SWEET HOME SCHOOL DISTRICT NO. 55 Sweet Home, Oregon

SWEET HOME SCHOOL DISTRICT NO. 55
Sweet Home, Oregon
Board Chairman Reynolds called the regular meeting of the Board of Directors of Sweet Home School District No. 55 to
order at 6:30 p.m. on November 10, 2014 in the District Office Conference Room. The Pledge of Allegiance was recited.
B. in Attendance
Board Members
Mike Reynolds, Leena Ellis, Chanz Keeney, David VanDerlip and Jason Van Eck. Kevin
Burger, Jenny Daniels and Jason Redick were absent.
Staff Members in Attendance
Superintendent Don Schrader; Administrators: Kevin Strong, Dave Goetz, Luke Augsburger,
Colleen Henry, Josh Dargis, Terry Augustadt, Larry Horton, Cathy Hurowitz, Courtney
Murphy, Mark Looney and Steve Brown; Certified: Lisa Canaday, Debra Barron; Classified:
Velma Canfield, Dawn Hilburn, Trinity Yoder; Confidential Secretary Julie Emmert and Board
Recording Secretary Lynn Stauffer.
Other Attendance
Cross Country Coach, Andrew Allen; Sean Morgan, representing the New Era, Scott Brute,
Rebecca Walker.
2. ESPY Awards
Every month two students are selected from each school and presented with an ESPY
Award at the Board Meeting. The award is presented to students who are doing well
academically and have an exceptionally positive attitude about school. They demonstrate
respect and responsibility towards staff and their peers. They show courage by not
conforming to peer pressure and refuse to accept anyone who bullies. Selections for the
month of November are: Foster School – Sabrina Goncalves, Isis Davidson; Hawthorne
School – Kaylee Denton, Jaren Adams; Holley School – Isaiah Myers; Oak Heights School
– Tawni Banta, Gracie Vaughan; SH Jr. High School – Benjamin Phillips, Alexis
Smallwood; and SH High School – Matthew Davis, Sierrah Owen. Congratulations to all
of this month’s ESPY Award winners!
3. Honoring Excellence
Superintendent Schrader reported November’s Honoring Excellence Award winners: Terry
Augustadt, Hawthorne Principal, Nancy Brocard and Sharon Conner, Technology
Specialists; Rachel Markell, 3/4 grade teacher at Foster; Emily Gilmore, Assistant, Foster;
Shauna Baxter and Mary Hutchins, Assistants, Holley; Leila Ulmer, Assistant, Oak
Heights; Toy Royer and Debbie Danielson, Secretaries, SH Junior High.
4. Agenda Approval/Changes
Chairman Reynolds called for changes and/or approval of the agenda. Superintendent
Schrader requested 9. C. – Approval of out-of-state Varsity Baseball Trip.
Board Attendance
Staff Attendance
Other Attendance
ESPY Awards
Honoring
Excellence Awards
Approve
Agenda
Motion No. 14-99: Board Member Van Eck moved to approve the agenda, with the addition of
9.C., as presented. Board Member Keeney seconded the motion. The motion passed
unanimously.
5. Public Comments
Scott Brute asked to address the Jr. High Bullying issue. He reported an incident at the Jr.
High and did not believe he got a reasonable response. Depends on schools and Police
Department to enforce an ORS that is in place. The community has no recourses other than
the school district. Was told the Jr. High could not release the discipline information
because it was confidential information. Wondered what was going on with his grandson
until he found out he was being bullied.
6. Student & Personnel Reports/Comments
A. High School Student Representative Report
Eric Whitlow reported that the High School had National Honor Society induction on
the November 6th. Jacob Hiett was the state Champion in cross country. Penny drive
Public Comments
SHHS Student
Report
and Thanksgiving baskets fund drive is in progress and ends on Thursday. 156 students
had perfect attendance and there are 8 days left in the trimester. Oak Heights |Facebook
page is a great success, with many views. Hawthorne’s Civil War canned food drive is
November 3rd- 18th. 172 students with perfect attendance in September and October.
Foster had an awards assembly and honored all veterans. Jr. High Science Fair is on
Wednesday, November 19th. Spirit Week coming up. Holley wrote letters to vets to
thank them for their service.
