Eyre Peninsula Local
Government Association
BOARD MEETING AGENDA
Telecentre,
Eyre Highway,
WUDINNA
Friday 5th December 2014
10:00am start
Contents
1 INTRODUCTION ................................................................................................................................ 4
1.1 Welcome/Apologies .......................................................................................................................... 4
1.2 Minutes of Previous Meeting ............................................................................................................ 4
2 BUSINESS ARISING FROM MINUTES.................................................................................................10
3 GENERAL REPORTS ..........................................................................................................................10
3.1 President’s Report - verbal .............................................................................................................. 10
3.2 Executive Officer’s Report ............................................................................................................... 11
3.3 Local Government Association of SA ............................................................................................... 56
3.4 Office of State/Local Government Relations ................................................................................... 56
3.5 RDA Whyalla and Eyre Peninsula Inc ............................................................................................... 56
3.6 Department of Environment and Resources (DENR) ....................................................................... 56
3.7 SA Police (SAPOL) ............................................................................................................................. 56
3.8 CFS Report........................................................................................................................................ 56
3.9 SES Report ........................................................................................................................................ 56
3.10 Other Reports ................................................................................................................................. 56
3.10.1 ZEMC .................................................................................................................................... 56
3.10.2 CWMS Users Group ............................................................................................................. 69
3.10.3 Community Cabinet ............................................................................................................ 82
4 FINANCIAL REPORTS ........................................................................................................................83
4.1 Income& Expense Statement with comparison to budget for period ending18 November 2014&
Balance Sheet as at18 November 2014 ........................................................................................... 83
5 DEPUTATIONS AND PETITIONS ........................................................................................................86
5.1 Deputations/Presentations.............................................................................................................. 86
5.1.1 LGA of SA – Amanda Harfield................................................................................................. 86
5.1.2 SA Power Networks - Alexandra Lewis ................................................................................. 86
5.1.3 Australian Red Cross – Collette Brown .................................................................................. 86
5.1.4 Davies Stewart Recruitment & HR –Trudy Dickson/Jodie Stewart ........................................ 89
5.2 Petitions–Nil..................................................................................................................................... 89
6 GENERAL BUSINESS – Motions on Notice & Without & Questions ...................................................89
6.1 From the floor .................................................................................................................................. 89
7 CORRESPONDENCE ..........................................................................................................................90
7.1 Correspondence for Decision .......................................................................................................... 90
7.2 Correspondence for Information ................................................................................................... 124
8 MEETINGS ATTENDED &FUTURE MEETINGS .................................................................................. 127
2
EPLGA DELEGATES FOR 2014/15
(As notified by Councils)
3
MEMBER COUNCIL
BOARD MEMBER
DEPUTY BOARD MEMBER
Ceduna
Allan Suter (Mayor)
Lynton Brown (D/Mayor)
Cleve
Roger Nield (Mayor)
Bryan Trigg (D/Mayor)
Elliston
Kym Callaghan (Chair)
TBA
Franklin Harbour
Robert Starr (Mayor)
Michael Williams (D/Mayor)
Kimba
Dean Johnson (Mayor)
Graeme Baldock (D/Mayor)
Lower Eyre Peninsula
Julie Low (Mayor)
Don Millard (D/Mayor)
Port Lincoln
Bruce Green (Mayor)
TBA
Streaky Bay
Sherron MacKenzie (Mayor)
Robert Stephens (Councillor)
Tumby Bay
Sam Telfer (Mayor)
Geoff Stewart (D/Mayor)
Whyalla
Jim Pollock (Mayor)
TBA
Wudinna
EleanorScholz (Chair)
Newton Luscombe(D/Chair)
1
INTRODUCTION
1.1 Welcome/Apologies
Apologies to date have been received from:
Geoff Brock MP
Minister for Regional Development and Local Government
1.2 Minutes of Previous Meeting
RECOMMENDATION:
That the minutes of the Board meeting of the Eyre Peninsula Local Government Association held
on Friday 5th September, 2014 be adopted as a true and correct record of proceedings.
Note: Draft Motion 380/14 changed from original as sent out to Councils after consultation from
the Mover correcting the wording. Intent of motion did not change.
EYRE PENINSULA LOCAL GOVERNMENT ASSOCIATION
Minutes of the Eyre Peninsula Local Government Association Board Meeting held at Cleve
Council Chambers on Friday 5th September, 2014 commencing at 10:05am.
BOARD MEMBERS/DELEGATES PRESENT
Julie Low (Chair)
Eleanor Scholz
John Schaefer
Allan Suter
Jim Pollock
Roger Nield
Gavin Jackson
Kym Callaghan
Paul Pedler
Laurie Collins
Rob Donaldson
John Tillack
President, EPLGA
Chairperson, Wudinna District Council
Mayor, District Council of Kimba
Mayor, District Council of Ceduna
Mayor, City of Whyalla
Mayor, District Council of Cleve
Deputy Mayor, District Council of Franklin Harbour
Chairperson, District Council of Elliston
Deputy Mayor, District Council of Lower Eyre Peninsula
Mayor, District Council of Tumby Bay
CEO, City of Port Lincoln
CEO, District Council of Streaky Bay
As per the EPLGA Charter, Councils have advised that Deputy Mayor Paul Pedler, CEO Rob
Donaldson and CEO John Tillack are approved to vote today.
GUESTS / OBSERVERS
Tony Irvine
Fiona Ward
Jodie Jones
Trevor Smith
Murray Mason
Geoff Moffat
Rod Pearson
Peter Peppin
Bob Ramsay
Executive Officer, EPLGA
Acting CEO, District Council of Cleve
Deputy Mayor, District Council of Cleve
CEO, District Council of Tumby Bay
Deputy Mayor, District Council of Tumby Bay
CEO, District Council of Ceduna
CEO, District Council of Lower Eyre Peninsula
CEO, City of Whyalla
Special Projects Manager, RDAWEP
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Merton Hodge
Alan McGuire
Bernadette Clelland
Deb Larwood
Dean Johnson
George Karzis
Annie Lane
Heather Baldock
Andrew Haste
Lisa Teburea
Geoff Brock MP
Paul Ryan
Richard Lower
Mick Petrovski
Andrew Grear
Simone Fogarty
Wendy Holman
Sue Henriksen
Tony Leonard
Dave Allchurch
Olivia Barnes
1.
INTRODUCTION
1.1
Welcome/Apologies
Councillor, City of Whyalla
CEO, District Council of Wudinna
Finance Manager, District Council of Franklin Harbour
Acting CEO, District Council of Kimba
Deputy Mayor, District Council of Kimba
Acting CEO, District Council of Elliston
Regional Manager, EPNRM
Presiding Member, EPNRM
Director Member Services, LGA of SA
Director Planning and Community Services, LGA of SA
Minister for Regional Development and Local Government
Adviser to Minister Brock
Adviser to Minister Brock
Director, Office for State/Local Government Relations
Executive Director, Statutory Planning, Planning Division, DPTI
Panel Member, Expert Panel on Planning Reform, DPTI
Councillor, District Council of Lower Eyre Peninsula
Administration, RDAWEP
Observer, District Council of Elliston
Observer, District Council of Elliston
Journalist, Eyre Peninsula Tribune
Julie Low welcomed Board Members, Council representatives and guests.
Apologies were received from:
Eddie Elleway
Terry Barnes
Rob Foster
Peter Arnold
Daryl Cearns
Dion Dorward
Peter Treloar MP
Bruce Green
Rob Stephens
Cecelia Woolford
1.2
Mayor, District Council of Franklin Harbour
CEO, District Council of Franklin Harbour
CEO, District Council of Elliston
CEO, District Council of Cleve
CEO, District Council of Kimba
CEO, RDAWEP
Member for Flinders
Mayor, City of Port Lincoln
Mayor, District Council of Streaky Bay
Chief Executive-EPICCA, Chair–Outback Communities Authority
Minutes of Previous Meeting
375/14 Moved Mayor Pollock, seconded Mayor Suter that the minutes of the Board Meeting of
the Eyre Peninsula Local Government Association held in Wudinna on Friday 27th June, 2014 be
adopted as a true and correct record of that meeting.
CARRIED
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2.
BUSINESS ARISING FROM THE MINUTES
2.1
Motion # 362/14 Outreach Services Update
2.2
Motion #366/14 Interstate Television
2.3
Motion #370/14 Reductions to Rail Services
2.4
Motion #371/14 Term of Elected Members
All matters dealt with by the Executive Officer in the Agenda documentation.
3.
GENERAL REPORTS
3.1
President’s Report – Mayor Julie Low
The President addressed the following:
 Mayor James Maitland is retiring from Local Government therefore will no longer be
chairing the SAROC meetings.
 4th July – EP Water Security Reference Group meeting. Neither Executive Officer nor Julie
was able to attend due to other commitments.
 16th July – SAROC.
ESCOSA presentation - has possible changes in direction to water pricing, terms of reference,
economic, efficiency only (not social/community), and government decision. Video conferencing
pilot program is to proceed. Building Fire Safety requirements: – increased costs, particularly
because sheds are getting bigger in the primary industry sector. The larger sheds are subject to
building safety requirements which is costing upwards from $6-7,000 above the cost of building
the sheds. SAROC and the LGA will be holding a forum to address this issue.
 17th July – LGA Board meeting. LGA is looking into getting assistance for the cost of
watering council’s public spaces e.g. ovals and gardens. They will endeavour to get
recognition of the value of these areas and therefore obtain some concessions for the
cost of watering these spaces. State Government Taskforce re: Federal Budget response.
RSL Virtual War Memorial - if anyone is interested in this project, information is available
online. www.rslvirtualwarmemorial.org.au
 1st August – Whyalla Airport redevelopment opening. Congratulations, it will make a
difference to the way visitors feel when they visit Whyalla.
 11th August – met with the PIRSA executive in Port Lincoln. PIRSA took the opportunity to
be briefed by local Mayors, EPLGA and RDA about local issues.
 28th and 29th August – LGA Roads Conference in Port Lincoln.
 Interview re: Viterra and the rail network.
Thank you to all those not standing for re-election for their contribution and all the best for
everyone else for the upcoming Local Government elections.
3.2
Executive Officers Reports (included in the Agenda)
3.2.1 Report No 1/0914 General Update Report
376/14 Moved Mayor Nield, seconded Mayor Collins that the EPLGA Board receives and notes
the Executive Officer General Update Report.
CARRIED
3.2.2 Report No: 2/0914 Meeting Actions Report
377/14 Moved Chairperson Scholz, seconded Councillor Pedler that the EPLGA Board notes the
Meeting Actions Report.
CARRIED
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3.2.3 Report No: 3/0914 Outreach Services Update
378/14 Moved Mayor Nield, seconded Rob Donaldson that the EPLGA endorse Chairperson
Eleanor Scholz and CEO Peter Peppin to fill the Local Government positions on the Eyre
Peninsula Mining, Oil and Gas Taskforce.
CARRIED
379/14 Moved Mayor Collins, seconded Mayor Suter:
1. That the EPLGA Board receives and notes the Outreach Services Update Report.
2. That the Executive Officer’s current contract be aligned to the Outreach Service
conclusion date of 30 June, 2015.
CARRIED
380/14 Moved Rob Donaldson, seconded Mayor Nield that the continuation of the LGA
Outreach Services Program be strongly supported in principle and the Executive of Eyre
Peninsula Local Government Association be authorised to meet with LGA to discuss options for
the future funding for the continuation of Outreach Services.
CARRIED
Note: Draft Motion 380/14 changed from original as sent out to Councils after consultation from
the Mover correcting the wording. Intent of motion did not change.
3.2.4 Report No: 4/0614 Operational Instruction 20.1
381/14 Moved Mayor Suter, seconded John Tillack that the EPLGA Board refers to SAROC the
basis of Operational Instruction 20.1 (i.e. Care, Control and Management of Roads (Highways)
by the Commissioner Highways) to determine the legislative capacity of the Commissioner of
Highways to direct councils to perform works within a road vested in the Commissioner of
Highways.
CARRIED
3.2.5 Report No: 5/0914 Purchasing and Tender Policy
382/14 Moved Mayor Pollock, seconded Mayor Nield that the EPLGA Board adopts the
Purchasing and Tendering Policy as presented by the Executive Officer.
CARRIED
3.2.6 Report No: 6/0914 Financial Internal Controls and Risk Framework
383/14 Moved John Tillack, seconded Chairperson Callaghan that the EPLGA Board adopts the
integrated risk management framework (including risk management policy, and internal control
governance framework and control assessment worksheets).
CARRIED
3.3
Local Government Association of South Australia – Andrew Haste
As tabled and reported.
7
3.4
Minister Brock- Minister for Local Government and Regional Development
As presented
3.5
Office of State/Local Government Relations – Mick Petrovski
As presented
3.6
RDA Whyalla and Eyre Peninsula Inc. – Bob Ramsay
As tabled and presented.
3.7
Department of Environment and Resources (DENR)– Heather Baldock
As presented
3.8 SA Police (Nil)
3.9 CFS (Nil)
3.10 SES (Nil)
3.11 Other Reports
3.11.1 CWMS Users Group
For information (included in the Agenda)
3.11.2 Internal Controls Group
For information (included in the Agenda)
384/14 Moved Mayor Nield, seconded Chairperson Scholz that the CWMS Users Group and
Internal Control Group Meeting Notes be noted.
CARRIED
3.11.3 Chief Executive Officers Committee
Verbal update given by Executive Officer
4.
FINANCIAL REPORTS
4.1
Income and Expense Statement with comparison to budget for period ending 26 August,
2014 and Balance Sheet as at 26 August, 2014.
385/14 Moved Rob Donaldson, seconded Mayor Nield that the Eyre Peninsula Local
Government Association Board receives the Income and Expense Statement with comparison to
budget for period 1 July, 2014 to 26 August, 2014 and Balance Sheet as at 26 August, 2014.
CARRIED
5.
DEPUTATIONS AND PRESENTATIONS
5.1 Deputations/Presentations
(Nil)
5.2 Petitions (Nil)
6.
CORRESPONDENCE
6.1
Correspondence for decision
01-0914 ESCOSA – Inquiry into Reform Options for SA Water’s Drinking Water and
Sewerage prices
386/14 Moved Deputy Mayor Pedler, seconded Chairperson Callaghan that Councils take the
opportunity to forward submissions on the ESCOSA inquiry into reform options for SA Water’s
8
drinking water and sewerage prices and if not provide comment to the EPLGA for inclusion in its
joint submission.
CARRIED
02-0914 Steven Griffiths MP – Local Government (Governance) Amendment Bill 2014
387/14 Moved Mayor Nield, seconded Chairperson Callaghan that the EPLGA Board endorses
the Executive Officers response to Steven Griffiths MP in relation to the Local Government
(Governance) Amendment Bill 2014.
CARRIED
03-0914 District Council of Franklin Harbour – Financial Assistance for Statewide Issues
388/14 Moved Mayor Suter, seconded John Tillack that the EPLGA Board not support the
proposal by the District Council of Franklin Harbour to approach the LGA of SA to establish a
financial assistance fund to support an individual Council’s legal case, the outcomes of which
may have ramifications for all of local government.
CARRIED
6.2
Correspondence for Information
389/14 Moved Mayor Collins, seconded Rob Donaldson that the correspondence brought to
attention for information purposes be noted.
CARRIED
7.
GENERAL BUSINESS
(Motions with or without Notice and Questions with or without notice)
7.1 Motion without Notice
Marine Parks – Mayor Suter
390/14 Moved Mayor Suter, Seconded Mayor Pollock that the 11 mayors of the Eyre Peninsula
Councils call on all members of the Lower House in the SA Parliament to support the proposed
reductions in the Marine Parks Sanctuary Zones and further amendments to the zoning will still
result in a very satisfactory MPA system without severely impacting on the economies of
regional areas of South Australia.
CARRIED
Mayors not present to be advised of the motion.
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MEETINGS ATTENDED AND FUTURE MEETINGS
391/14 Moved Chairperson Scholz, seconded Mayor Nield that the EPLGA Board notes the
meetings attended by the Executive Officer between Board meetings.
CARRIED
392/14 Moved Mayor Pollock, seconded Mayor Nield that the next meeting of the Eyre
Peninsula Local Government Association Board will be held on Friday 5th December, 2014 at
Wudinna.
CARRIED
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South Australia’s Panel of Planning Reform – Simone Fogarty
As presented.
Future Meeting dates
Friday 5th December 2014 – Wudinna
Sunday 22nd February 2015 – Whyalla (conference)
Friday 26th June 2015 – Wudinna
Friday 4th September 2015 – Streaky Bay
Friday 4th December 2015 - Wudinna
Conference Location rotation
2015 Whyalla
2018 Port Lincoln
2021 Cowell
2024 Elliston
2016 Ceduna
2019 Kimba
2022 Cleve
2017 Lower EP
2020 Wudinna
2023 Streaky Bay
Meeting closed at 11:55am
__________________________________
President
2
___________________
Date
BUSINESS ARISING FROM MINUTES
From the floor
3
GENERAL REPORTS
3.1 President’s Report - verbal
10
3.2 Executive Officer’s Report
3.2.1
Report No. 1-1214: General Update Report
To:
President & EPLGA Board Members
Date:
5th December 2014
Topic:
General Update
Report No: 1 – 1214
__________________________________________________________________________________
PROPOSAL:
That the EPLGA Board notes the information provided on various topics.
BACKGROUND:
The Executive Officer will from time to time provide a report on matters he considers needs to be
brought to the attention of the EPLGA Board.
DETAIL:
1.
CEO Committee
This committee meet the day prior to the EPLGA Board and a verbal update will be given at the
meeting on any issues of common interest and importance.
2.
Regional Officer’s Governance Day
The five regional Executive Officers met and discussed governance type issues that can be consistent
between the regions e.g. subscriptions models, sharing policies, annual reporting, project
management & reporting, financial reporting, performance reviews, possibility of across regional
projects etc. Included in this discussion was the future LGA funding of Outreach Services in the
regions. There has also been some initial discussion around the rebates from LGA business units
being directed back through the regional LGA’s to undertake regional projects in the business areas
from where the rebates have been given. (E.g. workers comp – WHS & training, MLS – risk
management etc.)
A follow up meeting with the LGA was held on the morning prior to the recent LGA AGM. It has been
agreed that where LGA R & D Funding applications can be amalgamated across regions to serve the
same purpose, that will occur. For example the fund received several applications around the
“Council of the Future” Report seeking a more regional governance approach from all regions except
ours. There were also some sub-regional type applications too.
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3.
Emergency Contacts for Councils Document
Many thanks to all Councils for checking & amending this document for me. It is used widely by our
emergency services for normal contact plus the manual is used in emergency situations. E.g. fires,
accidents, emergency exercises etc. The main purpose for this document is for the Zone Emergency
Centre (ZEC) when there is an emergency declared.
Why is the EPLGA represented on the Zone Emergency Management Committee?
The Eyre & Western Zone Emergency Management Plan (ZEMP) states:“The ZEMP is prepared pursuant to the State Emergency Management Plan. It is a function of the
ZEMC to prepare and keep this plan under review.
ZONE EMERGENCY MANAGEMENT COMMITTEE (ZEMC)
Eyre & Western Zone will have a Zone Emergency Management Committee (ZEMC). The ZEMC is
responsible for the Zone planning to support the Zone Emergency Management Plan. The ZEMC will
take into account Zone issues, the nature and level of risk to the Zone and resources available to deal
with the risk.”
It is recognised councils have a number of legislative obligations which may relate to the various
stages of an emergency. Perhaps the most relevant relates to the Local government Act, in
particular Section 7 - Functions of Council:
(a)
to plan at the local and regional level for the development and future requirements of its
area;
(b)
to provide services and facilities that benefit its area, its ratepayers and residents, and
visitors to its area (including general public services or facilities (including electricity, gas
and water services, and waste collection, control or disposal services or facilities), health,
welfare or community services or facilities, and cultural or recreational services or
facilities);
(c)
to provide for the welfare, well-being and interests of individuals and groups within its
community;
(d)
to take measures to protect its area from natural and other hazards and to mitigate the
effects of such hazards;
(e)
to manage, develop, protect, restore, enhance and conserve the environment in an
ecologically sustainable manner, and to improve amenity;
(f)
to provide infrastructure for its community and for development within its area (including
infrastructure that helps to protect any part of the local or broader community from any
hazard or other event, or that assists in the management of any area,
As a result of the above legislative requirements on Councils it makes good sense for Councils to
work with the zone emergency services to assist in meeting the legal obligations.
12
The ZEMC is currently chaired by the President of the EPLGA & the Executive Officer also sits at the
ZEMC table along with other Local Government members from Eastern (City of Whyalla rep),
Southern (DC LEP), Central (DC Cleve) & Western (DC Ceduna). The chairing of this committee does
not attach to the position of EPLGA President. However, the EPLGA nominates representatives to
the committee as requested by the Emergency Services. The reasoning for this representation is
that Councils main roles in an emergency (major incident or disaster) are nearly always in recovery.
However some relevant Local Government reps do/may sit at the ZEC when an emergency is
declared through that process and it involves a need for Local Government involvement (e.g.
Bushfires). The Bushfire experience in Lower EP has highlighted some issues around Local
Government staff & equipment being involved in the fighting of the fire, hence the iResponda
program from the LGA has been rolled out to assist.
It has been expressed to me that there is a perception that Councils have to be involved at all levels
of emergencies. From my involvement on the ZEMC and knowledge of the ZEC I do not believe this
to be the case. It is Superintendent Paul Yeoman’s (SAPOL) call, as the coordinator of the ZEC to
determine if and when Local Government representatives are required at the ZEC if and when an
emergency is declared.
To sum up I believe the following needs to be understood from a Council perspective & an EPLGA
perspective:
The ZEMC is a strategic planning forum, with no operational functionality. This is our industry’s main
involvement at the zone level.
However as a leading regional organisation and a member of the ZEMC, I personally am of the view
that the EPLGA is best placed to check and amend the Council emergency contact information and
forward it to SAPOL, SES & CFS for mainly ZEC purposes.
4.
RDAWEP, EPNRM & EPLGA Working Together
There have been several meetings held on how we can work better together for the benefit of the
region. It has been commonly agreed the starting point is the development of a high level strategic
plan for the region as a whole. This plan needs to be aligned as much as possible with the Australian
& South Australian Government Strategic Plans for obvious reasons. The most important aspect of
this approach is not only the streamlining of planning and the reduction in duplications by the three
organisations but it would give a clear direction of what our region requires and desires plus would
assist in future negotiations for funding. It would demonstrate a united regional approach. Whilst
some organisations will still have their own strategic plans to capture the “localised” strategies this
plan would be of a high level supported by sub–plans e.g. regional infrastructure plan, regional
health plans, individual Council strategic plans etc. Individual regional organisations, individual
Councils for example would have their own strategic plans which will/should in some instances align
with the regional strategic plan but also capture local or industry specific strategies that are not a
regional priority but a local or industry priority. The best way to describe the Regional Strategic Plan
is that it captures the regions highest priorities. The regional reporting against the Regional Strategic
Plan would be in a format that meets the needs of the EPLGA Board, individual Councils, regional
organisations, State & Australian Government. The RDAWEP is working on this at the current time,
including project monitoring & capture reports etc. One decision that will need to be made by the
13
regional organisations is who will manage the regional strategic plan – i.e. reporting against the
strategies, reviewing & amending as priorities change etc.
Minister Brock also expressed support for this initiative at the recent Community Cabinet meeting
and if approved by the EPLGA Board seeks a briefing to ensure such a planning format and process
can be rolled out across other regions. SAROC have also supported this initiative as it can be used by
other regions and from a LGA perspective can be rolled up into a LGA State Plan for the regions
supported by individual regional statements and a State LGA Regional Statement. Once in this
format and agreed to it will become a very powerful marketing tool for all regions and assist in times
like regional Community Cabinet meetings, grant applications etc.
Initial funding for the development of such a project needs to be calculated and then possible
sources identified. Such a project has the ability to attract LGA R & D funding as it could be used by
other regions. With the Development Act reform now in progress, the EPLGA Board may consider
re-allocating the $30,000 set aside for “one regional development plan” towards the EP high level
regional strategic planning project.
Examples of some of the costs for such a project are:







Reviewing all 11 Council strategic plans & aligning with other higher plans (e.g. State & Australian
Govts)
Reviewing & integrating other organisational plans to align with the higher plans
Collection of data to develop the base line information e.g. Social stats that are not available from
ABS
Time to develop the Regional Strategy with the priorities
Consultation & engagement costs
Initial management of the plan & development of a reporting format that suits all shareholders
Development of processes to capture the required data in the future
A recent meeting with Minister Rau highlighted his willingness to assist the region to move to a one
development plan and such a high level strategic plan. LGA CEO Wendy Campana has also promised
assistance to move to a single regional development plan and also supports the development of
single regional high level strategic plans.
I invite Dion Dorward, CEO of the RDAWEP to also add to this report verbally. I would have also
asked Annie Lane, Regional Manager for the EPNRM Board to comment but Annie has secured a new
position in Canberra and is an apology. I take this opportunity to thank Annie for her past
cooperation and assistance in the region and wish her all the best in her new role.
See the recommendation included later in this report.
5.
Climate Change Sector Agreement
The regional sector agreement has reached a point in time where it needs to be renewed or
extended. This agreement resulted in the EP Integrated Climate Change Adaptation Plan being
developed which has been recognised on the world stage as a leading document for the
management of climate change risks. The CSIRO has been a lead agency which has openly promoted
this document as a great resource for others to use. At recent global conferences, Brian Foster &
Cecilia Woolford have been invited to speak on the document and the process behind the
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development of it. In my opinion the industry sector agreement needs to be renewed with the State
Government to ensure future funding options can be maximised when available.
The issue is that the EP Integrated Climate Change Agreement (EPICCA) group needs to know where
to from here? CEO Rob Donaldson attended the last meeting of EPICCA on behalf of the President
and I who normally sit at that table and Rob may wish to add comment in relation to the attached
discussion paper.
My personal view is that the EPICCA group should consist of the CEO and Chairs of the three regional
organisations (EPLGA, RDAWEP & EPNRM) with Brian Foster (Member of the Premiers Climate
Change Council) chairing the meetings which would only be held when necessary or required. I
believe that the 3 regional partners to the agreement should cover the costs of the chair as he is a
private citizen with no regional organisational support. The secretarial support for agendas and
minutes etc. would need to be managed by one of the three regional organisations. I also believe
the relevant State agencies need to present at the meetings – most likely DEWNR and PIRSA.
However I will be guided by recommendations from the local Regional Manager DEWNR / EPNRM on
this one.
I encourage the discussion to be centred on the enclosed discussion paper, particularly the
recommendations and consideration at the end of the discussion paper.
See the recommendation included later in this report.
6.
Agrifoods Project (ANRI)
This project, of which the Executive Officer was a member of the advisory committee, has now been
wound up and included under separate cover is the final report on the project.
However the comments and summary of the project by the Project Manager Christian Pyke (EP
RDM) perhaps best explain the value this project has been to the region. Christian states in the final
report that:“In terms of meeting the objectives of ANRI in the Eyre region, it is the view of the EP RDM that the
model was well suited to this region and the EP Advisory Group did an excellent job of ensuring that
programs were designed to meet the objectives of the 5 sub-programs and funding allocated to each
sub-program was utilised effectively.
The membership of the EP Advisory Group also ensured that the project did its best in a very short
(challenging) time frame to be whole-of-region, meet identified skills gaps, build professional
capacity, generate a focus on skilling and workforce development, implement innovative programs
and leverage funding from other resources on the EP. The EP Advisory Group, as Chaired by Helen
Lamont, was a key driver in the successes of ANRI on the EP and the collaborative manner in which
the group operated provides an excellent example of how such a group should be run if the ANRI
model is applied to other regions.
Evidence that the EP ANRI model was successfully applied in the region is in the winning of the 2014
SA Training Award’s Industry Collaboration Category. This was an excellent achievement for the
ANRI Initiative, en masse.
The EP RDM also agrees with ACIL Allen’s summary of program enablers and barriers to achievement
of the overall objectives/outcomes, which are included in the following:
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Key enablers to success
• Knowing and delivering programs that meet local grower/industry needs
• The value of the RSG’s and established RDM networks
• Quality providers / RTOs
• Careful scheduling around harvest trail / timeframes
• Good enabling facilities available
• Promotion of projects / media coverage
• Creating a strong relationship with the locals
• Local knowledge.
Barriers to address
• Timeframe too short to work around harvest and to achieve and measure overall program
outcomes
• Seasonality / Harvest calendar
• Culture around:
o lack of need for formal training / formal qualification
o taking on full or part time permanent employees / trainees
• Saturation of training in ANRI timeframe compounded by training offerings by other
RTO’s/organisations
• Co-contribution by growers/industry reducing opportunity for attendance at training/workshops
• Lack of local interest, time and funding to deliver a sustainability model.
Finally, the EP RDM would like to thank the many and varied parties / players that make up the EP
ANRI experience, and especially the membership of the EP Advisory Group, the State Government and
the AgriFood Skills Executive and Project Officers. It has been a worthwhile journey that has
significant potential to continue to deliver benefits to the Eyre Region and, with considered
adjustments, provide a skilling and workforce attraction and retention model for other regional areas
on both a state and national scale”.
Minister Rau was brief on this project by the Project Manager, CEO RDAWEP, EO EPLGA and staff
from the RDAWEP. The Minister was most impressed and has offered to provide opportunities for
further pilots in the region around industry risk management. Other project opportunities were also
discussed and are being further investigated. Some of the lessons learnt and work undertaken in
this project has a strong possibility of being used by Minister Rau on Kangaroo island where he is in
the throes of appointing a Commissioner to assist the Council and Island.
Attachment:
AgriFood National Regional Initiatives – Final Report: Eyre Peninsula Region
7.
SA Government Resources Infrastructure Taskforce
The Executive members of this taskforce visited the region in early November at very short notice, to
consult on their work and gather further information around the resources sector. Mayor Green,
CEO Rob Donaldson, Amanda Bridge (RDAWEP) and I were the only attendees at the meeting.
However, I believe the regions infrastructure issues were well presented in the time allocated to this
discussion.
16
It was clarified at the meeting that the work of the Eyre Peninsula Mining, Oil & Gas Community
Taskforce (EPMOGT) would be most beneficial to their taskforce. As a result, the EPMOGT reports
and minutes have been forwarded to the SA Government Taskforce. The Chair of the State
Government Taskforce, Mark Elford also expressed interest in someone from that taskforce
attending the EPMOGT meeting in the future.
I am sure Mayor Green and/or CEO Rob Donaldson may wish to add further to this report at the
EPLGA Board Meeting.
8.
DC Tumby Bay – Request in relation to Pensioner Rate Rebates
CEO Trevor Smith forwarded the following email to me in relation to the above matter.
Tony
If possible I would like the matter of pensioner rate rebates to be considered at the EPLGA with a
message sent to the LGA in Adelaide that this is not local government’s discussion to have with the
communities as it is a State Government rebate that has been withdrawn. The motion at the AGM
doesn’t go far enough.
That was the intent of the botched amendment at the LGA AGM.
Comments by David and Wendy that local government should be discussing how to handle this with
the community are placing local government directly in the firing line to replace the subsidy
ourselves.
Also, why haven’t the pensioner groups been jumping up and down about this?
They should be banging on the doors of parliament demanding the retention of the rate rebate and
the guarantee that the CWMS rebate will remain as well.
Happy to write an agenda item for the meeting if you are OK to include it.
Refer to Correspondence #7/1214 Hon Zoe Bettison MP – Concession for sewerage for eligible
people connected to CWMS
The LGA Minutes extract on this issue is as such:Retention of Pensioner Concessions by State Government (Murray Bridge)
Moved Murray Bridge Seconded Port Adelaide Enfield that the Annual General Meeting requests the
LGA to continue to advocate for the retention of pensioner concessions by State Government.
AMENDMENT Moved Tumby Bay Seconded Victor Harbor that the Annual General Meeting
Requests the LGA to:
1. continue to advocate for the retention of pensioner concessions by State Government; and
2. reminding the State & Federal governments that these pensioner concessions are their
responsibility and have considerable impact on Local Government finances should they be removed in
another act of cost shifting with any expectation that Local Government will absorb this impact,
furthermore the LGA should advise their communities to campaign their parliamentary
representatives to decide in favour of retaining and indexing the pensioner concessions.
17
LOST
The MOTION was PUT and CARRIED
This now gives the opportunity for the DC Tumby Bay representatives to raise this matter with the
EPLGA Board members.
9.
EPLGA Christmas Closure
The EPLGA Office will be closed from Monday 22 December 2014 to Friday 2 January 2015. The
Executive Officer will be taking time off in lieu for additional hours worked over the last 12 months
for the days outside the public holidays for this period.
STRATEGIC REFERENCE:
N.A.
LEGISLATIVE REFERENCE:
N.A.
BUDGET REFERENCE:
N.A.
REVIEW PERIOD:
N.A.
RECOMENDATIONS:
Recommendation # 1:
That the EPLGA Board notes the Executive Officer’s General Update Report.
Recommendation # 2: Regional Strategic Plan
That the EPLGA Board encourages the Executive Officer to continue working with RDAWEP and
EPNRM to develop a high level regional strategic plan. Further, the current EPLGA Management
Plan and budget along with the Executive Officer’s work plan be amended to reflect the change in
priority (i.e. the EPLGA Board approves a Budget adjustment ($30,000) from One Regional
Development Plan Project to Regional Strategic Plan Project.)
Recommendation # 3: EPICCA
That the EPICCA group be retained on the following conditions:

EPICCA Members to be Chairs and CEO’s of EPLGA Board, RDAWEP Board & EPNRM Board
and chaired by Mr Brian Foster, Member of the Premiers Climate Change Council plus two
relevant State agency persons (e.g. DEWNR & PIRSA or others)

EPICCA meetings only be held when necessary or called by two of the three member
regional organisations
18

At the first meeting of the newly structured EPICCA Group meeting procedures &
secretarial services for the group be established

That the industry sector agreement be extended or renewed with the State Government as
soon as possible.

