BoG Agenda - 6 Feb 2014 - SoUSAFFS Society of United States Air

SOCIETY OF USAF FLIGHT SURGEONS
BOARD OF GOVERNORS MEETING AGENDA
6 Feb & 27 Feb 2014
LOCATION: Teleconference – 6 Feb & 27 Feb 2014, 1630 (EST)
1. CALL TO ORDER
2. REVIEW OF MINUTES – 24 Oct 2013 minutes
3. SECRETARY REPORT – Lt Col Robert York
4. TREASURER REPORT – Col Walter Matthews
Update on transition to PayPal
5. AWARDS COMMITTEE – Lt Col Robert Craig-Gray
Nominations are due to MAJCOMs by 15 Feb 2014. Packages have been reviewed
and will be reviewed. Packaged will be sent out to BOG members for scoring.
6. CONSTITUTION and BY-LAWS COMMITTEE – Lt Col Mark Nassir
7. HISTORY and ARCHIVES COMMITTEE – Capt Jason Cromar
8. MEMBERSHIP – Lt Col JB Nast & Maj Matthew Ramage
Active Members with dues paid through 28 Feb 2014: 89 (stable)
Emeritus Members with dues up to date: 52
Life Emeritus Members: 14
Life Active Members: 75
Discussion/Information Items:
1. Transition to www.asma.org
2. Membership initiatives-rate limiting step is AsMA membership
3. Renewal and initial membership through website/Paypal
4. www.linkedin.com group, please join, I am an incredibly boring moderator.
5. Consider a potential increase in dues to offset decreased merchandise revenue- a $5.00
increase would bring in $500.00 more per year.
Number of active members has remained constant for several past years. Members
need to maintain AsMA membership. Members are being reminded of this requirement when paying their annual SoUSAFFS dues.
Membership is being transferred to Sniper Johnson.
9. PROGRAM COMMITTEE – Lt Col Patricia MacSparran
Lt Col MacSparran reported the AsMA SoUSAFFS Social will be Wed 14 May at
1800-2200 at the USS Midway. This will be a joint social with US Navy RAMS.
Theme is 1940s era. Local cuisine and beer. Currently soliciting vendors for
donations to supplement funding.
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SOCIETY OF USAF FLIGHT SURGEONS
BOARD OF GOVERNORS MEETING AGENDA
6 Feb & 27 Feb 2014
Nominations were solicited for the SoUSAFFS Luncheon Keynote speaker.
Nominations included LGen Robb and BGen Wyman. After discussion it was
decided to extend the invitation to BGen Wyman. BGen Wyman will be retiring in
June 2014.
10. REINARTZ EDUCATION and TRAINING – Lt Col Christopher Borchardt
No report.
11. RESOLUTIONS COMMITTEE – Col Mark Coakwell
No report.
12. NOMINATIONS COMMITTEE – Lt Col Raymond Clydesdale
Nominations are being received. Deadline is 15 Mar 2014.
13. SCIENTIFIC COMMITTEE – Col Richard Bachmann
No report.
14. MERCHANDISING SUBCOMMITTEE – Lt Col Jeff Lawson
Lt Col Lawson is ordering books to increase inventory. Looking for digital editions
for 2 books. Reports they are ready to go to publisher when/if approved. Currently
making $1.00 profit per mishap guide due to expense of printing materials Currently
making $20.00 profit per Flight Surgeons Checklist due to cheaper printing stock.
Flight Surgeon’s Checklist has been revised by the 2015 RAM class and is ready to
print.
Finally, reported a local store in Dayton wants to sell SoUSAFFS books.
15. WEBMASTER – Lt Col Rob York
Website has been updated requesting call for nominations. Additionally, has moved
the PayPal out of the secure login area and updated the site removing checks as an
acceptable payment form.
16. AF RESERVE COMPONENT – Col Kathryn Hughes
No report.
17. AIR NATIONAL GUARD – Col Karen Klingenberger
18. FLIGHTLINES:
1. Executive Editor – Maj Peter Baldwin
2. Flightlines Editors – Maj John Miles & Capt Danny Pizzino
-Fall Issue published to Website and introduced many changes to the RAM including
the 2 year program, new RAM Daddy, and RAM 2015 class.
-Winter issue currently in the editorial process.
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SOCIETY OF USAF FLIGHT SURGEONS
BOARD OF GOVERNORS MEETING AGENDA
6 Feb & 27 Feb 2014
-Some articles in upcoming issue will challenge the field and ask for feedback from
membership. Hope is to publish by 1 March.
-Always are looking for submissions as well as suggestions for topics that should be
covered - Leadership, Mentorship, Mishap Investigation, etc.
-Possible animal-oriented issue in the works
19. OLD BUSINESS:
1. Update on transition to PayPal for all membership and merchandise transactions.
Lt Col Matthews recommended that all payments for SoUSAFFS memberships
and merchandise be accepted only via PayPal. Recommendation is that cash and
checks no longer be accepted in the hope that utilizing PayPal will improve
tracking of transactions and limit access to SoUSAFFS funds to the Treasurer.
(POC: LtCol Matthews)
2. Update on transition to digital format for future SOUSAFFS printed merchandise
(Flight Surgeon Checklists and Mishap Guides). Inventory of SoUSAFFS
printed merchandise is extremely low. Recommendation is that all future
publications be produced only in digital format and transmitted to members
electronically in order to reduce cost, eliminate shipping, allow for more frequent
updates, and increase distribution. (POC: Maj Miller)
3. Call for 2014 SoUSAFFS Business Luncheon at AsMA. Members are to submit
nomination to Lt Col MacSparran.
4. Should SoUSAFFS continue to sponsor Julian E. Ward Memorial Award.
5. Should SoUSAFFS continue its sponsorship of the AsMA Digital Meeting App.
Last year we donated $2,500.00.
20. NEW BUSINESS:
1. State of the Flight Surgeon. RAMS are interested in Internal Survey of
SoUSAFFS members. Would need to be accomplished in 4-6 weeks. Discussion
regarding use of Official AF Survey Office. Recommended to aggressively
proceed with approval through official AF channels.
2. By-Laws – Nassir – minor changes posted online for member review.
- Members will be electronically notified to review proposed changes. Vote to
take place at AsMA Business Luncheon.
- Col Nassir encourage BOG chairs to reach out to AsMA corresponding
committees and assist parent organization.
21. MEETING ADJOURNED
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