Download - Airports Authority of India

O/o The General Manager (Com)
Airports Authority of India,
GAGAN Complex, Kundalahalli,
Bangalore - 560037
NOTICE INVITING QUOTATION
NIQ Ref. No. : AAI/BG/GAGAN/DLT Cartridges/2014/Aug
Date: 02nd Sept. 2014
Name of work: Supply of “Digital Linear Tape (DLT) cartridges” for DLT Drive (Model
Quantum – 8000 Drive) at GAGAN, AAI, Bangalore .
Sealed quotations in the prescribed form in two bid system are hereby invited by General Manager
(Com), Airports Authority of India, GAGAN Complex, Kundalahalli, Bangalore -560037, on behalf
of the Chairman, Airports Authority of India from the reputed Supplier, for the supply of following
items:
Sl. No.
01.
02
Description of Item
Digital Linear Tape (DLT) Recording Data Cartridges
Technical Specifications:
# Parameter
Specification
a Make
HP,SONY,MAXELL,IMATION etc
b Cartridge Type DLT-IV Magnetic Recording Media
c Width of Tape ½ Inch
d Capacity
40 GB Native/80 GB Compressed
e Compatible
Compatible with Quantum DLT 8000 drive
f Tape Length
1828 ft Storage
g Cartridge Size 105.8 × 105.4 × 25.4 (mm)
h Durability
1000000 Tape Passes
Digital Linear Tape Head Cleaning Cartridge
Technical Specifications:
# Parameter
Specification
a Make
HP,SONY,MAXELL,IMATION etc
b Cartridge Type Cleaning Tape III
c Compatible
Compatible with Quantum DLT 8000 drive
d Capacity
20 Cleanings
e Cartridge Size 105.8 × 105.4 × 25.4 (mm)
Quantity
40
02
Technical bid must be sealed in Envelope 'A' containing documents indicated in Annexure-II
Financial bid must be sealed in Envelope "B" containing the financial bid in the prescribed format
given in Annexure-IV.
________________________________________________________________________________________
Page 1 of 8
Phone: 080-2852 3788
Fax: 080-2854 1455
O/o The General Manager (Com)
Airports Authority of India,
GAGAN Complex, Kundalahalli,
Bangalore - 560037
NOTICE INVITING QUOTATION
Both these envelopes to be enclosed in a Master Envelope that has to be super-scribed with
“Quotation for the Supply of “Digital Linear Tape (DLT) cartridges” and addressed to The
General Manager (Com), Airports Authority of India, GAGAN Complex, Kundalahalli, Bangalore 560 037.
Quotation forms can also be downloaded from AAI website at www.airportsindia.org.in OR
www.aai.aero.
Last Date and Time of Receipt of Quotations
:
17/09/2014, up to 1430 Hrs.
Date and Time of Opening of Quotation
:
17/09/2014, At 1500 Hrs.
________________________________________________________________________________________
Page 2 of 8
Phone: 080-2852 3788
Fax: 080-2854 1455
O/o The General Manager (Com)
Airports Authority of India,
GAGAN Complex, Kundalahalli,
Bangalore - 560037
NOTICE INVITING QUOTATION
Terms and Conditions :
1. Duly completed quotation along with requisite documents should reach by registered post or
in person to the O/o The General Manager (Com), Airports Authority of India, GAGAN
Complex, Kundalahalli, Bangalore -560 037, on or before due date / time specified.
2. Quotation will be opened on 17/09/2014 at 1500 hrs in presence of interested bidders or their
authorized representatives. AAI will not be responsible for delay in submission of quotations
sent by post.
3. The financial bid (Envelope B) of only those bidders will be opened whose papers
submitted in envelop ‘A’ are found to be in order.
4. The price quoted in the Annexure-IV should be inclusive of all taxes. No extra payment will
be made other than quoted amount.
5. The validity of quotation should be for a minimum period of 60 days.
6. Incomplete & ambiguous quotations will be rejected.
7. Delivery Period : Within 2 weeks from the date of supply order issued.
8. Liquidated Damages : In case of delay in completion of the contract, liquidated damages
(L.D.) shall be levied @ 1% of the full value of uncompleted portion of work per week (part
of week to be treated as one week) subject to a maximum of 10% of total contract value. If
the uncompleted work, restricts the operation of complete system then LD shall be applicable
to total value of contract with approval of Competent Authority.