That agendas & minutes of all meetings be forwarded to the EPLGA, RDAWEP & EPNRM
Boards

That any projects or other activities requiring financial commitments be considered and
signed off by the EPLGA, RDAWEP & EPNRM Boards prior to commencement

Grant applications require sign off by the EPLGA, RDAWEP & EPNRM Boards

That annually the EPICCA group reports to the EPLGA, RDAWEP & EPNRM Boards on any
achievements

That the EPICCA group & related operations be reviewed on or before 30 June 2017 by the
EPLGA, RDAWEP & EPNRM Boards for effectiveness and as to whether the group
continues.
Recommendation # 4: Emergency Contact Booklet
That the EPLGA Board through the Executive Officer maintains a Council’s Emergency Contact
booklet for use by the emergency services, particularly when the Zone Emergency Committee is
activated.
Enclosures:
EPICCA Discussion Paper
19
EYRE PENINSULA INTEGRATED CLIMATE CHANGE AGREEMENT
WHERE TO FROM HERE?
Discussion paper
PURPOSE
The purpose of this discussion paper is to generate discussion and arrive at decisions on the future
of the Eyre Peninsula Integrated Climate Change Integrated Agreement (EPICCA) Committee. The
paper describes the history of EPICCA, its achievements since 2010, governance arrangements and
funding. It then poses some key questions for the committee’s consideration.
CLIMATE CHANGE ON EYRE PENINSULA
Climate change is not just an environmental issue; it’s a social and economic issue as well.
Therefore, minimising the impacts of climate change is everyone’s responsibility.
HISTORY OF EPICCA
In 2009, the Eyre Peninsula Natural Resources Management (NRM) Board presented the fourvolume Eyre Peninsula Natural Resource Management Plan to the State Government with an initial
emphasis on climate change adaptation.
However, the NRM Board could not by itself implement the necessary planning and decision-making
tasks, in terms of adaptation, through to completion.
It was clear that to address the problem of climate change, collaborative regional leadership was
required. In 2009, the Chair of the NRM Board, Brian Foster called together the three major bodies
with responsibility for management of natural resources on the Peninsula: local government,
regional development and the NRM Board.
Together, they proposed to the State Government that a formal agreement, targeting locally-driven
adaptive assessments of, and responses to, climate change, be developed – with support funding.
The Government agreed.
The Eyre Peninsula Regional Sector Agreement was signed in August 2010 between the South
Australian Minister for Sustainability and Climate Change, the NRM Board, Regional Development
Australia – Whyalla and Eyre Peninsula and the Eyre Peninsula Local Government Association. It
states:
“The Government of South Australia and the Eyre Peninsula Region are taking a collaborative
approach to ensure the region is resilient to the changes resulting from climate change and to ensure
its ongoing prosperity.”
The signatories entered into the Sector Agreement in order to:
•
identify and promote economic opportunities in the renewable energy industry, water,
transport and infrastructure
20
•
recognise differences across the region and facilitate geographically specific responses to
climate change
• work together to support a better understanding of climate change risks and issues for
communities
• collaborate in efforts to undertake a regional approach to adaptive option assessments as a
first step to implement the State’s first regional adaptation plan
• better facilitate community engagement and participation in programs designed to promote
behavior change
• explore potential for joint projects and Commonwealth funding opportunities
• promote and showcase regional achievements as a template for other regional areas of
South Australia.
The EP agreement was the first regional agreement to be signed. At the time other agreements were
mostly sector-based, for example the wine industry and iron industry. Since taking this leadership
role there are now similar agreements in various guises across South Australia. EPICCA is one of the
few agreements that are hosted by the regional NRM body.
At the EPICCA table, regional peak bodies share their knowledge and skills with government. The gap
between practitioners and policy makers is being bridged and relationships are being built across
sectors that would not normally work together.
EPICCA’s ACHIEVEMENTS
EPICCA has punched above its weight. It has proactively:

kept alive the imperative to consider climate change in planning and development.

provided leadership to the region, the state and the country in developing adaptation
approaches to climate change

piloted innovative approaches to engagement community in a discussion on climate change

built a national reputation for being a ‘can do’ region with a regional governance body and a
community that is ready to be innovative and adaptive

shown that it can deliver projects which set a precedence and achieve more than they set
out to

leveraged $600,00 of significant project completion, with $275,700 direct grant sourcing
from $85,000 base funding;
EPICCA has been successful in raising awareness of climate change on EP and increasing the capacity
of target groups. EPICCA has also established a platform for sectors to develop adaptation strategies
specific for their circumstances and value set. Through EPICCA, climate change is no longer seen as
solely an environmental issue on the Eyre Peninsula.
It is true that EPICCA has had some challenges in maintaining momentum and commitment of
partners. However, over the last 12-18 months there has been substantial progress and
achievements in both partnering and projects.
21
EPICCA GOVERNANCE
The EP NBRM Board is the lead and host agency of the Eyre Peninsula Regional Sector Agreement.
What it costs to run EPICCA
The state government initially provided sufficient funds to engage an Executive Officer (EO) to
support the Committee and to develop and implement a work plan. This was filled as a full time role
for 10 months then reverted to gaining executive support from an EPNRMB employee.
The role of EO is to:

network and develop relationships across the organisations involved in climate research

keep abreast of developments and inform EPICCA partners

identify and coordinate opportunities for funding to advance climate change adaptation and
mitigation on EP

promote the work of EPICCA and its partners in relevant fora and publications

report on project outcomes and financial expenditure to funders
The government funding for this role ran out in 2011/12. Soon after that time, the chair of the
committee wrote to the key partners and requested a financial contribution to allow the EO role to
continue. The financial contributions received were:
PIRSA
$20,000
EP LGA
$20,000
DPC
$25,000
EP NRMB
$20,000
Total
$85,000
The total of $85K was sufficient to cover the EO’s time and operating costs in 2012/13. Project Grant
funding covered the cost of the EO in 2013/14. The EPNRMB provided an additional $15K over the
last 2 years to cover the costs of the Chair.
In addition, the EPNMRB has continuously provided:

cash contributions and in-kind to bolster capacity to ensure projects have the capacity to
produce useful and relevant outcomes for EP Climate Change adaptation.

administration and financial support to cover the costs of meetings, technical inputs and
logistical arrangements.
22
This support allowed EPICCA to function and submit successful grant applications for external
funding. The strategy was to use a portion of project to support the administration of EPICCA. This
has been successful up to a point but the funding amounts are generally small and come with clear
requirements on how the funds are to be expended.
Projects
Table 1. Projects EPICCA has instigated, garnered external funding and support, and led on EP.
Project
Funders
Who was involved
Major outcomes
Total project
costs (include
in-kind and
voluntary effort
Coastal
communities
EPNRM Board
Towards 2050
project funding
$80,000
Whyalla
community
members form
local organisations
Community
engagement and
decision making
process to assist
communities address
CC
$150,000
Vulnerability
assessment by sector;
identify knowledge
gaps
$200,000
Whyalla
Total $80,000
EP CC
adaptation
phase 1
SAFECOM$35,700 Sectors: seafood,
conservation,
NCCARF $10,000
agriculture, water
Total $45,700
Database of CC
projects on EP
EP CC
adaptation
phase 2
DEWNR $50,000
EP NRMB
$50,000
SACOME $50,000
Total $150,000
Total
$275,700
Community
leaders from
agriculture,
seafood, local
government,
water, emergency
services, natural
resources
EP CC Adaptation Plan
using innovative
decision pathways
approach
$250,000
$600,000
The ultimate output of EPICCA is the EP Climate Change Adaptation Plan. The Plan was launched by
the Minister for Sustainability, Environment and Conservation in February 2014. This innovative plan
provides a guide for individual sectors to make timely decisions and to undertake a more detailed
examination of their climate change adaptation options in the medium to long term.
23
The power of this project was EP community members from a range of sectors working together on
a common challenge. It demonstrated that regardless of one’s views on the cause of climate change,
it is a challenge we all recognise as a significant risk to the region’s prosperity.
But the adaptation work does not stop there. Sectors now need to take those preliminary adaptation
pathways and further investigate the best fit adaptation options. Sectors need to actively prepare to
make decisions to protect their future under changed climate conditions.
LOOKING AHEAD
Climate Change is such a wicked and general problem that it requires collective energy and
commitment to make progress. It is an ongoing and cross cutting issue that impacts all sectors in
some shape or form. It is best addressed in a coordinated fashion making the most of collective
capacity and knowledge.
However, EPICCA cannot be relevant without the will and support of all partners.
It’s now time to explore the future of EPICCA.
Why EP needs an EPICCA
A regional governance mechanism is required to provide leadership and coordination of issues that
have impacts across a region. There are other regional governance bodies in the region that could
add climate change to their scope of issues to address. However, these bodies are generally sector
specific, for example RDA target teams.
EPICCA partners are involved in a range of groups that address specific regional issues such as
infrastructure, tourism and agriculture.
Someone needs to take a lead, to bring people together, to drive the process, to see the project
through. The creation of the ground breaking EP Climate Change Adaptation Plan would not have
happened without that someone being a regional body like EPICCA.
What could happen without EPICCA?

The issue of climate change may have less prominence and community awareness will
decline. The EP community and business will be less prepared to act and adapt to climate
change impacts.

The EP CC Adaptation Plan will not be advanced

Climate change projects may be less in number and disconnected.

Access to leading climate change scientists and the latest science and strategies will be more
difficult

