the FY 2014 Guide to regular health checkups

Fast Retailing Group
FY2014
Guide to regular health checkups
Subcontractor : Ewel, Inc.
Appointment period
Thursday, May 22-Sunday, August 17,2014
Checkup period
Thursday, June 5-Sunday, August 31,2014
■Persons eligible for periodic health checkups in FY2014
〇 Insured persons in the FR Health Insurance Organization as of the last day of
April who remain insured persons as of the date they undergo their health checkups.
〇 Those who are not insured persons are eligible if their employer has instructed them
to undergo the health checkups.
〇 We ask all eligible persons to be sure to go to get their periodic health checkups.
Address all inquiries (Japanese only) to:
Ewel, Inc. Health Support Center
ＴＥＬ: 0570-057091
Please note that services are
provided in Japanese only.
Hours: 9:30 am – 5:30 pm (closed Sundays, holidays, and Dec. 29 – Jan. 4)
If you cannot call the above number, please call [03-5645-1262].
* Calls to the Navi Dial number shown in this pamphlet are received on an ordinary telephone line.
The caller is responsible for all call charges to the destination.
Call charges will be billed by NTT Communications even if you are registered with the
MYLINE Carrier Selection Service.
Implementation of periodic health checkups
This fiscal year, FR Health Insurance Organization and FR Group companies who are members
of the Health Insurance Organization will once again provide periodic health checkups. The purpose of
these checkups is to give members an opportunity to check on the status of their health and to
promptly identify and treat any unforeseen or underlying conditions.
This program also provides a full range of optional exams specific to each age bracket and
gender, including screenings for cervical cancer, breast cancer, and stomach cancer.
Your employer and the Health Insurance Organization have the following requests for members
concerning the implementation of these health checkups:
・We ask that eligible persons be sure to undergo their periodic health checkups.
・If you are instructed to undergo a follow-up exam or told you need treatment, please make this a top
priority and act promptly.
・If you notice a need to improve your life habits, please review your diet and exercise practices.
・We also ask that branch managers, division managers, leaders, and other superiors set an example
in undergoing checkups themselves and in encouraging eligible persons to complete their checkups
during the checkup period.
The FR Health Insurance Organization draws on health insurance premiums paid by insured
persons and employers on a fifty-fifty basis to cover the medical care costs of members. Healthy
members generate low medical care costs, which helps keep health insurance premiums low. Let’s
work together to make the Health Insurance Organization strong and sound.
We strongly encourage members to get their annual health checkups and to treat these
checkups as opportunities to examine their own health status. Doing so will help them deepen their
understanding of life and health.
Group Officer, Head of the General Administration &
Employee Satisfaction Department, Fast Retailing Co., Ltd.
Yukihiro Nitta
Board Chairman, FR Health Insurance Organization
Akira Tanaka
Get a health checkup and review your life habits
As busy as you are with your daily work responsibilities, you’re likely to take your health for
granted from time to time. Keep in mind that health is a key prerequisite for a rewarding life and
rewarding work. Good health lets you enjoy life and make plans for the future. Be sure to double-check
your own health by undergoing an annual health checkup. While we may not think about our health
every day, it’s a good idea to be on the lookout for any signs your body may be sending and to make
course corrections regarding unhealthy life habits.
Health checkups are important for the following reasons: (i) They help catch illnesses in their
initial stages; (ii) they help identify changes that may represent early warning signs of various illnesses;
(iii) they identify any need for early treatment; and (iv) they create opportunities to correct damaging life
habits.
In general, we rarely think about our own health. For precisely this reason, we encourage you to
set aside time once each year to consider and to care for your own body.
For each of you, I wish a full, healthy life.
Medical Director, Fast Retailing Co., Ltd.
Medical advisor, FR Health Insurance Organization
Tsutahiro Hamaguchi
Overview of health checkups
Appointment period
Thursday, May 22-Sunday, August 17,2014
Checkup period
Thursday, June 5-Sunday, August 31,2014
Notes
・ Appointments and checkups are available only during the period shown above. If you lose your eligibility for coverage by the Health Insurance Organization
before the checkup date due to retirement or other reasons, you will not be eligible for the checkup.If you do undergo a checkup after loss of eligibility, you
will be obligated to pay the entire cost of the checkup, including the portion ordinarily covered by health insurance.
