Details - Pacific Power Association

INDIVIDUAL CONSULTANT PROCUREMENT NOTICE
Date: 17/04/2014
Reference: PN/FJI-12-14
Consultancy Title: Consultancy to undertake Resource Assessment study for Waste-to-Energy Resources
in Fiji
Project Name:
Fiji Renewable Energy Power Project (FREPP)
Period of assignment: 3-4 months commencing on 2nd June 214
Duty Station:
Suva, Fiji
Proposals should be mailed to C/-UNDP Fiji MCO, Private Mail Bag, Suva, Fiji or dropped at UNDP Office,
Level 8, Kadavu House, Suva or sent via email to [email protected] no later than 11 May 2014
(Fiji Time) clearly stating the title of consultancy applied for. Any proposals received after this date/time
will not be accepted. Any request for clarification must be sent in writing or by standard electronic
communication to the address or e-mail indicated above attention to Ronald Kumar. UNDP will respond
in writing or by standard electronic mail and will send written copies of the response, including an
explanation of the query without identifying the source of inquiry, to all consultants. Incomplete, late and
joint proposals will not be considered and only offers for which there is further interest will be contacted.
1.
BACKGROUND
One of the main obstacles for Fiji’s development is the total reliance on imported fuel. Nearly half of
Fiji’s total energy is imported from Australia, New Zealand and Singapore. Therefore DOE continues to
seek alternative energy sources to supplement Fiji’s heavy dependence on imported fuels.
2.
SCOPE OF WORK
UNDP in coordination with the Department of Energy Office (DOE) is seeking qualified individuals to
undertake the following tasks:

Identification and Collection of Existing Data and Information

Stakeholders Consultation

Technology Research on Waste-to-Energy

Effective Implementation of Waste-to-Energy Power Generation Facilities in Fiji.
Refer to Annex I –Terms of Reference for details.
3.
MINIMUM REQUIREMENTS FOR EXPERIENCE AND QUALIFICATION
Qualifications
 A postgraduate degree in Science, Renewable Energy, Engineering, Environment and related
will be an added advantage.
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Experience
 More than 5 years’ experience in undertaking renewable energy resource assessments,
implementation of climate change mitigation projects in particular biogas and biomass projects
and also experience in handling similar kinds of projects.
 Bidders should also possess a vast experience in formulating renewable energy policies in
particular biomass and biogas.
4.
EVALUATION CRITERIA
Cumulative analysis
The proposals will be evaluated using the cumulative analysis method with a split 70% technical and
30% financial scoring. The proposal with the highest cumulative scoring will be awarded the contract.
Applications will be evaluated technically and points are attributed based on how well the proposal
meets the requirements of the Terms of Reference using the guidelines detailed in the table below:
When using this weighted scoring method, the award of the contract may be made to the individual
consultant whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) having received the highest score out of a pre-determined set of weighted technical and financial
criteria specific to the solicitation.
* Technical Criteria weighting; 70%
* Financial Criteria weighting; 30%
Only candidates obtaining a minimum of 70 points in the Technical Evaluation would be considered for
the Financial Evaluation. Interviews may be conducted as part of technical assessment for shortlisted
proposals.
Criteria
A postgraduate degree in Science, Renewable Energy, Engineering,
Environment and related will be an added advantage.
More than 5 years’ experience in undertaking renewable energy resource
assessments, implementation of climate change mitigation projects in
particular biogas and biomass projects and also experience in handling
similar kinds of projects.
Bidders should also possess a vast experience in formulating renewable
energy policies in particular biomass and biogas.
Methodology and layout of proposal
Points
15
Percentage
15%
20
20%
20
20%
10
10
Demonstrated Commitment to sustainability (Economic and environment)
5
5%
70
30
100
70%
30%
100%
Technical Criteria
Financial Criteria – Lowest Price
Total
5.
DOCUMENTS TO BE INCLUDED WHEN SUBMITTING CONSULTANCY PROPOSALS
Offerors must send the following documents.
Technical Proposal
i) CV or P11 form including names of at 3 referees
ii) Methodology on how the scope of work shall be undertaken including timelines (preferably
use of gantt chart or other project management tool)
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Financial Proposal
ii) Completed template for confirmation of Interest and Submission of Financial Proposal
(Note: This template should be kept separate from technical proposal. Financial Proposal includes
breakdown of professional fees, travel expenses to and from home and duty station (economy class)
plus living expenses at the duty station and any other miscellaneous cost that may be incurred during
the duration of the consultancy. Please exclude cost for those resources already provided by DOE
under 8.0 of TOR)
The P11 form and Template for confirmation of interest and Submission of Financial Proposal is available
under the procurement section of UNDP Fiji website (www.fj.undp.org)
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Annex I
TERMS OF REFERENCE
Resource Assessment of Waste-to-Energy Resources
Advisory and Technical Assistance to Fiji Department of Energy
1.0 Background
The development and approval in 2006 of the National Energy (NEP) by the cabinet has provided a
common framework for both the public and private sector to work towards the optimum utilisation of
energy resources, for the overall growth and development of the economy. The policy focuses on four
key strategic areas, that include;
i)
National Energy Planning
ii)
Energy Security
iii)
The Power Sector and
iv)
Renewable Energy Development
With challenges confronting the sectors, summarily the approach intends to strengthen the energy
supply sources, and simultaneously manage the demand for energy. Thus the Department of Energy is
awaiting Cabinet decision on the endorsement of 2013 National Energy Policy which will provide
direction for the development of the energy sector.
One of the main obstacles for Fiji’s development is the total reliance on imported fuel. Nearly half of Fiji’s
total energy is imported from Australia, New Zealand and Singapore. Therefore DOE continues to seek
alternative energy sources to supplement Fiji’s heavy dependence on imported fuels.
Waste-to-energy is now considered as reliable and renewable form of energy having 780 waste-to-energy
facilities worldwide processing 140 million tonnes of solid wastes. Currently Fiji Sugar Corporation (FSC)
and Tropik Wood Industries Limited (TWIL) are the two Semi-Independent Power Producers (IPPs) that
exploit the processing of waste-to-energy. TWIL has an 8MWe capacity biomass system that produces
power from sawmill and chip mill residues. With respect to FSC, the Labasa mill has been operating in a
co-generation mode using bagasse during the crushing season, where excess electricity is sold to the Fiji
Electricity Authority (FEA) and delivered to the grid. It is currently being upgraded to be able to operate in
the off season. This is expected to be commissioned in May, 2014.
In light of existing waste energy initiatives in the country a study conducted by an international company
HYDEA in 2011 under the European Aid showed that in the Divisions, Central produced a total of 124,970
tons, Western produced 115,563 tons, Northern and Eastern 49,625 tons and 14,349 tons respectively on
a yearly basis. An independent study carried out by the University of the South Pacific (USP) in 2013
indicated that municipal solid waste produced in the Central Division is sufficient to generate as much as
six megawatts (6MW) of electricity. (Source: http://www.fijitimes.com/story).
In 1992 German Government commenced with the promotion of biogas technology for power
