DEADLINE: Tuesday October 7, 2014 12:00PM, noon RESTRACOMP (RESEARCH TRAINING COMPETITION) October 2014 Application Package Application Package This package contains important information and instructions to assist you when applying for Restracomp funding. Please read this package carefully before completing the application. For a full description of the competition process and guidelines, please refer to the Restracomp Policies and Procedures manual. TABLE OF CONTENTS A. Eligibility for Funding UofT Graduate Students Non UofT Graduate Students Rotation Student Nursing and Professional Services Graduate Students Research Fellows Page 2 Page 2 Page 2 Page 2 Page 3 B. Competition Information Applicant Categories Number of Times You Can Apply Funding Start Date Funding Terms and Conditions Trainee Stipend Levels Page 3 Page 3 Page 3 Page 3 Page 4 C. Application Information Electronic Submission Guidelines Cover Page Information RTC Registry Form Information Transcripts Referee Form(s) and Letter(s) Supervisors Evaluation of Applicant Brief Description of Trainees Project Access to Restricted Funds Face Sheets of External Applications Statement of Category G Applicants OSOTF Information Appendix A: Categorization of Students/Fellows Restracomp Application Cover Page RTC Registry Forms OSOTF Form (Graduate Students only - Categories A-D) Category D: Letter of Intent Form Page 4 Page 4 Page 5 Page 5 Page 5 Page 6 Page 6 Page 6 Page 7 Page 7 Page 7 Page 8 Page 9 Page 10 & 11 Page 12, 13 & 14 Page 15 RESTRACOMP OCTOBER 2014 Application Deadline Tuesday October 7, 2014 by 12:00 PM, noon Please submit applications electronically as ONE PDF document and in the order indicated on the cover page checklist (Page 9). Files must be uploaded to the following site: http://RestraComp.research.sickkids.ca • Incomplete applications will not be accepted. • Extensions will not be given for incomplete applications under any circumstances. • It is the responsibility of the applicant and supervisor to ensure the application is complete and submitted by the deadline. Limitations Due to budget constraints, a maximum of two graduate students (Category A-D) and one research fellow (Category F-I) per supervisor may apply for Restracomp funding. Only one trainee per supervisor can be awarded Restracomp funding to begin January 1, 2015. A. ELGIBILITY FOR FUNDING U of T Graduate Students To be eligible for funding, UofT Graduate Students must have a supervisor at SickKids with the following requirements: 1) The Supervisor must be a SickKids staff member appointed to the Research Institute as one of the following: • Senior Scientist • Scientist • Senior Associate Scientist • Associate Scientist • Scientist Track Investigators (Application must be co-signed by the Investigator’s Scientific Advisor) 2) The Supervisor must be appointed to the School of Graduate Studies (SGS) at the University of Toronto (UofT). 3) Co-supervision is not allowed. Non U of T Graduate Students Non UofT Graduate Students are eligible under the same requirements as above. Rotation Students Rotation students are not eligible to apply to Restracomp. Nursing and Professional Services Graduate Students Nursing and Professional Services students (Category D) uncertain of whether they fulfill the independent research project eligibility guidelines (Section 4.2.1, Restracomp Policies and Procedures Manual), should submit a letter of intent prior to beginning the application process. Please submit this form to [email protected] for review by Friday September 12, 2014 if you are unsure whether or not your application qualifies for Restracomp funding. The form can be found on page 15 of this application package. Please Note – funding availability for Non UofT students is assessed before each competition. Nursing & Professional Services Graduate Students are eligible to apply for funding under the following conditions: 1) The Supervisor is a SickKids staff member appointed to the Research Institute as one of the following: 2 • • • • • Senior Scientist Scientist Senior Associate Scientist Associate Scientist Scientist Track Investigators (Application must be co-signed by the Investigator’s Scientific Advisor) 2) The Supervisor must be appointed to the School of Graduate Studies (SGS) at the University of Toronto (UofT). 3) Co-supervision is not allowed. When supervisors are not appointed to the Research Institute at SickKids they must apply in writing to Dr. Janet Rossant, Chief of Research, for an Adjunct Scientist appointment. This involves: • Submitting his/her curriculum vitae • Providing a letter of support from the appropriate SickKids Department Head providing an annual assessment on the trainee to the Research Training Centre. Research Fellows To be eligible, Research Fellows must have a Supervisor at SickKids. 