2014 HOA Assessment Information

NEW 2014 RATES
Dear South Riding Homeowner:
January 1 – December 31, 2014
Approved September 5, 2013
Over the last few years, the South Riding Board of Directors, committee
volunteers and staff have been preparing for the turnover, from the developer,
of all the parcels that compose our community. Up to now, we have benefited
from the developer maintaining responsibility for sections under construction
and bond with Loudoun County. In 2014, we enter a new era for our community
when the Homeowner’s Association will be responsible and in control of the
entire community.
Home Type
Monthly
Assessments
To Be Collected*
Detached Homes
$75.30
Detached Homes w/ Common Drives
$84.10
Townhomes
$80.80
*It is the homeowner’s responsibility to ensure that amount paid monthly
accurately reflects the new 2014 assessment shown above.
Detailed 2014 Budget information can be found in the November South Riding
Magazine, online at www.southriding.net, or by emailing townhall@
southriding.net
NEW address to send payments, see pg 6.
South Riding Town Hall
43055 Center Street
703-327-4930
[email protected]
www.southriding.net
As part of our preparation over the last several years, the Board of Directors
worked with staff and committee leaders and approved a Strategic Plan and
Parcel Plan to help direct the future growth of South Riding. We also have
provided funding of the Reserves for future replacement and repairs. Our
Association has achieved many of the goals and actions of these plans and
has been able to utilize Capital funds to build such amenities as the Splash
Park at the Hyland Hills pool, tennis courts and a pavilion at Murray Park, the
skate park at the Dulles South Multi-Purpose Center and the stage at South
Riding Center. Funding for the Capital fund came from contributions paid by
both the developer and the buyer from the sale of each new home in the
community. The Board and the Budget and Finance Committee recommended
that our HOA Document be amended to allow contributions from the re-sales
of homes however the vote on the Document amendment initiative fell short in
2012-13. Presenting the Capital contribution amendment again in 2014 is under
consideration by the Board as this budget includes minimal funding of $100,000
to the Capital fund. This year the Association has aggressively renegotiated
several existing contracts to keep expenses low.
The South Riding Home Owner’s Association operates with a $6.7 million
budget and is in a strong financial position. For our community to remain one of
the most desired places to live in Northern Virginia, we must continue to wisely
commit resources as we go forward in this new era.
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Frequently Asked Questions
Why am I responsible for assessments?
How do I register on the Website?
Each property owner is responsible for paying a monthly assessment. These
homeowners dues pay for amenities such as upkeep of the common areas,
trash collection, snow removal, swimming pools, tennis court maintenance
and other services. At settlement you should have received disclosure
information explaining the rules and regulations of the community and what
amount you owe. If you did not receive a disclosure package please call Town
Hall at (703) 327-4390.
Visit www.southriding.net and click on the “Register” tab.
Why is the account address different?
How do I request a larger recycling bin?
South Riding Proprietary has hired a financial management company to collect
all assessment payments. All payments are mailed to a bank lock box that is
monitored by the financial management company.
Please call Town Hall at (703) 327-4390 and our staff will be happy to order
one for you. Delivery days are Fridays.
Is the Annual Assessment tax deductible?
Along with our website, South Riding’s Facebook page is one of our
most frequently visited sites which is continuously updated with current
information about events, and items affecting the community.
South Riding Proprietary is classified as a 501(c)(4) social welfare organization
under the Internal Revenue Service Code. As such, the Annual Assessment is
not tax deductible.
How can I pay my Assessment?
Does South Riding have Community Events?
South Riding is well known for its 40+ community events throughout the year,
ranging from free weekly summer concerts and movies to large carnivals with
fireworks. There is something for everyone. Most events are free to attend.
Please visit www.southriding.net for more details!
Why should I “Like” South Riding Proprietary on Facebook?
2014 BUDGET
You can opt to pay by coupon, online, over the phone, or you can have
it directly taken out of your account. Please visit our website at www.
southriding.net or the financial management company’s website www.
sfmcinc.com for specific details on the various forms of payment.
Management Services & Community Support - 17%
How do I get Pool Passes?
Trash - 18%
If you do not already have pool passes, please visit our website, www.
southriding.net to register online, or come in to Town Hall and bring a valid I.D.
that reflects your South Riding address. If you recently purchased a property
in the area, bring your HUD 1 Settlement form.