B. Administrator/Staff Reports
1) Administrators
Dave Goetz provided the Board with an update on the SHHS stage project. The
District’s Head Electrician, Mike Helms, has submitted a report regarding what
needs to be renovated to bring the system up to code. The cost of this project will
be around $8,000.
3) Staff - none
Administrator
Reports
Staff Reports
Certified Report
Classified Report
C. Certified and Classified Representatives - none
D. Superintendent’s Report
1) PBIS Anti-Bullying Program
Superintendent Schrader reported on the District’s PBIS and Anti-Bullying
Programs. Types of bullying include verbal, social exclusion, sexual bullying,
cyber bullying, etc. Kids should remember; Stop, Walk and Talk. Key features
of the program include: Positive, Proactive and Preventative; School and
District PBIS Team, Instruction, Behavior Expectations, and a Behavior
Support Continuum. All schools have Positive Behavior Interventions and
Support programs (PBIS). These programs are proactive in nature,
instructionally based and assessment driven. The focus is to address the school
environment. Traditional consequence based responses to antisocial behavior
are not effective. Research indicates the most effective programs are proactive
and positive, involve social skills training, academic/curricular restructuring
and behavioral interventions. Clear expectations are taught and reinforced.
When problem behaviors occur a continuum of consequences, including
behavioral interventions, is used. Social Skills training programs such as the
“Be Kind” program is used at the Junior High. This program focuses on
students treating each other with respect and kindness and these character traits
are explicitly taught in classrooms. Bullying is not acceptable in any school.
Administrators, teachers and support staff receive training on how to recognize
and react when bullying occurs. Superintendent Schrader gave a presentation on
bullying that defines bullying and discusses how it is handled in our schools.
Any student whose behavior is found to be in violation of Board Policy JFCJ –
Hazing/Harassment/Intimidation/Bullying/Teen Dating Violence – Students
will be subject to discipline, up to and including expulsion and may also be
referred to law enforcement officials.
Superintendent
Report
PBIS AntiBullying Program
Scott Brute said he did not hear anything about the victim of the bullying.
Rebecca Walker said people bully, need to look at the targets and bullies. Need
to address this issue with empathy. Board Member Keeney said he believes the
presence of an SRO would be very helpful and would like to discuss the issue as
a Board.
2) Attendance Programs
Superintendent Schrader reported that if kids regularly miss school the odds of
them making it through school successfully to graduation goes down.
Therefore, all schools have set goals to improve attendance and I will share
what one school is doing to get kids to school. All schools this year are
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Attendance
Programs
focusing on attendance.
Consent Agenda
7. Consent Agenda
A. Approve minutes from October 13, 2014 School Board Meeting
B. Approve/Appropriate $5,305 IDEA Enhancement Grant 2014-15 to be used for
enhancement of activities including RTI, PBIS, expanded SPR&I, determination issues,
and other trainings and activities related to support students with disabilities
C. Accept resignation of Debbie Barron- 4th grade Teacher at Oak Heights, effective
November 10, 2014
D. Accept resignation of Dale Keene- Board of Directors, effective immediately
Board Chairman Reynolds pointed out that Mrs. Barron is requesting an early
retirement and not a resignation.
Motion No. 14-100: Board Member Ellis moved to approve the consent agenda, as presented.
Board Member Van Eck seconded the motion. The motion passed unanimously.
Approve Consent
Agenda
Kevin Strong explained $30,602 has been offered as a lump sum for her early retirement.
Board Member Ellis moved to approve the one time early retirement payment to Debbie
Barron of $30,602. Board Member Van Eck seconded the motion.
8. Information/Discussion
A. Enrollment/ACT Program/Sweet Home Online
Superintendent Schrader reported enrollment numbers are down slightly from last
month.
B. Budget Update/Safety Information
Business Manager Strong reported that spending by function area remains within
budge amounts. The District will not receive any Title VI-B funds this year, due to a
new method of determining poverty levels placing Sweet Home more affluent than the
State average. He reported a draft Budget Calendar was included in the Board Packet.
He also reported on Safety; there were two reportable incidents in the month of
October.
Board Member Van Eck asked the Superintendent if the issue of a SRO has been discussed
with SHPD Chief Jeff Lynn. He said yes and they will be meeting to discuss the issue of
funding. He will present the information when everything has been formulated.