・ If you went for a checkup while employed during FY2014, you cannot undergo another checkup after becoming a voluntarily and continuously insured person.
Eligible persons/
Checkup courses
You must be a member of the FR Health Insurance Organization as of the last day in April 2014.
You must be employed by an FR Group company as of the checkup date.
* If you will turn 75 during this fiscal year, you must schedule your checkup no later than the day immediately preceding your 75th birthday.
* Note that age refers to an individual’s age as of the end of the fiscal year (March 31, 2015).
Eligible persons
Membership
category
System
category
Checkup course
Optional exams
Personal cost
obligation
Male
Ewel statutory checkup
course A
－
None
Female
Ewel statutory checkup
course A
Pap smear
None
: born April 1, 1980 - March 31, 1985
or
Male
Ewel general checkup
course A2
－
None
36–39
Female
Ewel general checkup
course A2
Mammary ultrasonography
Ewel general checkup
course A2
[ABC checkup]
H. pylori antigen test / Pepsinogen test
Ewel complete medical
checkup course A
(Outpatient: basic)
Switching to gastric endoscopy
Age (as of March 31, 2015)
29 or younger
: born on or after April 1, 1985
30–34
: born April 1, 1975 - March 31, 1979
Every five years of age
starting at the age of 35
Gender
Male
Pap smear
[ABC checkup]
H. pylori antigen test / Pepsinogen test
None
None
Amount of total cost of
checkup course and
optional exams exceeding
50,000 yen2
Pap smear
Age 35: born April 1, 1979 – March 31, 1980
Mammography1
Age 40: born April 1, 1974 – March 31, 1975
Ewel general checkup
course A2
Age 45: born April 1, 1969 – March 31, 1970
Insured
person
FR Group
employee/
Voluntarily
continuously
insured
persons
Age 55: born April 1, 1959 – March 31, 1960
Age 60: born April 1, 1954 – March 31, 1955
Age 65: born April 1, 1949 – March 31, 1950
Mammary ultrasonography1
None
[ABC checkup]
H. pylori antigen test / Pepsinogen test
Age 50: born April 1, 1964– March 31, 1965
Female
Pap smear
Mammography1
Age 70: born April 1, 1944 – March 31, 1945
Ewel complete medical
checkup course A
(Outpatient: basic)
Age 75: born April 1, 1939 – March 31, 1940
Mammary ultrasonography1
Switching to gastric endoscopy
Amount of total cost of
checkup course and
optional exams exceeding
55,000 yen2
[ABC checkup]
H. pylori antigen test / Pepsinogen test
Other ages starting
at the age of 40
Male
Ewel general checkup
course A2
－
None
Ewel complete medical
checkup course A
(Outpatient: basic)
Switching to gastric endoscopy
Amount of total cost of
checkup course and
optional exams exceeding
47,500 yen2
Ewel general checkup
course A2
Mammography1
41–44: born April 1, 1970 – March 31, 1974
Pap smear
46–49: born April 1, 1965 – March 31, 1969
51–54: born April 1, 1960 – March 31, 1964
61–64: born April 1, 1950 – March 31, 1954
None
Mammary ultrasonography1
56–59: born April 1, 1955 – March 31, 1959
Female
66–69: born April 1, 1945 – March 31, 1949
Pap smear
Ewel complete medical
checkup course A
(Outpatient: basic)
71–74: born April 1, 1940 – March 31, 1944
Mammography1
Mammary ultrasonography1
Amount of total cost of
checkup course and
optional exams exceeding
52,500 yen2
Switching to gastric endoscopy
34 and younger
: born on or after April 1, 1980
or
36–39
Non-member
FR Group
employee
Male/
female
Ewel statutory checkup
course A
－
None
Male/
female
Ewel general checkup
course A2
－
None
: born April 1, 1975 - March 31, 1979
Age 35
: born April 1, 1979 - March 31, 1980
or
40 and older
: born on or before March 31, 1975
*1 You are entitled to choose one of an optional mammography or optional mammary ultrasonography exam (not both).
*2 If you request a checkup ticket using your smartphone, computer, or mobile phone, you can also check your copayment at the same time.
The copayment amount is also indicated on the ticket.
