Joint IAEA–NEA International Reporting System for Operating

Joint IAEA–NEA
International Reporting System for
Operating Experience (IRS)
Technical Meeting to Exchange Experience on
Recent Events at Nuclear Power Plants
held consecutively with the
Meeting of the IRS Technical Committee
organized by the
IAEA and the OECD/NEA
IAEA Headquarters
Vienna, Austria
28–31 October 2014
Ref. No: J8-TM-47128/J8-TM-47044
Information Sheet
A. Introduction
The International Reporting System for Operating Experience (IRS), operated jointly by the
International Atomic Energy Agency (IAEA) and the Nuclear Energy Agency of the Organisation for
Economic Co-operation and Development (OECD/NEA), compiles and analyses information on
nuclear power plant (NPP) events and promotes a systematic approach to the feedback of lessons
learned from operating experience.
Recognizing the importance of sharing experience pertaining to operational events at NPPs, the IAEA
and the OECD/NEA have co-sponsored, within the framework of IRS activities, international joint
meetings dedicated to the exchange of information on recent events of safety significance at NPPs.
Participants in the earlier meetings have highlighted the importance of such meetings for improving
the safe operation of NPPs, as well as the need to increase the information exchange between utilities
and regulators.
The meetings of the IRS Technical Committee, which are normally attended by the IRS National
Coordinators, are conducted annually to review the status of IRS operation and management as
performed within the framework of the relevant IAEA and OECD/NEA programmes.
In recent years, Technical Meetings to exchange information on recent events of safety significance at
NPPs have been held in conjunction with the annual meetings of the IRS Technical Committee.
The two consecutive meetings to which this Information Sheet refers should be considered as two
parts of the same meeting, which hereinafter also will be referred to as “the meeting”.
The objective of the first part of the meeting is to exchange and discuss information on recent events
that have occurred at NPPs. The second part will be devoted mainly to analytical activity performed
within the framework of the IRS. As mentioned above and as agreed on by the IRS Advisory
Committee, industry participation is welcome at the first part of the meeting where information on
recent events will be exchanged. The second part is restricted to IRS National Coordinators and their
alternates.
The meeting will take place at the IAEA’s Headquarters in Vienna, Austria — specifically in Press
Room MOE, Building M, of the Vienna International Centre (VIC) — from 28 to 31 October 2014.
The meeting will commence at 10:00 a.m. on Tuesday, 28 October 2014. It is planned to finish
at 4:00 p.m. on Friday, 31 October 2014.
B. Programme
From Tuesday, 28 October 2014, to Thursday, 30 October 2014:
Technical Meeting to Exchange Experience on Recent Events at Nuclear Power Plants:
1. Presentation and discussion of recent safety-significant events at NPPs
2. Presentations on good practices and actions taken in response to events
3. Plenary discussion on safety issues identified in presentations made at the meeting
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Friday, 31 October 2014: Meeting of the IRS Technical Committee:
1. Issues raised by the 21st meeting of the IRS Advisory Committee
2. IAEA activities in 2014
3. OECD/NEA activities in 2014
The final agenda of the meeting will be sent to designated participants at a later date.
C. Participation and Meeting Secretariats
All persons wishing to participate in the meeting should be nominated according to the OECD/NEA or
IAEA official procedures. Nominations should be transmitted through the national delegates to the
Committee on Nuclear Regulatory Activities (CNRA) for experts from OECD/NEA member countries
and/or through the governments of IAEA Member States.
Official correspondence with regard to the meeting and, in particular, the Participation Form should be
addressed to the Scientific Secretaries of the meeting, Ms Nancy Salgado of the OECD/NEA’s
Nuclear Safety Division and Mr Xavier Bernard-Bruls of the IAEA’s Division of Nuclear Installation
Safety.
For OECD/NEA member countries:
For IAEA Member States:
Ms Nancy Salgado
Nuclear Safety Division
Nuclear Energy Agency (OECD/NEA)
Le Seine Saint Germain
12, boulevard des Îles
92130 ISSY-LES-MOULINEAUX
FRANCE
Mr Xavier Bernard-Bruls
Division of Nuclear Installation Safety
Department of Nuclear Safety and Security
International Atomic Energy Agency
Vienna International Centre
PO Box 100
1400 VIENNA
AUSTRIA
Tel.: +33 1 4524 1055
Fax: +33 1 4524 1129
Email: [email protected]
Tel.: +43 1 2600 26078
Fax: +43 1 26007 29937
Email: [email protected]
D. Presentations
Participants are invited to propose recent safety-significant events which have occurred in their
respective countries to be presented during the first part of the meeting. The Meeting Secretariats will
propose events to be included in the first part of the discussion (in-depth presentation). Events
presented at the meeting are required to be entered into the web-based IRS database.
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The presentations should include a brief description of the events or the significant issue and their
cause(s). The focus of the presentations should be on addressing the corrective actions taken (or
planned), as well as their importance for safety in terms of consequences (actual or potential) and
lessons learned. Risk insights are welcome, if known. Participants are invited to take a look at the
attached guidance document prepared by the Meeting Secretariat on how to create an effective IRS
presentation.
To facilitate preparation of the meeting, and to ensure an effective exchange of information, it is
essential that any proposed presentation be sent in advance to the OECD/NEA, with a copy to the
IAEA. The deadline for sending presentations is 15 October 2014. Participants are invited to send
their presentations in electronic form only, preferably in Microsoft PowerPoint format.
