POSITION DESCRIPTION AND CANDIDATE INFORMATION ACCOUNTS PAYABLE OFFICER Kinross Wolaroi School (KWS) is a co-educational Independent School of the Uniting Church. It has a strong history of excellent academic results along with an extensive co-curricular program, with students who have excelled at all levels. We are a non-selective school of over 1050 students, nestled in the NSW central tablelands of the city in Orange. KWS has a proud tradition of educating young people in a family centered environment where ideals are based solidly on friendship, spirituality, the security of family values, hard work and the pursuit of excellence to the very best of one’s ability. The School offers the unique opportunity for co-educational learning with separate boarding sites for boys and girls. Students are provided with a holistic education and we pride ourselves in offering a diverse curriculum to meet the varying needs of most students. Support for the culture of an Independent Uniting Church School is an essential prerequisite. Role Summary The Accounts Payable Officer is primarily responsible for managing financial arrangements between the school and creditors to ensure that accounts are paid in a timely manner and facilitating optimum cash flow. In all matters concerning your employment, you will be ultimately responsible to the Principal. However for practical purposes, these functions are delegated to the Business Manager. In your day-to-day duties, you will be responsive to the needs of the Accountant. The Accounts Payable Officer will liaise with: Staff Banks Parents Students Creditors Visitors General Description of Responsibilities Key Word General Duties Page 1 of 3 Duties Prepare and dispatch payment to creditors Processing of creditors invoices which have been checked, coded and approved Print, collate and dispatch cheques Process EFT payments (fax/post) remittances Process international (EFT or Draft) payments Ensure that the GST has been correctly entered for all transactions, seeking advice where applicable Reconcile various accounts as directed Liaise with suppliers as required Overall reconciliation of school credit card payments Apply inventory and purchasing control procedures Provide petty cash reimbursements as required Preparation of outgoing mail Mail distribution if required Position Description -ACCOUNTS PAYABLE OFFICER 19/9/2014 Provide cash advances and reconcile as required Ensure that all payable records are maintained in an accurate and orderly manner Process direct debit payments and staff visa card payments for bank reconciliations Process journal transactions for account adjustments when required Provide a summary of expenses for overseas marketing visits, advertising, communications and other related costs Preparation of spread sheets as directed by the Accountant and the Business Manager Prepare and reconcile monthly summaries of creditors’ ledger transactions After finalisation of external audit report, archiving of creditors files for previous years transactions Maintain up to date purchase order report Monthly accrued expense reconciliations and journals Department Assistance Provide assistance to Accounts Receivable as required Provide assistance to the Business Manager and Accountant as required Attend meetings as required Such other duties as may be required from time to time Flexibility and Initiative Attend to creditors, staff, students and debtors enquiries and provide necessary information within the school policy Ensure that this role is characterised as far as possible by an atmosphere of welcome, warmth and hospitality for students, staff, parents and other members of the School Community Ensuring at all times, a public relations focus on service to current and prospective clients, attending promptly and in a friendly manner to their needs and promoting the School positively on all occasions Accounts Payable Data & Reporting Workplace Safety Ensure all health and safety regulations are adhered to Report any equipment or situation that is hazardous or has the potential to affect the health and safety of the Peninsula School workplace The School reserves the right to alter roles and responsibilities to suit the leadership and management requirements at any point in time. Professional Review This Position Description is intended as a framework for professional review. Essential Criteria Demonstrated extensive knowledge and experience in the MYOB accounting system Experience in Microsoft Office Page 2 of 3 ACCOUNTS PAYABLE OFFICER 19/9/2014 Experience in general book keeping and account reconciliation procedures Timeliness, accuracy and attention to detail Strong written and verbal communication skills with the ability to review and understand procedures and reports A demonstrated and motivated approach to work including the ability to prioritise, meet deadlines, work under pressure and independently Demonstrated ability to remain flexible to be able to meet unexpected demands on time and resources Current Working with Children’s Check Current Police Check Conditions of Employment Employment is subject to the provision of the Independent Schools NSW (Support and Operational Staff) MultiEnterprise Agreement 2011 – 2014 (MEA) as it applies from time to time, or any industrial instrument that replaces the MEA. The Application Applicants should provide the following documents, either in hard copy or by email: Covering letter, addressing the criteria and outlining how you would approach the position (no more than 2 pages in length). Curriculum vitae (no more than 4 pages). Details of three referees, including both personal and professional. If supplying a hard copy, no plastic folders, please, for ease of copying. Applications close on Friday 3 October 2014, emailed to [email protected] or addressed to: Mr G Alderson Business manager Kinross Wolaroi School Locked bag 4 Orange NSW 2800 Preferred applicants will be screened in accordance with Child Protection legislation Brian Kennelly Principal – Kinross Wolaroi School 19 September 2014 Page 3 of 3 ACCOUNTS PAYABLE OFFICER 19/9/2014
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