Exhibitor Prospectus

IMMUNOLOGY 2015
™
MAY 8–12, 2015
ERNEST N. MORIAL CONVENTION CENTER
Exhibitor Prospectus
IMMUNOLOGY2015.org
NEW ORLEANS, LOUISIANA
An Invitation to Exhibit and Sponsor…
IMMUNOLOGY 2015
™
The Largest Annual All-Immunology Meeting Worldwide!
Join us for IMMUNOLOGY 2015™ in New Orleans, Louisiana, May 8-12, at
the Ernest N. Morial Convention Center. AAI hosts the world’s leading annual
all-immunology meeting, bringing together scientists at every career stage to
discuss their cutting edge research. International leaders in immunology and
talented trainees alike will be coming to learn what innovations and biomedical
advances can benefit them in their research.
Who Should Exhibit?
Our 2014 Exhibitors said
they highly recommend
the AAI annual meeting.
Here’s why:
was our first time attending,
“This
and we were pleased with the
leads we received.
”
brought a new and innovative
“We
technology to the conference
that no one else exhibited. The
meeting was great for getting the
technology out in front of
the researchers.
”
the poster session
“Integrating
with the exhibition space is a key
best-feature of the AAI meetings.
The arrangement allows for more
interaction between researchers
and companies.
”
meeting was well attended
“The
and great for our business.
”
organized and good flow
“…well
in the Exhibit Hall.
”
a great opportunity for the
“It’s
vendor to meet potential clients.
”
2 | www.IMMUNOLOGY2015.org
Your Company! Everyone who
has a product or service that will
advance research or accelerate
laboratory results should exhibit
at IMMUNOLOGY 2015™.
Your competitors will be there…
So should you!
Why Exhibit at
IMMUNOLOGY 2015™?
It’s where your customers and prospects will
be! IMMUNOLOGY 2014™ drew more than 3,000 attendees from more
than 40 countries. That’s 40 markets! AAI expects IMMUNOLOGY 2015™
to attract even greater attendance in New Orleans!
Recently surveyed 2014 attendees revealed that:
n 88% are involved in their lab’s purchasing decisions.
n 74% went to the Exhibit Hall three or more times.
As an Exhibitor at IMMUNOLOGY 2015™, You Can Expect to
n
Sell! The AAI annual meeting brings together the greatest concentration of
researchers in immunology and the greatest concentration of immunologists’
buying power among all meetings worldwide.
67% of 2014 attendees surveyed said they went to the Exhibit Hall to learn
about new technologies, services, and products offered by exhibitors.
n
Keep Your Current Customers Close and Aware of Your Newest
Offers. 66% went to the Hall to seek out and meet with their current suppliers.
n
Prospect and Extend Your Market Reach. 64% went to the Hall to find
a new supplier, technology, or product.
Here’s what 2014 attendees
said they liked most about the
AAI annual meeting—
Who Attends?
AAI has developed an exceptional scientific and
educational program for IMMUNOLOGY 2015™
that is expected to attract 3,500 immunologists
from among AAI members and their colleagues:
n
n
University faculty/principal investigators
• Graduate students
• Postdoctoral fellows
• Laboratory managers
n Corporate scientists
n Government scientists
n Researchers at independent institutes and foundations
n Members of a dozen or more guest societies
n Other immunologists from around the world
Good mix of science, time with colleagues,
new technology, and social events.
n Seeing new and updated technologies
in the Exhibit Hall.
n Getting to see all the cutting-edge products.
n …meeting the exhibitors in a
professional forum.
88% of AAI
meeting attendees
are involved in their
labs’ purchasing
decisions.
What products are immunologists purchasing?1
Reagents, consumables, lab supplies
84%
Animals and animal care supplies
61%
Lab equipment (hoods, incubators, microscopes, freezers, FACs, etc.)
59%
Custom DNA/RNA/protein synthesis
55%
Protein and gene analysis services
55%
Computers/software/imaging equipment
52%
Laboratory support services (copy editing, legal, photography, other) 28%
0
20
40
60
80
100
Annual spending by AAI meeting attendees
1
$25,000–
$99,999
41%
30%
12%
10%
7%
$0–24,999
$500,000 or more
1
Source: 2014 Attendee Survey
$100,000–
$249,999
$250,000–
$499,999
Exhibit space will be assigned on a first-come, first-served basis.
Discounts are available for early application, so don’t delay!
THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS | 3
E xh ib it Hall Up g rad es
Scientific Program
at IMMUNOLOGY 2015™
Exhibit Hall Upgrades are available to Immunology 2015™ Exhibitors Only
This program will feature more than
700 scientists speaking in over 100
sessions and approximately 2,000
poster presenters. Attendees will share
their latest research in areas including:
Support amounting to $3,000 or more in Exhibit Hall Upgrades
and/or Scientific Program Sponsorships (see page 6) qualifies
for an AAI Premier Sponsorship Level (see page 7)
n
Antigen Processing and Presentation
n
Hematopoiesis and Immune
System Development
n
Lymphocyte Differentiation and
Peripheral Maintenance
n
Immune System Regulation—
Cellular and Molecular Mechanisms
n
Cytokines and Chemokines and
Their Receptors
n
Cellular Adhesion, Migration,
and Inflammation
n
Basic Autoimmunity
n
Therapeutic Approaches to
Autoimmunity
n
Immediate Hypersensitivity,
Asthma, and Allergic Responses
Premier Sponsorships
Exhibit Hall Only Day Pass (Monday Only)
$50 each
Invite your clients in the local New Orleans metropolitan area to come to your booth
during show hours on Monday, May 11. Your guests’ badges will provide access that
day for entry into the Exhibit Hall to visit with you (non-refundable and non-transferable;
access to Exhibit Hall only)
Passport Program
$275
16 sponsorships available
AAI offers this program to drive traffic to your booth. Participate so that your company’s
booth(s) will be featured on a special map of the Exhibit Hall floor and the IMMUNOLOGY
2015™ Passport placed in every attendee’s Meeting Bag. You’ll be able to visit with the
many attendees who visit your booth to obtain your stamp on their maps. Attendees
enter their completed Passports into the drawings for one of three $250 American
Express Gift cards. The drawings will be held during the Poster Presentation Hour on
Monday. This program is limited to exhibitors with 200 square feet or less in booth
space. (Stamps will be provided by AAI.)
NEW!
Exhibit Hall Aisle Banners
$500 each
12 sponsorships available
n
Mucosal and Regional Immunology
n
Microbial, Parasitic, and Fungal
Immunology
n
Viral Immunology
n
Tumor Immunology
Post-Event Attendee Mailing List
n
Transplantation Immunology
n
Vaccines and Immunotherapy
n
Innate Immune Responses and Host
Defense—Molecular Mechanisms
Reinforce your message with a one-time post-event mailing. AAI will
send you a list electronically with physical addresses (no e-mail) soon
after the meeting wraps up.
n
Innate Immune Responses and Host
Defense—Cellular Mechanisms
n
Veterinary and Comparative
Immunology
n
Technological Innovations in
Immunology
n
Immunology Education
n
Immune Mechanisms of
Human Disease
4 | www.IMMUNOLOGY2015.org
Attendees instinctively refer to the large, overhead aisle signs to get
their bearings in the Exhibit Hall. Add your name/logo on your aisle
sign to reach all attendees who visit the Exhibit Hall. Aisle banners
will feature 4’ x 3’ sponsor branding on every sign.
$700
Pre-Event Attendee Mailing List
$1,000
Let our attendees know where you are and why they need to see you during
the meeting. Physical address (no e-mail) and one-time use only. AAI will send
the list to you electronically.