Information Items
Enrollment
Budget Update
Safety Update
Budget Committee
Vacancies
C. Budget Committee Vacancies
Chairman Reynolds reminded everyone the District is still seeking six Budget Committee
Members. Applications have been received from four people: Miriam Hooley, Kevin
Pettner, Gerrit Schaffer, and Jessica Garret, for the seven vacancies:
#1, Holley
#2, Liberty
#3, Foster
#6, Crawfordsville
#7, At Large
#9, Sweet Home
The Board will appoint Budget Committee Members at the December Meeting.
D. 2014-2015 District/Board Goals & Strategies
Superintendent Schrader reported he sent the goals and strategies out last month and asked
that anyone with comments or additions to please contact him. The information was
included in this month’s Board Packet.
E. Board Policy Revisions (1st reading.)
Superintendent Schrader asked the Board to contact him if there are any questions,
comments or revisions on the proposed policies.
EBB – Integrated Pest Management
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14-15 District
Goals
Board Policy
Revisions (1st rdg)
EEA – Student Transportation Services
EEACA – School Bus Driver Examination and Training
EFA – Local Wellness Program
EFAA – District Nutrition and Food Services
EFAA-AR – Reimbursable School Meals and Milk Programs
JHCD – Nonprescription Medication
JHCDA – Prescription Medication
JHCD/JHCDA-AR – Nonprescription/Prescription Medication
F. Board Trainings
Superintendent Schrader reported there are several trainings to choose from and
provided the Board with information for the various training sessions.
Trainings include: Roles and Responsibilities, Ethics, Polices, Finance, Effective
Meetings, Public Meetings and others.
Suggestions included Superintendent Evaluation training, Data-driven Decision
Making, Roles & Responsibilities to be discussed at a Work Session to be scheduled.
9.
Action Items
A. OSBA Elections Vote
Superintendent Schrader reported the OSBA Elections packet was included in this month’s
Board packet. It consists of three resolutions the Board will need to vote on. Once the
Board votes, an electronic ballot will be submitted to OSBA. There was no motion to take
action.
Board Trainings
OSBA Elections
Votes
Approve Out of
State Cross
Country Request
B. Approve request from Coach Andrew Allen for out of state Cross Country Meet
Cross Country Coach Andrew Allen is seeking approval for three SHHS students and
two out of district students to compete in the NXN Regional Cross Country Meet in
Boise, Idaho, from November 14-16, 2014. All parents of students planning to attend
the meet must sign a liability contract and permission to attend.
Motion No. 14-101: Board Member Keeney moved to approve the out-of-state Cross Country
Meet with parent consent and insurance waiver, where they are staying. Board Member Ellis
seconded the motion. The motion failed with four in favor and one opposed, Board Member
Van Eck.
C. Approve out –of-state Varsity Baseball Trip, March 26-28, 2015
Steve Brown explained the trip. Redding has an awesome field to play on. Attendees
would be staying in a motel in Redding and the cost of the tournament and trip will be
paid. Reynolds – where they are staying, transportation issues. Asked for a plan to be
put in place with steps to include all pertinent information. The approval of this trip
will be postponed until more detailed information is available.
Motion No. 14-102: The Board readdressed the Cross Country Meet attendance. Board
Member Van Eck would approve the trip if private vehicle transportation is arranged and
those attending stay in a hotel.
Board Member Keeney moved to approve the trip if a private vehicle is used, the team stays in
a motel, parent consent and insurance waiver. Ellis seconded the motion. The motion passed
unanimously
10. Board Comments
11. Late Items
Board Comments
Late Items
Future Agenda
Items
Adjournment
12. Future Agenda Items
A. Board Officer Meeting December 1, 2014 at 3:30 p.m. at District Office
B. Next Board Meeting, December 8, 2014 at 6:30 p.m. in DO Board Room
C. OSBA Annual Convention, November 13-16, 2014 in Portland
Board Chairman Reynolds asked that the vacancy created by Dale Keene be posted.
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13. Adjournment
The meeting adjourned at 8:22 p.m.
____________________________________________
Signature, Board Chairman
Lynn Stauffer, Board Recording Secretary 101314mind
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