Sectors and organisations may undertake their own climate change projects
Financial costs to run EPICCA
To continue the important work of EPICCA in bringing together EP stakeholders and facilitating
projects to address climate change, a secretariat was required. At a basic level this consists of part
24
time executive officer and a committee chair. Minimum cost would be $90K per year, plus in-kind
administrative support provided by EPNRMB.
RECOMMENDATIONS
The EPICCA committee discusses this paper and addresses the following questions (see Figure 1 next
page):
1.
Does EP need and want a regional governance body to lead work on Climate Change?
2.
If the answer to question 1 is yes, should that body be the current EPICCA committee?
3.
If the answer to question 1 is yes, how could that body is funded?
4.
If the answer to question 2 is no, what should be the composition of a different
committee?
5.
If the answer to question 1 is yes, what should be committee’s priorities for the next 12
months and beyond?
6.
If the answer to question 1 is no, then it’s simple; EPICCA will exist no more. But how will
the challenge of EP thriving in a changing climate be addressed in a way that empowers
EP enterprises and enhances their resilience?
Considerations
The current political and fiscal environment at state and commonwealth levels may mean that
opportunities to secure climate change funding is reduced from previous levels. This will challenge
EPICCA or any replacement body to be relevant and to make progress with implementing the EP CC
Adaptation Plan. It is important that any committee monitors progress and achievements against
performance indicators.
25
3.2.2
Report No. 2-1214: Meeting Actions Report
To:
President & EPLGA Board Members
Date:
5th December 2014
Topic:
Meeting Actions Report
Report No: 2-1214
__________________________________________________________________________________
PROPOSAL:
That the EPLGA Board notes the Meeting Actions Report.
BACKGROUND:
As good governance practice a meeting action report will be maintained and presented at each
EPLGA Board Meeting to allow the status tracking of all action based resolutions made by the EPLGA
Board. Once completed the resolution/ task will be deleted from the report but will be maintained in
the file for any future reference.
DETAIL:
The report is relatively self explanatory.
STRATEGIC REFERENCE:
N.A.
LEGISLATIVE REFERENCE:
N.A.
BUDGET REFERENCE:
N.A.
REVIEW PERIOD:
Each EPLGA Board Meeting on a quarterly basis.
RECOMENDATION:
That the EPLGA Board notes the Meeting Actions Report.
Enclosure:
Meeting Action Report
26
27
Meeting
Date
6th Sept
2013
Motion
No.
299/13
6th Dec
2013
312/13
23-Feb-14
Task
EP Regional Roads Database
& Action Plan
EPLGA
Status
Responsibility
Roads
Working
Group
Comment
Met at Wudinna on 14 Oct
2013. SMEC sent out work to
be completed by Councils.
Some Councils not
responded - SMEC now
assisting them & others.
Outreach Services Procurement Road Map
Project
EO
RDA & LGA Procurement
have commenced the setting
up of a regional
procurement process.
In Progress
350/14
NHV Regulator - seeking
explanation of differences
between old & new
legislation in regards to Agric
Industry
EO
Emailed NHV Regulator 11
Feb 2014. Seeking the LGA
to set up a Regional Roads
Forum to address this &
HML assessments etc.
Reported through SAROC for
LGA to act.
No response
received
5-Sep-14
380/14
Outreach Services - Funding
EO &
President
EO has placed this on the
Regional EO's meeting
agenda - Discussion held 30
Oct 2014 with LGA
In Progress
5-Sep-14
381/14
Operational Instruction 20.1
EO
Report tabled at Sept SAROC
& LGA Board Meeting. LGA
Secretariat to engage with
the Minister to facilitate
resolution to the lack of
clarity around operational
responsibility for public
roads.
In progress
with LGA.
Further
work to be
undertaken
& report
prepared.
3.2.3
Report No. 3-1214: Outreach Services Report
To:
President & EPLGA Board Members
Date:
5th December 2014
Topic:
Outreach Services Update
Report No: 3-1214
__________________________________________________________________________________
PROPOSAL:
That the EPLGA notes the Outreach Services update report.
BACKGROUND:
The Local Government Association of SA allocated $70,000 pa over the next two years to allow a 0.4
FTE commitment from the Executive Officer to undertake the “Outreach Services” pilot. This
funding also allows for a sharing of the other costs associated with the pilot outside of wages and on
costs. The funding will be paid in two instalments pa over the two years of the agreement. This will
occur after the Executive Officer has met with the CEO of the LGA or a nominee to report on the
progress of the pilot.
The Executive Officer is under the direction of the EPLGA Board but is to collaborate and consult
with the LGA on the progress of the pilot study on a regular basis.
A work plan was established and approved by the EPLGA Board at the June 2013 meeting. The LGA
also signed off on this work plan which included Outreach Services tasks. Andrew Haste from the
LGA has been delegated the task of working with the Executive Officer on the Outreach Services Pilot
Study and work plan.
DETAIL:
Current Outreach Service projects status/summaries are below:Mining Taskforce
The inaugural meeting of the EP Mining, Oil & Gas Community Development Mining Task Force met
on 3rd November 2014. Please see the minutes in the agenda papers.
Regional Training
Post election, Elected Member training has been canvassed by all and sundry. However I would
encourage Councils to utilise the LGA Training for several reasons:1. It is generally much cheaper than that offered by other organisations.
2. The LGA has been instrumental in the drafting of the new regulations that will accompany
the Local Government (Governance) Amendment legislation. The legislation contains the
power to make Regulations to introduce mandatory training requirements for Council
28
Members and new wording for the undertaking that Council Members make on attaining
office.
3. We need to support our own LGA and its business units.
Other training for the regions is now listed on the LGA website for your use.
Procurement Road Map
This has been progressing at a reasonable rate since my last report. RDAWEP through its Corporate
Service Manager, Roger Paul have teamed up with LG Procurement to further advance the
Procurement Road Map project. We will see RDA co-ordinating regional procurement with the LG
Procurement supplying all the templates & probity support. I would encourage Councils to utilise
the regional process to ensure we in the regions can maximise our savings but more importantly
support our regional businesses where we can and assist them in meeting the procurement
standards which will enable them to “go for” bigger and better project supply too.
This is an opportunity for all of us to develop a procurement process that can see a win:win situation
develop. RDAWEP & LG procurement know this service will require significant effort and
collaboration for it to be a success. I look forward to member Councils maximising the opportunities
that are presented through this service.
A Procurement Group meeting was held on the 14th November 2014 at Wudinna to assist in the
further development of the regional Road Map. The following was put to the CEO’s Group as the
next steps:1.
A MOU drafted for Council CEO’s to consider and hopefully sign to demonstrate a commitment to the
project.
2.
RDAWEP & EPLGA to draft a policy template for individual Council consideration.
3.
RDAWEP & EPLGA to draft a procedures template(s) for individual Council consideration.
4.
RDAWEP & EPLGA to draft terms of reference for the Regional Procurement Group.
5.
The Procurement Group is established & formally becomes operational.
6.
Procurement Training requirements are established & training takes place.
7.
Any easy to commence regional procurement is undertaken asap e.g. Auditors for next financial year
The Executive Officer, EPLGA & Manager Corporate Services, RDAWEP (Roger Paul) will be working
on the above as soon as possible.
Life after Outreach Service Funding Assistance
At the September 2014 EPLGA Board meeting the following resolution was passed:380/14 Moved Rob Donaldson, seconded Mayor Nield that the continuation of the LGA Outreach
Services Program be strongly supported in principle and the Executive of Eyre Peninsula Local
Government Association be authorised to meet with LGA to discuss options for the future funding for
the continuation of Outreach Services. CARRIED
Andrew Haste, the LGA’s Outreach Services Manager is currently organising an independent review
of the outreach service.
29
Council Emergency Management Planning
This project has commenced the roll out phase into the individual Councils. Some EPLGA members
have raised queries on this project and to assist the understanding, thinking and scoping behind the
project the following is provided by Mark Richards from Ark Risk, who are the consultants assisting
the EPLGA to roll the project out.
The project funding gained by the EPLGA for this project was granted on the conditions that the
project complies with National Emergency Risk Assessment Guidelines (NERAG). New guidelines are
about to be released - NERAG2 . NERAG2 was approved by the Australian national Zone Emergency
Committee (ANZEMC (ALGA are a member)) in June 2014 and by the Law, Crime and Community
Safety Council on July 4 2014 - this means that the jurisdictions have approved and signed up
to NERAG V2.
Jurisdictions are committed through the NPA (National Partnership Arrangements which release
Commonwealth funding) and are expected to have implemented Version 2 NERAG at State level in
2017, with commitment on the adaptation of current State level risk assessment by June 2015. The
NDRP (Natural Disaster Resilience Program) has a compliance requirement that applications for
projects use a NERAG consistent approach along with meeting other funding guidelines, this is
specified in the funding agreement. (Provided by SAFECOM)
Whilst NERAG V2 is not expected to be made public until letter this year, dispensation has been
sought by SAFECOM and provided by the Federal Attorney General’s Dept. to utilise it as the basis for
this project.
It is my understanding the project is primarily funded per a grant from NDRP (Natural Disaster
Resilience Program) and has oversight of both E&W ZEMC & SAFECOM. On the 23rd September, we
presented the software to the E&W ZEMC
During both the research and development stages of the project; in particular the software we have
consulted extensively with various councils, state government ‘lead’ agencies and specifically These
meetings included Liz Connell – SAFECOM ZEMC Project Manager, Neville Hyatt - LGA Risk
Management, Tony Irvine & Grant Drummond – DC Ceduna (project manager).
Our primary consideration being to ensure as close of possible we aligned the design of the software
to reflect both the NERAG process requirements ; and importantly the needs of councils (users). As
significant aspect of the strategy has been the refinement by Grant Drummond of risk statements /
assessments prepared by the E&W ZEMC; which are being pre-loaded into the data-base. I addition
Grant is providing a number of possible ‘council focused’ controls options aligned to the risk (hazard)
categories and associated risk statements.
We have further designed software for use by the councils under a single licence approach – which
means each council will have access to all information within the data-base. As the project
progresses and new risk statements / control options are added, each council will have immediate
access via ‘drop down’ menus for use during the risk assessment / planning process.
Whilst it is intended to initially focus on bushfires during this forthcoming workshop, eventually all of
the risk (hazard) categories identified by the E&W ZEMC will be added to the data-base.
30
These I understand will include Bushfire, Storm, Extreme Heat, Urban Fire, Flood, Earthquake, Animal
Disease & Human Disease (Pandemic).
Naturally not all these hazard categories are relevant to all councils. Similarly there is likely to be a
number of risk statements / consequences / controls consistent across a number of councils.
The key emphasis of NERAG is to assist organisation gain a clear understanding of potential disasters
relevant to their area of focus (for councils being their council area) across the consequence
categories of people, economic, social setting, public administration and environment.
Using modelling based on ISO 31000 (Risk Management) and following a process of identification
and assessment – councils will be in a position to make decisions on which hazards / consequences
they wish to focus upon recognising limitations of resources.
As you may be aware there are 4 recognised stages of a disaster – prevention, preparedness,
response & recovery. Whilst councils are not a lead agency for any risk (hazard) category in regards
to response to a disaster, communities particularly in regional areas have high expectations of and
generally turn to the council when disaster occurs.
In regards to the program roll out – the CEO’s session and software introduction is the 1st stage. This
will be followed up by a day workshop (yet to be scheduled) with each individual council.
During this process we will be monitoring the needs of councils (those involved with the workshops)
and providing feedback as to whether further assistance i.e. training / workshops may be required
The scope of the project to which we are working is focused upon:
a.
the risks/hazards categories and associated risk statements specific to participating
council’s own geographic area (LGA) (these risk statements being refined from the work of
the Eyre &Western Zone Emergency Management Committee (E&W ZEMC) and provided
to us)
b. identification of relevant controls specific to the council’s (organisational) individual
priority and capacity to implement (a number of these controls which form the data base
are being provided to us – with additional controls likely to be identified during workshops
and by councils over the next 24 months as they conduct their own risk assessments).
It is neither the intent of the project to duplicate the activities nor the role of the E&W ZEMC or
lead/control agencies. The E&W ZEMC risk assessments, which are high end strategic statements,
have been prepared from a ‘top down’ approach; primarily from a state government agency
perspective. This being the 1st logical stage in the emergency management risk assessment process.
This Council project is the next logical progressive stage in the emergency management risk
assessment process – being the re-visiting of the primary relevant risk statements identified by E&W
ZEMC, in a ‘bottom up’ approach from the perspective of the council / local community.
In effect ‘what do these hazards (risk statements) mean to our community – what if any controls
could we (council/community) implement to mitigate such risk’
Some of the controls may be the sole domain of council; whilst others are in partnership with other
agencies (i.e. hazard control / support)
31
This approach is consistent with the overarching National Strategy for Disaster Resiliency (NSDP)
‘…focuses on priority areas to build disaster resilient communities across Australia, it also recognises
that disaster resilience is a shared responsibility for individuals, households, businesses and
communities, as well as for governments…’
To this extent it is imperative local communities (via their representative body - council) be engaged
throughout the process.
From a modelling perspective, for the NSDP initiatives to be successful, the community ideally should
be positioned at the ‘apex of the triangle’ with all activities, services and agencies linking up from the
body of the triangle to the apex. A modelling approach of an inverted triangle that positions the
community ‘at the bottom’ with all activities, services and agencies flowing down as a ‘top down
approach’ is likely to have limited success.
This project ideally needs to be considered as 1 of a number of stages in the ‘bigger picture journey’
to developing emergency resilient communities.
Depending on the willingness and commitment of stakeholders, the benefits likely to flow from this
project include:
1.
2.
Individual communities (councils) identification & priority of relevant emergency hazards
Individual communities (councils) identification of their ‘capabilities and capacity gaps’ to
implement controls emergency hazards
3.
Individual communities (councils) & EPLGA planning to mitigate capacity gaps
4.
Meaningful data being fed back up to the E&W ZEMC – to facilitate targeted future planning
/ action
5.
Opportunity to develop closer ‘partnership’ relationships between communities (councils)
and between councils & state government agencies
6.
Enhanced disaster resiliency of communities
In regional areas, communities turn to and expect their local councils to be central / key agency
during the ‘lifecycle’ of an emergency / disasters; which may play out over several years (including
recovery).
In the initial stages of the ‘lifecycle’ of an emergency / disasters (pre-event) the involvement of
council’s in areas of planning/ preparation is likely to be considerable.
I hope this assists with the background to the project. The Wangary Fire is an excellent example of
the high expectation of the local community and the central role played by council within their
communities particularly in the recovery phase. I hope the above assists members further in their
understanding of the intended scope for this project.
The software which was specially developed using the work of the E&W ZEMC as a basis to
undertake the individual Councils assessments has been rolled out to the councils and further, one
on one visits will be undertaken by Mark to assist the Councils in their Emergency Management Plan
development. So far the feedback has been very positive and the central management of the
individual Councils data will allow the ZEMC to better develop the regional emergency management
plan and strategies.
32
CWMS Users Group
The inaugural meeting of the CWMS Users Group was held at Lock Football Club on 22 July 2014.
Several meetings have been held since and the group seems to be functioning very well. See the
attached minutes in the Agenda papers and a report from Damian Windsor on behalf of the group.
These are listed under the Other Reports section of the Agenda.
Internal Controls Working Group
A meeting of relevant Council staff was held at Wudinna on 22 August 2014 to kick this working
group off in an attempt to have all Councils compliant with Section 125 of the Local Government Act
by 30 June 2015. Since the first meeting another workshop was held and the outcomes of that has
seen Councils working in collaborative cluster groups except the larger Councils who need to
undertake far more extensive work than the smaller councils. John Wright (LGA) and Pascal
Marrotcastellat have been assisting the councils with the development of the Internal Financial
Controls. Pascal has supplied a Control Tracker to assist Councils which has been subsidised in the
smaller Councils with the LGA providing approximately $5,000 per Council.
A ‘readiness timeline’ which outlines some key activities and tasks that should be undertaken to
ensure that a Council is ready for the 1 July 2015 'deadline' has been prepared. This readiness
timeline includes 4 key milestones that, if attained, will significantly improve a Council’s readiness
for the internal controls opinion. These four key milestones are summarised below:

31 December 2014 – Internal controls program implemented, initial round of risk and
control assessments carried, improvement plans documented, internal controls report
prepared for presentation to audit committee, management and auditors

28 February 2015 – Improvement plans implemented, policies and procedures updated to
include key internal control requirements

15 April 2015 – Second round of control assessments underway, auditors engaged and
undertaking formal controls testing (focus on key control areas and associated financial
risks) and desktop review of policy and procedure updates

