Board Meeting August 23rd, Airport Conference Centre, Wellington

New Zealand Dental & Oral Health Therapists Association
Face to Face
MINUTES OF MEETING
Saturday 23 August 2014
Board Present:
Apologies:
In Attendance:
1
Trish Delamore – Chairperson, Rachel Bridgeman, Sue McFarlane, Luisa
Antonio, Brittany Le Sueur
Lynette Nicholas
Jennifer Pelvin (BPA), Ropeti Huntley (BPA)
Welcome
The meeting opened at 10.05am. The Chairperson Trish Delamore thanked everyone for their
attendance and making themselves available.
She explained that her approach to chairing Board meetings would be different to how they had
previously been run under Gillian’s chair. Trish asked if Board members would be happy to agree
items through consensus rather than formal votes. It was agreed if at any point a member wished
to dissent from the majority, they were expected to do so verbally.
1.2
Acceptance of Minutes from previous meeting
The minutes from the meeting held 26 June 2014 were tabled.
Agreement
Board Decision
To accept the Minutes as tabled.
2
Agreed – by
Consensus
Conflict of Interest
The following conflicts are noted:
Representative member of Te Ao Marama.
Rachel
Bridgeman
Deputy Leader, Oral Health Clinical Leadership Network
Rachel Bridgeman indicated she had stepped down from her
Executive position with Te Ao Marama and would now be acting in
a representative role.
Jennifer Pelvin
Chief Executive of Podiatry New Zealand
Provider of web/admin and governance services to membership
based organisations
Sue McFarlane2
Spouse (Craig McFarlane) is Chair of the Midland Health Regional
Trust, Chair of the National Board of Habitat for Humanity and
Board member of LearningWorks.
Sue McFarlane advised that her husband, Craig McFarlane, had
been appointed to the Board for LearningWorks, an educational
resource & training business.
Lynette Nicholas
Dental Therapist member of the Health Practitioners Disciplinary
Tribunal
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2.1
Reports
The reports were tabled. Items commented on and discussed were:
1. Relationship with AUT & Otago – an on-going engagement.
2. Mobile Clinic Updates – Board was pleased to hear that DHB’s had been in touch with
their employees after a follow-up letter from the association.
3. Membership renewals – Jennifer explained that the secretariat continued to experience
challenges, particularly when reconciling members to DHB’s.
Board Decisions
By whom, by
when
Universities - Ropeti will continue to communicate with Otago &
AUT about ways in which the association can effectively engage
with the student members.
Secretariat –
October
Membership renewals – Ropeti is working on ensuring all members
whose DHB agreed to a bulk-funding arrangement, had been paid
for.
Secretariat –
October
2.2
Financial Reports
The financial statements were presented. The accounts reporting process was explained for the
benefit of new Board members.
•Board Decision
Agreement
•
To accept the Financial Reports tabled.
3.1
Agreed – by
Consensus
Policy Making – Pricing Policy for CPD Events
The Dental Matters Conference highlighted the need to ensure that future events generate an
operating profit, for the association is to remain sustainable.
•Board Decisions
By whom, by
when
•
Following discussion and debate around pricing arrangements for
conference and other educational events, the Board determined a
recommended pricing policy for branch/division national CPD
events:
CPD Application
Branch CPD Event
Secretariat –
mid Nov
$150 (non-members)
$30 (non members)
Free (members)
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3.2
Conference Committee 2015
The Conference Committee met at the end of July in Auckland. NZDOHTA experienced a loss from
this year’s conference for the third year in a row. Their recommendation was to have next year’s
conference in Wellington, with the same convening Committee.
•Board Decisions
•
The Committee must budget for a $20 000 profit.
Conference Committee to go ahead with planning for the 2015
Wellington Conference. The Committee need to involve the
Wellington members.
3.3
By whom, by
when
Conference
Committee
Conference
Committee
Sugar Sweetened Beverages (SSB) Policy Statement
The FIZZ campaign has gained significant media coverage over the last few months. FIZZ’s policy
brief was presented to Parliament in June. Gerhard Sundborn, founder of FIZZ, contacted Trish
seeking support and endorsement of their policy brief.
•Board Decisions
By whom, by
when
To write to FIZZ, endorsing and supporting their policy brief in
principle.
The policy brief has 18 recommendations:
Secretariat –
end Aug
1.
2.
3.
4.
5.
6.
7.
8.
9.
Government
Introduce a 20% excise tax on SSBs with funding used
for health promotion.