Exhibitor Workshop
$1,000 each
24 workshop time slots available
This popular opportunity is available in one of two rooms on the Exhibit Hall floor. With
theater-style seating for up to 100 attendees, each room provides the perfect setting
for in-depth presentations and discussions. Workshops cannot conflict with the daily
poster presentations time. Presentation topic, date, time, and description will be
included in the meeting Program. Note: The one-hour room rental includes time
needed for your set-up, 45-minute presentation, and time for your tear-down.
Ex hibit Hall Up g rad es
NEW!
Multimedia Displays
$1,500
Minimum of 4 sponsors required
Promote booth traffic to attendees by
submitting your company’s promotional video or PowerPoint message
to play on one of the 52” plasma
monitors grouped in four locations (2
each on first and second floors) of the
Convention Center. Advertisers’ videos or
PowerPoint presentations may be up to 90
seconds long and must be broadcast-ready, with closed captioning.
Videos must be submitted to AAI for review and approval no later
than 45 days in advance of the meeting.
Meeting Bag Inserts
$3,000 each
6 sponsorships available
NEW!
Power/Charging Station(s)
Shared sponsorships available
(multiple sponsors per unit)
Exclusive sponsorship qualifies for Contributing Sponsor
n
Qualifies for Contributing Sponsor
n
Water bottles
Luggage tags
nUmbrellas
n Laser pointers
Escalator Runners
Lanyards$5,000
Our attendees will display your company name around their necks!
You arrange for production and delivery of at least 3,500 pieces.
n
Qualifies for Contributing Sponsor
NEW!
$1,500 each
Today’s attendees travel with at least one mobile
device, whether it is a smartphone, tablet, or laptop.
Create excitement around your company’s product/
service offerings. Sponsorship includes a freestanding electronic charging station (smartphone,
tablet, and laptop compatible) with ability to run a
silent slideshow, video (with closed captioning), or
images provided by your company. Also included:
an advertising cling overlay for the stand with your
company logo. Four charging units will be placed in
highly visible locations in the exhibit hall.
Place your promotional material or item right into all attendees’
hands for long-term residual exposure. Sponsor arranges purchase,
production, and delivery of at least 3,500 items. Limitations on size
apply and items must be submitted to AAI for approval. Examples
of acceptable inserts are:
Promotional brochures, postcards,
other printed materials (no catalogs)
n Pens/ pens with stylus
n Note pads
n USB flash drives
$3,000 each
Exclusive sponsorships available
(1 sponsor per unit)
$3,000 each
2 sponsorships available
Promote your message to attendees on escalator runners in lobbies
A and B of the Ernest N. Morial Convention Center. Messaging and
graphics are placed on clings affixed to the
chrome dividers between two escalators.
Make sure that attendees are aware
of your presence at the meeting by
securing one of these prime locations
for visibility. Attendees will view your
message for the duration of the
conference as they navigate through
the convention center. Price includes
production costs.
Qualifies for Contributing Sponsor
Sign up today!
Exhibit Hall
Upgrades are
limited and sell
out quickly!
NEW!
Hotel In-Room Promotional Material Drop $8,000
3 sponsorships available
Entice attendees by delivering any of a variety of branded items (small
box of chocolates, local New Orleans treat, etc.) or a marketing piece
(postcard, invitation to booth, your company’s marketing item, etc.)
to each attendee in the AAI hotel block. This opportunity allows your
company to get the attention of conference attendees while providing elite exposure of your products and services. The item can greet
attendees, share your organization’s message, and list your logo
and booth number. Limit one drop per evening on Friday, Saturday,
and Sunday evenings. Sponsor to arrange delivery of materials to all
AAI hotels. Size restrictions may apply and items must be submitted
to AAI for approval no later than 30 days prior to the meeting.
Qualifies for Supporting Sponsor
Hotel Key Cards
SOLD
Reach attendees numerous times daily with an exclusive sponsorship of hotel key cards. Your company message will be printed on
the room key provided to attendees staying in the AAI hotel block.
Logo and graphics must be submitted to AAI for pre-approval and
we will arrange for production and delivery.
Qualifies for Supporting Sponsor
Meeting Bags
$25,000
See attendees carrying your logo to work, on shopping trips, and more!
AAI will arrange for production and delivery of at least 3,500 bags.
Qualifies for Silver Sponsor
THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS | 5
Other Opport u n it ies f o r Su p p ort
AAI Scientific Program Sponsorships and Career Development Networking Events enable corporations and other entities
to demonstrate their support for the field by sponsoring lectures, symposia, career-development networking programs, travel grants
for early-career scientists, and social events. Support these programs to support the PIs of tomorrow! Support of $3,000 or more in
Scientific Program Sponsorships and/or Exhibit Hall Upgrades qualifies an exhibitor/sponsor for the many benefits associated with
AAI Premier Sponsorship. (See page 7 to review the benefits and acknowledgments provided to Premier Level Sponsors.)
Lectures, Symposia, and Networking Events
President’s Address
$10,000
The AAI president officially opens the AAI annual meeting with a
presentation of his or her research. As AAI presidents are among the
most outstanding immunologists world-wide, this session is attended
by the largest audience of the meeting. (Audience 2,000)
Qualifies for Sustaining Sponsor
President’s Symposium
$10,000
The AAI president is the chair of a symposium of his or her choosing
featuring prominent immunologists invited to present cutting-edge
research. This session typically attracts a standing-room-only audience. (Audience 2,000)
Qualifies for Sustaining Sponsor
Distinguished Lectures (3)
$10,000 each
Each day the scientific program ends with a plenary lecture by a scientist designated by the AAI Program Committee as one of the most
talented and renowned immunologists today. (Audience 2,000 each)
Qualifies for Sustaining Sponsor
Major Symposia (8)
$5,000 each
Eight Major Symposia are featured throughout the meeting: two concurrently each morning. These sessions present the most innovative
science in the field today. Five to six noted scientists are featured in
each session. (Audience 1,000 – 1,200 each)
How to Convert Your CV into a Résumé
Interviewing for a Job (Lecture)$2,000
Travel Support
AAI provides much-needed travel grants for early-career faculty and
trainees who might not otherwise be able to attend the meeting.
AAI Laboratory Travel Grants
$2,500/grant
These grants provide travel support to mid-career investigators for
attending the AAI annual meeting. The grants are awarded to scientists who have limited funds for travel but are the first or last authors
on one or more abstracts submitted to the annual meeting. Each
grant will provide two travel awards of up to $1,250 each: one to the
PI or laboratory director and another to a member of his or her lab.
AAI Undergraduate Faculty Travel Grants
$2,250/grant
These grants assist undergraduate faculty attending the AAI annual
meeting. The grants also support travel costs for an undergraduate
student of the recipient’s selection.
AAI Early Career Faculty Travel Grants
$1,250/grant
These grants assist promising young investigators with travel to the
AAI annual meeting. Testimonials from past recipients confirm that this
modest amount makes a huge difference in their career development.
AAI Trainee Abstract Awards
Qualifies for Contributing Sponsor
$2,000
(Lecture followed by one-on-one counseling)
$500 - $750*/Award
*According to number of consecutive years of AAI membership
Career Lectures and Networking Events
Through lectures, workshops, roundtables, and one-on-one counseling, IMMUNOLOGY 2015™ provides critical career development
programs. Sponsor pricing varies with the size of the event and the
nature of food and beverage served. Support these programs to
support the PIs of tomorrow!
Careers in Science Networking Roundtables
$5,000
Where experienced professionals lead discussions on
specific career issues and options in their chosen fields—
academia, industry, government, or non-profit.
These awards provide critical travel support for AAI Trainee Members
whose first-author abstracts are selected for oral presentation in an
AAI Block Symposium. Over 300 abstract awards are given to our
most talented developing investigators.