30 June 2015 – Second round of control assessments completed, auditors complete controls
testing and review of policies and procedures.
Pascal is also assisting Councils with their Risk Management Frameworks as a part of this project, if
they so desire for such assistance.
The collaborative approach should see all Councils compliant by 30 June 2015.
STRATEGIC REFERENCE:
OBJECTIVE 6:UNDERTAKE A TWO YEAR "OUTREACH SERVICES" PILOT PROGRAM IN PARTNERSHIP WITH THE
LGA OF SA.
33
LEGISLATIVE REFERENCE:
Assets Management & Long Term Financial Planning are legislative requirements.
BUDGET REFERENCE:
Asset Management & Long Term Financial Planning Project:The LGA contributed financial assistance of $14,000 towards the project.
Mining Roundtable:LGA funded the majority of this forum. Funding has been sought from the LGA for secretariat
support for the Mining Task Force with EPLGA to commit $10,000 (included in current budget) plus
the RDAWEP to give in-kind support of office space and office requirements. The EPLGA 2014/15
Budget allows $50,000 for this project plus the RDAWEP & EPLGA have submitted a funding
application to Minister Brock for $50,000 matching funding from the Regional Development Fund
recently announced.
Procurement Road Map:Procurement Road Map: Participating Councils Cost = $8,000
Less:
$1,000 rebate from LG Procurement
$3,500 rebate from EPLGA (and payment in 2014/15 for those Councils with budgetary constraints
for current financial year).
REVIEW PERIOD:
Ongoing
RECOMENDATION:
That the EPLGA Board receives & notes the Outreach Services update Report.
34
3.2.4
Report No. 4-1214: Annual Report & Financial Statements
To:
President & EPLGA Board Members
Date:
5 December 2013
Topic:
Annual Report & Financial Statements
Report No: 4-1214
__________________________________________________________________________________
PROPOSAL:
That the EPLGA Board adopts the 2013/14 Annual Report.
BACKGROUND:
The EPLGA Charter states:
ANNUAL REPORTS:
As a matter of record, Schedule 2, clause 28 of the Act requires the Association to furnish an annual
report to the Constituent Councils.
Schedule 2 Clause 28 reads:
28—Reporting
(1)
A regional subsidiary must, on or before a day determined by the constituent councils,
furnish to the constituent councils a report on the work and operations of the
subsidiary for the preceding financial year.
(2)
A report under subclause (1) must—
(3)
(a)
incorporate the audited financial statements of the subsidiary for the relevant
financial year; and
(b)
contain any other information or report required by the council or prescribed
by the regulations.
A report under subclause (1) must be incorporated into the annual report of each
constituent council.
DETAIL:
An electronic version of the EPLGA Annual Report was distributed to constituent councils in October
along with the financial statements. There are hard copies of the Annual Report for members if they
wish.
STRATEGIC REFERENCE:
N.A.
LEGISLATIVE REFERENCE:
As detailed in the details section of this report.
35
BUDGET REFERENCE:
N.A.
REVIEW PERIOD:
N.A.
RECOMENDATION:
That the EPLGA Board adopts the 2013/14 Annual Report including the 2013/14 Financial
Statements and Auditors Report.
Attachment:
EPLGA 2013/14 Annual Report – separate cover
Enclosure:
Audit Report – GPK
36
37
38
3.2.5
Report No. 5-1214: Work Plan Progress Report
To:
President & EPLGA Board Members
Date:
5 December 2014
Topic:
Executive Officer's Work Plan Progress Report
Report No: 5-1214
_________________________________________________________________________________
PROPOSAL:
That the EPLGA Board notes the Executive Officer's Work Plan progress report.
BACKGROUND:
At the June 2013 EPLGA Board meeting the Executive Officer's work plan was adopted.
DETAIL:
The work plan has brief comments against the work plan actions to assist the EPLGA Board in
determining the progress made so far on a very ambitious work plan.
STRATEGIC REFERENCE:
OBJECTIVE 2
BUILDING STRONG PARTNERSHIPS FOR THE PROMOTION OF OUR SECTOR AND
OUR REGION
ACTION
2.2
Ensure regular information flows to our member Councils via Newsletters, website
updates, media announcements and personal contacts.
LEGISLATIVE REFERENCE:
N.A.
BUDGET REFERENCE:
N.A.
REVIEW PERIOD:
A report on the work plan progress will be tabled regularly at EPLGA Board Meetings.
RECOMENDATION:
That the EPLGA Board notes the Executive Officer's Work Plan progress report.
Enclosure:
Executive Officer’s Work Plan
39
EPLGA EXECUTIVE OFFICER’S WORK PLAN 2013 - 15
Functional
Area
Council Visits
Work Plan
Committees &
Working Groups
Board Meetings
Regional
Planning
Action
Commence
Date
Nov-14
1/07/2014
Completion
Date
Dec-15
30/06/2015
1/08/2014
Maintain Roads
Working group for
Regional Plan.
Establish other
Working Groups as
needed.
Agendas, Minutes
etc. 4 times pa
Regional Roads
priorities & review
ranking
&prioritisation
criteria for SLR
Program annually &
have a regional plan
for all roads in
hierarchy order.
Regional
Infrastructure Plan review regional
priorities - review
other plans with
RDAWEP
Continued
involvement with
Regional Climate
Change Adaptation
Plan development
with EPNRM
Regional
Development Plans
& CDAPs establishment/
investigation of
sub- regional plans
in place of
individual Council
plans & CDAPs
Twice per year
Revise Regional
Work Plan & sign
off by LGA, EPLGA
Board CEO's &
EPLGA Board
Establish Internal
Control user group
Participants
Priority
EO & Councils
EO, CEO's, EPLGA
& LGA CEO
High
High
Ongoing
EO & CEO's
High
1/07/2014
30/06/2015
EO
Sept EPLGA
Board
Meeting
Mar, June,
Sept & Dec
Ongoing
EO & CEO's
Low
Procurement
Group
established
Ongoing
EO & President
High
ONGOING
1/07/2014
Annually
EPLGA Board,
Roads Working
Group, Consultant
High
Meeting of
Roads Working
Group 14 Oct
2013. Council
data going into
SMEC. 2014/15
SLRP
application
submitted (May
2014).
1/07/2014
30/06/2015
EO/ RDA/EPLGA
Board
Medium
Joint
submissions &
input into
RDAWEP
Planning.
1/07/2014
30/06/2015
EO/EPICCA/EPLGA
Board
Medium
Adaptation Plan
completed.
EPICCA
restructure being
discussed.
1/07/2014
30/06/2015
EO, CEO's
Committee,
Consultant ,
EPLGA Board
Low
Statewide
review of
Development
Act & process Regional Action
on hold.
Medium
Comments
Signed off at
June 2014
EPLGA Board
Meeting COMPLETED
Group up and
operating COMPLETED
Group in place struggling with
plan.
Functional
Area
Asset
Management
Plans
Emergency
Planning
Economic
Development
Environment
Conferences &
Forums
EPLGA Board
Executive
41
Action
Commence
Date
1/01/2015
Completion
Date
30/06/2015
Participants
Priority
Comments
EO, CEO's,
Governance &
Finance &
Technical Services
Working Groups
& Consultant
Low
J Comrie report
delivered. CEO
Mtg discussion
on future
actions. Internal
audit required by
CEO group on
progress.
Individual
Councils taking
on own
responsibility.
COMPLETED
Individual Council
plans - develop/
review
1/10/2014
30/06/2015
Individual Council,
EO & Consultant
High
Tenders let contract signed.
Project being
implemented.
Assist in Zone
Emergency Planning
1/07/2014
30/06/2015
EO, EPLGA Board
& State Agencies
Low
Regional Skills
Initiative -EO
advisory role to
RDAWEP
1/07/2014
30/06/2015
EO & CEO
RDAWEP
Low
Tourism - seek
review into regional
delivery of tourism
assistance &
development.
Include Tourism
Funding as part of
EPLGA subs from
each Council.
Coastal RV &
Caravan Camping &
management
strategy
1/07/2014
30/06/2015
RDA & EPLGA
Board
High
RDAWEP to
lead discussion
with Councils.
Addressing
Industry
matching LG
Funding &
reporting against
KPI's.
1/07/2014
30/06/2015
EO, CEO's
Committee,
RDAWEP
(Tourism) &
EPNRM
High
EPNRM &
RDAWEP
presented to
Board & CEO
Group - NRM to
set up
workshops /
planning.
CWMS User Group establishment
1/05/2014
30/06/2016
EO, CWMS Users
Group
High
Planning assistance
to EPLGA
Conference
Meetings as
required. Meet
regularly with
President
1/08/2013
1/02/2014
EO & City of
Whyalla
Low
Funding gained.
Group working
well.
COMPLETED
Ongoing
assistance
Monthly
Ongoing
EO, President &
Vice Presidents
Regional Audit &
Action plan for
compliance - follow
up
Medium
ZEMC up and
going again.
Regional Risk
Assessments &
Treatments
being
undertaken.
Extension of
Agrifoods project
- to RDAWEP.
COMPLETED
ONGOING
Functional
Area
Governance
Action
Commence
Date
Exec Officer to
develop regional
submissions where
possible to assist
Councils - majority
position taken.
Completion
Date
Ongoing
Participants
Priority
Comments
EO, CEO Group &
EPLGA Board
Low
Undertaken on a
needs basis.
E.g. Emergency
Management
Legislative
review.
RDAWEP &
EPLGA
undertake joint
submissions as
needed.
ESCOSSA
Inquiry
submission water
completed.
ONGOING
Review EPLGA
Board Policies &
Procedures
Consolidate all
Councils training
plans to identify
opportunities to
attract cost
effective training to
the region. e.g. LGA
programming,
Legal Firms free
training offers,
cooperative
arrangements
including inviting
other organisations
to relevant training
to ensure training
occurs
1/07/2014
Ongoing
EO, EPLGA Board
Medium
1/07/2014
Ongoing
EO, CEO Group &
EPLGA Board
High
Develop a Regional
Training Program
with LGA
1/07/2014
Ongoing
EO, LGA
High
Lobbying/
Advocacy
Australian, State
Governments as
needed.
Ongoing
President & EO
High
Community
Cabinet
attendance @
Ceduna &
Streaky Bay.
ONGOING
Management
Plan
Revise
Management Plan
2013 - 2016 annually
1/07/2014
EO, CEO Group,
EPLGA Board
High
Adopted at June
EPLGA Board
MTG.
COMPLETED
Human
Resource
Management
Ongoing
Difficulty
encountered not
all Councils
have training
plans. EO
coordinating
training with
LGA - seen
increase in
numbers
attending e.g.
Code of
Conduct, ICAC
etc. Held
regionally.
Working well.
More regional
training
occurring. LGA
training &
EPLGA planning
a Regional
Training
program based
on Council's
needs.
Program for
2014 out.
Seeking TNA for
Councils to
develop future
Reg Plan &
program.
4
Functional
Area
EPLGA Meeting
Outcomes
After each meeting
distribute a wrap on
the meeting
outcomes - to
Councils & media
Commence
Date
1/07/2014
Completion
Date
Ongoing
Participants
Priority
Comments
EO
High
Send out
Meeting Wraps
after each
meeting - to
replace
newsletters.
More suitable &
effective.
ONGOING
RDAWEP
Signed
extension to
lease for 12
months only
ONGOING Review to
commence led
by LGA.
Office
Accommodation
Undertake a future
needs assessment
1/03/2015
30/06/2015
EO & EPLGA
Board
Low
Outreach
Services
Report to LGA on
pilot & case study
progress
Quarterly
30/06/2015
EO, LGA CEO &
EPLGA Board
High
Meet with LGA on
future of Outreach
Services extension?
1/01/2015
30/06/2015
EO, CEO of LGA,
President EPLGA
High
Procurement
Regional
procurement model
implementation
1/07/2014
30/06/2015
EO, CEO's
Committee
Regional
Statement
Prepare a regional
profile & statement
including
demographics,
economic value to
the economy of
State with view to
leveraging more
funding, better
service delivery
outcomes & getting
State Agencies to
deal cooperatively
with Councils of the
region on a more
collaborative basis.
In partnership with
MLS - develop
improved risk
management
policies, plans &
practices.
Encourage Councils
to investigate
opportunities
1/07/2014
31/08/2014
EO, RDAWEP
Low
RDAWEP have
major
component
completed. Now
part of Regional
Strategic
Planning
Framework.
1/07/2014
Ongoing
EO, CEO Group,
RRC's
Low
Working with
RRC's. Sharing
information - risk
frameworks &
policies
EO & Individual
Councils
High
Lower EP
Councils EBA's, Awards
work completed.
Now Councils
responsibility.
COMPLETED
Risk
Management
Shared
Services/
Regional
Alliances
43
Action
Ongoing
July 3 Meeting
held - A Haste to
undertake work.
Negotiations
continuing.
LG Procurement
developed
model for region.
Rolling out now.
RDAWEP
involved.
Functional
Area
Action
Collaborate with
other Regional EO's
on a monthly basis
through SAROC
Commence
Date
1/07/2014
Completion
Date
Ongoing
Participants
Priority
Comments
EO, EPLGA Board
& Central Region
High
Regions Matter Regional Exec
Officers meet bimonthly prior to
SAROC
meetings.
Sport &
Recreation
Review regional
strategy
1/07/2014
30/06/2016
EO, CEO Group,
EPLGA Board &
Consultant
Low
To commence
2015
Waste
Management
Review regional
strategy
1/07/2014
30/06/2015
EO, CEO Group,
EPLGA Board &
Consultant
Medium
Mining
Establish a Mining
Taskforce & have it
resourced.
1/07/2014
Ongoing
EO & CEO Group
High
LGA - Frank
Brenan investigation
completed waste
management
future strategy
by LGA.
Regional
investigation to
be undertaken.
July 14
Coordinator
engaged. Task
Force met 3
Nov 2014
Finance
Establish Internal
Controls Development
working group
1/07/2014
30/06/2015
EO & Int Control
Group
High
Group
established &
operating.
COMPLETED
High
Medium
Low
4
3.2.6
Report No. 6-1214: EP Mining, Oil & Gas Community Development Taskforce
To:
President & EPLGA Board Members
Date:
5 December 2014
Topic:
EP Mining, Oil & Gas Community Development Taskforce
Report No: 6/1214
_________________________________________________________________________________
PROPOSAL:
That the EPLGA Board adopts the minutes and recommendations of the EP Mining, Oil & Gas
Community Development Taskforce (EPMOGCDT).
BACKGROUND:
The Local Government Association together with the Eyre Peninsula Local Government Association,
held the Mineral & Energy Resources Round Table Forum in November 2013 to discuss the
proposed recommendations from the South Australian Centre for Economic Studies (SACES) titled:
"Impact of Mining and Resource Development: A Case Study for Eyre Peninsula Councils"
The Round Table focused on the following recommendations from the SACES Report:






The importance of the social aspirations of communities which is directly linked to the
economic development of regions.
The role of the three tiers of investment including: 1) private sector capital investment (e.g.
infrastructure investment – ports, rail, power etc.), 2) three spheres of government
investment to improve public services and community facilities and 3) government
investment to respond to structural shifts in the economy, principally by facilitating
investment in human capital, upgrading education, training and skills formation. People
will invest in themselves if the support systems are there for them.
The importance or issues such as population growth and responding to what this brings e.g.
accommodation and the attraction of skilled workers and their families.
That individual Councils and mineral & energy resources companies share a common goal.
Regions that have prospered over the years have focused on raising the skill level of the
people at the bottom of the skills ladder rather than the top.
If community engagement is not undertaken appropriately there are risks that the
opportunities of mineral and energy resources activity will be viewed negatively by local
and regional communities.
In essence:
Individual councils and mineral & energy resource companies share a common strategic goal and
how to exploit this common goal is a job for the task force.
45
They both want to:







obtain and attract a skilled workforce
attract families to the region
minimise cost
maximise productivity
a high quality of life
low cost housing
social amenities that accompany the quality of life
strategically plan for the future to capture and obtain these benefits for the future of the
region.
Economic development advisors in regions highlight the importance of strategic leadership coming
from local and regional levels. Success is achieved with a bottom up approach.
Objectives:
The Task Force’s main objectives are to:








Provide a single and strengthened strategic forum for information sharing as to the
development of mine sites, infrastructure and community impacts;
Assist Local Government in preparatory strategic planning for housing and support
services;
Provide a focus to all State agencies activity (e.g., education, health, police) as a result of
mineral & energy resources projects proceeding and thereby provide support to the Eyre
Peninsula Local Government Association (EPLGA) and Regional Development Australia
Whyalla & Eyre Peninsula (RDAWEP) as they address local strategic issues;
Ensure strategic actions are being undertaken to address the recommendations and issues
raised at the Task Force table;
Propose strategic ways to build on stakeholder and community engagement with a view to
meeting regional long term needs;
Determine clear strategic roles and responsibilities of stakeholders in relation to a
developing regional mineral and energy resources industry;
Develop strategic recommendations where required – to be considered by the mineral and
energy resources industry, RDAWEP, EPLGA, State & Local Government to encourage
sustainable regional economical growth;
Assist in the regional coordination of State & Local Government and agencies to avoid
duplication and unnecessary “red tape” to optimise a quality return for the region.
DETAIL:
The EPMOGCDT met for the first time on 3 November 2014. The enclosed minutes reflect the
proceedings and outcomes of the first meeting. The terms of reference were accepted by the
Taskforce but it was suggested the Taskforce be now named EYRE PENINSULA MINERAL & ENERGY
RESOURCES COMMUNITY DEVELOPMENT TASKFORCE. It was felt this would better reflect the
intentions of the group and better describes the oil and gas component.
46
STRATEGIC REFERENCE:
2
BUILDING STRONG PARTNERSHIPS FOR THE PROMOTION OF OUR SECTOR AND
OUR REGION
5
2.5
Seek opportunities to partner with industry and community groups to promote the
economic and social prosperity of Eyre Peninsula.
2.6
Work with member Councils to facilitate economic expansion by coordinating the
approach to structure planning, ensuring consistency with the principles contained
in the Eyre and Western Plan.
2.7
Work with state departments and regional partners to better coordinate
Infrastructure Planning consistent with the principles in the Eyre and Western Plan.
2.8
Investigate ways to encourage the state government to streamline its regional
consultation processes to avoid multiple meetings that duplicate effort.
DEVELOP WAYS TO DIRECTLY ENGAGE WITH BOTH STATE AND FEDERAL
GOVERNMENTS TO ASSIST IN REGIONAL PROMOTION
5.3
Seek opportunities to strengthen working relationships with the senior levels of
state government.
LEGISLATIVE REFERENCE:
N.A.
BUDGET REFERENCE:
$60,000 allocated for the 2013/14 year for a Coordinator & paid independent Chair.
RISKS:
The main Local Government risks if we do not have a taskforce or a process of engagement in this
area are:

Local Government not being positioned to take advantage of opportunities for growth as
they present themselves.

Not being in the “loop” and involved in the coordination and planning of regional
infrastructure development to meet local and regional needs for the mining sector and the
future of the region.

