Acronyms - University of Hawaii

Acronyms
O:\ssa\ps\training\acronyms.doc
Date: 04/02/14
403(b)
Tax Sheltered Annuity or Tax Deferred Annuity
http://www.pers.hawaii.edu/tda/tda-index.asp
457
Deferred Compensation or Island Savings Plan
http://www.hawaii.edu/ohr/benefits/IslandSavingsSummary.pdf
AA
Affirmative Action
http://www.hawaii.edu/offices/eeo/
ACA
Affordable Care Act
http://www.hawaii.edu/ohr/benefits/ACA%20Fact%20Sheet.pdf
AY
Academic Year
August 1 thru July 31. Prior to 1975, the academic year was
September 1 to August 31.
AFC
Average Final Compensation (ERS term)
http://ers.ehawaii.gov/
AP
Administrative Procedure
http://www.svpa.hawaii.edu/svpa/
APT
Administrative, Professional and Technical
Bargaining Unit 08 employees
B&F
State of Hawai‘i Budget and Finance
http://budget.hawaii.gov/
BJ
Budget Journal (Budget Term)
BOR
Board of Regents
http://www.hawaii.edu/offices/bor/
BOR Employees
Consists of Executive/Managerial (E/M), Administrative, Professional
and Technical (APT), and Faculty employees
BU
Bargaining Unit
http://www.hawaii.edu/ohr/docs/collbarg.htm
CBA
Collective Bargaining Agreeement
http://www.hawaii.edu/ohr/docs/collbarg.htm
CIS
Contact Information System
https://www.pers.hawaii.edu/hrin/contact/default.asp
C/S
(Civil Service) at the University of Hawaii
At the UH only, consists of clerical, para-professional, general laborers
and skilled trades. Civil Service at other State agencies includes APTtype employees.
CSEA
Child Support Enforcement Agency
Semi-monthly reporting of all University new hires
CURE
Consolidation of University Records for Employees
Project to include Casual and Overload records with regular BOR and
Civil Service employees in PeopleSoft to create a central database of
all UH employees. In May 28, 2012, all SCOPIS (except for students)
records were included in PeopleSoft. Students remain part of SECE.
DAGS
State of Hawai‘i Department of Accounting and General Services
D&R
Duties and Responsibilities
DHRD
State of Hawai‘i Department of Human Resources Development
http://hawaii.gov/hrd (aka HRD)
DNHR
Designated New Hire Rate (APT only)
https://www.pers.hawaii.edu/hrin/dnhr/default.asp
DNM
Does not meet
DNR
Designated New Rate
DQR
Desireable Qualification Requirements
Duty Period
The period of time the faculty member renders services to the
University. The duty period for a 9-month faculty is 9 consecutive
months from the designated on-duty date until commencement. A list
of on-duty dates is distributed by the Executive Vice President for
Academic Affairs.
EAC
Employing Agency Code
Numeric code assigned to each department shown on the official
organization chart. The University of Hawai‘i is assigned the State of
Hawai‘i department code of “22”. EAC has the following identifying
components – Department, Division, Branch, Section.
http://www.hawaii.edu/ohr/download/eac.pdf
EAP
Employees Assistance Program
OHR website / Employee Benefits / Employees Assistance Program
EEO
Equal Employment Opportunity
http://www.hawaii.edu/offices/eeo/
E/M
Executive/Managerial
EP
Executive Policy
http://www.svpa.hawaii.edu/svpa/
ePCS
Electronic Payroll Change Schedule
Process which electronically transmits ePNFs from
departments/campuses to the UH Payroll Office. Prior to August,
2010, hardcopy PNFs were sent to the UH Payroll Office for
processing. After August, 2010, the vast majority of PNFs are
transmitted electronically to the Payroll Office (exceptions being those
PNFs that require special handling).
http://www.hawaii.edu/ohr/presentations/ePNF.pdf
ePNF
Electronic Payroll Notification Form
Payroll Notification Forms that are currently electronically transmitted
between the department and the UH Payroll Office.
http://www.hawaii.edu/ohr/presentations/ePNF.pdf
EPRC
Employment Pay Rate Continued
ERS
Employee Retirement System
http://ers.ehawaii.gov/
EUTF
Employee-Union Health Benefits Trust Fund
http://www.eutf.hawaii.gov/
EVP
Early Vacation Payout
OHR web site / HR forms / Vacation Pay Deferral Program
FA
Fiscal Authority (formerly known as Fiscal Officer)
FLSA
Fair Labor Standard Act
http://www.dol.gov/whd/flsa/
FMLA
Family Medical Leave Act
http://www.hawaii.edu/ohr/docs/benefits.htm#FSA
Form 5
Hardcopy form used with SCOPIS system; no longer used
Form 6
Payroll document for Casual and Overload employees
FSIS
1.