Strengthen the National Administration Guidelines that
schools only provide foods and beverages, which meet
the dietary guidelines.
Implement effective social marketing campaigns that
support healthy beverage choices and discourage
unhealthy beverage choices.
Implement effective restrictions of marketing to children
of unhealthy foods and beverages, including SSBs.
Whanau & Community/Workplace Groups
Develop/adopt organisational healthy beverage policy,
making them SSB free;
Work with local DHB, Public Health services and NGOs to
tailor education and awareness approaches on healthy
eating and drinking for organisations eg Marae.
For organisations, which receive sponsorship from a
beverage company, ensure that it is only related to a
sugar-free product, and that any marketing related to this
sponsorship strongly promote the sugar-free aspect of
the agreement/deal.
Schools & Early Childhood Education (ECE) Communities
ECE centres adopt a policy to ensure SSBs are not
consumed in the setting.
Boards of Trustees ensure that ‘healthy food and
beverage guidelines’ are implemented in their schools
whether the guidelines are mandatory or not.
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10. Professional organisations (i.e. PPTA (Post Primary
Teachers' Association), NZEI (New Zealand Educational
Institute) support the implementation of ‘healthy food and
beverage guidelines’ in schools.
11. Strengthen curriculum and education about SSBs.
12. Schools and ECEs ensure that a sufficient number of
quality water fountains are available ‘at arm’s reach’ on
school grounds and promoted by school to students.
Health Professionals
13. Identify SSBs as a priority for action by actively asking,
assessing, and advising clients on the issues related of
SSB intake and health.
14. Ensure SSBs are not be sold on health care premises
and display/provide educational recourses as to why.
15. Provide leadership on this issue and actively facilitate
collaboration with other settings (i.e. schools, community
and industry) to develop solutions.
Industry
16. Beverage companies promote the sugar-free beverages as
their flagship products with the aim of these sugar-free
products being the majority share of beverage sales.
17. Supermarkets and retail chains in stocking, placing, and
promoting beverages in the store, favour sugar-free
beverages over SSBs.
18. Fast food chains make the majority of their beverages
sugar free and make these the default beverage option,
as well as actively promoting their sugar-free beverages
over the SSBs.
To contact relevant organisations requesting data on the number
of children admitted to their practice for interproximal caries
treatment.
3.4
Secretariat –
December
3rd Year Student Scholarship
Despite promotion of the scholarships, no applications have received. The current policy for 3rd Year
Scholarship states that the Board shall decide in August the scholarship recipient for the current year.
Board Decisions
By whom, by
when
To establish a Scholarship Committee comprising students,
Board, and university members to review the scholarship &
grants policy and recommend changes where appropriate.
Secretariat –
mid Nov
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3.5
Appointment of Replacement Board Member
Since the 2014 AGM, changes in situation had forced Charlotte Hughes to step down from her
position on the Board.
•Board Decision
By whom, by
when
The importance of representative spread in the make-up of the
Board was discussed. It was decided that to maintain fairness, a
call for Board nominations, to replace Charlotte, should be
announced to the membership.
Secretariat –
mid October
Appointment of a temporary replacement would be deferred until
the next meeting.
4.1
Strategic Discussion
The three strategic goals, as identified from the Board’s last meeting:
By whom, by
when
1. Developing Relationships with Key Stakeholders
The association will contact Barbara Dewson regarding the
development of a central application system for new graduates.
Secretariat –
October
NZDOHTA will be in contact with FIZZ to advise of support and
to seek further research on sugar-sweetened beverages.
Secretariat –
October
2. Implementation of new CPD system and streamlining the
Professional Standards Committee process
Feedback from members regarding the new CPD system was
encouraging. The Board decided having questionnaires from
SurveyMonkey would slowly be phased in for future branch
events.
Secretariat –
mid Nov
A meeting with the Professional Standards Committee will be
scheduled (before the next Board meeting) to ensure they
understand the new online system and to streamline the
approval process.
Secretariat –
October
3. Seek Revenue Generating Opportunities
Jennifer & Ropeti will be meeting with the Ministry of Health to
discuss ways in which NZDOHTA can work together.
5.2
Secretariat –
mid Nov
Next Board Meeting
Month
Time & Date
F2F, electronic
Location
Nov 2014
1st
Electronic
March 2015
14th
F2F
Hamilton
July 2015
25th
F2F
Auckland
Meeting closed 3.40 pm, Saturday, 23 August 2014.
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