Local Government being “caught” for additional unexpected costs

Unsustainable development costs to Councils in the future

Loss of workforce to mining sector

Increased social issues
REVIEW PERIOD:
The Taskforce is planned to operate initially for 2 years and then be reviewed.
47
RECOMENDATION(S):
That the EPLGA Board adopts the EPMOGCDT Minutes and recommendation as listed:
Recommendation # 1:- That the Eyre Peninsula Local Government Association Board members
(EPLGA) consider, with the support of their communities, taking on a greater leadership role in
the economic development of the Eyre Peninsula in partnership with Regional Development
Australia Whyalla and Eyre Peninsula and the Department of State Development.
Recommendation # 2:- That the EPLGA Board consider a Regional Economic Development Policy
supporting local and regional business growth, inclusive of Mining, Oil & Gas being drafted for
consideration by its member councils.
Recommendation # 3:- That a Consultation Protocol for Local Government that enhances
community understanding of significant regional development proposals is included in the draft
Policy.
Recommendation #4:- That the EPLGA Board endorses the amended EP Mining, Oil & Gas
Community Development Taskforce terms of reference.
Recommendation # 5:- That the EP Mining, Oil & Gas Community Development Taskforce be
named Eyre Peninsula Mineral and Energy Resources Community Development Taskforce.
Recommendation #6:- That the EP Mining, Oil & Gas Community Development Taskforce be
renamed the EYRE PENINSULA MINERAL & ENERGY RESOURCES COMMUNITY DEVELOPMENT
TASKFORCE and the terms of reference be amended to reflect such alteration.
Enclosure:
Minutes of the EPMOGCDT Meeting held 3 November 2014.
48
Eyre Peninsula Mining, Oil & Gas Community Development Taskforce
Minutes Meeting #1
Monday 3 November 2014 – 10am
1.
Chairman’s welcome – Mr Rob Kerin
Rob thanked members for accepting the invitation to join the Taskforce.
Populations on the Eyre Peninsula are declining. There are big opportunities for Eyre Peninsula
and we need to ensure that the community maximises the benefit from them.
2.
Present
Rob Kerin
Rob Kerin Consulting
Geoff Dodd
EP Mining Oil & Gas Community Development Taskforce - Coordinator
Eddy Hughes
Member for Giles
Jason Kuchel
SACOME, Chief Executive
Wendy Campana
LGA of SA, CEO
Julie Low
EPLGA – President/DCLEP - Mayor
Peter Peppin
City of Whyalla - CEO
Jim Pollock
City of Whyalla - Mayor/RDAWEP - Chairman
Tony Irvine
EPLGA – Executive Officer
Dion Dorward
RDAWEP - CEO
Ted Tyne
DSD – Executive Director Mineral Resources
Executive Support
Sue Henriksen
RDAWEP – Administration
Presenters
Dr John Parker
Lincoln Minerals – Managing Director
Larry Ingle
Iron Road – General Manager
Tim Scholz
Iron Road – Principle Advisor, Stakeholder Engagement
Evelyn Poole
Valence Industries (Uley Graphite) – Environmental Superintendent
Observers
Miriam Hyde
Office of Peter Treloar MP - Representative
Helen Lamont
Chairperson Central Eyre Iron Project Community Consultation Group
Bob Ramsay
RDAWEP – Special Projects Manager
Skana Gallery
LGA - Senior Policy Officer, Economic Development and Regions
Apologies
Peter Treloar MP
Member for Flinders
The Hon Tom Koutsantonis MP
Minister for Mineral Resources and Energy
Eleanor Scholz
Wudinna District Council – Chairperson
Chris Darby
Valence Industries (Uley Graphite)
Managing Director & CEO
3.
Conflict of Interest Declaration
Nil
49
4.
Presentations
4.1 Mr Dion Dorward - Chief Executive, RDA Whyalla & Eyre Peninsula and Mr Tony Irvine –
Executive Officer, Eyre Peninsula Local Government Association
As presented
4.2 Dr John Parker - Managing Director, Lincoln Minerals
As presented
4.3 Evelyn Poole, Environmental Superintendent Valence Industries (Uley Graphite)
As presented
4.4 Mr Larry Ingle - General Manager, Iron Road Limited & Mr Tim Scholz Principle
Advisor, Stakeholder Engagement
As presented
5.
Lunch (30 mins)
Dr John Parker, Larry Ingle, Evelyn Poole and Tim Scholz left the meeting.
6.
Reports
6.1 Chairman’s Report
Nil to report at this meeting
6.2 Member’s Reports
Nil to report at this meeting
6.3
Coordinator’s Report – Geoff Dodd
The coordinator’s report as tabled is based on several meetings with Eyre Peninsula councils
and mining company representatives operating on Eyre Peninsula, conducted over several
months.
Information in the report has also been taken from questionnaire responses on the “impact of
mining exploration and development on Eyre Peninsula communities” as circulated to Eyre
Peninsula councils.
Copies of responses from several of the councils are included in the agenda.
Some of the points that were discussed:
 Local Government processes when consulting with mining companies hasn’t
changed significantly for some time.
 Some local governments’ tend to be at arm’s length to negotiations with mining
companies. Although some councils are comfortable with this others would like to
be more involved.
 There is no clear criteria of how Local Government should be involved with mining
companies be they small or extremely large. The impact on communities can be
profound should these developments come to fruition.
50



It is apparent from the various meetings and discussions held that from a regional
perspective there is a requirement for greater leadership from Local Government
than has been experienced in the past. There is an opportunity not only with mining
but also broader regional economic development.
It has been highlighted that councils have different levels of involvement in the
process of economic development both locally and regionally.
Mining is an opportunity that could potentially underwrite industry progression on
Eyre Peninsula for many years.
It is suggested that Local Government, from a regional perspective on economic development,
could have a greater involvement and leadership role.
Local Government contributes funds to RDAWEP for economic development processes. CEO,
Dion Dorward is working on a sustainable model that needs additional resources to complete
required projects.
Growth of the region’s economy is going to need resources applied to sub-regional areas where
there are proposed significant mines. A commitment from local Government, together with the
Local Government Association, RDA Whyalla and Eyre Peninsula, the State and Federal
Government will be required.
A starting point to focus attention on our regional economy is the development of a Regional
Statement.
Developing a Regional Economic Development Policy would give Local Government an
opportunity to take on greater regional leadership in the economic development of Eyre
Peninsula.
A Regional Economic Development Policy would consolidate and focus the current scattered
approach to individual economic opportunities. Rather than taking an individual approach, a
regional perspective can be taken where all the Eyre Peninsula member councils would be
behind an all-encompassing economic policy.
Regional Economic Development Policy
RECOMMENDATION:
Moved: Jim Pollock
Seconded: Julie Low
That the Taskforce:
 Receive the Taskforce Coordinator’s report #1
 Recommend that the Eyre Peninsula Local Government Association members (EPLGA)
consider, with the support of their communities, taking on a greater leadership role in the
economic development of the Eyre Peninsula in partnership with Regional Development
Australia Whyalla and Eyre Peninsula and the Department of State Development.
 Recommend to the EPLGA that they consider a Regional Economic Development Policy
supporting local and regional business growth, inclusive of Mining, Oil & Gas being
drafted for consideration by its member councils.
 Recommend that a Consultation Protocol for Local Government that enhances
community understanding of significant regional development proposals be included in
the draft Policy.
51

And that the Taskforce note and monitor the development of a Mining Consultation
Protocol by the Local Government Association of South Australia
Carried
6.3.1
Work Plan
The Taskforce Work Plan as tabled was discussed by the Taskforce and the following additions
were suggested to the Taskforce Objectives:
 Assist in determining the strategic roles and responsibilities of stakeholders in
developing a Regional Mineral and Energy Resources Industry.
 Engage with, and provide advice to, the LGA on projects being undertaken to
enhance Local Government’s understanding of its role in mining/extraction,
community engagement and relationship building with the State Government,
industry and SACOME.
It was resolved to recommend the Taskforce Objectives as tabled and amended to the EPLGA.
6.4 Report by LGA – Skana Gallery• Senior Policy Officer, Economic Development and
Regions

SAROC has been successful in receiving grant funding to develop a mining engagement
protocol. They are in the early stages of developing a project brief.

The Project Advisory Group is comprised of the Executive Officers of the regional LGA’s and
Skana. It is expected that the Advisory Group will consult with their LGA’s and
representative councils about the progress of the Protocol.
Department for State Development
Dr Ted Tyne has committed to work with the EP Mining, Oil & Gas Taskforce and with EP
councils on a protocol for early and consistent regular updates on the stages of exploration.
SACOME – CEO Mr Jason Kuchel

The State Government has played various roles through Rural Solutions.

Some councils don’t know if or when they should make an investment into infrastructure
etc.

One of the things Councils can do early is to review land zoning i.e. Zone for more
residential and commercial areas to support mining along with zoning ports.
 There is potentially a role for Councils to have pre-consultation with
communities.
Constructive discussion can be undertaken around what
mining
might mean for
their communities.
Taskforce Coordinator

It was suggested that the EPLGA look at a regional policy with an accompanying strategy,
that sets out how regional economic development will be enhanced either on a township,
regional or sub-regional basis. There is a greater opportunity to work with RDAWEP on
economic development opportunities including mining.
Mr Jim Pollock

Suggests that the LGA proceeds with circulating the draft SA Regional Organisation of
Councils Consultant Project Brief to councils as soon as possible for comment.
52
Ms Wendy Campana CEO LGA
 Suggested that the project milestone dates could be brought forward to make it more
useful earlier on. A Regional Development Policy goes hand in hand with the Protocol brief.
This region could be a pilot.
Ms Julie Low

Councils have seen Regional Development Boards as having the expertise for economic
development. We are now asking Councils to take these jobs on and they may not have
the capacity.
Mr Dion Dorward CEO RDAWEP
 Councils could use existing resources more efficiently and work more collaboratively with
RDAWEP on a regional focus which would enable Councils and a regional plan being able to
align and flow with each other. This could potentially save Councils money and would
portray a more united voice. A policy and strategy would deal with common issues
together and efficiently.
Discussion regarding the consideration of the use of Section 41 committees resulted in
agreement that this suggestion be removed and the focus is on getting the policy right first.
Taskforce Coordinator
A change of culture and attitude is required by Councils to become more involved in economic
and mining development processes.
Councils are under resourced and lacking the expertise to deal with the massive projects sitting
on their doorstep. High level expertise can be made available through the RDA for their use in
planning community economic development.
It’s important that Local Government isn’t led by resource prices when considering progression
of mining developments and takes a long term perspective.
7. Correspondence
Hon. Tom Koutsantonis
Dr Don Russell
Correspondence has been distributed and noted.
8.
General Business
9.
Next Meeting Date – TBA
10. Meeting Closed 2.15 pm
53
3.2.7
Report No. 7-1214: EPNRM Board representative
To:
President & EPLGA Board Members
Date:
5th December 2014
Topic:
EPNRM Board representative
Report No: 7/1214
_________________________________________________________________________________
PROPOSAL:
That the EPLGA Board nominates a representative to the EPNRM Board to replace Laurie Collins
who has resigned from the position due to personal reasons.
BACKGROUND:
The EPLGA Board has a designated position on the EPNRM Board.
DETAIL:
I received the following email from Laurie Collins on 13 November 2014
Hello Tony
Due to a change in my personal circumstances I hereby give notice to the EPLGA that I am
withdrawing from the position of representing the EPLGA on the EP NRM Board.
Please take this as my official notice and bring the notice of vacancy to the meeting of the EPLGA
due to be held at Wudinna on 5th December 2014.
Thanking you
Kind Regards
Laurie WG Collins
As a result of the above notice the EPLGA Board needs to consider a replacement nomination to
the EPNRM Board.
STRATEGIC REFERENCE:
2
BUILDING STRONG PARTNERSHIPS FOR THE PROMOTION OF OUR SECTOR AND
OUR REGION
LEGISLATIVE REFERENCE:
Natural Resources Management Act 2004
54
BUDGET REFERENCE:
N.A.
RISKS:
Nil
REVIEW PERIOD:
As and when required at the pleasure of the EPLGA Board.
RECOMENDATION:
That the EPLGA Board nominates ………………………..…………… to the EPNRM Board.
55
3.3
Local Government Association of SA
3.4
Office of State/Local Government Relations
3.5
RDA Whyalla and Eyre Peninsula Inc
3.6
Department of Environment and Resources (DENR)
3.7
SA Police (SAPOL)
3.8
CFS Report
3.9
SES Report
3.10
Other Reports
3.10.1 ZEMC
Please note the Minutes from Eyre and Western ZEMC meeting, in particular Annex C:
Summary Report of BlazeAid involvement in South Australia.
56
57
58
59
60
61
62
63
64
65
66
67
68
3.10.2
69
CWMS Users Group
70
71
72
73
74
75
76
REPORT TO:
EPLGA Board
FROM:
CWMS User Group
DATE:
5th December 2014
REPORT REF:
CWMS 1- 1214
SUBJECT:
EPLGA CWMS User Group
1.0
PROPOSAL
To update the board on activities of the group, and to make recommendation on a
submission to the Essential Services Commission of South Australia (ESCoSA) and the Office
of the Technical Regulator (OTR) in relation to the CWMS regulatory environment under
the Water Industries Act 2012.
2.0
BACKGROUND DISCUSSION
The EPLGA CWMS User Group commenced formal meetings in July. To date the group has
met four times, with the following items of business being addressed:

Development of a schematic layout map for each scheme, containing details
of connection numbers and theoretical flows for each scheme sub-catchment

Scheme maintenance and breakdown reporting, including the introduction
of common documentation across the region and access to a reporting database

Pump station remote monitoring and SCADA (supervisory control and data
acquisition) systems, including opportunities to integrate with existing systems
established by the South-East User Group

Operation and Maintenance planning, with access given to a ‘plain English’
plan template developed by the South East CWMS User Group, with individual
Council’s to populate their own plan.

Workshop on financial management of CWMS, including development of a
common chart of accounts to allow for improved financial monitoring, long term
funding models, determination of user charges and application of capital
contributions and augmentation fees (ongoing). All of the above are required to
satisfy the price reporting obligations of ESCoSA.

Discussion on management of septic and grease arrestor desludging,
stormwater intrusion. Preliminary discussion on existing policies and procedures in
other areas of the State that may be able to be amended to suit local
requirements.

Meeting with Dept of Health representative to discuss impending changes to
disinfection requirements prior to treated effluent re-use, including development
of Recycled Water Management Plans
77

Phone hookup with representative from the OTR in relation to the
impending additional layer of regulation through this body, including development
of additional plans and reporting obligations shortly to be imposed by the OTR on
Local Government Water Industry Entities.
3.0
RELEVANCE TO STRATEGIC PLAN AND BUDGET
4.0
RISK ASSESSMENT
N/A
5.0
DISCUSSION DETAIL
The most recent meeting of the group included a phone hookup with Mr Trevor Tucker
from the OTR. The OTR has historically held a technical administration role in monitoring
and ensuring compliance in the electricity, gas and plumbing areas. Under the Water
Industries Act 2012, the OTR will now undertake a monitoring and regulatory role in
respect of water and sewerage installations, including CWMS.
The meeting also expected a Skype linkup with a representative from the Essential Services
Commission of SA (ESCoSA) as well but Mr Stewart Peevor from that organisation cancelled
on the morning of the meeting due to technical difficulties.
Both representatives were requested to attend the meeting given that the Chair of the LGA
CWMS Management Committee and the Program Manager were present as well as the
Manager of Wastewater from the Department of Health and Council representatives from
across the Peninsula. This was an opportunity for both departments to put their case on
the benefits of their involvement in the CWMS Sector and explain their planned
implementation processes.
While extremely disappointed at the effective no-show, the speaker phone session with
Trevor did raise some concerns which the Group felt needed reporting to the EPLGA Board.
Authorisation of Water Industry Officers (Sec 41)
As “Water Industries Entities” under the Act, Councils are required to be licensed and to do
certain things to manage and operate their schemes. In order to manage a system,
Councils need from time to time to be able to enter property and give directions to
owners/occupiers. An example of this may be to repair a section of drain within an
easement or to require a landowner to cease discharging unapproved waste or stormwater
water into the system. The Public Health Regulations have powers in this respect but they
can only be administered by an EHO under Council delegation. In most instances on the
Eyre Peninsula, CWMS networks are operated by Works Managers who need authority to
act and the Water Industry Act seems an appropriate vehicle for that.
Mr Tucker indicated that the OTR hadn’t given thought to the Authorisation of Local
Government Officers under the Act as yet and that it will need to be raised through the
LGA.
Establishment of Technical Advisory Committee (Sec 15)
The Act requires the Technical Regulator to establish a technical advisory committee. The
understanding from the LGA representatives and DH was that it is mandatory for a CWMS
Technical Advisory Committee to be established to allow the OTR to gain an understanding,
and effectively carry out it’s obligations across all elements of the sector and its significant
78
differences from SA Water, being the only sewerage authority they appear have any
knowledge of or experience with.
Mr Tucker advised that they already have a Plumbing Committee and that was where he
understood the CWMS issues were to be covered. Based on the understanding of the
make-up and scope of ESCoSA’s existing committee, advisors to the User Group do not
believe this Committee is the appropriate forum for managing CWMS related issues,
lacking the information, experience, knowledge and skills to deal with the range of
technical and public issues that characterise Local Government Water Industries. It is
considered imperative that ESCoSA establishes an appropriate committee to advise for
CWMS, stormwater and recycled water operations of Local Government entities.
The User Group believes it appropriate that the EPLGA Board raise this concern with the
OTR and push for a specific Local Government CWMS Advisory Committee to the OTR is
established.
Safety Reliability Maintenance Technical Management Plans (SRMTMP’s)
The OTR will have a focus on safety, reliability and technical standards of installations and
operations. Each Council providing water or sewerage services will be required to prepare
and report on a Safety, Reliability and Maintenance Technical Management Plan.
Mr Tucker indicated that their draft reporting format will be a one size fits all model,
suitable for use from the largest systems such as Mt Barker Council down to the smallest
such as Lock. This group contends that there is no comparison between a Council with a
multimillion dollar CWMS budget, significant staffing and capital expenditure and one with
a gravity system with no pump stations and less than 100 connections to manage. There is
considerable and well informed concern that the level of detail expected to be provided
and reported on in these plans will be beyond the resource capability of many CWMS
operations, and will provide minimal benefit to the ongoing operations of the scheme.
In addition there will be an Annual Report on the Plan, which Trevor suggests should not be
much different to the Annual Reports Council already provide to Health and to the EPA and
the financial reporting expected from ESCoSA. This begs the question, why they need a
report when Councils already over-report now?
What purpose does the SRMTMP achieve that is not already covered by existing reporting
structures? The User Group suggests that a common reporting format, of an appropriate
level for the scale and complexity of the operations should be developed by ESCoSA
collaboratively with Local Government to meet the requirements of all the relevant
agencies.
The EP CWMS User Group notes that CWM operations are now subject to the following
regulatory oversight:

79
Department of Health
o Approval required for construction, expansion or alteration of CWMS
o Requirement to hold operation and maintenance and monitoring and
contingency plans for each scheme
o Impending introduction of Risk Management Plan for water re-use
activities




o Annual monitoring report on water quality due 30 September
Environmental Protection Authority
o Annual license for schemes over 1000EP (equivalent persons)
o Reporting may be required depending on licence conditions
Essential Services Commission of South Australia
o Annual licence for all Water Industry Entities
o Mandatory Hardship Policy
 Annual Price Monitoring Information Report due 31 August
 Annual Financial Performance Report due 30 November
 Annual Operational Performance Report due 30 November
 Annual Compliance Report due 30 November
 Material Breach Report due as required
Office of the Technical Regulator
o Impending introduction of a Safety, Reliability and Maintenance
Technical Management Plan
o Reporting requirements not yet known
Local Government Act 1999
o Rating and Hardship Provisions
o Financial management and auditing of financial statements
o Infrastructure Asset Management Plans
o Long Term Financial Plans
The introduction of the Water Industries Act 2012 has added the additional regulatory
layers of ESCoSA and OTR oversight into Council CWMS operations. To date, there has
been little meaningful engagement with Local Government Stakeholders (i.e. Regional
Council’s operating CWMS) in developing a framework that is applicable to and adds value
to the pre-existing management environment. The EPLGA User Group is concerned that the
addition of a “one size fits all” SRMTMP will place further administrative obligations on
stretched resources for no real benefit.
6.0
REVIEW PROVISIONS
N/A
7.0
RECOMMENDATION (S)
That the EPLGA writes to the Essential Services Commission of South Australia and the Office of
the Technical Regulator (with copies to the LGA CWMS Management Committee) as follows:



The Eyre Peninsula Local Government Association understands that it is the intention of
the Office of the Technical Regulator to require Council’s to prepare and provide a Safety,
Reliability and Maintenance Technical Management Plan for Water Industry Operations
including CWMS, and that this plan and associated reporting is additional to the existing
reporting framework that includes ESCoSA, Dept of Health and the EPA as well as
accountability under the Local Government Act.
The EPLGA raises concern with the indication given by Mr Trevor Tucker (OTR) during
recent discussion with members of the EPLGA CWMS User Group that that this will be a
‘one size fits all’ plan implemented across the industry, and by the potential for OTR
requirements to duplicate existing obligations of Councils.
The EPLGA is unaware of any meaningful regional industry engagement undertaken by
ESCoSA or OTR in order to understand the existing operations of Council CWMS, the
administrative implications of the regulatory framework implemented by ESCOSA and
OTR over the last 12 months, or to demonstrate any benefit of this framework to the
CWMS sector or the customers serviced by it.
80