2.
Faculty Staff Information System
First electronic personnel database created; no longer used
Faculty and Scholar Immigration Services
http://www.hawaii.edu/fsis/
FSA
Flexible Spending Account (aka Island Flex Plan)
OHR website / Employee Benefits / Flexible Spending Account
FY
Fiscal Year – Example: FY14-15 is from July 1, 2014 to June 30, 2015.
In Fiscal Authority terms, FY14-15 is called Fiscal Year 2015.
HGEA
Hawai‘i Government Employees Association
http://www.hgea.org/
HRD
State of Hawai‘i Department of Human Resources Development
http://hawaii.gov/hrd (aka DHRD)
HRIS
(Human Resources Information System)
Mainframe application purchased from American Management
Systems to replace FSIS. PeopleSoft replaced HRIS in this application
migration.
HR Datamart
External database of PeopleSoft data accessible via ad hoc reporting
software such as Brio, Discoverer, M/S Access, etc. Additional
information may be obtained at the “HR Data Dictionary” link at the
following web site:
http://www.hawaii.edu/ohr/hris/dw-hr.htm
HRS
Hawai‘i Revised Statues
HRTD
Human Resources Technical & Data Section (OHR)
Former name was System Support and Analysis (SSA)
IER
(Incentive Early Retirement)
Program ended effective with ACT 179
IGA
In-grade Adjustment
IP
Initial Probation (Civil Service)
ITS
Information Technology Services
www.hawaii.edu/its
KFS
Kuali Financial Systems
https://kfs.hawaii.edu/kfs-prd/portal.jsp
LTA
Limited Term Appointment
LVL
(Level Pay Option) – 9 month faculty and 9-month Grad Assts only
If the faculty member does not render 9 consecutive months of service,
the employee usually must be placed on LWOP during the summer if
the employment continued the following semester. To avoid any
hardship of interrupted benefits, the employee is offered the option to
have the salary spread over the pay periods from initial hire through
July 31.
LWOP
Leave without Pay
LWP
Leave with Pay
MHR
Mānoa Human Resources
http://www.manoa.hawaii.edu/ovcafo/uhmhr/
MOA
Memorandum of Agreement
http://www.hawaii.edu/ohr/docs/collbarg.htm
MOF
Means of Finance (Budget Term)
MOU
Memorandum of Understanding
http://www.hawaii.edu/ohr/docs/collbarg.htm
MQR
Minimum Qualification Requirement
NOA
(Nature of Action)
Another term for PeopleSoft PersonnelAction/Reason Codes.
NSMD
Next Step Movement Date
NTE
Not to Exceed
Off-Duty Period
The non-instructional period of time that faculty member is not on-duty.
The off duty period for a 9-month faculty is day after commencement
until the designated on-duty date for Fall; normally one week prior to
the first day of instruction.
OHR
System Office of Human Resources
http://www.hawaii.edu/ohr
OPEB
Other Post Employment Benefits (Budget Term)
OIEP
Office of International and Exchange Programs
http://www.uhm.hawaii.edu/international/administration/
OIP
Office of Information Practices
http://hawaii.gov/oip/
OVCAA
Office of the Vice Chancellor for Academic Affair (Mānoa Campus)
http://manoa.hawaii.edu/ovcaa/
OVCAFO
Office of the Vice Chancellor for Administration, Finance & Operations
(Mānoa Campus)
P&P
Civil Service Policies and Procedures
http://www.hawaii.edu/ohr/dhrd/index.htm
PAHR
Personnel Action History Report
Listing of all PeopleSoft transactions for a specific employee.
PeopleSoft link - Get Empl ID & Print PAHR
PAS
Performance Appraisal System (Civil Service only)
https://www.pers.hawaii.edu/hrn/pas/login.aspx&renew=true
PBA
PBB
PBC
PBD
Pay Band A (APT employees only)
Pay Band B (APT employees only)
Pay Band C (APT employees only)
Pay Band D (APT employees only)
http://www.hawaii.edu/ohr/docs/schedule.htm
PCP
Premium Conversion Plan
http://hawaii.gov/hrd/information/HRDInfoCentral/DocCentral/EE
Benefits/2008BROCHURE.pdf
PCS
Payroll Change Schedule (see ePCS above)
PDG
Position Description Generator
https://www.pers.hawaii.edu/hrin/pdg/default.asp
PES
Performance Evaluation System
https://www.pers.hawaii.edu/hrin/pes/default.asp
PNF
Payroll Notification Form (Payroll Office)
Document used to inform the UH Payroll Office of PeopleSoft
actions which affect employee pay.