1) The Supervisor must be a SickKids staff member appointed to the Research Institute as one of the following: • Senior Scientist • Scientist • Senior Associate Scientist • Associate Scientist 2) Co-supervision is not allowed. Fellows are NOT eligible if: • The supervisor is a Scientist-Track Investigator, Team Investigator, Adjunct Scientist, Project Investigator, or Emeritus Scientist • They have completed two previous postdoctoral research positions • They have greater than five years of previous postdoctoral research training (unless an interruption in career has occurred e.g. maternity leave) B. COMPETITION INFORMATION Application Categories Applicants must apply to the category that best describes their status at the time that funding begins. If a trainee is enrolled in a graduate program, please apply in categories A-D. Please refer to Appendix A for Categorization of Students and Fellows. Number of Times You Can Apply A trainee can apply a maximum of two times to Restracomp during their research training at the hospital (e.g. two applications as a student and/or two applications as a fellow are permitted.) You will be contacted if you are not eligible. If you are unsure whether or not you exceed the limit, you should contact the RTC office before the deadline date. Funding Start Date The earliest start date of funding for the October 2014 competition will be January 1, 2015. Funding can be deferred for up to one year from award notification. Funding Terms and Conditions The following are mandatory terms and conditions of the Restracomp Award: • Annual application for renewal of funding (non-competitive application). • Annual proof of application for external funding 3 • Notification of success in obtaining external and/or internal funding • Notification if a student/fellow completes his/her degree program • Notification if a student changes his/her degree status from full-time to part time (or vice-versa). • Notification if a Category D student changes his/her number of clinical hours worked If the supervisor and/or trainee fails to notify the Research Training Centre of these changes, the supervisor is required to reimburse Restracomp for any funds wrongly received by the trainee. Failure to comply with these Terms and Conditions can result in termination of the award. For a full description of the competition please refer to the Restracomp Policies and Procedures manual. Trainee Stipend Levels Stipend levels for trainees are provided in the Restracomp Policies and Procedures manual, which can be found on-line at: http://www.sickkids.ca/pdfs/Research/students-and-fellows-resources/33535-33535restracomp_policies.pdf Trainees and supervisors must become familiar with policies and procedures. C. APPLICANT INFORMATION Electronic Submission Guidelines Please carefully read and follow the instructions below when submitting your application: 1. One PDF copy of the complete application must be submitted using an online file submission portal at the following link: http://RestraComp.research.sickkids.ca by the October 7, 2014 12:00 PM, noon deadline. 2. The application must be a single PDF file containing all sections of the application form and all appended pages in the correct order indicated on the application checklist. This checklist must be used as the cover page for the package. If needed, combine multiple PDF files into a single file before submitting electronically. 3. The PDF must be saved in the following format: CategoryH(Category)_lastname_firstname For example: CategoryB_Smith_John Applicants will receive an automatic email reply acknowledging receipt of their application. If you submit an application but do not receive an acknowledgement, it is the applicant’s responsibility to follow up with the RTC office. Please note, this confirmation email does not indicate that your application has been screened for completeness. You will receive a further email from the RTC if your application is deemed incomplete and will be withdrawn for consideration from the competition. Please do not submit your application more than once. If duplicate applications are received, RTC will only accept the most recent submission provided it is received by the deadline. Cover Page The Cover Page found on Page 9 of this application package must act as a check list to ensure all documents are submitted and in the order of the check list. 4 Research Training Centre Registry Form ALL applicants must complete a Research Training Centre Registry form. Trainees currently at SickKids Trainees not at SickKids at time of application Must fill out the form electronically using their SickKids’ Windows login name and password at the following internal link: http://earl.research.sickkids.ca/login Fill out the RTC Registry form on Pages 10 and 11 of this application package. Once you have filled out the form and submitted it, please print and collate into your application package. Transcripts Transcripts must be scanned and submitted using the following guidelines: 1) 2) 3) 4) Official transcripts with marks Notarized copies of transcripts are acceptable Non-English transcripts must be translated, with the exception of French PhD-seeking students must provide both graduate and undergraduate transcripts All other applicants must provide transcripts of the most recent program completed. 