Scot Graff HRSA/BPHC Consultant 1) Gain knowledge and

8/14/2014
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 Scot Graff
HRSA/BPHC Consultant
1) Gain knowledge and understand the
Consultant's typical preparatory steps and
timing involved for the on-site Operational
Site Visit (OSV);
2)
To learn how to prepare and organize
the documents and materials requested by
the HRSA/BPHC Consultants;
3)
To learn and understand the
Consultant's approach to the on-site review
for the Administrative and Governance
program requirements.
At the end of this Session, participants will be
able to answer and expound on the following
topics:
  How to prepare for the consultants on-site
visit; better understand the consultants onsite document review and interview process;
and key factors involved leading to a
successful OSV.
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Supports HRSA’s Bureau of Primary Health Care
(BPHC) program oversight role and responsibilities.
Link to the 2014 HRSA Health Center Site Visit
Guide: http://bphc.hrsa.gov/administration/visitgu
idepdf.pdf
10 – 14 months after being a newly funded
organization
At least once per the health center’s project
period
There are 19 Key Health Center Program
Requirements.
Requirements are divided into four
categories:
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Need
Services
Management & Finance
Governance
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Health Center Program Statute—Section 330 of the Public Health Service (PHS) Act (42
U.S.C. §254b)
◦ http://bphc.hrsa.gov/policiesregulations/legislation/index.html
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Program Regulations—42 CFR Part 51c and 42 CFR Parts 56.201-56.604 for Community
and Migrant Health Centers
◦ http://ecfr.gpoaccess.gov/cgi/t/text/textidx?c=ecfr;sid=f141dbc68d6d3a084d2177ebbe01e543;rgn=div5;view=text;node=4
2:1.0.1.4.25;idno=42;cc=ecfr
◦ http://www.ecfr.gov/cgi-bin/textidx?c=ecfr;sid=56fe3e657938f6c32805f19f4cbca824;rgn=div5;view=text;node=42:
1.0.1.4.40;idno=42;cc=ecfr
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Grants Regulations—45 CFR Part 74
◦ http://ecfr.gpoaccess.gov/cgi/t/text/textidx?c=ecfr&sid=9de47029ddc8d5924737e389e539f183&rgn=div5&view=text&node
=45:1.0.1.1.35&idno=45
NOTE: Portions of program requirements notated by an asterisk “*” throughout the
presentation indicate regulatory requirements that are recommended but not required for
grantees that receive funds solely for Health Care for the Homeless (section 330(h)) and/or
the Public Housing Primary Care (section 330(i)) Programs.
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Three consulting team is selected
The Team Lead will make contact
Date selected for a pre-site visit
teleconference
Receipt of consultants document request
Steps to prepare for site visit
OSV agenda
Consultant Team leader will make
arrangements for a teleconference
Teleconference agenda:
1) Introduce the Team
2) Discuss OSV purpose
3) Develop the on-site agenda
4) Review consultants document request
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PR# 1 Need
PR# 9 Key Management Staff
PR#10 Contracts/Affiliation Agreements
PR#11 Collaboration
PR17. Board Authority
PR18. Board Composition
PR19. Conflict of Interest Policy
Prefer setting time on second day of OSV
Attendance
Agenda
Chief Executive Officer/Executive Director
Key management staff
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Key documents:
Bylaws
Minutes
Policies
Contracts
Compliance findings
Drafting and finalization of the written report
Timeline
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