PeopleSoft link – Generate PNF / PNF Maintenance
PRC
Personnel Record Card
http://www.hawaii.edu/ohr/docs/forms/recordcard.pdf
PS
PeopleSoft
http://ps.hawaii.edu/
PSP
(Pro-rata summer Pay) – 9 month faculty only
The proportionate share of summer pay that the 9-month faculty is
entitled dependent on length of service rendered during the academic
year or semester. Academic year faculty must work 9 months to
receive 12-months of pay; a semester hire must work 4.5 months to
receive 6 months of pay.
http://www.hawaii.edu/ohr/presentations/PSP.pdf
PSVPD
Post-Separation Vacation Pay Deferral Program
OHR web site/HR Forms/Vacation Pay Deferral Program
PTBP
Pre-Tax Transportation Benefit Program
Parking: Call Mānoa Parking Office
Bus Pass: http://www.hawaii.edu/ohr/buspass/buspass.htm
PTS
Part-Time, Temporary & Seasonal/Casual
http://www.hawaii.edu/ohr/docs/benefits.htm#PTS
RCUH
(Research Corporation of the University of Hawai‘i)
Separate entity from the University of Hawai‘i that supports the
research and training programs of the University.
http://www.rcuh.com/wps/portal/RCUH
RTWPP
Return to Work Priority Program
S397
Tuition and Fees Account Code - Fund/Appropriation
http://www.hawaii.edu/ohr/presentations/Dec%202013%20HR%20Ohana.pdf
SA
Supplemental Agreement
http://www.hawaii.edu/ohr/docs/collbarg.htm
SCA
Special Compensation Adjustment (APT only)
https://www.pers.hawaii.edu/hrin/sca/default.asp
SCD
Service Computation Date
SCOPIS
Student, Casual, Overload Personnel Information System
No longer used for Casual and Overload employees. Data is
currently entered via PeopleSoft (known as Form 6). Student
data entered via <http://www.hawaii.edu/sece/>
SCR
Selective Certification Requirements
SECE
Student Employment and Cooperative Education
https://sece.its.hawaii.edu/sece/
SF5B
Predecessor of the PNF; hardcopy form used with the FSIS system
SMD
Step Movement Date
SP
Service Provider (for TDA)
http://www.pers.hawaii.edu/tda/tda-index.asp
SSA
1. System Support and Analysis
Prior section name of the OHR HRTD section
http://www.hawaii.edu/ohr/ohr-dir.htm
2. Social Security Administration
http://www.ssa.gov/
TA
Tentative Agreement
http://www.hawaii.edu/ohr/docs/collbarg.htm
TA
Temporary Assignment
TB
Tuberculosis
http://www.hawaii.edu/svpa/apm/pers/a9520.pdf
TAOL
Temporary Appointment Outside of List (Civil Service)
TDA
Tax Deferred Annuity – 403b program
http://www.pers.hawaii.edu/tda/tda-index.asp
TDB
Temporary Disability Benefits (Risk Management)
http://www.hawaii.edu/riskmanagement/tdb/
TDI
Temporary Disability Insurance (Risk Management)
TOA
Type of Appointment
TPD
Temporary Partial Disability (Risk Management)
TSA
Tax Sheltered Annuity – 403b program
http://www.pers.hawaii.edu/tda/tda-index.asp
TTB
Temporary Total Benefits (Risk Management)
TTD
Temporary Total Disability (Risk Management)
UHIMC
UH Identity Management Console (ITS)
ITS written application to assign unique UH numbers to all UH staff
and students.
Direct Link: https://www.hawaii.edu/uhimc/
Within PeopleSoft: “Get Empl ID and Print PAHR” link
UHPA
University of Hawai‘i Professional Assembly (Faculty)
http://www.uhpa.org/
UPW
United Public Workers
http://www.upwhawaii.org/
WC
Workers’ Compensation (Office of Risk Management)
http://www.hawaii.edu/riskmanagement/workcomp/
WDC
Warrant Distribution Code (Payroll Office)

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