AAI Trainee Poster Awards
$300/Award
These awards provide up to $300 travel reimbursement to AAI
Trainee Members whose first-author abstracts selected for poster
presentations only are deemed to be exceptional. Selection is
based on the originality and significance of the research presented.
Approximately 100 poster awards will be given to talented
early-career investigators.
Qualifies for Contributing Sponsor
AAI Minority Affairs Committee
Speed Networking Session and Reception
Qualifies for Contributing Sponsor
6 | www.IMMUNOLOGY2015.org
$5,000
For information or to reserve your sponsorship,
please contact AAI Exhibits Manager
at [email protected] or 301-634-7821
P remie r Sp on sorsh ip s
AAI Premier Sponsorships
Support amounting to $3,000 or more in Exhibit Hall Upgrades
(See pages 4 and 5) and/or Scientific Program Sponsorships,
Career Development Networking Events, or Travel Support
(See page 6) qualifies an exhibitor/sponsor for the many benefits
associated with AAI Premier Sponsorships. See the table below to
review the benefits of Premier Sponsor levels. Contact AAI Exhibits
Manager for details.
The Benefits of
Premier Sponsorship
PREMIER SPONSORSHIP LEVELS
Contributing Sponsor.......... Level I................................$3,000
Supporting Sponsor............ Level II...............................$6,000
Sustaining Sponsor............ Level III............................$10,000
Bronze Sponsor................. Level IV............................$15,000
Silver Sponsor................... Level V.............................$20,000
Gold Sponsor..................... Level VI............................$50,000
Platinum Sponsor............... Level VII.......... $80,000 and above
Platinum
Gold
Silver
Bronze
Sustaining SupportingContributing
SponsorSponsorSponsorSponsor SponsorSponsorSponsor
Level VII
Level VI
Level V
Level IV
Level III
Level II
Level I
1 time
1 time
1 time
1 time
1 time
1 time
1 time
Logo Link and Listing under the Designated Premier Sponsor Level on Meeting Website
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Complimentary Scientific Registration* 5321 111
Thank You Announcements in Exhibit Hall l
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Booth Location Highlight on Exhibit Hall Maps
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1 time
1 time
1 time
1 time
1 time
Use of Pre-show Attendee List*
Use of Post-show Attendee List
2211
Exhibitor Workshop
Use of AAI Membership Mailing List**
(subject to AAI policy for use)
2 times
2 times
1 time
* One additional complimentary scientific registration available per $25,000 increment
in sponsor support beyond the $80,000 threshold for Platinum Sponsorship.
**AAI policy prohibits provision of e-mail addresses to third parties.
n
Contact for pricing:
Social Events
At Cost
Immediately following the President’s Address, this event provides
attendees a festive opportunity to be reunited with friends from far
and near. (2,000 Attendees)
Qualifies for Platinum Sponsorship
IMMUNOLOGY 2015™ Gala
At Cost
A premier social event each year, enabling attendees to network
and seek out new acquaintances among fellow scientists. (2,000
Attendees)
Qualifies for Platinum Sponsor
Service Appreciation Reception
Advertising Opportunities
IMMUNOLOGY 2015™ Program
More Support Opportunities
Opening Night Reception
l
At Cost
By special invitation only, this event honors current AAI member
volunteers who give generously of their time in support of the
AAI mission.
Steve West
Media West, Inc.
230 Kings Highway East
Suite 316
Haddonfield, NJ 08033
Phone: 856-432-1501
Fax: 856-494-1455
E-mail:
[email protected]
IMMUNOLOGY 2015™
MAY 8–12, 2015
ERNEST N. MORIAL CONVENTION CENTER
NEW ORLEANS, LOUISIANA
Program
IMMUNOLOGY2015.org
For information on exhibiting at
IMMUNOLOGY 2015™ contact
AAI Exhibits Manager
E-mail: [email protected]
Phone: 301-634-7821 | Fax: 301-634-7889
Qualifies for Silver Sponsor
THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS | 7
Ernest N. Mo rial Con ve n t io n Cen t er
Ernest N. Morial
Convention Center
900 Convention Center Blvd.
LE
New Orleans,
LA 70130
BU
TI
ES
Exhibits Open: 9:30 AM–4:30 PM daily
GATE
5
WOMEN
MEN
WS
V
Exhibit Dates: May 9–11, 2015
See Interactive Floor Plan at
www.IMMUNOLOGY2015.org.
GATE
4
PE 8
Available space
will
HALL
B2be assigned on
a first-come, first-served basis.
HALL B1
Service
Center
Island booths may be created by
combining four or more 10’ x 10’ booths.
Exhibitor Lounge
& Show Office
152
253
352
453
552
553
652
251
350
451
550
551
650
753
852
853
952
1053 1152
751
850
851
950
1051 1150
848
849
948
1049 1148
847
946
845
944
241
342
AxisShield
PoC
Fluidigm
Corporation
441
340
237
336
437
644
543
642
Cell
Advanced
Targeting Signaling
Systems Technology
541
Worthington ProImmune
Biochemical
Limited
Corporation
136
545
536
640
Lonza
636
Elsevier
235
334
435
534
Cell
Press
233
332
433
532
533
429
Shenandoah
Biotechnology
Inc.
Exhibitor Workshop
227
223
118
221
219
427
528
526
ALLCELLS
Cellular
Technology
Limited
ImmPort:
Immunology
Database and
Analysis Portal
AID
Autoimmun
Diagnostika
GmbH
836
834
731
DartMouse
BD
Biosciences
729
830
Bio-Rad
Laboratories
BTX/Harvard
Apparatus
527
727
Logos
Biosystems,
Inc.
843
Bioss
Antibodies,
Inc.
841
723
PeproTech
320
719
318
940
826
822
PerkinElmer
Sony
Biotechnology
Inc.
1041
1037 1136
835
1035 1134
Jackson
ImmunoResearch
Laboratories,
Inc.
1033 1132
EMD
Millipore
Seahorse
Bioscience
827
1027
Mabtech,
Inc.
Tonbo
Biosciences
920
Cytek
Development
Novus
Biologicals,
LLC (formerly
Imgenex
Corporation)
1023 1122
Myriad
RBM
Studylog
819
Quidel
Corporation
922
820
818
1047 1146
Research
Diets, Inc.
Bio-techne
(formerly R &
D Systems
FiberCell iRepertoire,
Systems
Inc.
Inc.
Taconic
942
CEDARLANE
832
Luminex
VDJServer Corporation
530
PBL
Assay
Science
St. Jude
Children's
Research
Hospital
733
632
PEPperPRINT
431
840
Immune Epitope
Database &
Analysis
Resource
(IEDB)
735
Randox
Laboratories
Ltd.
842
Enzo Life PromoCell
Sciences,
GmbH
Inc.
737
Abcam
535
743
741
MBL
International
Corporation
537
745
Miltenyi
Biotec
1100 aisle
243
749
1000 aisle
646
900 aisle
648
547
800 aisle
549
546
700 aisle
548
447
600 aisle
449
346
500 aisle
348
247
400 aisle
249
300 aisle
200 aisle
100 aisle
Exhibitor Workshop
BrandTech
Scientific
Stratedigm
1021 1120
Hycult
Biotech
918
UVP
LLC
1019 1118
TO HALL B
MEN
Adaptive
Biotechnologies
Corporation
CONCESSION
PT
711
STEMCELL
Technologies
Inc.
SO
B104
812
Essential
Pharmaceuticals,
LLC
Life
Technologies
Adipogen
FlowJo
(formerlyTree International,
Star, Inc.)
Inc.