5) If marks were not assigned for a course/program or are unclear on the applicant’s transcript, the supervisors evaluation must also include a detailed explanation of transcripts • Explain the reason and provide objective criteria for judging academic performance • Must clarify the nature and absence of marks Transcripts should be sent directly to the supervisor and opened, scanned, and collated as a pdf document into the Restracomp application package by the supervisor or supervisor’s assistant. IMPORTANT NOTE: Only those approved for Restracomp funding will be required to submit a hard copy of their official transcripts* to the RTC office in December 2014. Funding cannot begin until official transcripts are received. *The RTC understands that some transcripts are difficult to obtain (e.g. from outside of Canada). If the applicant presents the original documents to the RTC, the originals will be returned. Referee Forms Applicants have a choice of submitting: Written Referee letter/s, Standard Referee form/s* AND/OR Both Only signed referee letters are acceptable. Category A applicants All other applicants submit one letter and/or form. submit two letters and/or forms. The applicant’s Supervisor CANNOT act as a referee. *Please note: Referee forms can be requested from the RTC office, or downloaded from: http://www.sickkids.ca/Research/StudentandFellowResources/RTC/Applications-andforms/index.html Reference forms/letters should be sent directly to the supervisor and opened, scanned, and collated as a pdf document into the Restracomp application package by the supervisor or supervisor’s assistant. 5 Supervisor’s Evaluation of Application (Must be signed by Supervisor) The Supervisor must submit a signed, one page assessment of the applicant including information on: • The potential for performance under your supervision • The applicant’s academic performance, publication activity, research/academic leadership and development, and characteristics and abilities • their commitment to hire the fellow should the applicant be successful in securing Restracomp funding, if applicable If marks were not assigned or are unclear on the applicants transcript, the letter should also include a detailed explanation of the transcripts and provide: • Objective criteria for judging academic performance • Must clarify the nature and absence of marks Brief Description of Trainee’s Project The applicant must attach a one page description of the trainee’s research project stating the expected length of time required to complete the project. Access to Restricted Funds The RTC has a number of restricted funds from the SickKids Foundation and partnerships with Centres that are available to trainees conducting research in a specific area. If a trainee is approved for Restracomp funding and their research project relates to one of the research areas listed on the Restracomp application cover page, they may be eligible for funding through these restricted funds. Please Note - the project is not rated, however it may be used as a guide to ensure: • That it is appropriate for the level of trainee and duration of training • Consistency with the strategic goals of research at SickKids • You describe whether you are eligible for restricted funds from the SickKids Foundation, if approved for funding. (see below) To be considered for Centre for Brain & Mental Health (C-BMH) restricted funding, please: • Submit a Letter of Intent no longer than one page clearly outlining how your proposed fellowship training exemplifies the goals of the C-BMH by September 8, 2014 noon directly to the C-BMH Program Manager, Anna Gross: [email protected] . • Check the corresponding box listed on the Restracomp cover sheet (Page 9) For more information on the C-BMH Integrative Research Training Fellowship: http://my.sickkids.ca/research/research-training-centre/Pages/Restracomp_CBMHIntegrative-Fellowship-Info.aspx For more information on the C-BMH NeuroDevNet Fellowship: http://my.sickkids.ca/research/research-trainingcentre/Pages/Restracomp_CBMH_NeuroDevNet-Integrative-Fellowship.aspx To be considered for all other restricted funding, please: • Check one of the applicable research areas listed on the Restracomp cover sheet (Pg9) • Include a 150-word summary of how the research relates to the restricted funding research area. 6 Face Sheets of Applications to External Agencies All Restracomp applicants are required to seek external support. All applicants must provide one of the following: • Face sheets of