Minutes Title of meeting: Planning Services Client Side Panel Minutes Date: 19th September 2014 Venue: Room 15, Priory House Contact: Carol Watts – 0300 300 4252 Attendees: See Below Name Services/ Directorate/Organisation Telephone Andrew Davie (AD) Development Infrastructure Group Manager, CBC 0300 300 4426 Peter Keates (PK) Head of Building Control and Albion Archaeology, CBC 0300 300 4380 Richard Fox (RF) Head of Development Planning and Housing Strategy, CBC 0300 300 4105 Alison Hunt (AH) Systems Development Manager, CBC 0300 300 5093 Angela Odell (AO) Business Support Officer, CBC 0300 300 4316 Martin Page (MP) Barfords Will Riley (WR) David Lock Associates Andrew Parry (AP) DLP Planning Ltd David Herne (DH) Herne Homes Development John Shephard (JS) J & J Design Lee Butler (LB) Lee Butler MRICS Martin Humberstone (MH) Levitt Partnership Leina Maximin (LM) Maxim Architects Simon Collier (SC) O&H Properties Alex Bond (AB) PCMS Ltd Craig Nixon (CN) Phillips Planning Services Ltd Frank Porthouse (FP) Project Design Studio Ltd Andrew Barr (AB) Robinson & Hall Kevin Sherwood (KS) Sherwood Architects Ltd Richard Murdock (RM) Woods Hardwick Ltd Gary Worth (GW) Worth Planning and Design Carol Watts (CW) PA/PO to Development Infrastructure Group Manager Apologies Bob Harrington, Richard Sarraff, Steven Smith, Stuart Carruthers, Ian Lawson, Lloyd Spencer, Mike Easton, Pippa Cheetham, Ben Morris, Mark Kingsley, Richard Sheen No. Item 1. Minutes of the last meeting held on the 23rd May 2014 0300 300 4252 FP reported that the S106 calculator was not working correctly and did not show the affordable housing element. AH will investigate. 2. Actioned by AH Regeneration and Business Directorate Update AD gave a presentation which is attached to these Minutes. 3. Development Management Update: GW asked whether there was any way of identifying whether a HAA would be required to support a planning application without having to contact the Archaeologists. The website provides information on the process and it is possible to view some of the Historic Environment Record data on the Heritage Gateway but Agents do need to contact the Archaeologists to ascertain whether an HAA is required. GW also said that in order to get an application validated there is a requirement to show 3 roads on Site Location Plans which in rural areas can make the cost of producing the Plan expensive. AD AD will investigate whether it is necessary to show 3 roads. AD reported that the Judicial Review of the HRN1 application is listed for the 2nd, 3rd and 4th December. Preliminary work has started on the A5-M1 Link with construction due to commence March 2015. We are waiting for the Development Consent Order to be granted for the Woodside Link. 4. Development Planning Policy Update: RF gave a presentation which is attached to these Minutes. RF reported that the Gypsy &Traveller Plan has been withdrawn. DCLG have published a G & T Consultation Planning and travellers: proposed changes to planning policy and guidance Consultations - GOV.UK Discussion took place on Affordable Housing Policy 34 in the Development Strategy which states that four residential dwellings should provide at least one affordable dwelling and it was felt that the viability of this was discouraging the small local builder. RF advised that in the North the adopted Core Strategy applied but in the South the Adopted Local Plan of 2004 has been overtaken by the NPPF and therefore some weight is being given to the Development Strategy on the issue of Affordable Housing, but that Agents should contact the case officer to discuss viability issues. FP suggested that this policy should not be implemented until the Development Strategy is adopted. AD and RF will discuss. AD and RF have agreed that while limited weight will be attributed to the Development Strategy until it is submitted to the Secretary of State even this limited weight will be of significance in the south given the existing outdated policy framework in the southern area. Therefore the policies in the Development Strategy will continue to be very relevant to the consideration of planning applications in this area. The weight to be attributed to the Development Strategy will also depend upon the type of application and which policies are applied to the application. GW suggested that viability issues could be considered at the pre-app stage. AD will consider what evidence would be required for this to be effective. In relation to the Allocations Plan and call for sites, MP asked if there would be a size limit and RF advised it would be smaller sites, 50-100 dwellings. RF confirmed that Policy 29a Market-Led Sustainable Development would not be implemented until the Development Strategy is adopted. CIL is being refreshed following the initial consultation, revisiting the commercial figures and whether there should be a differential in the residential figures. We are expecting the results of this refresh by the end of September and hopefully pre-submission consultation will take place at the end of 2014. JS advised that in another Authority the Inspector required a document recording the responses to consultation on the Development Strategy. AD/RF AD 5. Building Control Update: PK gave a presentation, attached to these Minutes along with his notes. FP said that he is having problems with getting a receipt when paying for Planning and Building Regulations applications. PK will investigate. 6. PK AOB A Public Inquiry is scheduled for the 30th September to consider a planning application for land at the rear of 102 to 126 High Street, Henlow, this will test CBC’s 5 year land supply and the SHMA figures. Luton’s unmet housing need is being partly addressed through CBC’s increase in numbers in the Development Strategy. CBC have committed to meeting half of the unmet need for Luton even though Luton have not signed the Memorandum of Understanding. AB asked whether CBC have received many applications for Permitted Development Rights on agricultural buildings and business to residential and whether these have been successful. AD will investigate and feedback. AD KS raised concern that there is a time limit of 21 days for Councillors to call in an application to Development Control Committee and the case officer is not always in a position at that stage to advise whether the application will be approved so that the Councillor can decide whether they want to call in the application. The Chairman and Vice-chairman are currently reviewing the reasons for applications to be called in to Committee and AD will discuss this with the Chairman. 7. Next meeting – 30th January 2015 AD
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