Notes
・ Choose either a mammography or a mammary ultrasonography. If you choose both, you will be obligated to pay the entire cost of the mammary ultrasonography yourself.
・ Calculate your copayment based on the subsidy information indicated above. Your copayment will also appear on the checkup ticket issued by EWEL, Inc. If you made
your appointment by smartphone or mobile phone, the copayment will be indicated in the appointment confirmation e-mail sent by EWEL.
Examination items
Note：Details of examination items may vary by checkup facility.
Checkup Courses
Eligible persons
Insured person / Voluntarily and continuously insured person
Non-member
29 or younger
30 or older
35, or 40 and older
34 and younger or
36–39
35, or 40 and older
Name of examination item/checkup course
Ewel statutory
checkup course A
Ewel general
checkup course A2
Ewel complete
medical checkup
course A
Ewel statutory
checkup course A
Ewel general
checkup course A2
●
●
●
●
●
●
Consultation
Interview
Questionnaire (including four items
required for special checkups)
●
●
Physical
findings
Medical history / Subjective symptoms
/ Objective symptoms
●
●
Height / Weight / Body mass index
●
●
Physical measurements
●
Abdominal girth
●
Blood pressure / Eyesight
●
●
Sputum exam
As instructed by
doctor
As instructed by
doctor
Audiometer (1000/4000)
●
●
Urinary sugar (US) / Urinary protein
●
●
Hearing
Urinary occult blood / Urobilinogen
●
Red blood cell count (RBC) /
Hemoglobin (Hb) / Hematocrit value
(Ht) / Blood platelet count (PLT/PL) /
Mean corpuscular hemoglobin (MCH)
/ Mean corpuscular hemoglobin
concentration (MCHC) / Mean
corpuscular volume (MCV) / White
blood cell count (WBC)
●
Lipids
Total cholesterol (T-Cho) / Neutral fat
(TG) / HDL-cho/ LDL-cho
●
General blood test
Biochemical exam
Blood test
Liver function
GOT (AST)/ GPT (ALT)/ -GTP (GGT)
●
Kidney function
Uric acid (UA) / Blood urea nitrogen
(BUN) / Serum creatinine (CRE)
●
Blood sugar
Fasting blood sugar level (BS) /
Glycohemoglobin A1c (HbA1c)
●
Electrocardiogram
12-lead
●
Ophthalmoscopy
Funduscopy (one or both eyes)
As instructed by
doctor
(Meets the standards of the Japan Society of Ningen Dock.)
Chest X-ray (direct)
Chest exam
Urinalysis
●
Gastric X-ray examination (direct)
Gastric examination
Gastric endoscopy
Complete medical checkups planned by each checkup facility, including special checkup items and statutory
checkup items
Age (as of March 31, 2015)
●
●
●
●
●
As instructed by
doctor
As instructed by
doctor
●
●
●
●
●
●
●
●
●
●
●
As instructed by
doctor
●: Required examination item
As instructed by doctor: Optional items provided based on doctor’s diagnosis
Optional exams
Eligible persons
Insured person / Voluntarily and continuously insured person
Non-member
Age (as of March 31, 2015)
29 or younger
30 or older
35, or 40 and older
34 and younger or 36–
39
35, or 40 and older
Name of examination item/checkup course
Ewel statutory checkup
course A
Ewel general checkup
course A2
Ewel complete medical
checkup course A
Ewel statutory checkup
course A
Ewel general checkup
course A2
Pap smear
Gynecological
exam
Mammography
Mammary ultrasonography
○ Women only
○ Women only
○3
Women only
One or
the other
○ Women only
○ Women only
○ Women only
○ Women only
○
Switching to gastric endoscopy
Digestive organs
[ABC checkup]
Pepsinogen test /H. pylori antigen test
4
○
○ : Optional examination item
*3 Available only for persons aged 35 and 40 or above
*4 Available only for persons at five-year intervals starting from age 35
(i.e., ages 35, 40, 45, 50, 55, 60, 65, 70, 75)
○4
One or
the other
Smartphone, computer
Steps from application to checkup (1)
QR code for smartphone use
All content in KENKOBOX pages is in Japanese.
STEP１
Access KENKOBOX and create an account.
* The illustrations provided show examples.