their own (not the supervisor’s) applications to external agencies • A letter of intent for future applications (signed by supervisor) • A statement of why they are not eligible for external agencies (signed by supervisor) If an applicant will be holding external funding after September 1, 2014, please submit a copy of the Award Notice with the application. Statement from Category G Applicants (signed) The fellow and/or supervisor must explain the goal of this additional research training to help the committee understand the added benefit to the trainee. Ontario Student Opportunity Trust Fund (OSOTF) Form Graduate students (Category A-D only) who are Canadian Citizens or Permanent Residents and plan to or are studying at University of Toronto must fill out the OSOTF form (Pages 13 and 14) as part of their Restracomp application. Restracomp stipends for graduate students are derived from the Matching Funds Program, generated by the University of Toronto, Sick Kids Foundation and the Province of Ontario. If recommended for funding, we will apply for funding to the Matching Funds Program on your behalf. More information can be found on Page 12. Reminder Ensure sufficient time is given to receive all documents from outside sources (e.g. transcripts, referee letters/forms). Incomplete or late applications will NOT be accepted. It is the applicant’s and supervisor’s responsibility to ensure the application is complete and submitted on time. Contact Information Email: [email protected] RTC office: PGCRL, 3rd floor East 7 Appendix A: Categorization of Student and Fellow Applications Categories A B Graduate Student Research Fellow Degree Level Completed Bachelor’s Seeking Funding Duration Restracomp Stipend (maximum) $22,000 Master’s* Up to 2 years from the start date of the degree program* Bachelor’s (within first two years of PhD program) PhD Up to 5 years from the start date of the graduate program. $22,000 Bachelor’s (with greater than two years in PhD program completed) PhD Up to 5 years from the start date of the graduate program. $22,000 Master’s PhD Up to 4 years from the start date of the degree program. $22,000 C MD (with license)+ Master’s** Up to 2 years from the start date of the degree program. $40,000 D Nursing or health professional degree (with license)*** Master’s** Up to 2 years from the start date of the degree program. (see Table 8.2.1 in Policy) F PhD or MD (without license) within two years of Fellowship completion of degree 2 years from requested start date and within one year of award notification. $33,750 G PhD with greater than two years postdoctoral experience Fellowship 2 years from requested start date and within one year of award notification. $33,750 H MD (with license)+ Fellowship 2 years from requested start date and within one year of award notification. $40,000 I PhD and Nursing or health professional degree (with license)** Fellowship 2 years from requested start date and within one year of award notification. $33,750 *Students who successfully reclassify from a Master’s to a PhD program while funded by Restracomp will be eligible for up to five years of funding from the start date of the graduate program. **PhD-level clinicians are not eligible for Restracomp funding. Please refer to the Clinician-Scientist Training Program (CSTP) for more information. *** Only to applicants who are Nursing/Professional Services staff at SickKids. Must provide copy of nursing/prof.services license at the back of the application package. +MDs must provide copy of Medical license at the back of the application package. 8 DEADLINE: Tuesday October 7, 2014 12:00PM noon RESTRACOMP OCTOBER 2014 Application Due Date: Tuesday October 7, 2014 by 12:00PM noon Applicant Last Name Applicant First Name Restracomp Category (A-I) Supervisor’s Name Supervisor’s RI Scientific Appointment RI Program All Applicants • • • • Use the most recent downloadable version of Adobe Reader to complete this application Include this document as the cover sheet for your application Check off each item to ensure application package is complete All documents must be in the order of this checklist • This application must be uploaded in ONE pdf to: http://RestraComp.research.sickkids.ca on Google Chrome • INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED Please refer to pages 1-8 of this package for any questions on application components Research Training Centre Registry Form Official Transcripts Referee Letter(s) and/or Form(s) Supervisor’s Evaluation of Applicant Brief Description of Trainee’s Project Access to Restricted Funds: IF APPLICABLE, please check one of the below if it relates to your area of research. Please include the applicable summary required as listed on page 6 of the application package. Cancer/Childhood Cancer Centre for Brain & Mental Health (C-BMH): Neuroblastoma Integrative Research Training Fellowship Cardiology