Garland
Science
810
BioLegend
1013 1112
RayBiotech, Chondrex,
Inc.
Inc.
811
910
Boster
Biological
InvivoGen Technology
ACEA
Biosciences,
Inc.
1108
Immudex
USA
707
706
806
807
906
1007 1106
AAI (The
American
Association
of Immunologists,
Inc.)
SO
B105
TO HALL B1
LOBBY B1
1011 1110
907
908
PE 10
WOMEN
ZenBio,
Inc.
eBioscience,
An Affymetrix
Company
ENTRANCE
901
Help
Desk
Immunology
2016
Seattle
The
Jackson
Laboratory
1102
1001 1100
All Jobs Board
900
PE 22
MEN
LOBBY B2
DF
VESTIBULE
PT
8 PT
| www.IMMUNOLOGY2015.org
COVERED DRIVE
BOOTHS SOLD
BOOTHS AVAILABLE
AS OF 06-20-2014
PE 2
P ri or E xh ib it o rs
21st Century Biochemicals, Inc.
AAT Bioquest, Inc. (formerly
ABD Bioquest, Inc.)
AbboMax, Inc.
Abcam
AbD Serotec, a Bio-Rad Company
Abfrontier
Abgent, a WuXi AppTec Company
Abpro
ACEA Biosciences, Inc.
Acris Antibodies, Inc.
Adaptive Biotechnologies Corporation
Addgene
Adipogen International, Inc.
Advanced Targeting Systems, Inc.
AID Autoimmun Diagnostika GmbH
Aldevron Freiburg GmbH (formerly
GENOVAC GmbH)
ALLCELLS
ALPCO
ALZET® Osmotic Pumps/DURECT
Corporation
AMRESCO, Inc.
amsbio, LLC
Ancell Corporation
Aptogen, LLC
Assay Biotechnology Company, Inc.
Astarte Biologics, LLC
Aushon BioSystems
Axis-Shield PoC
Axxora, LLC
Baker Ruskinn
Bay bioscience Co., Ltd.
BD Accuri Cytometers, Inc.
BD Biosciences
Beckman Coulter, Inc.
Bethyl Laboratories, Inc.
Bio X Cell
Biocompare
Biocytogen, LLC
BioData, Ltd.
BioLegend, Inc.
BioMagnetic Solutions, LLC
Bioneer, Inc.
BiOptix
Bio-Rad Laboratories
Bioreclamation, LLC
BioSpherix, Ltd.
Bioss Antibodies, Inc.
BioStatus Limited
Bio-Synthesis, Inc.
Bio-techne (formerly
R & D Systems, Inc.)
Biotium, Inc.
Bitplane
Boster Biological Technology
BrandTech Scientific
BTX / Harvard Apparatus
Cayman Chemical Company
CEDARLANE
Cell Biologics, Inc.
Cell Press
Cell Signaling Technology
Cell Technology, Inc.
CellGenix GmbH
Cellular Technology Limited (CTL)
Charles River
Chondrex, Inc.
Cloud-Clone Corp.
Covance, Inc.
Cytek Inc.
Cytobank, Inc.
CyVek Inc.
DartMouse
De Novo Software
Desert King International
Dualsystems Biotech AG
DVS Sciences, Inc.,
now a Fluidigm Company
eBioscience, An Affymetrix Company
Elsevier
Embi Tec
EMD Millipore
Enzo Life Sciences, Inc.
Essential Pharmaceuticals, LLC
Eureka Therapeutics, Inc.
EXBIO Antibodies
EY Laboratories, Inc.
F1000/The Scientist
FASEB Minority Access to Research
Careers (MARC)
Federation of American Societies for
Experimental Biology (FASEB)
FiberCell Systems, Inc.
Fitzgerald Industries International
FlowJo (formerly Tree Star, Inc.)
Fluidigm Corporation
Fluxion Biosciences, Inc.
FormuMax Scientific, Inc.
Full Moon BioSystems, Inc.
Garland Science
Genalyte
Gene Tools, LLC
GENOVAC GmbH (now
Aldevron Freiburg GmbH)
Gen-Probe Diaclone SAS
GL Biochem (Shanghai), Ltd.
handyem
HemaCare BioResearch Products
Hitachi Solutions America, Ltd.
Hybrigenics Services SAS
Hycult Biotech, Inc.
ibidi, LLC
ImmPort: Immunology Database
and Analysis Portal
Immudex
Immune Epitope Database
& Analysis Resource (IEDB)
INDOOR Biotechnologies, Inc.
inGenious Targeting Laboratory, Inc.
Innova Biosciences
Inotech Biosystems International, Inc.
INTAVIS, Inc.
Intuitive Biosciences
(formerly Gentel Biosciences)
InvivoGen
iRepertoire
Jackson ImmunoResearch
Laboratories, Inc.
JPT Peptide Technologies GmbH
Kingfisher Biotech, Inc.
Knobbe, Martens, Olson, & Bear, LLP
Knock Out Mouse Project (KOMP)
KPL, Inc.
LAMHDI—Initiative to Link Animal
Models to Human Disease
Leinco Technologies, Inc.
Life Technologies Corporation
Lipocalyx GmbH
Logos Biosystems, Inc.
Lonza
Luminex Corporation
Mabtech, Inc.
MBL International Corporation
Meso Scale Discovery
Miltenyi Biotec, Inc.
Mimotopes
MP Biomedicals, LLC
Myriad RBM
NanoSight, Ltd.
National Institute of Allergy and
Infectious Diseases (NIAID)
Nature Publishing Group
Nexcelom Bioscience, LLC
Novoprotein
Novus Biologicals, LLC (formerly
IMGENEX Corporation)
Olink Bioscience
Omni International
OriGene, Your Gene Company
PBL Assay Science (formerly
PBL InterferonSource)
PEPperPrint
PeproTech, Inc.
PerkinElmer
Phalanx Biotech Group
PharmaLegacy Laboratories
(Shanghai) Co., Ltd.
Phoenix Pharmaceuticals, Inc.
ProImmune, Inc.
PromoCell GmbH
Propel Labs, Inc.
ProSci Incorporated
ProteinSimple
QIAGEN, Inc.
Quansys Biosciences
QuantoBio
Quidel Corporation
Rainin Instrument, LLC.
Randox Laboratories, Ltd.
RayBiotech, Inc.
ReachBio, LLC
ReadCube
Research Diets, Inc.
Rockefeller University Press
Rockland Immunochemicals, Inc.
RURO, Inc.
SAGE® Labs
Sanguine
Sanofi Pasteur, Inc.
Sapphire North America, LLC
Science/AAAS
Seahorse Bioscience
Second Genome
SeraCare Life Sciences, Inc.
Shenandoah Biotechnology, Inc.
SignalChem
Siloam Biosciences, Inc.
Sino Biological, Inc.
Society for Immunotherapy of Cancer
(SITC)
Soft Flow, Inc.
Solulink, Inc.
Sony Biotechnology, Inc. (formerly
iCyt Mission Technology/Sony)
SouthernBiotech
Spring Bioscience
Springer
SRI International
St. Jude Children’s Research Hospital
STEMCELL Technologies, Inc.
StemExpress
Stratedigm Corporation
Studylog Systems, Inc.
SurModics, Inc.
Taconic
The Jackson Laboratory
Thermo Scientific NanoDrop Products
Tianjin Sungene Biotech Co., Ltd.
TissueGnostics USA
Tocris Bioscience, a division of R&D
Systems, Inc.
Tonbo Biosciences
Tradition Center for Innovation (TCI)
UVP, LLC
VDJServer
Vector Laboratories
Wiley-Blackwell
Worthington Biochemical Corporation
ZenBio, Inc.
THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS | 9
IMMUNOLOGY 2015
™
Mark your calendar for these
important dates and enjoy all that
IMMUNOLOGY 2015™ has to offer!
Important Deadlines
OCTOBER 31, 2014
n Early application deadline (Exhibit Application and booth deposit due)
n After this date, full payment is due with Exhibit Application.
n Assignments are available to be made on a first-come, first-served
basis according to date Exhibit Application is received.
DECEMBER 31, 2014
Booth fees balance due.
n All booth fees become non-refundable.
n
JANUARY 9, 2015
Deadline for company description for inclusion in meeting Program
n Deadline for Exhibitor Workshop descriptions for inclusion in meeting
Program
n Deadline to receive logos from Premier Sponsors for inclusion in
meeting Program
n
FEBRUARY 2, 2015
Exhibitor Kits available online with www.theexpogroup.com
Participating exhibitors will receive an e-mail notice when the
site is live.
n
APRIL 6, 2015
Advanced Freight Warehouse begins receiving shipments.
n
APRIL 20, 2015
Deadline for hotel reservations
n
MAY 1, 2015
n Deadline for advance freight arrival at warehouse
MAY 7, 2015
Freight deliveries accepted at Ernest N. Morial Convention Center
n
MAY 7-8, 2015
Exhibitor Move in
n
MAY 9-11, 2015
Exhibits open 9:30 AM – 4:30 PM daily
n Although exhibits open at 9:30 AM, poster presenters will be
admitted at 7:30 AM – 8:30 AM for access to their poster boards.
n
10 10 | www.IMMUNOLOGY2015.org
| www.IMMUNOLOGY2015.org
MAY 11, 2015
Exhibitor Move out 4:30 PM – 10:00 PM
n
E xh ib it o r Sch ed ule
EXHIBIT FEES
A discount is available for exhibitors who
apply for space and make their deposit by
October 31, 2014.
Enjoy
nearly four hours
of unopposed
Exhibit Hall/Poster
Presentation
time!
10’x10’ CORNER BOOTH
$2,850 (if application and deposit are received
on or before October 31, 2014)
$3,050 (after October 31, 2014)
10’x10’ IN-LINE BOOTH
$2,650 (if application and deposit are received
on or before October 31, 2014)
$2,750 (after October 31, 2014)
Package includes:
n 8’ backwall drape/3’ high dividers
n 7”x44” one-line sign
n 4 Exhibitors badges (access to Exhibit Hall only)
Show colors are: purple with champagne backwall drape
and black sidewall drape. Pepper aisle carpet.
All booth purchases include the opportunity to purchase
up to 2 Scientific Registrations per company at the special
Exhibitor Rate of $350.
BOOTH ASSIGNMENTS
Available space will be assigned on a first-come,
first-served basis.
EXHIBIT SALES CONTACT
AAI Exhibits Manager
E-mail: [email protected]
Phone: 301-634-7821 | Fax: 301-634-7889
Schedule subject to change.
Please check www.immunology2015.org
for updates.
HURSDAY, MAY 7
T
10:00 AM – 5:00 PM Exhibitor Set Up
RIDAY, MAY 8
F
9:00 AM – 6:00 PM
2:30 PM – 4:30 PM
5:00 PM – 6:00 PM
6:00 PM – 8:00 PM
Exhibitor Set Up
Sessions/Symposia
President’s Address
Opening Night Reception
ATURDAY, MAY 9
S
8:00 AM – 5:45 PM
9:30 AM – 4:30 PM
10:00 AM – 10:45 AM
11:15 AM – 12:00 PM
12:30 PM – 1:15 PM
1:45 PM – 2:30 PM
2:30 PM – 3:45 PM
4:30 PM – 5:30 PM
6:00 PM – 6:45 PM
Sessions/Symposia
Exhibits Open
Exhibitor Workshops
Exhibitor Workshops
Exhibitor Workshops
Exhibitor Workshops
Dedicated Poster Presentations
in Exhibit Hall
Award Lecture
Distinguished Lecture
UNDAY, MAY 10
S
8:00 AM – 5:45 PM
9:30 AM – 4:30 PM
10:00 AM – 10:45 AM
11:15 AM – 12:00 PM
12:30 PM – 1:15 PM
1:45 PM – 2:30 PM
2:30 PM – 3:45 PM
4:30 PM – 5:30 PM
6:00 PM – 6:45 PM
Sessions/Symposia
Exhibits Open
Exhibitor Workshops
Exhibitor Workshops
Exhibitor Workshops
Exhibitor Workshops
Dedicated Poster Presentations
in Exhibit Hall
Award Lecture
Distinguished Lecture
ONDAY, MAY 11
M
8:00 AM – 5:45 PM
9:30 AM – 4:30 PM
10:00 AM – 10:45 AM
11:15 AM – 12:00 PM
12:30 PM – 2:30 PM
12:30 PM – 1:15 PM
1:45 PM – 2:30 PM
2:30 PM – 3:45 PM
4:30 PM – 5:30 PM
4:30 PM – 10:00 PM
6:00 PM – 6:45 PM
7:00 PM – 9:30 PM
Sessions/Symposia
Exhibits Open
Exhibitor Workshops
Exhibitor Workshops
President’s Symposium
Exhibitor Workshops
Exhibitor Workshops
Dedicated Poster Presentations
in Exhibit Hall
Award Lecture
Exhibitor Teardown
Distinguished Lecture
IMMUNOLOGY 2015™ Gala
UESDAY, MAY 12
T
8:00 AM – 12:15 PM Sessions/Symposia
THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS | 11
A AI Ex hibit Floor Ru les a n d Re g u la t io n s
The Exhibit Application must be signed by an authorized representative of the exhibiting company.
This signature will signify that the authorized
representative has read and agrees to the terms
specified below, as well as on the IMMUNOLOGY
2015™ website (www.IMMUNOLOGY2015.org). The
American Association of Immunologists, Inc. (AAI)
reserves the right to dismiss any Exhibitor who
does not adhere to the rules and regulations published here and on the meeting website. Failure to
comply will also result in loss of priority status for
future booth selection.
AAI reserves the right to interpret these regulations as it deems proper and/or necessary to
ensure the success of the Exhibition and to
further the educational purposes of the event.
Your participation/attendance in or at this event
means you, the Exhibitor, agree to comply with all
AAI Rules and Regulations, which are in effect at
the time Exhibitor Move-in begins.
AAI reserves the right, in its sole discretion, to
accept or deny applications for exhibit space and
to allocate space among Exhibitors. In the case of
a denied application, all monies collected by AAI
will be refunded to the applicant.
Presentation of Products or Services
The purpose of the IMMUNOLOGY 2015™ exhibit
program is to further the education of or assist scientists
working in the field of immunology. The exhibits must
be of an educational or service nature. They must
emphasize instruments, products, or services for use in
teaching and research; books or other publications in
relevant scientific fields; or scientific research findings in
those areas of science represented at the meeting.
All claims regarding products and services should be
truthful and accurate. Unwarranted disparagements or
unfair comparisons of a competitor’s product or services
are not permitted.
Selling
IMMUNOLOGY 2015™ Exhibitors will be allowed to sell
their products/services in the Exhibit Hall. Sales of products/services are permitted if the products/services are
the Exhibitors’ own unaltered, marketed products; the
products and services are directly related to the conduct
of science or medicine by IMMUNOLOGY 2015™ attendees; and all transactions are conducted in a manner
consistent with the professional nature of the meeting.
