Pilgrims FCO SAFE and SAFE Plus+ Course Joining Instructions Welcome We are pleased to confirm that you have been allocated a place on one of the following courses: To complete the course delegates must be: • Keen and enthusiastic • Physically able and willing to participate in all • SAFE Course – Security in Fragile Environments. aspects of the course A three day course. • Prepared to train outdoors in the heat, cold and rain • SAFE Plus+ Course – Security in Fragile Environments • Willing to crawl around in the dirt in some scenario plus the additional one day Hostile Environment day. training A one day course. • Happy to participate in some controlled physical contact during some scenario training The course will take place at Pilgrims Specialist Training Centre, located at the Orchard Business Centre RH1 5EL, During the course you will be required to complete and Surrey. pass several practical assessments. At the end of day 3 you will also be required to complete a multiple choice Pilgrims Group is an established United Kingdom examination. Exam questions will be based on key security risk management company specialising in the points covered during the theory and practical sessions provision of training to media, NGO’s and corporate completed during the course. personnel deploying to hostile and challenging environments. Our instructors have exceptional Clothing and Equipment operational and training experience that is current. The course has a physical element and part of the training takes place outdoors. We recommend that you bring For more information on Pilgrims, see our website at suitable clothing which is sensible and comfortable. www.pilgrimsgroup.com. During scenario training, fake blood may be used to Pre-deployment training is a crucial element to a successful simulate injuries. Fake blood can stain clothes so we posting or visit to countries considered to be fragile or suggest you do not bring anything that you mind hostile environments. The main objective of this course is being stained. However it does normally wash out. to ensure that you are properly prepared to deal with a You are required to bring the following equipment wide range of situations that you may face when working listed below to enable you to carry out the practical in a challenging location. It is designed to equip and training delivered on the course which is set in a rural qualify you with the necessary knowledge and training environment. You will be expected to carry out the thus allowing you to operate both safely and effectively. practical training during potential adverse weather The course is set in the fictitious country of the Federal conditions so the following is essential: Republic of Lugaria. You will arrive in and be based from • Jeans and/or cargo trousers suitable for outdoor the town of Loznica. The country is in turmoil at present training with the Lugarian Freedom Fighters (LFF) controlling • Long sleeved shirts or tops large parts of the country and the Lugarian • Fleece jumper or sweater Government Forces (LGF) holding onto only the southern • Wet weather clothing, trousers and jacket parts of the country. You will be issued all necessary • Warm clothing, hat and gloves paperwork and will be provided with the necessary • Indoor footwear, trainers or shoes country and information briefs when you arrive. • Outdoor footwear, walking boots or sturdy shoes • Day sack or small rucksack capable of carrying 8kg Course Programme (REQUIRED for SAFE PLUS course only) This is a residential course and may run into the early evening. Please do not plan any meetings or telephone Note: It is not recommended that delegates wear flat calls to take place during the course. You must attend soled training shoes for outdoor activities. all sessions. Failure to do so could result in your In addition: departure to post being delayed. The hotel has free • Smart casual clothing for dinner Wi-Fi access, across an unchallenged network. • Notebook and pen We aim to make the course as realistic as possible • A small torch reflecting the conditions you may face at Post. • A watch The 3 or 4 day course is comprised of theory teaching • Water bottle lessons and outdoor practical sessions and includes • Eyewear realistic medical, security and safety scenarios. • Sunhat and sunscreen (Seasonal) Any specialist training equipment will be provided by Pilgrims. © Pilgrims Group Ltd 2014 10-08-14 Pilgrims FCO SAFE and SAFE Plus+ Course Joining Instructions Continued Accommodation and Timings Accommodation will be booked automatically for you via the online booking system to coincide with your chosen dates. *Two nights of accommodation are included within the SAFE course. One night of accommodation is included within the SAFE Plus+ course. If you require any additional nights, they are to be booked and paid for by the delegate direct with hotel. A late breakfast is available at the Holiday Inn, on a Monday morning, at your own expense. If you wish to drive to the venue directly on the first day, please arrive no later than 10.45am. You should inform the course organisers no later than noon on the previous Friday. Course Timings Pick Up from Hotel Training Ends Transport back to hotel SAFE Course Day 1 1030hrs *1815hrs Day 2 Day 3 0730hrs 0730hrs *1815hrs *1730hrs SAFE Plus+ Course Day 1 0730hrs *1700hrs *No later than On all days transport will take you back to your hotel. You must check out of your room on the morning of your final day of training, and store your luggage at the hotel. You will be returned to the hotel after the course finishes. Please do not arrange for pick up/taxi collection before the outlined times. Travel and Directions The attached travel and hotel information document gives details on travel by car and rail services from Central London. Contact Details Please feel free to contact the training team at the following email address at any time prior to the course: [email protected] Should you run into any problems, please telephone our 24 Hour Operations Centre, based in our Woking HQ, on: +44 (0)1483 228760 Key Points to Remember • All the information required to complete the course is available on the www.safeguardelearning.com home page as printable pdf’s. • All non-training related accommodation is to be booked and paid for by delegate direct with hotel. • Minimum system requirements for www.safeguardelearning.com and the booking system is Internet Explorer 7 (IE7) 2006 or higher. • Bring a valid, hard copy purchase order (PO) to the training centre on the first morning of the course. If you are from the MOD, a UIN number will suffice. The FCO are not required to bring a PO with them to the course because FCO have a central PO quoted as ESD. • Ensure your clothing and footwear is appropriate for outdoor and classroom training. Ground conditions at the training area can be