C-BMH-NeuroDevNet Fellowship Psychology Face Sheets of Applications to External Agencies Curriculum Vitae For specific categories, please submit these additional documents: Category A to D Applicants: Proof of enrolment in graduate program Category A to D Applicants: OSOTF form (Canadian Citizens or Permanent Residents only) Category C and H Applicants: Copy of valid MD license Category D Applicants: 1)Copy of valid Nursing/Prof Services license 2)Please state number of hours worked per week during funding period Category F to I Applicants: Copy of Memorandum of Understanding (if Available) Statement from Category G Applicants (must be signed) Signatures My signature below confirms that the information provided in this application package is correct, and acknowledges that I am familiar with, and will abide by all Restracomp policies. Applicant’s Signature _______________________________ Date_______________ Supervisor’s Signature______________________________ Date_______________ RTC TRAINEE REGISTRY FORM All full-time graduate students and post-doctoral fellows conducting research at SickKids for one year or more are required to fill out the following RTC Registry form. This form should only be filled out for trainees who do not have a SickKids’ Windows username and password. If you have a SickKids’ Windows username and password, you must fill out the form electronically here: http://earl.research.sickkids.ca/login Last Name Personal information First Name SickKids’ Employee Badge Number Sex Female Male Home Mailing Address Contact information Telephone Numbers Lab: __________________ Home: _____________________ Office: _________________ Cell: _____________________ E-mail Address Citizenship information SickKids’ position Citizenship/Immigration status Canadian citizen or Permanent Resident of Canada If you are not Canadian, please check box and attach a copy of your immigration status information (e.g. copy of work permit, visa). Please select current SickKids’ position: Graduate Student Research Fellow Please fill out previous and highlight current academic/training: Degree/ Training Type Bachelor’s Degree Master’s Degree Academic/ Training information MD or Equivalent PhD Degree Other Education Post PhD/ MD Training June 2014 Start Date (yy/mm/dd) Date Received or Expected (yy/mm/dd) Institution (state country, if not in Canada) University Department Program of Study/Discipline RTC TRAINEE REGISTRY FORM Post PhD/ MD Training Post PhD/ MD Training Last Name First Name Supervisor information SickKids Research Institute Appointment Scientist Associate Scientist SickKids Research Institute Program Sr. Scientist Other: __________ Sr. Associate Scientist Cell Biology Child Health Evaluative Sciences Developmental & Stem Cell Biology Genetics & Genome Biology Molecular Structure & Function Neuroscience & Mental Health Physiology & Experimental Medicine University Appointment (specify University if not UofT) Current source(s) of funding (please check all that apply): Funding information Supervisor’s Grant External Award (please specify): _____________________________ Restracomp/CSTP University Award (please specify): ____________________________ Other (please specify): _________________________________________________________ My signature on the Restracomp application cover page confirms that the information provided on this form is correct, and that I agree to become familiar with, and abide by, all policies of the Research Institute, available through the Policies & Procedures database and through the SickKids Intranet. I will inform the Research Training Centre (RTC) immediately should there be any changes to this information. By signing this application package, I consent to the collection, use and disclosure of my personal information by the RTC during the course of my involvement as a trainee for the purposes set out in The Hospital for Sick Children Research Institute Policies on Research Trainees (available through the SickKids Intranet site.) Note: New trainees working in a wet lab setting MUST attend the Hospital’s Safety Seminars if they are working in a wet laboratory setting: Register online (http://riweb.sickkids.ca/) Please complete this form and ensure you have attached the following: Non–Canadian Citizens - copy of your immigration status information (e.g. work permit, visa). June 2014 GRADUATE ONTARIO STUDENT OPPORTUNITY TRUST FUNDS (OSOTF) AWARD FINANCIAL NEEDS ASSESSMENT FORM INTRODUCTION: The "OSOTF awards" refer to a class of awards, which have resulted from Ontario government's "matching" program. Under the program every dollar of donation received for student assistance has been matched by the government as well as the university on a dollar-for-dollar basis. There are two major conditions for all OSOTF awards. Recipients must be Ontario residents and demonstrate financial need. ELIGIBILITY: OSOTF