The exchange of checks and credit cards for
a product or service is allowed. Every transaction must be accompanied by a receipt for the
purchaser. For security reasons, cash transactions are not permitted. It is the responsibility of
the Exhibitor to have all licenses, permits, and/or
registrations required by the conference venue,
city, municipality, and/or state. The Exhibitor is
responsible for compliance with all applicable tax
laws. For more information, please go to: www.
nola.gov/revenue-sales-tax.
Space Assignment
Assignment of space will be made on a first-come, firstserved basis (applications will be time stamped when
they are received). Whenever possible, Exhibitor’s space
requests will be honored, but the final arrangements
will be determined by Exhibit Management in a way
that produces the most advantageous grouping of the
exhibits. AAI shall have no liability if the space location
assigned is not as requested or if space is sold out.
A 150-word description of products and/or services
to be displayed in the booths must be submitted. This
12 | www.IMMUNOLOGY2015.org
information will be published in the meeting Program
provided that the application and description are received
no later than January 9, 2015. If the description is not
provided by the deadline date, only the name, address
(as it appears on the contract), and booth number will
be printed in the meeting Program.
General Conduct of Exhibits
AAI reserves the right to impose limitations on noise
levels and on any other method of operation that
becomes objectionable. The use of animals on the floor
requires permission from AAI.
Exhibitors agree to abide by the installation and
dismantle times set by AAI and to have at least one
person staffing their booths during published exhibition
hours. Exhibitors who vacate their booths prior to the
published dismantle time without permission of the
show manager may be assessed a fine equal to one
half the booth fee, will forfeit any booth selection for the
following year, and will not receive prior Exhibitor credit
for booth selection at future shows.
Location Relative to Other Exhibits
Exhibitors may use the Exhibit Application to designate
their preference to be located near other companies or
their wish not to be adjacent to or opposite designated
companies. These requests will be honored to the
extent possible in conjunction with assignment priorities
and requests for specific locations on the floor.
Distribution of Giveaways
Exhibitors will be permitted to distribute appropriate
promotional materials and approved related items from
their exhibit booth only. Exhibitors may not distribute
materials outside their booth (hotels, Convention Center
lobby area, etc.) without permission. In keeping with the
educational purpose of the exhibit program, giveaways
must conform to acceptable, legal, and professional
standards. AAI reserves the right to deny distribution of
materials it deems inappropriate.
GENERAL INFORMATION
Exhibit Space Rental
All booths are 10’ x 10’ unless stated or marked otherwise on the floorplan or in the Exhibitor Prospectus
or contract and can be combined to make larger
booths. Tiered pricing is available with discounts for
applications and deposits received by October 31,
2014. Rental includes 8’ high back drapes and 3’ high
side divider drapes and a standard (7” x 44”) identification sign with company name. The exhibit aisles will be
carpeted. Exhibitors must carpet their booths.
A deposit check in the amount of U.S. $1,000 for
each booth requested must accompany the application
for space submitted on or before October 31, 2014.
After October 31, all applications must be submitted
with payment in full. Exhibit space will not be assigned and confirmed without receipt of deposit.
The balance due on space assigned must be paid on or
before December 31, 2014. After December 31, 2014,
in the event of late or missing payment, AAI reserves
the right to cancel the Exhibitor’s booth, retain that
portion of funds paid deemed “non-refundable,” and
re-sell the space.
Exhibit fees cover only those items described in the
prospectus, website page, or written communication
from AAI. Any other booth furnishings and/or equipment
must be contracted through the official AAI General Service Contractor as indicated in the Exhibitor Service Kit.
In the event that no representative of an exhibiting
organization has arrived on-site to claim its space or
freight within 90 minutes of the published event opening, AAI has the right to resell or relocate the exhibit
space. Any booth not set up by the last two hours of
Exhibitor Move-in may be force-built at the Exhibitor’s
expense or relocated at the discretion of AAI.
Exhibitor Move-in/Out is deemed a “construction
zone” by OSHA and, as such, prohibits Exhibitors from
wearing open-toed shoes of any kind in the Exhibit Hall.
This regulation will be strictly enforced for the safety
of all.
Children under the age of 18 are not allowed in the
Exhibit Hall at any time.
There is no photography in the Exhibit Hall without
the express permission of the booth staff and/or
Exhibits Manager.
Cancellation or Reduction
of Exhibit Space
Exhibitor’s decision to cancel or reduce space must be
made in writing. The effective date of space cancellation or reduction will be the date the written notice is
received by AAI. If space is canceled or reduced on or
before December 31, 2014, a refund will be made of
any funds paid in excess of the required non-refundable
deposit. After December 31, 2014, all sales are final
and any deposits plus other booth fees paid become
non-refundable. All cancellations or reduction of space
include the forfeiture of all Exhibitor badges that were
originally allocated with the booth space.
Subleasing
Subleasing, assignment, or sharing the whole or any
part of exhibit space is not permitted. Two or more
companies may not share the same space. Exhibitors
agree to limit the service and/or materials displayed
in their exhibit area to those supplied or provided by
the Exhibitor, with the exception that other proprietary
equipment may be used solely for the purpose of demonstrating the materials or services of the Exhibitor.
Exhibitor Badges
Exhibitors will receive four complimentary Exhibit
Hall-Only badges for company personnel for each
10’x10’ booth space reserved. Additional Exhibit HallOnly badges can be purchased for $50 each. It is the
responsibility of the authorized individual signing the
application for space to inform all company personnel
of the rules and regulations contained in this brochure.
Exhibit Hall-Only badges will not allow admission
to scientific sessions.
BOOTH DESIGN AND USE
OF EXHIBIT SPACE
AAI adheres to IAEE booth display standards. All exhibits
must fit within the confines of their assigned space so
as not to impede traffic flow, infringe on the space of
other Exhibitors, create any trip hazards, or violate the
emergency exit routes or access to emergency equipment set forth by the fire marshall. The exhibit aisles
will be carpeted. Exhibitors are required to cover their
allotted floor space by either providing their own carpet
or renting carpet from the General Services Contractor.
Should the Exhibitor provide their own carpet, the carpet
must be of one color and be clean. Exhibits Manager reserves the right to force carpet (at Exhibitor’s expense)
upon Exhibitors that have no floor covering or whose
covering does not meet acceptable standards.
Standard In-Line Booths
The standard booth size is 10’x10’ unless stated or
marked otherwise on the floor plan or in the Exhibitor
Prospectus or contract. The maximum height of 8’ is
allowed only in the rear half of the booth space, with
a 4’ height restriction imposed on all materials in the
remaining space forward to the aisle.
A AI Ex hibit Floor Ru les a n d Re g u la t io n s
Multiple Standard Booths
In an exhibit that contains 3 or more linear booths (30’
or more), the interior booths are permitted to contain
display material with a maximum of 8’ in height that must
be confined to that area of the Exhibitor’s space which is
10’ from an adjoining booth. Sufficient “see-through” area
must be provided to avoid blocking the view of adjacent
exhibits. The end booths of such an exhibit must conform
to the Standard Booth restrictions of 4’ display area from
the backline of the booth. Hanging signs are not permitted.
No exhibit may span an aisle by using roofing. Exposed,
unfinished sides of exhibit backgrounds must be draped
to present an attractive appearance. If such draping is not
ordered, the contractor, with the approval of the Exhibits
Manager, will install it and charge the Exhibitor.
Island Booths
An island booth is a unit bordered on four sides by aisles.
All materials and activities must be contained within
Exhibitor’s designated booth space. All display material is
restricted to 20’ in height, and a sufficient “see-through”
or “walk-through” area of 40% visibility per side must be
provided to avoid blocking the view of adjacent exhibits.
Models or to-scale drawings of exhibits must be submitted
in advance to Exhibit Management for approval. Island
booths will be measured and may not exceed the 20’
height limitation. Hanging signs as part of booth structure
are permitted but must not exceed the 20’ height restriction as measured from the top of the sign to the floor.