9. Product brochure shall be attached in Envelope “A”.
10. Documentary proof of valid PAN No./VAT No./Service tax no. should be attached along
with the quotation.
11. Payment will be made after satisfactory working of supplied items, through cheque /
electronic transfer. Along with the quotation, the bidder shall also provide account no., bank
details and IFSC code.
12. No request for advance payment will be entertained.
13. On the award of contract, all the items, as mentioned in the NIQ shall be supplied to the O/o
The GM (Com), GAGAN Complex, Airports Authority of India, Kundalahalli, Bangalore560037.
14. Supplier should deliver only brand new items; not the refurbished one.
15. AAI reserves the right to accept/reject any quotation without assigning any reason.
For General Manager (Com)
Airports Authority of India
GAGAN Complex, Kundalahalli, Bangalore
________________________________________________________________________________________
Page 3 of 8
Phone: 080-2852 3788
Fax: 080-2854 1455
O/o The General Manager (Com)
Airports Authority of India,
GAGAN Complex, Kundalahalli,
Bangalore - 560037
NOTICE INVITING QUOTATION
Annexure- I
ACCEPTANCE LETTER
(TO BE SUBMITTED IN ENVELOPE NO. "A")
Ref: _______________________
Date: ______________
To,
The General Manager (Com)
Airports Authority of India,
GAGAN Complex, Bangalore – 560 037
Sub: Acceptance of Terms & Conditions of NIQ
Name of work : Supply of “Digital Linear Tape (DLT) cartridges” for DLT Drive (Model
Quantum – 8000 Drive) at GAGAN, AAI, Bangalore .
NIQ No. : AAI/BG/GAGAN/DLT Cartridges/2014/Aug
Dated 02nd Sept. 2014
Dear Sir,
1. I / we hereby acknowledge that I / we have read the entire terms and conditions of the NIQ
document for the above stated work.
2. I / We hereby unconditionally accept the conditions stated in the of NIQ document in its
entirety for the work, stated above.
3. I / We understand that after unconditionally accepting the NIQ conditions in its entirety, it is
not permissible to put any remarks / conditions in the quotation enclosed in envelope "A" &
"B" and the same has been followed in the present case. I /We also understand that in case
any provisions of NIQ document are found violated after opening envelope "A" & "B",
submitted quotation will be rejected.
4. That, I have not paid and will not pay any bribe to any officer of AAI for awarding this
contract at any stage during its execution or at the time of payment of bills.
5. That if any officer of AAI ask for bribe/gratification, I will immediately report it to the
appropriate authority in AAI.
Yours faithfully,
Date :
Place :
(Signature of the Bidder)
with rubber stamp
________________________________________________________________________________________
Page 4 of 8
Phone: 080-2852 3788
Fax: 080-2854 1455
O/o The General Manager (Com)
Airports Authority of India,
GAGAN Complex, Kundalahalli,
Bangalore - 560037
NOTICE INVITING QUOTATION
Annexure - II
ENVELOPE “A”- TECHNICAL BID
(TO BE SUBMITTED IN ENVELOPE NO. "A")
Ref: ___________________________
Date: ____________
To,
The General Manager (Com)
Airports Authority of India,
GAGAN Complex, Bangalore – 560 037
Sub: “Envelope A”: Technical Bid – For the Supply of “Digital Linear Tape (DLT) cartridges”
for DLT Drive (Model Quantum – 8000 Drive) at GAGAN, AAI, Bangalore
NIQ No. : AAI/BG/GAGAN/DLT Cartridges/2014/Aug.
Dated : 02nd Sept. 2014
Dear Sir,
This is with reference to the NIQ document as mentioned above; we are hereby submitting our
technical bid along with the following documents as required by your NIQ.
i.
ii.
iii.
iv.
v.
vi.
vii.
Letter of acceptance (Annexure-I) of all the terms and conditions, as mentioned in NIQ.
Product Brochure
Compliance Statement of Technical Specification (Annexure-III)
Signed copy of original NIQ.
Copy of Service / Sales Tax No.
Copy of PAN No.
Copy of VAT No.
Note: Ambiguous statements & incomplete supporting documents may attract the risk of rejection
without further reference.