Presentations will be distributed only to participants. It is up to the competent authorities in the
participating countries to decide upon any further dissemination within their respective countries
bearing in mind that these documents are to be used for official purposes only.
The Meeting Secretariats are happy to help in determining the correct length and style of participants’
presentations in order to optimize the timetable of the meeting.
E. Working Language
The working language for the presentations during the meeting will be English. No simultaneous
interpretation will be provided.
F. Expenditures
The costs of the meeting are borne by the IAEA. No registration fee is charged to participants.
Travel and subsistence expenses of participants will not be borne by the OECD/NEA or by the IAEA.
The IAEA has, however, limited funds at its disposal to help meet the cost of attendance of certain
participants. Such assistance may be offered upon specific request to normally one participant per
country (usually the IRS National Coordinator) provided that the IRS National Coordinator of that
country has submitted at least one report in the web-based IRS since early 2014. The application for
IAEA financial support should be made at the time of nominating the participant.
G. Visas
Designated participants who require a visa to enter Austria should submit the necessary application to
the nearest diplomatic or consular representative of Austria as soon as possible.
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H. Accommodation
Reservations at hotels are to be made directly by the participants.
Form A
J8-TM-47128/J8-TM-47044
International Atomic Energy Agency
Participation Form
Technical Meeting to Exchange Experience on Recent Events at Nuclear
Power Plants
held consecutively with the
Meeting of the Technical Committee of the International Reporting System
for Operating Experience
IAEA Headquarters, Vienna, Austria
28–31 October 2014
To be completed by the participant and sent to the competent official authority (e.g. Ministry of Foreign Affairs,
Permanent Mission to the IAEA, or National Atomic Energy Authority) of his/her country for subsequent
transmission to the International Atomic Energy Agency (IAEA), Vienna International Centre, PO Box 100,
1400 Vienna, Austria, either electronically by email to: [email protected] or by fax to: +43 1 26007 (no
hard copies needed). Kindly send also a copy per email to the IAEA Scientific Secretary for the meeting,
Mr Xavier Bernard-Bruls (Email: [email protected]), as well as to the OECD/NEA Scientific Secretary
for the meeting, Ms Nancy Salgado (Email: [email protected]).
Deadline for receipt by IAEA through official channels: 31 July 2014
Family name:
Given name(s):
Mr/Ms
Institution:
Full address:
For urgent
communications please
indicate:
Tel.:
Fax:
Email:
Nationality:
Nominating Government or organization:
Mailing address (if different from address indicated above):
Do you intend to submit a paper during the meeting to exchange experience on recent events?
Yes
Title of paper:
No
Guidance for Effective and Efficient Information Exchange
on Lessons Learned from Recent Events
Guidance for Presentations
It was agreed during the International Reporting System for Operating Experience (IRS) meetings in 2003
that the Joint IAEA–OECD/NEA Meeting Secretariats should prepare guidance for an effective
presentation of safety-significant events. The points outlined below should not be considered as tightly
normative but rather prescriptive, with a view to aiding the IRS National Coordinators in the preparation of
their presentations.
The main principle is that an ideally structured presentation should emphasize the most important lessons at
the outset. Therefore, it is suggested that these be gathered into an executive summary at the beginning of
the presentation.
Also, presenting orally an overly detailed timing of the events in question and providing an abundance of
technical details may obscure the main lessons. Naturally, additional details may be included in a handout
that is distributed to the audience.
An ideal structure of a presentation would thus be:
1. Front page: Headline (one sentence) describing the event. In addition: facility name, reactor type,
plant capacity in MW(e); age or date of commercial operation, incident date, etc. Reference to the
IRS report, if already sent. Contact details of the author.
2. Executive summary of points 3–6 — one (max. two) slide(s): the main lessons learned, the
significant safety features revealed/confirmed by the event and the situation with regard to follow-up
actions (to crystallize the message). If necessary, the discussion may be continued under points 5 and
6 but the lessons have to be shown first.
3. Event description, including a rough outline of how the event developed, which may potentially be
supported by the main data relating to the facility and the event and by a drawing (or drawings) (only
to the extent that is necessary to understand the lessons and safety significance).
4. References to previous events with similar characteristics (recurrence) or, otherwise, giving a better
perspective for understanding the significance of the event described (examples of additional
information that is not obligatory but desirable include: the event’s importance in terms of
probabilistic safety assessment; other analyses that are under way or have already been carried out,
etc. Note also that human and organizational factors are often involved in events but not sufficiently
reported upon — was there something to learn with regard to such factors?).
5. National (regulatory, licensee, research) actions based on this event (and potentially other events)
to correct/improve the situation and the status with regard to the actions (indicate separate immediate
actions and larger-scale ones if this is a more generic problem).
6. Concluding remarks should basically consolidate the executive summary but may include
additional points and questions for consideration and IRS related discussion.
Additionally, you may include in the handout part of your presentation:

Detailed timing of events

Additional drawings

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