81
The EPLGA urges ESCOSA and the OTR to review their stakeholder engagement with a
view to genuine engagement and consultation with regional Local Government. In
particular, ESCoSA and the OTR are invited to attend Eyre Peninsula to meet with relevant
CWMS staff and gain insight into small, regional CWMS operations, in order that
additional regulatory oversight, planning and reporting is tailored to reflect the scale of
the operations.
The EPLGA has also noted the extent of powers of Authorised Officers under the Water
Industry Act 2012, which are considered necessary for the effective management of
CWMS. The EPLGA requests the OTR to advise of the process that applies for the
Authorisation of Local Government Officers under this Act.
The EPLGA also seeks information on the appointment of the Technical Advisory
Committee under the Water Industry Act, which the EPLGA believes must be comprised of
representatives of the Local Government CWMS sector able to provide accurate advice
and information on the particular operations of CWMS. Any proposal to utilise the
existing Plumbing Technical Advisory Committee to fulfil the requirements of the
Technical Advisory Committee envisaged by the Water Industry Act would be failing to
recognise the unique range of technical and public issues associated with the Local
Government Water Industry.
The EPLGA supports the idea of join forum with ESCoSA and the OTR to be held early in
the new year (and before any decisions are made on additional planning and reporting
requirements) to allow Local Government Officers from the sector to contribute to proper
debate intended to develop simple, meaningful and achievable processes without
unnecessary additional administrative cost.
3.10.3 Community Cabinet Functions
Participating Councils to provide verbal feedback.
Executive Officer Comments:
Well done to the participating Councils, DC’s of Ceduna, Streaky Bay, Wudinna and Elliston.
The proceedings of the Community Cabinet demonstrated to me, why we as a region need
to have a regional statement which can be broken down into LGA’s and sub–regions plus a
high level Strategic Plan that can align the LGA’s, sub-region, regional priorities with the
State Strategic Plan. This way it really adds strength as to why priorities need to be
funded/supported by the State Government.
I must congratulate Mayor MacKenzie on delivering her address to the Cabinet when she
admitted to being very nervous and having only being in the role for less than 2 weeks.
That is the first real test and she came through in flying colours. The other seasoned
campaigners were convincing on their projects.
The ability to network and speak directly with Ministers on various issues should not be
under estimated and every opportunity should be maximised on these occasions.
I appreciated time to speak to our Minister Geoff Brock and I believe after an initial baptism
of fire as a Minister he is now settling into his role with the regions at heart. I plan to get
some time to further brief him on some of the work we are undertaking that can be shared
between regions and even State agencies e.g. Regional Strategic Planning and a reporting
process and format that suits the regions, State & Australian Governments.
82
4
FINANCIAL REPORTS
4.1 Income& Expense Statement with comparison to budget for period ending 18
November 2014 & Balance Sheet as at 18 November 2014
RECOMMENDATION:
That the Eyre Peninsula Local Government Association Board receives the Income & Expense
Statement with comparison to budget for period 1 July 2014 – 18 November 2014 and Balance
Sheet as at 18 November 2014.
BUDGET COMPARISONS
2014/15
As at 18 November 2014
Estimate
2014/15
Actuals
YTD
Income
Estimated Surplus/Deficit c/f
Grants LGA of SA
LGA of SA Project Funding
Joint Project Income - EP Councils
0
0
Regional Capacity
38305
38305
Outreach Service
70000
70000
Assets Management Plans & LTFP
0
0
Shared Services - Lower EP
0
0
One Regional Development Plan
30000
0
Mining Taskforce
10000
0
CWMS Users Group
15000
12500
Shared Services - Lower EP
0
0
Procurement Road Map
0
0
Cert IV Group
Grants - Other
0
0
CWMS Users Group
15000
15000
Emergency Management Plans
26666
Emergency Management Plans
73334
0
Interest Received
9000
893
Membership Subs
151424
151423
72472
72472
0
0
511201
360593
118132
45000
2599
1180
11813
5000
Admin General
4150
1519
Audit
2400
1200
825
98
Other income (Tourism)
Reimbursements
Expense
Exec Officer Employment Costs
Salary
Workcover
Employer Super
(including $15k for own Vehicle)
Admin & Office Expenses
Bank Charges
83
Insurance
5878
5549
IT
5000
2769
Meeting Expenses - Board
7000
1842
Office Rental & Other costs- RDA
9105
0
Reimbursable Expenses
0
0
President's Allowance
2000
2000
Projects - LGA Funded
55000
8097
Projects - Council Funds
41666
8097
Projects - EPLGA Regional Capacity
Projects - EPLGA Board Funded
Projects - Other
Projects - not allocated
Secretarial Services - RDA
55500
17195
100000
16165
73334
54912
0
0
17680
0
950
336
72472
72472
500
0
10000
2008
596004
245440
Total Expenses
596004
245440
Total Income
511201
360593
-84803
115153
Telephone
Tourism - RDA
Training& Professional Development
Travel other than Private Vehicle
BALANCE SHEET AS AT 18 November 2014
Nov 18, 14
ASSETS
Current Assets
Chequing/Savings
Bank SA Society
Bendigo 6 Mth Term
CORES EP - 3 month term
LGFA - EPLGA 1 HR Project
LGFA (at call)
Total Chequing/Savings
50,863.54
145,061.90
8,458.50
43,287.50
120,920.88
368,592.32
Accounts Receivable
Trade Debtors
Total Accounts Receivable
Total Current Assets
TOTAL ASSETS
5,500.00
5,500.00
374,092.32
374,092.32
84
LIABILITIES
Current Liabilities
Accounts Payable
Trade Creditors
1,500.00
Total Accounts Payable
1,500.00
Other Current Liabilities
Accrued Annual Leave Provision
2,610.02
Payroll Liabilities
PAYG Liabilities
5,032.00
Statewide Super
Employer Super T.Irvine
454.55
Salary Sacrifice T.Irvine
136.36
Total Statewide Super
Total Payroll Liabilities
590.91
5,622.91
Reserves
CORES EP
8,389.77
T Irvine Long Service Leave
10,069.75
Unspent Project Funds
51,129.00
Total Reserves
69,588.52
Tax Payable
-3,977.32
Total Other Current Liabilities
Total Current Liabilities
TOTAL LIABILITIES
NET ASSETS
73,844.13
75,344.13
75,344.13
298,748.19
EQUITY
Opening Bal Equity
Retained Earnings
Net Income
TOTAL EQUITY
85
3,894.61
179,700.52
115,153.06
298,748.19
5
DEPUTATIONS AND PETITIONS
5.1 Deputations/Presentations
5.1.1 LGA of SA – Amanda Harfield
5.1.2 SA Power Networks - Alexandra Lewis
Strategic Vegetation Management
(Refer to attached: Directions for vegetation management near power lines).
5.1.3 Australian Red Cross – Collette Brown
Climate Change Adaptation through Community (CCAC) –
Project Background
According to the Intergovernmental Panel on Climate Change (2007), globally we are seeing
emergency events occur more frequently and with more severity. It is widely acknowledged
that this trend is set to continue with the number of people affected by emergencies and
extreme weather substantially greater than in the past.
In 2012 the Government of South Australia released the Prospering in a Changing Climate –
A Climate Change Adaptation Framework for South Australia. This framework states that a
critical component of successful climate change adaptation will be a community that is able
to understand what climate change means for them and what they can do to adapt.
Following from the South Australian Framework, the Yorke and Mid North region and Eyre
Peninsula regions have developed Regional Climate Change Adaptation Plans.
As well as working across sectors such as water, fisheries and infrastructure to implement
the Plans, it is essential that communities at the household level are engaged, informed and
play an active role in building their resilience to the changing climate. This community level
engagement is a key outcome of the Adaption Plans.
In collaboration with Yorke and Mid North Regional Alliance and EPICCA, Australian Red
Cross is developing a Community Engagement Strategy that draws upon the existing Climate
Change Adaptation plans and feedback from stakeholders at three different levels:
Government; service providers; and community members.
To give you a guide on what we would like to discuss with the group at the EPLGA Board
meeting, here is a list of example questions that we would like to ask:
1. How would you like to assist communities in overcoming the challenges they face in areas
such as health and wellbeing of communities due to extreme heat, weather events, fires;
fishery and agricultural activities?
2. In doing so, what assistance would you like from the following groups:
 From other State Government agencies
 From local authorities
 From community members
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 From service providers/NGOs (including Red Cross)
3. What are some of the challenges faced to implement such activities? (eg lack of resources,
funding, awareness on impacts of climate change or how to support the community in
this space).
4. Are there any existing opportunities? (such as partnerships, funding opportunities,
common goals/themes across agencies).
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5.1.4 Davies Stewart Recruitment & HR –Trudy Dickson/Jodie Stewart
As announced in the LGA circular 40.12 Davies Stewart has been appointed to the panel of
Providers under the newly reviewed Human Resources / Industrial Relations Services. Davies
Stewart is a preferred supplier for CEO and General Recruitment Services across SA Councils.
Preferred pricing and a number of value add services have been negotiated through the
Contract with the LGA.
Trudy Dickson, Managing Director and Jodie Stewart, Recruitment Manager will provide a
brief overview of the services available through the contract and all attending Councils will
be provided with a copy of a proposal to take away.
5.2 Petitions–Nil
6
GENERAL BUSINESS – Motions on Notice & Without & Questions
6.1
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From the floor
7
7.1
CORRESPONDENCE
Correspondence for Decision
1/1214 DPTI – Across Government facilities management arrangement management fee
COMMENTS:
This matter has also been raised at the EPLGA Board level. From here it was placed on a SAROC
and then LGA Board agenda.
This response re-affirms a 12% fixed management fee being applied for projects managed through
the Across Government Facilities Management Arrangements which includes funding from Local
Government or raised by local communities. An example of this was the Tumby Bay Medical
Centre upgrade where Council borrowed funding to match up with other Government funding and
was subject to the 12% management fee. I would suggest Local Government may consider similar
fees for Council managed projects co-funded by other parties.
RECOMMENDATION:
That the EPLGA Board notes the correspondence from the Department of Planning, Transport and
Infrastructure to the LGA of SA in relation to the 12% Across Government Facilities Arrangement
Management Fee.
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2/1214 City of Port Lincoln – Visiting State and Federal Members
COMMENTS:
The issue of State and Federal MP’s not advising the relevant Local Council when visiting their area
is not a new issue. I agree with the sentiments of this correspondence from the City of Port
Lincoln. Regional organisations like RDAWEP and EPLGA are also in a similar position unless
information is required for an upcoming visit. Some Ministers and MP’s are courteous and advise
whilst others are not. I am not sure what can be achieved, other than the EPLGA corresponding
with all MP’s advising that the regional organisation(s) and Local Councils would like to know when
they are visiting in an effort to generally build on inter-governmental relationships.
My experience is that this generally occurs where there is a “flying” visit by a MP i.e. in and out
within hours.
Generally the Local Members advise of any visits by other members unless they are also unaware
of such short visits.
RECOMMENDATION:
That the EPLGA Board correspond with all State and Federal MP’s seeking their courtesy in
advising when they visit the Council area/region in an effort to generally build on intergovernment relations.
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3/1214 Hon. Geoff Brock MP – Marine Parks (Sanctuary Zones)
COMMENTS:
Marine Parks (Sanctuary Zones) are now a fact of life. This correspondence of 20 September 2014
is Minister Brock’s explanation why he changed his position on what he originally promised the
regions in relation to the Marine Parks (Sanctuary Zones) Legislation. I am certain Minister Brock
knows the feelings of some within the regions on his ‘backflip’ in relation to this matter.
However, I feel the same as Mayor Suter, the decision is made; we gave it our best shot, so now it
is time to respect the Minister’s decision and get on with life. After all, have we not been put in
similar positions with our communities and have had to sometimes make the difficult unpopular
decision.
We now wait the outcomes of the formal Regional Impact Assessment Statements in relation to the
impacts of Sanctuary Zones in the Ceduna area. This process will be completed by 1 October 2015.
RECOMMENDATION:
That the EPLGA Board notes Minister Brocks correspondence of 20 September 2014 in relation to
the Marine Parks (Sanctuary Zones) Legislation and is extremely keen to learn of the results of
the Regional Impact Assessments for the Ceduna area.
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4/1214 Hon. Geoff Brock MP – Supplementary Local Roads Funding
COMMENTS:
The Minister is invited to all EPLGA Board meetings and does receive the agenda, minutes and
meeting wrap to keep him across regional issues.
Minister Brock is an apology for today’s meeting due to other pressing needs of his time and
attention. However some of us had the opportunity to spend valued time with him throughout the
Community Cabinet visit.
RECOMMENDATION:
That the EPLGA Board notes Minister Brock’s correspondence of 7 October 2014 where comment
is provided on road funding inequities and each Council is urged to meet with the Federal
Member to discuss such issues. Further, Minister Brock’s apology is accepted.
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5/1214 Native Vegetation Council – Significant Environmental Benefit (SEB) Review
COMMENT:
Interestingly, after ‘grass roots’ consultation, there is now a high level group assisting with the
Significant Environmental Benefits (SEB) Review. It will be extremely interesting to see the end
results of the ‘consultation’. Enclosed are the District Council of Lower Eyre Peninsula and City of
Port Lincoln’s responses to the SEB Review.
RECOMMENDATION:
That the EPLGA Board notes the Native Vegetation Council’s correspondence of 12 November
2014 updating it on the Significant Environmental Benefit Review.
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6/1214 Department of Communications – Viewer Access Satellite Television service
COMMENT:
Response to correspondence sent as per motion #366/14 at the June 2014 EPLGA Board meeting.
The response is as expected. The vast service is put up as the answer to our issues.
RECOMMENDATION:
That the EPLGA Board notes the response from the Department of Communications (Australian
Government) in relation to some areas of the region being transmitted interstate based television
programmes.
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7/1214 Hon. Zoe Bettison MP – Concession for sewerage for eligible people connected to a
CWMS
Refer to Executive Officer’s Report #1-1214 – General Update Report
COMMENT:
A copy of correspondence from the Minister for Communities and Social Inclusion in relation to
concessions for sewerage for eligible people connected to a Community Wastewater Management
Scheme, directed to Steven Griffiths MP’s questions on the Government’s position in relation to
continuing the concessions to eligible persons.
RECOMMENDATION:
That the EPLGA Board notes the response to Steven Griffiths MP by the Minister for Communities
and Social Inclusion in relation to concessions for those persons who are connected to a
community Wastewater Management Scheme and are eligible for such concessions.
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8/1214 Wendy Campana, LGA of SA – Council Long-Term Financial Planning
COMMENT:
Councils to advise the Executive Officer of EPLGA whether or not they wish to take up the offer. All
Councils should have received individual offers from the LGA.
At the time of writing this agenda the following has expressed an interest to be involved:
 District Council’s of Elliston, Tumby Bay & Kimba.
RECOMMENDATION:
That the EPLGA nominates the following Councils for a 50% subsidy (up to $4,000 on a dollar for
dollar basis) towards compliance in the Infrastructure/Asset Management and Long-Term
Financial Planning, based on the criteria established in correspondence from the CEO of the LGA
of SA dated 21 November, 2014.
1. …………………………..
2. …………………………..
3. ………………………….
4. ………………………….
5. ………………………….
6. ………………………….
7. ………………………….
8. ………………………….
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The following letter was sent to each of the Eyre Peninsula Councils:
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7.2
Correspondence for Information
INWARDS 60
1.
Across Government Facilities Management Arrangement Management Fee
08/09/14
Copy of letter from Judith Carr, Executive Director, Building Management, DPTI to Pat Gerace,
Executive Director, Local Government Association clarifying the Facilities Management Fee charged
when work is performed under the Across Government Facilities Management Arrangements
(AGFMA).
2.
Tim Whetstone MP visit to Port Lincoln
05/09/14[TI]
Letter from Tim Whetstone MP, Shadow Minister for Investment and Trade thanking Tony for briefing
him on important issues relating to Eyre Peninsula during his trip to Port Lincoln.
3.
Economic Impact of the Snapper Spawning Closure
11/09/14[TI]
Letter from Lisa Rippin, EconSearch Pty Ltd requesting that because of Tony’s participation in the
December 2012 round of consultation with PIRSA, that he respond to a questionnaire asking about
how the region and local businesses have been impacted by the Snapper Spawning closure during
December to January 2014. Attach: questionnaire
4.
Native Vegetation SEB Offsets & Adoption of a Fixed Rate Payment Method
16/09/14
Copy of letter from Bruce Green, Mayor, City of Port Lincoln to the Hon Geoff Brock MP, Minister for
Regional Development & Local Government expressing Councils strong objections to both the
application of the native vegetation SEB offset regime to townships and urban areas and the adoption
of a ‘fixed rate’ payment determination method for SEB offset payments.
5.
Visiting State and Federal Members
23/09/14[TI]
Letter from Bruce Green, Mayor, City of Port Lincoln requesting that the matter of Local Government’s
expectations of engagement and consultation by visiting State and Federal Members of Parliament
when visiting Local Government areas, be placed on the Agenda of the next EPLGA Board meeting for
discussion.
6.
Review of temporary Snapper spawning spatial closures
18/09/14[TI]
Letter from Sean Sloan, Director, Fisheries & Aquaculture and Policy, PIRSA inviting EPLGA to be
involved in consultation on the outcomes of the Snapper fishery status and economic investigations
being undertaken by SARDI and EconSearch, to inform the review of Snapper spawning spatial
closures.
7.
Commonwealth Financial Assistance Grants
01/10/14[TI]
Letter from the Hon Geoff Brock MP, Minister for Local Government advising that the Local
Government Grants Commission’s recommendations for the distribution of the Commonwealth
Financial Assistance Grants to Councils for 2014-2015 have recently been submitted to the Australian
Government and approved. Attach: summary of grants
8.
EP Mining, Oil & Gas Community Development Taskforce
02/10/14[JL]
Letter from the Hon Tom Koutsantonis MP, Minister for Mineral Resources and Energy advising that
he fully supports the Taskforce and that a Senior Officer from the Resources and Energy Group, DSD
will be nominated to attend the Taskforce meetings.
9.
Native Vegetation Significant Environment Benefit Review
03/10/14[TI]
Letter from Rodney Pearson, EO, DCLEP with attached copy of feedback provided on the proposed
amendments as set out in the ‘Review of Significant Environmental Benefit’ (SEB) discussion paper.
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10.
PIRSA Executive Group networking lunch
03/10/14[TI/JL]
Letters from Scott Ashby, Chief Executive, PIRSA thanking Tony Irvine and Julie Low for attending the
PIRSA Executive group networking lunch held in Port Lincoln.
11.
Marine Parks (Sanctuary Zones) Amendment Bill 2014
09/10/14[JL]
Letter from the Hon Geoff Brock MP advising on his position on the Marine Parks (Sanctuary Zones)
Amendment Bill 2014. Attach: copy of Minister Brock’s contribution to the debate on the Bill
12.
Supplementary Local Roads Funding
10/10/14[JL]
Letter from the Hon Geoff Brock MP thanking EPLGA for his invitation to attend their Board meeting in
September and providing follow up comments regarding the Supplementary Local Roads Funding
previously provided to South Australia by the federal Government. Attach: summary sheet-Impact of
2014-15 Federal Budget on SA Councils
13.
Roads to Recovery on the way to councils
30/09/14
Media statement from Warren Truss, Deputy Prime Minister announcing that local councils across
Australia will receive advice of their allocation under the Australian Government’s Roads to Recovery
programme.
14.
CEO Lunch
10/10/14[TI]
Letter from Anthony Kellor, Partner, Mellor Olsson Lawyers inviting Tony to attend an invitation only
CEO lunch in November 2014.
15.
Community Wastewater Management System concessions
16/10/14
Letter from the Hon Zoe Bettison MP, Minister for Communities and Social Inclusion to Mr Steven
Griffiths MP advising that any future consideration of funding for concessions, including the
concession for sewerage for eligible people connected to a CWMS, will need to be determined in the
context of the Commonwealth’s decision on this matter.
16.
Local Government Employment Seminar
03/10/14[TI]
Letter from Tim Mellor, Partner, Mellor Olsson Lawyers, inviting Tony and others within EP Councils to
attend a seminar in Port Lincoln that will deal with the issues and obigations as employers, and the
Awards applicable to Councils’ workforces. Attach: invitation
17.
Programming on the Viewer Access Satellite Television service
31/10/14
Letter from Brian Kelleher, Assistant Secretary, Spectrum Branch, Dept of Communications
responding to the EPLGA’s request for information about television programming on Eyre Peninsula.
18.
LGFA Bonus Payment
03/11/14
Letter from Local Government Finance Authority advising that in accordance with the Local
Government Finance Authority of SA Act 1983, the bonus apportionment payment for the period to
30/06/2014 has been invested in EPLGA’s deposit account.
19.
Snapper spawning spatial closures
20/11/14[TI]
Letter from Keith Rowling, A/Director, Fisheries and Aquaculture Policy, PIRSA advising of the
reviewed snapper spawning spatial closure arrangements and locations. Enc: Fisheries Management
Act 2007: Section 79
20.
Climate Change Adaptation through Community Project
24/11/14
Letter to Council CEO’s and Managers from Helen Connolly, Executive Director, Australian Red Cross
inviting EPLGA to participate in a new Climate Change Adaptation through Community (CCAC) project
that Red Cross is facilitating in the Yorke & Mid North and Eyre Peninsula regions.
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21.
Membership of EP Mining, Oil & Gas Community Development Taskforce
09/10/14[GD]
Letter from Dr Don Russell, Chief Executive, DSD advising that Senior Officers from the Department
of State Development will attend meetings of the Eyre Peninsula Mining, Oil & Gas Community
Development Taskforce on an as-needed basis and he therefore reserves his nomination until the
agenda is set for each meeting and appropriate representation will be provided as required.
22.
Council Long-Term Financial Planning
24/11/14[TI]
Letter from Wendy Campana, CEO, LGA of SA advising that the LGA Board has endorsed 50%
subsidies to promote financial sustainability, predominantly in smaller country Councils and seeking
assistance to nominate one or more Councils in the region would benefit from this offer. Attach:
Letters to member Councils advising them of the offer.
23.
RDAWEP 2013-2014 Annual Report
24/11/14
Annual Report 2013-2014 from Regional Development Australia Whyalla and Eyre Peninsula Inc.
24.
Health Performance Council Annual Report 2013-14
Health Performance Council Annual Report 2013-2014 from Anne Dunn, Chairperson, Health
Performance Council, Government of South Australia.
25/11/14
25.
Eyre Peninsula Councils amalgamation
19/11/14
Copy of letter from Karen Baines, Ungarra to Mr Brock expressing her view that the local Councils on
Eyre Peninsula need to begin an amalgamation plan.
26.
City of Port Lincoln Annual Report 2013/14
Annual Report 2013/2014 from Katrina Allen, Deputy CEO, City of Port Lincoln.
26/11/14
OUTWARDS 60
01.
RDAWEP’S Food and Beverage Ambassador program
28/08/14
Letter to Mark Allsopp, Food Industry Development Officer, RDAWEP offering EPLGA’s support for the
proposed Food and Beverage Ambassador program by RDAWEP.
02.
Independent Living on the Move
12/09/14
Letters from RDAWEP CEO, Dion Dorward and Tony Irvine to the Hon Tony Piccolo, Minister for
Disabilities and the Hon Zoe Bettison, Minister for Ageing expressing their support for the initiative
by the Dept for Communities and Social Inclusion’s Independent Living Centre to update the mobile
unit to provide information on independent living and urging them to consider including Eyre
Peninsula and Whyalla in the schedule of rural and remote visits. Copies to Rowan Ramsey, Member
for Grey, Eddie Hughes, Member for Giles and Peter Treloar, Member for Flinders.
03.
Indigenous Advancement Strategy Programme
Letter to Jill Coates, Eyre Futures Inc expressing support of Eyre Futures application to deliver
services through the Indigenous Advancement Strategy Programme through the Dept of Prime
Minister and Cabinet Funding allocation.
07/10/14
04.
Letter of support – RDAWEP IAS Application
Letter from Tony Irvine to the Department of Prime Minister and Cabinet expressing support for
RDAWEP’s Indigenous Advancement Strategy funding support application.
14/10/14
05.
Letter of support – RDAWEP’s EP Business Builder Extension Program
11/11/14
Letter from Tony Irvine to Small Business Programmes, AusIndustry – Business Services expressing
support for RDAWEP’s EP Business Builder Extension Program designed to mitigate against business
failure and to promote business growth and diversity in the Eyre Peninsula region.
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06.
Letter of support – Reseal Main Runway at Port Lincoln Airport
20/11/14
Letter from Tony Irvine to Rod Pearson, CEO, DCLEP supporting the application submitted by the
DCLEP for financial assistance through the National Stronger Regions Fund to reseal the main runway
at the Port Lincoln airport.
07.
Human Research Ethics Committee – Consent Form
Consent Form from Tony Irvine agreeing to take part in the research project: GAB Science Plan –
Social profile of the Eyre and Western Region: literature review and community analysis.
10/10/14
RECOMMENDATION:
That the correspondence brought to attention for information purposes be noted.
8
MEETINGS ATTENDED &FUTURE MEETINGS
RECOMMENDATION:
That the EPLGA Board notes the meetings attended by the Executive Officer between Board
meetings.
Date
22/08/2014
25/08/2014
26/08/2014
28/08/2014
2/09/2014
4/09/2014
5/09/2014
12/09/2014
1/10/2014
2/10/2014
8/10/2014
13/10/2014
15/10/2014
15/10/2014
16/10/2014
17/10/2014
20/10/2014
20/10/2014
22/10/2014
28/10/2014
31/10/2014
3/11/2014
10/11/2014
10/11/2014
11/11/2014
12/11/2014
14/11/2014
17/11/2014
127
Meeting/ Event
Location
Financial Internal Controls Group meeting
Regional Procurement Expression of Interest meeting
Brand EP meeting - future promotions - regional
Road Conference
G Dodd - Mining Taskforce - planning
Regional CEO's Meeting & Dinner
EPLGA Board Meeting
Agrifoods Award Dinner
Various NGO's - re: Social Planning at Regional level
Financial Internal Controls Group meeting
PIRSA - Road Transport Issues meeting
Telstra Issues meeting - black spots, internet speed etc.
Volunteer Resource Centre concept
Agrifoods Cluster meeting - Hargraves Institute
SAROC Exec Officers Meeting
EPICCA's future meeting (RDA & CCPL)
Ark Risk (Mark Richards) - Council Emergency Management Planning
Peter Scott, EPA - Waste Water Projects for lower EP
R & D Funding Project Meeting - Mining Forum for protocols LG & State
Waste Water - Port Lincoln Meeting
LGA AGM & Regional Collaboration Meeting
EP Oil & Gas, Mining Taskforce meeting
State Government Resources Infrastructure Taskforce
Zone Emergency Management Committee Meeting
Zone Emergency Management Committee Meeting
SA Tourism Commission Workshops & Executive Meeting
EPLGA Procurement Working Group Meeting
Industry Participation Advocate Briefing - Ian Nightingale (Office Industry Advocate)
Wudinna
Port Lincoln
Port Lincoln
Port Lincoln
Port Lincoln
Cleve
Cleve
Adelaide
Port Lincoln
Wudinna
Adelaide
Phone Link
Phone Link
Port Lincoln
Phone Link
Port Lincoln
Port Lincoln
Port Lincoln
Adelaide
Port Lincoln
Adelaide
Port Lincoln
Port Lincoln
Port Lincoln
Port Lincoln
Port Lincoln
Wudinna
Port Lincoln
19/11/2014
19/11/2014
20/11/2014
23- 24/11/14
25/11/2014
SAROC Exec Officers Meeting
SAROC Meeting
LGA Board meeting
Community Cabinet Function & Meeting
Valence Industries Graphite Mine Opening
Clare
Clare
Clare
Ceduna &
Streaky Bay
Uley
RECOMMENDATION:
That the next meeting of the EPLGA Board be held on Sunday 22nd February, 2015 at Whyalla
(conference).
Future meetings schedule:
Friday 26th June 2015 – Wudinna
Friday 4th September 2015 – Streaky Bay
Friday 4th December 2015 – Wudinna
Sunday 28th February 2016 – Ceduna (Conference)
MEETING CLOSE
128

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