Enclosed/Covered Booths
Exhibit space that incorporates enclosed or covered areas
must submit detailed plans for approval at least two
months prior to move in. Booth plans must specify
the maximum number of occupants and must have a
structural engineer’s stamp certifying the maximum
occupancy load capacity. These booths may require Fire
Watches, electrical ventilation, some detection devices,
fire extinguishers, multiple exits, etc., as required by Fire
Prevention Officials. Contact the Ernest N. Morial Convention Center (MCCNO) Public Safety Department for specific
requirements for your exhibit.
End Cap Booths
An End Cap Booth is a booth that has open sides on three
aisles. AAI does not permit End Cap booths.
Aisles
Aisles are the leased property of AAI. No Exhibitor will be
permitted to block aisles or otherwise impede proper flow
of traffic throughout the entire show. All demonstrations
must take place within Exhibitor’s designated booth space.
Fire Code Regulations
Federal, state, and city laws will be strictly observed.
All drapes, curtains, table coverings, skirts, carpet, or any
material used in exhibits must be flame retardant. Wiring
must comply with fire department and underwriters’ rules.
Hall capacity will be monitored. Fire hose cabinets, fire
extinguishers, sprinklers, fire exit doors, route of egress,
and any other fire safety device or facility must not be
hidden, obstructed, or otherwise disturbed. Crates, packing materials, wooden boxes, or other highly combustible
materials may not be stored in exhibit halls, meeting
rooms, or fire-exit areas. Materials not in compliance with
the regulations will be considered trash and subject to
disposal. Passenger elevators and escalators may not be
used for freight, including hand trucks, floats, and similar
equipment.
Security
AAI will contract reputable security guards during the
course of the annual meeting. The duties of the guards
will be to protect the general exhibit against fire and other
catastrophes as well as to provide access control to the
exhibit floor. Neither AAI, the convention center, hotels, nor
the owners or leasers of the exhibit venue will assume any
responsibility for Exhibitor’s personal property. It is strongly
urged that exhibitors maintain awareness of any expensive,
revenue-generating, irreplaceable (within the timeframe of
the exhibition), or proprietary product contained within their
booth. Exhibitor will have the option of engaging security
services if desired for exclusive booth coverage.
Liability
Exhibitor assumes all responsibility and hereby agrees
to protect, indemnify, defend, and hold harmless AAI and
its officers, employees, and agents; the MCCNO and
its employees and agents; and The Expo Group against
all claims, losses, and damages to persons or property,
governmental charges or fines, and attorney’s fees arising
out of or caused by Exhibitor’s installation, removal, maintenance, occupancy, or use of the exhibiting premises or
a part thereof, excluding such liability caused by the sole
negligence of the parties referred to above. In addition,
Exhibitor acknowledges that AAI, its agents, the MCCNO,
or The Expo Group will not maintain insurance covering the
Exhibitor’s property and that it is the sole responsibility of
the Exhibitor to obtain business interruption and property
damage insurance covering such losses by the Exhibitor.
The Exhibitor shall be liable to the host facility
and/or AAI for any damage to the building and/or the
furniture and fixtures contained therein which shall
occur through acts or omissions of the Exhibitor.
Cancellation of Meeting and Exhibit
Products purchased
by attendees:
n
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It is mutually agreed that in the event IMMUNOLOGY
2015™ is canceled due to acts of God, war, strikes,
government regulation or advisory (including travel
restrictions by the government or World Health Organization), civil disturbance, terrorism or threats of terrorism
as substantiated by governmental warnings or advisory
notices, curtailment of transportation, epidemics, disaster,
fire, earthquakes, hurricanes, unseasonable extreme
inclement weather, shortages or disruption of the electrical
power supply causing blackouts or rolling blackouts in New
Orleans, Louisiana, or any other comparable conditions
or circumstances occurring either in the location of the
IMMUNOLOGY 2015™ meeting or in the countries/states
of origin of at least 30 percent of the attendees or along
their routes of travel, making it commercially impracticable,
illegal, or impossible to hold IMMUNOLOGY 2015™, the
Application and Contract for exhibit space will be terminated. In such an event, neither party shall be liable to the
other for delay or failure to perform its obligations, except
there shall be a prorated reduction of any fees payable or
otherwise due under this agreement and/or refund of any
deposits paid.
n
Insurance
n
Exhibitor acknowledges that AAI does not maintain and is
not responsible for obtaining insurance covering Exhibitor’s
property. Exhibitors are urged to take out a portal-to-portal
rider available at a nominal cost on their own insurance
policy protecting them against loss through theft, fire,
damage, etc.
SERVICES AND OFFICIAL CONTRACTOR
Details for exhibitor policies, labor, furniture, rental
displays, lead retrieval, utilities, etc., will be included in the
Exhibitor Service Kit.
Service Kits
Exhibitor Service Kits will be distributed via e-mail
on February 2, 2015. Exhibitors are encouraged to take
advantage of cost reductions offered by most contractors
for advance orders. Many services cost substantially more
when ordered on-site.
Please address all communications pertaining to exhibits to:
AAI Exhibits Manager
E-mail: [email protected]
Phone: 301-634-7821 • Fax: 301-634-7889
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Antibodies and diagnostics
Balances, spectrophotometers,
high throughput robotics equipment
Cell and tissue culture reagents
Cell separation and cell counter
products
Centrifuges
Chemicals
Cytokines, chemokines,
and growth factors
Data analysis systems and software
Electrophoresis equipment
and reagents
ELISA kits and plate readers
Flow cytometers and cell sorters
General lab supplies and equipment
Genomics and proteomics
equipment, reagents, and software
Histology and immunohistochemistry
supplies
HPLC equipment and reagents
Incubators
In vivo cell and animal imaging
equipment
Irradiators, animal and cell
Laboratory animals and equipment,
including specialty diets
Laboratory support services
Laminar flow hoods
Microarray equipment, reagents,
and software
Microscopes (confocal, electron,
TIRF) and related reagents/software
Molecular biology and PCR reagents
Oligonucleotide/peptide/protein
production services
Pipettes, pipetting devices, test
tubes, plates, and other consumables
Scientific journals, subscriptions,
and books
Scintillation counters, gamma
counters, radioisotopes
Software
And more…
Your product/service not listed?
Ask us!
THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS | 13
Sponsorship an d Su p p ort A p p lica t ion
IMMUNOLOGY 2015
™
THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS
Meeting Dates: May 8 – 12, 2015 | Exhibit Dates: May 9 – 11, 2015 | Ernest N. Morial Convention Center | New Orleans, Louisiana
SCIENTIFIC PROGRAM SPONSORSHIP AND SUPPORT
See page 7 for a chart depicting benefits accompanying AAI Premier Sponsorship Levels achieved through Scientific Program Sponsorship and/or
Exhibit Hall Upgrades.
