America Reads @ Penn State Federal Work-Study Program Timesheet Packet: Fall 2014 Work Weeks Submission Deadline Pay Date August 24 – September 6 September 7 – September 20 September 21 – October 4 October 5 – October 18 October 19 – November 1 November 2 – November 15 November 16 – November 29 November 30 – TBD September 8 September 22 October 6 October 20 November 3 November 17 December 1 TBD September 19 October 3 October 17 October 31 November 14 November 28 December 12 December 26 General Information 1. The hourly rate for America Reads Federal Work-Study students is $11.00. 2. Hours reported should be rounded up to the nearest tenth. See below for examples. Minutes After the Hour Round Up Example 1 – 6 minutes 7 – 12 minutes 13 – 18 minutes 19 – 24 minutes 25 – 30 minutes 31 – 36 minutes 37 – 42 minutes 43 – 48 minutes 49 – 54 minutes 55 – 59 minutes .1 .2 .3 .4 .5 .6 .7 .8 .9 Next whole hour Clock hours 10:00am – 2:05pm = Work Hours 4.1 Clock hours 8:00am – 10:11am = Work Hours 2.2 Clock hours 1:00pm – 4:13pm = Work Hours 3.3 Clock hours 12:00pm – 3:20pm = Work Hours 3.4 Clock hours 10:00am – 1:29pm = Work Hours 3.5 Clock hours 8:00am – 2:32pm = Work Hours 6.6 Clock hours 12:00pm – 3:42pm = Work Hours 3.7 Clock hours 8:00am – 9:48am = Work Hours 1.8 Clock hours 10:30am – 2:50pm = Work Hours 4.9 Clock hours 08:00am – 3:56pm = Work Hours 8 America Reads students will:  Ensure they do not work more than 8 hours/day. They are not permitted to work more than 20 hours/week when classes are in session or 40 hours/week when not in session.  Verify that the timesheet dates match the current pay period.  Complete timesheet items 1 – 8.  Submit timesheet to their site supervisor at the end of the work weeks period.  Maintain their original timesheets.  Access eLion to verify their FWS award, monitor their earnings via ESSICS, track how close they are to reaching their FWS award, notify their site supervisor when close to reaching their award amount and stop working if/when they have met it. Site supervisors will:  Verify student’s time and sign their timesheet.  Scan the timesheet and email as an attachment to [email protected] by 5pm on the submission deadline date. If unable to scan and email, fax the timesheet to OSA, Attention: Julia Orlidge at 814.863.0322. For timesheet protocol questions, contact America Reads at… 405 Keller Building University Park, PA 16802 [email protected] For FWS awards or payroll questions, contact the Office of Student Aid at… 314 Shields Building University Park, PA 16802-1220 814.865.6301 (Phone) 07.17.14 FA2014