board of county commissioners agenda item summary placement

8D2
BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY
PLACEMENT: DEPARTMENTAL
PRESET:
TITLE: REQUEST APPROVAL OF A RESOLUTION ACCEPTING A QUITCLAIM DEED FROM THE
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
AGENDA ITEM DATES:
MEETING DATE:
1/28/2014
COMPLETED DATE:
1/16/2014
COUNTY ATTORNEY:
1/6/2014
ASSISTANT COUNTY ADMINISTRATOR:
1/13/2014
REQUESTED BY:
DEPARTMENT:
PREPARED BY:
Name: Don Donaldson, P.E.
Engineering Dept Director
Engineering
Jeffrey Dougherty, Real
Property Manager
Name:
Procedures: None
EXECUTIVE SUMMARY:
This is a request for the adoption of a resolution accepting a QUITCLAIM DEED from the State of
Florida Department of Transportation (FDOT) conveying real property on Hutchinson Island to Martin
County.
APPROVAL:
LEG
ACA
CA
BACKGROUND/RELATED STRATEGIC GOAL:
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1. Quitclaim Deed prepared by: Florida Department of Transportation
Resolution prepared by:
Florida Department of Transportation
Martin County Real Property
2. Parties to the Agreements:
Florida Department of Transportation, Grantor
Martin County, Grantee
3. Purpose of the Amendment: Provide additional right-of-way for the Hutchinson Island
Beautification Capital Improvement Project 2028A
4. New/Revised Document:
New: Quitclaim Deed
New: Resolution
5. Duration:
Perpetual with Reverter clause
6. Benefits to Martin County:
Provides additional right-of-way needed to complete Capital
Improvement Project 2028A
7. Cost to Martin County:
Minimal recording fees
The Hutchinson Island Coalition is a volunteer organization that consists of members from the
Hutchinson Island community of homeowners, organizations and businesses with the goal to provide
ideas for beautification, traffic enhancements and safety concerns on the island. The residents have
voted to increase their Municipal Services Taxing Unit (MSTU) in order to fund projects on Hutchinson
Island and will continue to apply for grants to assist.
A Master Plan and Phase I design was developed in 2012. The construction work associated with a
portion of Phase I is scheduled to go out for bid in January 2014. The work will include a “Welcome to
Hutchinson Island” sign, roadside landscaping, median landscaping with decorative hardscape and
stamped asphalt crosswalks with a median safe haven.
The approved FY 2014 Capital Improvement Plan includes funding for this portion of the
Roads/Hutchison Island Beautification Project 2028A. In order to complete the project, Martin County
has requested FDOT transfer a portion of its state highway land to the County.
ISSUES:
Existing utilities shall remain in place and in use with no expense to the utility owner.
A reverter clause returns the property to FDOT if Martin County ceases to use the property for the
Hutchinson Island Gateway Zone.
Mineral rights are reserved in accordance with Florida Statute 270.11.
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RECOMMENDED ACTION:
RECOMMENDATION
a. That the Board adopts a resolution accepting the Quitclaim Deed from State of Florida
Department of Transportation and authorizes the Chair to execute any and all documents
necessary.
ALTERNATIVE RECOMMENDATIONS
None.
FISCAL IMPACT:
RECOMMENDATION
Minimal recordation costs of less than $100.
Funding Source
County Funds
Non-County Funds
Authorization
Subtotal
Project Total
ALTERNATIVE RECOMMENDATIONS
None.
DOCUMENT(S) REQUIRING ACTION:
Budget Transfer / Amendment
Chair Letter
Grant / Application
Ordinance
Notice
Contract / Agreement
X Resolution
Other:
ROUTING:
_ ADM
_ GSD
X CA
80567449
_ BLD
_ ITS
X ACA
_ CDD
_ LIB
X LEG
_ COM
_ MCA
_ ENG
_ MPO
_ FRD
_ PRD
_ GMD
_ USD
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MARTIN COUNTY
ENGINEERING DEPARTMENT
SURVEY DIVISION
REAL PROPERTY
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RD
V
BL
Site
SE
R
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Y
HW
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XI
DI Y
SE AL HW
FE
Hutchinson Island
Gateway Zone
FDOT Transfer
A
BL
AN
CE
IN D
SE
IAN
ST
FOS
NE
V
BL
NE
C
MA
O
SE
AN
CE
O
AN
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V
BL
INDIAN RIVER
PLANTATION
AR
U
TH
RB
LV
Legend
Proposed FDOT Transfer
Ë
NOT TO SCALE
2013 AERIAL
E X H I B I T O N LY
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MARTIN COUNTY FY 2014 CAPITAL IMPROVEMENT PLAN (CIP)
Project Information
Roads/Hutchinson Island Beautification
Title:
Status:
Adopted
Project #:
2028A
Estimate Level:
1
Location:
Hutchinson Island
LOS Category:
N/A
District:
One
Revision #
Project Description and Justification
The Hutchinson Island Coalition is a volunteer organization that consists of members from the Hutchinson Island Community of
homeowners, organizations & businesses with the goal to provide ideas for beautification, traffic enhancements & safety
concerns on the island. The residents have voted to increase their MSTU in order to fund these projects & will continue to apply
for grants to assist. A Master Plan & Phase 1 design was developed in 2012. Construction of a portion of Phase 1 design is
proposed for 2014 between the Stuart Causeway and Old MacArthur Boulevard (Stuart Beach). Phase 1 design includes a
"Welcome to Hutchinson Island" sign, roadside landscaping, median landscaping with decorative hardscape, and stamped
asphalt crosswalks with a median safe haven.
Operating Budget Impact
$22,000 a year in landscaping maintenance.
Expenditures
Total
To Date
FY14
FY15
FY16
FY17
FY18
FY19
FY20
FY21
FY22
FY23
Design
135,000
65,000
0
20,000
50,000
0
0
0
0
0
0
0
Construction
791,250
0
254,950
86,650
449,650
0
0
0
0
0
0
0
Expenditure Total
926,250
Revenues
65,000
Total
To Date
Carryover
254,950
106,650
499,650
FY14
FY15
FY16
0
FY17
0
FY18
0
FY19
0
FY20
0
FY21
0
FY22
0
FY23
City of Stuart
0
0
0
0
0
0
0
0
0
0
0
0
Gas Tax
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Grant
393,000
0
0
0
0
393,000
0
0
0
0
0
0
0
Hutchinson Island MSTU
0
533,250
65,000
148,300
106,650
106,650
106,650
0
0
0
0
0
0
Impact Fee
0
0
0
0
0
0
0
0
0
0
0
0
0
LLC Contribution
0
0
0
0
0
0
0
0
0
0
0
0
0
Prop Share
0
0
0
0
0
0
0
0
0
0
0
0
0
Road MSTU
0
0
0
0
0
0
0
0
0
0
0
0
0
926,250
65,000
148,300
106,650
106,650
499,650
0
0
0
0
0
0
0
Revenue Total
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