challenging, especially during inclement weather. • Pick up will be at 10.30am on day 1 of the course from the Holiday Inn, Gatwick Worth. You will not be able to check-in at the hotel until 2pm on your check-in day. If you arrive at the hotel on the Monday morning please be dressed in your training clothes, ready to begin the course. The course is intense and designed to develop lifesaving skills. Please arrive rested and with a sense of humour. You will enjoy the experience! We look forward to seeing you on the course. – STAY SAFE Pilgrims Training Team Cancellation For delegates, although the cost of this course is covered by your organisation, you and your line manager have a formal responsibility to ensure that you are able to take up your place. Cancellations made less than 5 working days in advance of the course will result in the full course costs being charged to your Post/Department. This relates to both SAFE and SAFE+. However, this will only apply if you are unable to find a suitable replacement, or your place cannot be allocated to an individual on the waiting list held by Estates and Security Directorate within the Foreign and Commonwealth Office. In order to do this, ESD will need to be notified of your intention to cancel and will be able to advise if such a reallocation is likely. Substitutions can be made within 7 days of the start of the course, without incurring any cost. Medical clearance must be in place to support this change. Cancellation due to illness should be supported by a medical certificate in which case an exception may be made. ESD can be contacted by email at [email protected] stating SAFE course cancellation in the subject line. © Pilgrims Group Ltd 2014 10-08-14 Pilgrims FCO SAFE and SAFE Plus+ Course Joining Instructions Continued FCO Internal Guidelines It is essential that you are able to demonstrate a basic level of fitness as this will be tested during the course through a series of scenario based exercises. There will also be a supervised and timed fitness test. If you are doing the Close Protection module, you must complete the attached ‘RPS Fitness to Attend SAFE+ CP Form’ with a recent blood pressure reading to obtain the necessary clearance from RPS before the start of the course. We have a duty of care to ensure that this form is completed before you attend. The latest this clearance can be completed is one week before the start of the course. If you do not obtain this clearance your place on the course will be withdrawn. A recent blood pressure check and reading is an essential part of the form. Without one, RPS will not process your form and clearance will not be granted. Please complete the form promptly and send it directly back to RPS either by post, email or fax. If you have any medical, fitness or mobility concerns, a recognised disability under the provisions of the Disability Act 2010 and may need Reasonable Adjustments to enable you to attend, please contact the Health & Welfare Team in HRD and let ESD Training Team know as soon as possible. Medical clearance is required for all officers going on a posting or a visit overseas. Under the FCO Healthcare Contract, you are now able to obtain medical clearance on-line. The process is known as Employee Health Risk Assessment (EHRA). Full details, and access to the on-line form, can be found on FCONet – HR Medical Clearances page: http://www.fconet.fco.gov.uk/Human+Resources/Over seas/Medical/MedicalClearance.htm. Receipted UK travel may be claimed. The FCO has a strict policy on using taxis, and public transport should be used. If you choose to self-drive, significant mileage claims will be subject to scrutiny against the cost of rail travel. We recommend that you get agreement f r o m ESD prior to making a long car journey. As ESD reimburses your travel claims, please note that without exception, all claims must be receipted and justifiable to both internal and external audit. The course and accommodation are provided on a full board b as is , but this does not include d r in k s which should be purchased at your own expense. If you choose t o eat elsewhere in the evening, or to take room s ervice, these expenses will not be reimbursed. Vegetarian or other specific dietary requirements can be arranged as long as the hotel and Pilgrims training team are notified in advance, either directly or using the section provided on the booking form. © Pilgrims Group Ltd 2014 Please note there is no longer an entitlement to a £5 daily allowance for miscellaneous items (see FCO Guidance HR Vol. 3 Ch. 7). To claim back y o ur e x p e n s e s , FCO d e l e g a t e s should claim expenses via PRISM i-Expense and be forwarded to Ann Herd (appears on PRISM as Theresa Ann Herd) for authorisation. You must send a copy of the expense claim and copies of the receipts to Ann Herd, OAB 101A. Your original receipts should be retained by you for 3 years in accordance with audit guidelines. FCO Services delegates should complete a paper claim as ESD do not have a Profit Centre Code (a mandatory field on PRISM for FCO Services Staff). The paper claim should include the following charging codes: Company: 01 Budget Holder: 014554 Account Code: 619120 Beneficiary: 014554 Objective: 991008 Paper expense claims should be sent to Kim Atkinson and/or Libby Nithavrianakis (job share), along with original receipts, at SG/101A, ESD, OAB. If you wish to make a claim using your FCO corporate credit card please ensure that you send a copy of the appropriate paperwork to Ann Herd (SG/101A, ESD, OAB). PRISM i-Expense claims should go to Ann Herd in OAB SG/101A for authorisation, with a copy of the expense claim and copies of the receipts. Your original receipts should be retained by you for 3 years in accordance with audit guidelines. Paper expense claims should go to Libby Nithavriankis / Kim Atkinson along with original receipts, also in OAB SG/101A. If you wish to make a claim using your FCO corporate credit card please ensure that you send a copy of the appropriate paperwork to Ann Herd. Non-FCO delegates should make expense claims to their parent department. If you have any questions, please ask. All claims should be made within 3 months of the course. Claims can only be paid into UK bank accounts. Please note that the course and accommodation are provided on a full-board basis. Vegetarian options can be catered for as long as they are notified as part of the booking process, by ticking the appropriate box and stating dietary requirements. 10-08-14 Pilgrims FCO SAFE and SAFE Plus+ Course Joining Instructions Continued Please do not hesitate to contact us if you have any queries a b out t h is course or would like any additional information. Kind Regards Security Awareness & Training Team Estates & Security Directorate OAB SG/101A © Pilgrims Group Ltd 2014 10-08-14
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