Operations - 8%
How do I get access to the Cardio Gym?
After completing the Cardio Gym Affidavit and a one-time payment of $25
per property, residents will receive a FOB key at Town Hall located at 43055
Center Street to access the cardio gym.
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Capital Funding - 1%
1%
Landscape & Irrigation Contract - 17%
5%
Events - 8%
Utilities - 5%
Reserves - 13%
Covenants - 5%
8%
17%
13%
17%
5%
8%
18%
8%
Recreation - 8%
Detailed 2014 Budget information can be found in the November South Riding Magazine, online
at www.southriding.net, or by emailing [email protected]
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DIRECT DEBIT PAYMENT AUTHORIZATION AGREEMENT (ACH)
Direct Debit Payment Services Conditions and Terms:
n The Association’s bank will be authorized to withdraw funds from the Applicant’s bank account for deposit
into the Association’s bank account by the fifth (5th) business day of the month.
NEW Financial Management for South Riding Proprietary:
Phone: 703-392-6006
Fax: 703-392-5039
E-mail: [email protected]
Website: www.sfmcinc.com
What you need to know!
n The withdrawal will be no more than the current regular monthly assessment(s) and may include parking
or special assessments (if applicable). Amounts may change in accordance with the Association’s approved
WIN 1 OF 10 $50
VISA GIFT CARDS!
SIGN UP FOR
DIRECT DEBIT
BY 12/01/2013
budget. Direct Debit is not guaranteed to bring Applicant’s account to zero balance. Applicant’s account must
have a zero balance to be initially enrolled in Direct Debit.
n Applicant is completely responsible for notifying SFMC in writing by the end of the month preceding the
month of any changes that affect Direct Debit withdrawal (i.e., change of bank, account #’s, move out, etc
n If Direct Debit results in two (2) non-sufficient fund (NSF) returns or is not honored by the applicant’s bank,
applicant’s account will be immediately removed from the Direct Debit payment program. Applicant will be
charged for all bank/Association/SFMC charges incurred as a result of a returned/failed Direct Debit.
n The application for the Direct Debit program must be accompanied with a VOIDED CHECK. All applications
All Homeowners MUST update their payment information by January 2014!
A financial management change means that when you have questions about your
account with South Riding Proprietary you can contact us. We will be transferring any
existing prepaid or outstanding balances from the prior management agent into our
system and will be servicing the accounts going forward. For questions regarding
your account please contact Alexis Russell at ext. 214.
We encourage all our homeowners to become members of our direct debit program.
This ensures that your payments are made on time without the hassle of having to
write and mail a check.
that are received without a voided check will be returned.
I (We) authorize Service First Management & Consulting, Inc. to initiate debit entries to my
(our) checking account as indicated below and the financial institution listed below to debit
same account. This authorization is to remain in full force and effect until SFMC receives written
notification of its termination.
This is a change to an existing application/enrollment
New Direct Debit Start Date (MONTH/YEAR):
A lot of homeowners take advantage of their banks bill payment programs.
Remember if you do this to update the biller information and assessment amount
effective January 1, 2014.
Financial Institution Name:
Routing #: Checking Account #:
Name: Name:
n Visit www.sfmcinc.com. Select “Make Payment” at the top or “My Account” on the right.
Signature: Signature:
Additional Payment Options:
Home Phone: To make an online payment:
n Call 1.866.289.5977 to speak to a live person. (Fees may apply)
n Direct Debit/ACH: Complete and return with a voided check the form included in this booklet
n Mail check or money order with coupon to:
South Riding Proprietary
c/o SFMC
PO Box 66571
Phoenix, AZ 85082
To view your account balance information/make a payment you must register:
Go to www.sfmcinc.com and click “My Community” on the right hand side. Type “south” in
the box under “Select Your Community” and click “Continue”. Select “South Riding Proprietary”
from the list of communities. Select “Request Login” from the left menu. Complete the required
information. Once your login request is approved you will be provided with an initial login name
and password. Once logged in you will be able to change your login ID and password, view/
change your profile information, view your account balance detail, and make payments.
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Today’s Date: Work Phone(s):
Email Address:
Association Name:
Association Owner Account # or Property Address:
Please return this completed form with a VOIDED CHECK to:
SFMC
12084 Cadet Court
Manassas, VA 20109
For Office Use
Entered By: Date:
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