awards are restricted to the residents of Ontario who demonstrate financial need, according to the provincial government's guidelines on OSOTF program. For the purpose of OSOTF awards, an Ontario resident is either a Canadian citizen or a permanent resident of Canada who has an Ontario mailing address at the time the award is made. Financial need can be demonstrated by past OSAP history or by completing the attached financial needs assessment form. If you have already been assessed for the Ontario Student Assistance Program (OSAP) or the University of Toronto Advance Planning for Students (UTAPS), complete sections 1, 2 and 3 only. If you have applied for OSAP, but did not receive the result of assessment, complete this form. If you have not applied for OSAP, complete the form also. In addition to the financial and residence requirements, there may be other selection criteria for the OSOTF awards. Consult your graduate unit or the Fellowships and Loans Office for details. The University of Toronto respects your privacy. Personal information that you provide to the University is collected pursuant to section 2(14) of the University of Toronto Act, 1971. It is collected for the purpose of administering admissions, registration, academic programs, university-related student activities, activities of student societies, financial assistance and awards, graduation and university advancement, and for the purpose of statistical reporting to government agencies. At all times it will be protected in accordance with the Freedom of Information and Protection of Privacy Act. If you have questions, please refer to www.utoronto.ca/privacy or contact the University Freedom of Information and Protection of Privacy Coordinator at 416-946-7303, McMurrich Building, room 201, 12 Queen's Park Crescent West, Toronto, ON, M5S 1A8. Ontario Student Opportunity Trust Funds (OSOTF) Financial Needs Assessment Form Note: To be completed only by the applicants who are in financial need. Section 1 Name: Student Number: Home address: University of Toronto Department: Email address: Telephone number: ( ) - Section 2 Have you applied for OSAP/UTAPS? ____________ Have you received the result of the OSAP/UTAPS assessment? _____________ Section 3 If you know the names of the OSOTF awards that you are applying or being considered for, list them below. THE HOSPITAL FOR SICK CHILDREN FOUNDATION STUDENT SCHOLARSHIPS AT THE UNIVERSITY OF TORONTO. Section 4 Marital Status Children Other dependents Married Do not include children who have been out of high school for at least 5 years. ____ Number of dependent children ____ Number of other dependents Relationship: Section 5 Declaration I hereby certify that I AM A PERMANENT RESIDENT OF ONTARIO and the information provided on this application is, to the best of my knowledge, true and complete. I understand I may be required to supply documentation, specifically my tax return (or spouse's, if applicable), for the previous year, if this application is successful and if I am requested to do so. _____________________________ Signature of applicant __________________________ Date Budget Outline: Please provide the following summary for the twelve-month period from January 2015 – December 2015. Resources: Amount External or Internal (HSC) Awards (Specify source and amount) 2 1 Expenses : Amount Fees (University) Research Assistantship Books & Academic supplies Teaching Assistantship Rent/Mortgage & Utilities Additional Income Food & Household supplies Income of Spouse/Partner Transportation Less Tax Child Care Total Net Income Medical/Dental OSAP/UTAPS Clothing Savings (Please specify amount and source) Other expenses (specify) Total Total 1 Include all expenses for your spouse/partner, if applicable. If your graduate department provides a guaranteed stipend, you should include that amount as a resource in your budget. Please note that the needs-assessment we perform may be used either to locate particular sources of funding for that stipend, and/or to augment the total amount of funding you will receive. 2 Additional Information: If there are additional details that you wish to provide, please use the space below. Outstanding student loans may be listed below. FOR RESEARCH TRAINING CENTRE USE ONLY: Date Approved: ___________________ Signature: ________________________ RESTRACOMP OCTOBER 2014 Nursing and Health Professional Services – Category D Letter of Intent (Optional) Please submit this form to [email protected] for review by Friday September 12, 2014 if you are unsure whether or not your application qualifies for Restracomp funding. Applicant Last Name Applicant First Name Supervisor’s Name, RI Scientific Appointment Degree program seeking Project Title Brief description of trainee’s research project Restracomp Category (A-I) RI Program Course and/or thesis-based? D
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