventions e.g. declaration of misprocurement, performance focused and financial audits. • Sanctions: prohibition (including blacklisting) from partaking in any LMDA programs, LMDA/Implementing Entities take action against involved employee; referral to DCEO (Anti-corruption unit). 60 Fraud and Corruption JOINT EFFORT FOR CORRUPTION FREE ECONOMIC DEVELOPMENT Thank You!!! 61 Questions and Answers Closing Remarks
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