● Access KENKOBOX (https://www.kenkobox.jp/)
and create an account.
* Have your health insurance card handy.
* You do not need to create another account
if you created an account last year.
● You can access KENKOBOX from the banner
on the FR Health Insurance Organization
website (http://www.fr-kenpo.or.jp/).
STEP２
Tap!
Click!
Search to find a facility to get your checkup.
● Log in to KENKOBOX, click on the “Checkup
Application/Checkup Ticket” button to go to the
application page, then select the facility where
you want to go to get the checkup.
● You can also review the checkup facility list
(in Microsoft Excel format) to locate a suitable
location. See the May bulletin, the notification from
the InfoPLAZA/JAPAN OFFICE, or the FR Health
Insurance Organization website for the checkup
facility list.
 Medical facility offering English-language services
Name of medical facility: Midtown Clinic (6677), Tokyo Midtown Clinic
Address: 6F, Midtown Tower, 9-7-1 Akasaka, Minato-ku, Tokyo; access:
directly connected to Roppongi Station on the Toei Subway Oedo Line
Tel.: 03-5413-0081
Note: Be sure to check the checkup facility list for details such as optional
examination items.
STEP３
Call the checkup facility to make an appointment.
● Remember to provide the following information when you make your appointment:
□Your status as a member of the FR Health Insurance Organization
* If you are not a member of the FR Health Insurance Organization, confirm your status as an FR Group employee.
□The
checkup date and time, checkup course, and optional exams you want
name of the agency handling the checkup (EWEL, Inc.)
□Your name, address, and contact information
□The
● Contact the checkup facility if you have any questions about checkup details.
Notes
Please make your appointment at least two weeks in advance.
Continued on next page
Smartphone, computer
Steps from application to checkup (2)
STEP４
QR code for smartphone use
Use KENKOBOX to report appointment details
within three days after making your appointment.
● Log in to KENKOBOX and complete the necessary
procedures.
* The illustrations provided show examples.
From a smartphone
Within one week after you complete these procedures,
EWEL will send a checkup ticket completion e-mail.
* No printed checkup ticket will be issued if you use a smartphone.
From a computer
Within one week after you complete these procedures,
EWEL will send a checkup ticket completion e-mail. Log
in to KENKOBOX to print the checkup ticket file.
* If you cannot print the checkup ticket, provide the appointment
number indicated on your checkup ticket completion e-mail when
you arrive at the checkup facility reception desk.
STEP５
Get your checkup.
● Go to get your checkup on the scheduled appointment date.
Bring the following items with you:
□ Your
checkup ticket
□ Copayment (if paying at the facility)
□ Health insurance card
□ Specimen containers (if received from the checkup facility)
* If you made your appointment by smartphone, in place of a checkup ticket, inform the checkup facility reception
desk of the appointment no. indicated in your checkup ticket confirmation e-mail.
● Checkup results will be delivered from the checkup facility about one month
after the checkup.
Changing or cancelling your appointment
Contact the checkup facility to change or cancel
your appointment, then complete the procedures
under “Check, Change, or Cancel Application
Details” on KENKOBOX.
Frequently asked quesions
Checkup details
Ｑ
Can I undergo optional exams other than
those specified for me?
Ｑ
Can I undergo a health checkup at a medical
facility not shown on the checkup facility list?
Ａ
Yes. However, you must cover the entire amount of
the examination cost of optional exams other than
those specified for you. In such cases, the names
and personal cost obligations for the optional exams
will not appear on the checkup ticket issued by Ewel,
Inc. Check with the medical facility concerning
examination costs.
Ａ
Please go to one of the medical facilities shown on
the checkup facility list for your checkup.
Ｑ
I’d like to find out more about health checkup
specifics.
Ｑ
Are there any examination items that won’t be
available to me if the checkup date falls during
my monthly period?
Ａ
Contact the checkup facility directly if you have
any questions concerning health checkup
specifics.
Ａ
Contact the checkup facility directly. Procedures
vary from facility to facility.
Ｑ
How long will it take to receive my checkup
results?
Ｑ
Can I undergo a checkup if my employment
begins on May 1?
Ａ
Those whose employment begins on May 1 or
later are not eligible to undergo a periodic
health checkup this fiscal year. Note that the
health checkup you receive when you first begin
your employment differs from the periodic
health checkup. If you are eligible, we
encourage you to get your periodic health
checkup.