generation. This was supported by political framework supporting renewable energy (Renewable Energy
Act) 2000. The initiative has attracted increase number of farmers to participate in the program and by
2013 about 13,000 biogas plants have been constructed producing 4% of the total electricity
consumption in German. The feed stocks for biogas plant includes excrements (liquid & solid manure),
energy plants (grass, maize, potatoes, mustard, silage, etc), agriculture residues (beat leafs, harvest
residues, etc), organic waste of plants (brewer grains, vegetable waste, old fat, distiller’s wash, etc) and
organic waste of animals (food residues, grease, etc).
In view of the above, the DOE feels that there is a need to quantify and assess the amount of biomass,
agriculture feed stocks and wastes that is available in Fiji for power generation and is therefore seeking
expressions of interest from interested renewable energy experts to undertake the said study.
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2.0 Objective
The objectives of the study are as follows;
i) To quantify and assess the amount and types of resources (biomass, agriculture feed stocks and
wastes) available in Fiji for waste-to-energy power generation;
ii) To ascertain the feasibility of different type of resources and select sites which are feasible for
the establishment of waste-to-energy power generation facilities also considering the economic,
social and environment impacts;
iii) Make recommendations for the potential biomass type, agriculture feed stock and wastes with
appropriate technologies for waste-to-energy power generation in Fiji, allowing balancing the
economic, social and environmental benefits;
iv) Make recommendations on effective implementation (including framework, tariff, sizes, site
suitability, etc.) of waste-to-energy power generation facilities in Fiji taking consideration of
economic, social and environment gain.
3.0 Scope of Work
The scope should include but not limited to the following tasks
I)
Identification and Collection of Existing Data and Information
This activity will involve the collection of existing information on quality and quantity of wastes
including potential biomass; agriculture feed stock and wastes that is available for use as energy
source in Fiji. Information will be gathered and collated from different government agencies and
private companies. These data will be verified and updated through consultations with relevant
stakeholders and site visitations. Surveys will be conducted in sites where waste-to-energy
technologies will be implemented.
II) Stakeholders Consultation
Collection of data from part (I) will be verified, updated through consultations with relevant
stakeholders. Thereafter, a report on waste-to-energy resource assessments will be ascertained.
This report to also identify the economic, social and environmental issues or benefits.
III) Technology Research on Waste-to-Energy
This activity will involve research and identify potential biomass type, agriculture feed stock and
wastes with appropriate technology or equipment applicable for waste-to-energy in Fiji.
Recommendations on the best (biomass, agriculture feed stock/wastes) and appropriate
technologies taking into account the economic, social and environmental impacts.
v)
Effective Implementation of Waste-to-Energy Power Generation Facilities in Fiji.
The successful bidder will be required to make recommendations on how to effectively implement
waste-to-energy power generation facilities in the country, considering the economic, social and
environmental issues. These will include best practice framework, tariff, size, site suitability,
subsidies, promotion of Research and Development (R & D), etc.
In view of the above, bidders are also encouraged to provide their own methodology and timeline in
undertaking the work
4.0 Deliverables
 Submission of Final Report on the Quantification and Assessment on the Amount and Types of
Resources for Waste-to-Energy Power generation in Fiji.
 Submission of Final Report on Feasibility of Resources and Sites for Waste-to-Energy Power
Generations Facilities
 Submission of report on the recommendations of Technology research on Waste-to-Energy
Submission of report on the Recommendations of Effective Implementation of Waste-to-Energy Power
Generation Facilities
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5.0 Payment Schedule
Outputs
Percentage
Upon submission of Final Report on the
Quantification and Assessment on the Amount and
Types of Resources for Waste-to-Energy Power
generation in Fiji.
Upon Submission of Final Report on Feasibility of
Resources and Sites for Waste-to-Energy Power
Generations Facilities
Report submission on the recommendations of
Technology research on Waste-to-Energy
Report submission on the Recommendations of
Effective Implementation of Waste-to-Energy Power
Generation Facilities
15%
40%
35%
10%
Condition for Payment
Release
Within thirty (30) days from
the date of meeting the
following conditions:
a) DoE/UNDP’s written
acceptance (i.e., not
mere receipt) of the
quality of the outputs;
and
b) Receipt of invoice from
the Service Provider.
6.0 Reporting
The consultant will report to the Director, Department of Energy who will certify all outputs before
payment can be released.
7.0 Travel
The consultant will also be required to travel to other places in Fiji including the Lautoka and Nadi to
undertake meetings with various stakeholders
Destination/s
Suva
Estimated Duration
2 months
Lautoka
Nadi
1 day
1 day
Brief Description of Purpose of the
Travel
Stakeholder meetings, workshop
etc
Stakeholder Meetings
Stakeholder Meetings
Target Date/s
01/06/14 – 01/08/14
June 2014
June 2014
8.0 Other Resources
DOE will provide a working office space, internet access, meeting room and transport for the duration of
the missions to Fiji. The DOE will also provide logistics assistance and cover the cost of venue hire for
workshops and consultations as required. Key documents will be provided and the DOE will facilitate
access to further documents and meetings with stakeholders where needed.
9. Contract Modality
Bidders have the option to choose either to sign the individual contract or Reimbursable Loan Agreement
(RLA) through their company which they need to state it on the template for confirmation of Interest and
Submission of Financial Proposal
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