here - spectra secondary school

INVITATION TO TENDER
TENDER NO: ITT SSS 0003/2014
SUPPLY AND DELIVERY OF LEARNING DEVICES (LAPTOP) FOR SECONDARY
ONE STUDENTS (2015 BATCH)
ALL RIGHTS RESERVED. THIS DOCUMENT MAY NOT BE REPRODUCED IN ANY
FORM OR BY ANY MEANS WITHOUT THE PRIOR PERMISSION OF SPECTRA
SECONDARY SCHOOL.
THE INFORMATION GIVEN IN THIS DOCUMENT IS NOT TO BE COMMUNICATED,
EITHER DIRECTLY OR INDIRECTLY, TO ANY PERSON NOT AUTHORISED TO
RECEIVE IT.
YOUR ATTENTION IS DRAWN TO THE OFFICIAL SECRETS ACT (CHAPTER 213)
WHICH RELATES TO THE SAFEGUARDING OF OFFICIAL INFORMATION.
1. TENDER BRIEF
1.1 Spectra Secondary School (thereafter known as “the school” or “SSS”), hereby
invites tenders from interested organisations(s) with proven experience for the supply
and delivery of Learning Device (Laptop) for Secondary 1 students (2015 batch).
1.2 SSS would like Tenderers to offer 2 options. Both options should have the same
processor speed and RAM. Both options should also have similar screen size and
weight.
1.3 The key difference between Options 1 and 2 would be that Option 1 runs a solid
state hard disk (128 Gig) while Option 2 runs a SATA hard disk (500 Gig). To make
up for the difference in hard disk space for Option 1, it should also come with an
external hard disk (minimum 500 Gig).
2. SPECIFICATIONS FOR THE LEARNING DEVICE (LAPTOP)
S/N
2.1
2.2
Item & Specifications
Learning Device (Option 1)
a) Minimum i5 Processor Speed
b) Minimum 4 Gig Ram
c) Between 13 to 14 inch screen size
d) Non-touch Screen Display
e) Minimum 128 Hard Disk Space (SSD)
f) Minimum 2 x USB ports
g) Maximum Total Weight: 1.6kg
h) Provision of external hard disk (minimum 500 Gig)
i) Installed with Microsoft Office Suite (Word, Excel, Power
Point, Outlook, OneNote)
UOM
Qty
Unit
Up to
130
Learning Device (Option 2)
j) Minimum i5 Processor Speed
k) Minimum 4 Gig Ram
l) Between 13 to 14 inch screen size
m) Non-touch Screen Display
n) Minimum 500 Gig Harddisk Space (Sata)
o) Minimum 2 x USB Ports
p) Maximum Total Weight : 1.6kg
q) Installed with Microsoft Office Suite (Word, Excel, Power
Point, Outlook, OneNote)
1 Woodlands Drive 64, Singapore 737758. Tel: 6466 0775 Fax: 6462 3928
S/N
2.3
Item & Specifications
Additional Features
UOM
Qty
Each of the following features should be offered as an
option, each with a price tag for the school to select:
a) 3 years Warranty
b) On-Site Technical Support (when required)
 Estimate of 1-2 times a week initially and cut down to
once every 2 weeks in the long run
c) 3 years Insurance
 Please state the excess amount
 Please state coverage
d) Preinstalled with software : Corel VideoStudio Pro X7
e) Accessories to protect the device (see examples below)
 Carrier Case (Sling Bag)
 Optical Mouse
2.4
A La Carte Purchase
a)
b)
c)
d)
e)
f)
Option 1 (Computer Only)
Option 2 (Computer Only)
External Hard Disk (500 Gig Minimum)
Microsoft Office Suite (with Outlook)
3 years Warranty
On-site Technical Support (when required)
 Estimate of 1-2 times a week initially and cut down to
once every 2 weeks in the long run
g) 3 years insurance
h) Corel Videostudio Pro X7
i) Carrier Case (Sling Bag)
j) Optical Mouse
3. REQUIREMENTS
3.1 You shall submit the Price Proposal duly completed in Annex A and itemize the
price of every item indicated. Tenderers should also provide the prices for A La Carte
Purchases on page 3 of Annex A. Failure to do so may render the proposal
incomplete and liable for disqualification. The softcopy of Annex A can be
downloaded via http://www.spectra.edu.sg/quick-links/tender-notice.
3.2 The offer should include the cost of delivery to the school or any location as advised.
Delivery of these items should be completed within 30 days upon receipt of our
order.
3.3 The laptop should come with the required licenses for software indicated by SSS.
1 Woodlands Drive 64, Singapore 737758. Tel: 6466 0775 Fax: 6462 3928
4. PRICE VALIDITY AND DEPLOYMENT TIMELINE
The price of the offer should remain valid till 15 Jun 2015 due to the amount of time
required to process the Neu PC Scheme applications. Procurement of the units could
be done in phases.
5. VENDOR EXPERIENCE
Vendors should have prior experience in the supply and delivery of learning devices
and are familiar with the administrative processes of the Neu PC Programme by IDA.
6. TERMS AND CONDITIONS
6.1 SSS is not obliged to accept the lowest quotation. It shall also be at liberty to accept
the whole or part thereof of a Supplier's offer and shall be under no obligation to
furnish any explanation whatsoever to participating Supplier on the subsequent
decision.
6.2 If the supplier fails to deliver any item of goods and/or complete the performance of
Services by the date specified in the Tender, SSS shall have the right to cancel all or
any such item of Goods and/or Services from the Tender without compensation and
obtain the same amount of Goods and/or Services from other sources and all
increased costs thereby incurred shall be deducted from any moneys due or to
become due to the Supplier or shall be recoverable as damages.
6.3 SSS may purchase up to a total of 130 units (a mixture of Option 1 and Option 2)
based on demand from students and school needs.
7. EVALUATION CRITERIA
(a) Specification of Product
(b) Price consideration
8. PAYMENT
The successful vendor must accept payment through Inter-Bank GIRO (IBG) and
would be required to complete the Direct Credit Authorisation Form for payment to
be made directly to the vendor’s bank account.
9. DISCLAIMER
This Invitation to Tender may not contain all information which Tenderers may
require. Tenderers should therefore make their own inquiries and seek such
clarifications they think necessary.
1 Woodlands Drive 64, Singapore 737758. Tel: 6466 0775 Fax: 6462 3928
10. TENDER BRIEFING
Tenderers shall contact the person in charge as stated below for a briefing before
submitting their tender.
Contact Person:
Mr Poh Wei Ren
Mr Pang Ming Han
Tel: 6466 0775
Email: [email protected]
Tel: 6466 0775
Email: [email protected]
11. CLOSING DATE AND TIME FOR TENDER SUBMISSION
Tenderers shall submit their proposals by hand to the stipulated tender box located
at Spectra Secondary School, 1 Woodlands Drive 64, Singapore 737758, no later
than 16 Dec 2014 by 1600 hrs. Any offer submitted after the closing date and time
of this Invitation to Tender will not be considered.
12. AMENDMENTS TO TENDER
The school reserves the right to amend any terms in, or to issue supplementary
terms to the Invitation to Tender at any time prior to the closing of the Tender.
1 Woodlands Drive 64, Singapore 737758. Tel: 6466 0775 Fax: 6462 3928

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