Ｑ
I called to make my appointment at the checkup
facility more than three days ago. Can I still ask
to have my checkup ticket issued?
Ｑ
I just sent my checkup ticket application form by
fax. How can I tell if it arrived?
Ａ
Yes. Keep in mind that the less time until the
checkup date, the more likely it is that specimen
containers or other materials from the checkup
facility will not arrive in time. We encourage you
to have your checkup ticket issued as soon as
possible.
Ａ
It takes roughly two to three days after a fax is
sent before we can confirm arrival.
Ｑ
What should I do if no available checkup
facilities are located near my store?
Ｑ
Can I have a checkup ticket issued through
KENKOBOX from a friend’s or family member’s
smartphone/computer/mobile phone?
Ａ
Managers of stores with no checkup facilities
nearby will be informed what to do separately.
Please check with your store manager.
Ａ
No. If you do not own a smartphone, computer,
or mobile phone, please request to have the
checkup ticket issued by post or by fax.
Ａ
Contact the checkup facility directly with any
questions about receiving checkup results.
Ｑ
I’m pregnant. Should I still go for my checkup?
Ａ
If you are pregnant, consult with your family
physician. If you end up going for your checkup,
be sure to tell the checkup facility that you are
pregnant.
Application
Privacy policy
Content of personal information used and scope of those using this information
FR Health Insurance Organization: Results of examination items (for FR Health Insurance
Organization members only)
Employers: Results of examination items
Ewel, Inc.: As shown below under “Handling of personal information at Ewel, Inc.”
Medical facilities: As shown below under “Handling of personal information at medical
facilities”
Scope of use
(1) Health maintenance, health promotion, and health maintenance guidance
(2) Analysis and study of health-checkup data
(3) Reporting on results of data collection, health consultations
Parties responsible for administering personal data
FR Health Insurance Organization
Employers
Handling of personal information at Ewel, Inc.
Personal information entered as part of procedures is used solely to provide the health checkup services applied for.
This information is provided to third parties such as partner medical facilities within the scope of such use.
Personal information obtained in such cases is handled in accordance with the Basic Policy on Protection of Personal
Information and the Privacy Policy provided at the Ewel, Inc. website (http://www.ewel.co.jp/privacy/index.html) and with
the policies set forth below. Users are asked to consent to these policies before submitting such information.
<Handling of personal information during use of health checkup services applied for:>
(1) To check the contents of appointments for health checkups, Ewel, Inc. provides personal information to medical
facilities. This includes the applicants’ names, addresses, telephone numbers, birthdates, and the health insurance
organizations to which they belong.
(2) Ewel, Inc. obtains all personal information concerning applicants from medical facilities, including the personal
information listed under (1) above and data on health checkup results (generally referred to hereinafter as “relevant
personal information”).
(3) Ewel, Inc. maintains and administers the relevant personal information.
(4) Ewel, Inc. provides the relevant personal information to health insurance organizations to which the applicants
belong.
(5) In certain cases, Ewel, Inc. may provide the relevant personal information to subcontractors for analysis, study, and
administration of health checkup data by the health insurance organizations to which the applicants belong.
(6) In certain cases, Ewel, Inc. or health insurance organizations to which the applicants belong may provide the
relevant personal information to firms providing health-maintenance guidance services for purposes of providing
special health guidance.
While entry of information during procedures is at the user’s discretion, note that failure to enter information or errors
in items of information entered may result in the inability to provide the health checkup services applied for. Ewel, Inc.
may also provide personal information in the form of statistical data that does not allow identification of specific
individuals to the individual health insurance organizations to which the applicants belong or to other organizations.
Direct any complaints, requests concerning disclosure, or questions concerning personal information to the Ewel, Inc.
privacy contact (email: [email protected]).
Handling of personal information at medical facilities
(1) For health checkups, medical facilities obtain personal information from applicants, including addresses, telephone
numbers, birthdates, and the health insurance organizations to which they belong.
(2) Medical facilities obtain the information under (1) above from Ewel, Inc. to review the content of appointments.
(3) Medical facilities provide to Ewel, Inc. all information concerning individual applicants, including personal information
and data on health checkup results.

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