Name __________________________________________________________________________________________________________________
Company _______________________________________________________________________________________________________________
Authorized Signature ___________________________________________________________________ Date _______________________________
LECTURES, SYMPOSIA, AND NETWORKING EVENTS
Eligibility for AAI Premier Sponsorship Level
q President’s Address................................................................Sustaining Sponsor.............................................. $10,000................... $________________
q President’s Symposium...........................................................Sustaining Sponsor.............................................. $10,000................... $________________
q Distinguished Lectures (3)......................................................Sustaining Sponsor (each).................................... $10,000................... $________________
q Major Symposia (8).................................................................Contributing Sponsor (each)................................. $5,000..................... $________________
q Careers in Science Networking Roundtables.........................Contributing Sponsor........................................... $5,000 each............. $________________
q AAI Minority Affairs Committee Speed Networking...............Contributing Sponsor........................................... $5,000..................... $________________
Session and Reception
q How to Convert Your CV into a Résumé............................................................................................................ $2,000..................... $________________
(Lecture followed by one-on-one counseling)
q Interviewing for a Job (Lecture)......................................................................................................................... $2,000..................... $________________
TRAVEL SUPPORT
q AAI Laboratory Travel Grants..................................................Qualifies as Premier Level Sponsorship................. $2,500/grant............ $________________
corresponding to level of commitment
q AAI Undergraduate Faculty Travel Grants..............................Qualifies as Premier Level Sponsorship................. $2,250/grant............ $________________
corresponding to level of commitment
q AAI Early Career Faculty Travel Grants...................................Qualifies as Premier Level Sponsorship................. $1,250/grant............ $________________
corresponding to level of commitment
q AAI Trainee Abstract Awards..................................................Qualifies as Premier Level Sponsorship................. $500–$750*/award... $________________
corresponding to level of commitment
q AAI Trainee Poster Awards......................................................Qualifies as Premier Level Sponsorship................. $300/award.............. $________________
corresponding to level of commitment
SOCIAL EVENTS
q Opening Night Reception........................................................Platinum Sponsor................................................ At Cost...................... $________________
q IMMUNOLOGY 2015™ Gala.......................................................Platinum Sponsor................................................ At Cost...................... $________________
q President’s Service Appreciation Reception..........................Silver Sponsor..................................................... At Cost...................... $________________
PAYMENT
INFORMATION
Please make checks payable to The AAI, Inc., in U.S. dollars drawn
on a U.S. bank. E-mail [email protected] for bank wire instructions.
TOTAL SPONSORSHIP/SUPPORT FEES $________________
Submit Application to:
AAI Exhibits Manager
Billing Contact Name___________________________________________
Billing Contact Address_________________________________________
City/State/Zip________________________________________________
9650 Rockville Pike, Bethesda, MD 20814
Phone: 301-634-7821 | Fax: 301-634-7889
Further information appears at
www.aai.org and www.Immunology2015.org
* According to number of consecutive years of AAI membership
For Official Use Only: Date Received ____________ Time _________
14 | www.IMMUNOLOGY2015.org
Ex hibit A p p lica t io n Con t ract
IMMUNOLOGY 2015
™
THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS
Meeting Dates: May 8 – 12, 2015 | Exhibit Dates: May 9 – 11, 2015 | Ernest N. Morial Convention Center | New Orleans, Louisiana
Instructions: Complete and return this application to reserve your space. Available exhibit space will be assigned on a first-come, first-served basis upon
receipt of this document. A non-refundable deposit of $1,000 per 100 square feet of exhibit space is due with the application; the balance is due by December 31, 2014.
For applicaitons submitted after October 31, 2014, full payment is due with the application. Exhibitor Upgrades/Additional Marketing Opportunities payments are due in
full and are nonrefundable. Space will not be reserved without payment.
Please note: Exhibitors will be allowed to sell their products/services in the Exhibit Hall at IMMUNOLOGY 2015™. See full details in the “Selling” paragraph
on the Rules and Regulations located on page 12. For security reason, cash transactions are not permitted.
Company________________________________________________________________________________________________________________
Contact Name _____________________________________________ Title___________________________________________________________
Address_________________________________________________________________________________________________________________
City/State/Zip/Country_______________________________________________________________________________________________________
Phone___________________________________ Fax___________________________________ E-mail___________________________________
Total number of booths requested ___________
Location Preference: qCorner $2,850 (May 7, 2014–October 31, 2014)
$3,050 (after October 31, 2014)
qIn-line $2,650 (May 7, 2014–October 31, 2014)
$2,750 (after October 31, 2014)
We prefer the following booth locations (in priority order):
1) ____________
4) ____________
2) ____________
5) ____________
3) ____________
6) ____________
We will exhibit the following products/equipment/services:
_________________________________________________________
If possible, we would like to be located near (other exhibitor names)
_________________________________________________________
If possible, we would NOT like to be located adjacent to or directly across from
_________________________________________________________
EXHIBITOR UPGRADES/ADDITIONAL MARKETING OPPORTUNITIES:
q Passport Program...................................................$275 $______________
q Exhibit Hall Aisle Banners...................... $500 each $______________
q Post-Event Attendee Mailing List.................. $700$______________
q Pre-Event Attendee Mailing List................. $1,000$______________
In accordance with the following terms, conditions, and regulations governing
exhibits of IMMUNOLOGY 2015™ at the Ernest N. Morial Convention Center,
New Orleans, Louisiana, the undersigned hereby makes application for exhibit
space(s) which, when accepted by the AAI Exhibit Management, becomes a
contract. Terms and conditions listed in the attached AAI Exhibit Rules and
Regulations and at www.IMMUNOLOGY2015.org are a part of this contract.
The undersigned agrees to abide by all rules, requirements, restrictions, and
regulations as set forth in this agreement or as may be especially designated
by AAI Exhibit Management, the convention center, the official general services
contractor as well as any city, state, and federal regulations. Failure to abide
by such rules and regulations will result in the forfeiture of all monies paid to
AAI under the terms of this agreement. Exhibitors remain obligated to pay any
outstanding balances due to AAI. Additionally, the undersigned acknowledges
that an invoice for payment will be sent and agrees to honor such invoice as
legal and binding and will submit payment within a reasonable amount of time
not to exceed 30 days.
Authorized Signature_________________________________ Date _________
The American Association of Immunologists, Inc. (AAI), reserves the right,
in its sole discretion, to accept or deny applications for exhibit space and
to allocate space among exhibitors. In the case of a denied application,
all monies collected by AAI will be refunded to the exhibiting company.
PAYMENT: TOTAL EXHIBIT FEES TOTAL AMOUNT OF DEPOSIT DUE
BALANCE DUE $_____________
$_____________
$_____________
q Exhibitor Workshop............................. $1,000 each $______________
Please make checks payable to The AAI, Inc., in U.S. dollars drawn
on a U.S. bank.
q Multimedia Displays............................ $1,500 each $______________
CANCELLATION POLICY
q Meeting Bag Inserts............................ $3,000 each $______________
All booth deposits are non-refundable. If full payment is not received by
December 31, 2014, booth space will be canceled and immediately released
to other companies interested in exhibiting. After December 31, 2014, all sales
are final and any deposit or fee payment is non-refundable.
q Escalator Runners............................... $3,000 each $______________
q Power/Charging Station(s)............... $1,500 shared $______________
q Power/Charging Station(s)............$3,000 exclusive $______________
q Lanyards...................................................... $5,000$______________
q Hotel In-Room Promotional Material Drop.. $8,000$______________
SOLD
q Hotel Key Cards........................................... $8,000$______________
Submit Application to:
AAI Exhibits Manager, 9650 Rockville Pike, Bethesda, MD 20814
Phone: 301-634-7821 • Fax: 301-634-7889
Further information appears at
www.aai.org and www.IMMUNOLOGY2015.org
q Meeting Bags............................................. $25,000$______________
Exhibitor Upgrades TOTAL$______________
For Official Use Only: Date Received ____________ Time _________
THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS | 15
THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS
9650 Rockville Pike, Bethesda, MD 20814-3994
PRESORTED FIRST CLASS
US POSTAGE PAID
DULLES, VA
PERMIT NO. 6418
Return Service Requested
www.Immunology2015.org
IMMUNOLOGY 2015
™
MAY 8–12, 2015
ERNEST N. MORIAL CONVENTION CENTER
NEW ORLEANS, LOUISIANA
IMMUNOLOGY2015.ORG

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