Yours Sincerely,
Date: ____________
(Authorized Signatory)
Name & Address of the Firm :______________________________
Telephone & Fax Nos.
Mobile
E-mail Address
:______________________________
:______________________________
:______________________________
________________________________________________________________________________________
Page 5 of 8
Phone: 080-2852 3788
Fax: 080-2854 1455
O/o The General Manager (Com)
Airports Authority of India,
GAGAN Complex, Kundalahalli,
Bangalore - 560037
NOTICE INVITING QUOTATION
Annexure - III
ENVELOPE “A”- TECHNICAL BID
(TO BE SUBMITTED IN ENVELOPE NO. "A")
Compliance Statement of Technical Specifications
Sl. No.
01.
02
Description of Item
Digital Linear Tape (DLT) Recording Data Cartridges
# Parameter
Specification
a
Make
HP,SONY,MAXELL,IMATION etc
b
Cartridge Type
DLT-IV Magnetic Recording Media
c
Width of Tape
½ Inch
d
Capacity
40 GB Native/80 GB Compressed
e
Compatible
Compatible with Quantum DLT 8000 drive
f
Tape Length
1828 ft Storage
g
Cartridge Size
105.8 × 105.4 × 25.4 (mm)
h
Durability
1000000 Tape Passes
Complied/Not Complied
Digital Linear Tape Head Cleaning Cartridge
# Parameter
Specification
a Make
HP,SONY,MAXELL,IMATION etc
b Cartridge Type Cleaning Tape III
c Compatible
Compatible with Quantum DLT 8000 drive
d Capacity
20 Cleanings
e Cartridge Size 105.8 × 105.4 × 25.4 (mm)
Date: ____________
(Authorized Signatory)
Name & Address of the Firm :______________________________
Telephone & Fax Nos.
:______________________________
________________________________________________________________________________________
Page 6 of 8
Phone: 080-2852 3788
Fax: 080-2854 1455
O/o The General Manager (Com)
Airports Authority of India,
GAGAN Complex, Kundalahalli,
Bangalore - 560037
NOTICE INVITING QUOTATION
ENVELOPE “B”- FINANCIAL BID
(TO BE SUBMITTED IN ENVELOPE NO. "B")
Annexure - IV
AAI NIQ Ref No. : AAI/BG/GAGAN/DLT Cartridges/2014/Aug.
Dated : 02nd Sept. 2014
Name of work : Supply of “Digital Linear Tape (DLT) cartridges” for DLT Drive (Model
Quantum – 8000 Drive) at GAGAN, AAI, Bangalore
1. Name and Address of the bidder :
Sl. Details of Item
No.
Qty
(A)
1.
2
Digital Linear Tape (DLT)
Recording Data Cartridges
Digital Linear Tape Head
Cleaning Cartridge
Unit price
in Rupees
(B)
VAT
(C)
Other
Duties
(D)
Total Price
( B+C+D) x A
Rs.
40
02
Total Price in words
Note 1: Form C & D for concessional duty shall not be acceptable for AAI for exemption or
reduction in Govt. Duties.
Note 2: Use of erasure, over writing and / or corrections in the price Bid should be avoided.
However, in case it becomes unavoidable to use any of these for correction, the same must be
authenticated by the person signing the bid with his signature.
Note 3: Change in nomenclature of schedule and added optional items in this schedule attract action
as per AAI terms and conditions.
________________________________________________________________________________________
Page 7 of 8
Phone: 080-2852 3788
Fax: 080-2854 1455
O/o The General Manager (Com)
Airports Authority of India,
GAGAN Complex, Kundalahalli,
Bangalore - 560037
NOTICE INVITING QUOTATION
Note 4: No rows and columns should be left blank. In case price already included in the basic price
and break up cannot be given or there is no cost, same may be indicated in the column or row as
“Included” or “Not applicable” or “Nil” as may be appropriate.
Note 5: In case of any ambiguity in total unit price or total amount figures or non-adherence to Note4 all calculations will be carried out taking Unit rate as base.
I / We agree to all terms and conditions and Note above
DATE :
PLACE :
SIG.OF BIDDER
OFFICE SEAL
________________________________________________________________________________________
Page 8 of 8
Phone: 080-2852 3788
Fax: 080-2854 1455

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